Item C18Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 20, 2004
Bulk Item: Yes ® No ❑
Division: Management Services
Department: Administrative Services
AGENDA ITEM WORDING: Approval of contracts with Florida Department of Law
Enforcement for programs funded by the Edward Byrne Memorial State and Local law
Enforcement Assistance Formula Grant Program. A summary of the providers and
amounts is attached.
ITEM BACKGROUND: Federal funds are provided throught the Florida Department of
Law Enforcement. Substance Abuse Policy Advisory Board (SAPAB) reviews proposals
and makes recommendations to BOCC for local funding of programs.
PREVIOUS RELEVANT BOCC ACTION: Participation in Byrne Grant Program since
approximately 1990. Approval of Certification of Participation at May 2004 meeting.
Approval of SAPAB recommendations at May 2004 meeting. Contracts with the
providers are also on today's agenda.
CONTRACT/AGREEMENT CHANGES: All are new contracts. However, some
Providers and programs have been funded in prior years under similar contracts.
STAFF RECOMMENDATION: Approval
TOTAL COST: 237,162.00 BUDGETED: Yes ® No ❑
COST TO COUNTY: 59,292.00 SOURCE OF FUNDS: General Revenue
REVENUE PRODUCING: Yes ❑ No ® AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY ® OMB/PURCHASING ® RISK MANAGEMENT
DIVISION DIRECTOR APPROVAL: ,,
Sheila A. Barker
DOCUMENTATION: INCLUDED: ® TO FOLLOW: ❑ NOT REQUIRED: ❑
DISPOSITION: AGENDA ITEM #:
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/04
Enforcement
Expiration Date: 9/30/05
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the
Monroe Youth Challenge IV as part of Monroe County's FY05 Edward Byrne Memorial Law Enforcement
Grant Program
Contract Manager: David P. Owens 4482 OMB/Grants Mgt.
(Name) (Ext.) (Department)
for BOCC meeting on 10/20/04 Agenda Deadline: 10/05/04
CONTRACT COSTS
Total Dollar Value of Contract: $60,000.00 Current Year Portion: $60,000.00
Budgeted? Yes X No Account Codes: 125-06021-530490-GG0512-XXXXXX
Grant: $45,000.00
County Match: $15,000.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support -filing reports, oversight
Not included in dollar value above (e.g. Maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date Out
Date In
Needed % R ie r
-
/d
Division Director
Yes[:]No
Risk Management
Yes[] NoEr- `)
O.M.B./Purchasing
Yes❑ Noo/-AVOLAM(6
County Attorney
Yes❑ Nog---
Comments:
OMB Form Revised 9/11/95 MCP #2
FILE
Florida Department of
Law Enforcement
Guy A Tunnell
Commissioner
The Honorable Murray Nelson
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Office of Criminal Justice Grants
Re: 05-CJ-K3-11-54-01-082 / Monroe Youth Challenge Program 4
Dear Mayor Nelson:
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enfor
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $45,000 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 04A -
Community Crime Prevention.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service - Integrity - Respect - Quality
The Honorable Murray Nelson
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at (850)410-8700.
Sincerely,
�'/ ko- 4&11.1
Clayton Wilder
Community Program Administrator
CHW/JP/dh
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
05-CJ-K3-11-54-01-082 in the amount of $45,000,
for a project entitled: Monroe Youth Challenge Program 4
for the period of 10/01/2004through 09/30/2005• to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
(Date of Acceptance)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: SEP 1 3 2004
Grant Period: From: 10/01/2004 To: 09/30/2005
Project Title: Monroe Youth Challenge Program 4
Grant Number: 05-CJ-K3-11-54-01-082
Federal Funds: $45,000.00
State Agency Match:
Local Agency Match: $15,000.00
Total Project Cost: $60,000.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments or OMB Circulars
A-87, A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
05-CJ-K3-11-54-01-082
SUBGRANT AWARD CERTIFICATE (CONTINUED);
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department,
Ofa, `mil
Authorize Official
Clayton H. Wilder
Community Program Administrator
q-2"v
Date
r Application for Funding Assistance
I Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.
• The term "Department", unless otherwise stated, refers to the Department of Law Enforcement.
• The term "OCJG" refers to the Office of Criminal Justice Grants.
• The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
• The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live Oak)
Instructions are incorporated in this document by reference.
A. Subgrant Data
1. This section to be completed by Subgrantee
2. This section to be completed by OCJG
Project ID #
Program rea #:
CFDA #: 16.579
Continuation of Previous Subgrant? x Yes ❑ No
If Yes, enter CJ Contract # of Previous Subgrant
—
SFY 2005 CJ Contract #
SFY 2004 CJ Contract #
2004-CJ-CJ-5A-11-54-106
2005 - CJ - LL --`.;�J -Q j_ AQ.82
B. Applicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of
County
County Commissioners
Monroe
Name of Chief Elected Official / State Agency Head: Murray Nelson
Title: Mayor
Area Code / Phone #
Address: 99198 Overseas Highway
305-852-7175
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33037
SUNCOM #
E-mail Address: boccdis4@monroecounty-fl.gov
Area Code / Fax #
305-852-7162
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny L. Kolhage
County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street
Area Code / Phone #305-292-3550
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
Area Code / Fax #
E-mail Address:
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners
County
Name of Chief Executive Official / State Agency Head / Subgrantee representative
Monroe
(if a subordinate agency of the subgrant recipient): Murray Nelson
Title: Mayor
Address: 99198 Overseas Highway
Area Code / Phone #305-852-7175
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33040
SUNCOM #
E-mail Address: boccdis4@monroecounty-fl.gov
Area Code / Fax #
305-852-7162
FDLE Byrne Formula Grant Application Package Grant Application
Section 11- Page 1
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director: David P. Owens
County
(Implementing Agency Employee)
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street
Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov
Area Code / Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same
County
(if other than Project Director)
Title:
Area Code / Phone #
Address:
City, County, State, Zip Code:
SUNCOM #
Area Code / Fax #
E-mail Address:
6. Person Responsible For Financial Reporting if known
Name: David P. Owens
County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street
Area Code /Phone #
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
Area Code / Fax #
305-292-4515
E-mail Address: owens-david@monroecounty-fl.gov
7. Person Responsible For Programmatic Performance Reporting if known
Name: David P. Owens
County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street
Area Code /Phone #
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
Area Code / Fax #
305-292-4515
E-mail Address: owens-david@monroecounty-fl.gov
8. Service Provider Contact Person
Name: Judy Greenman
County
Monroe
Title: Director, Monroe Youth Challenge Program
Address: 90B Sombrero Beach Road
Area Code / Phone #
305.393.1315
City, County, State, Zip Code: Marathon, Monroe, FL 33050
SUNCOM #
Area Code / Fax #
E-mail Address: ifareenmanna.aol.com
305.743.6523
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 2
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1.
Project Title: Monroe Youth Challenge Program
2.
Identify the year of the project (I, II, III, etc.) IV
3.
Project period Start: 10/1/04 End: 09/30/05
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in B2 (Subgrantee CFO) or a designee in
their office. If B2 is selected, do not reenter the contact information. This is only needed for designee.
B2 xxx
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2.
Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer program?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes x No
3.
Frequency of Fiscal Reporting: Monthly Quarterly xx
4.
Subgrant Recipient FEID #: 59-6000749
5.
State Agency SAMAS #:
6.
Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes No xx
7.
Cash Advance: Will you request an advance?
Yes Amount No xx
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 3
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Project Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
The Monroe Youth Challenge Program (MYCP) responds to the problems of youth crime, bullying in
schools, anti -social behavior, lack of community involvement of youth, school absenteeism, high
dropout rate, substance abuse, and high -risk behavior.
Schools often cannot deal with these risky behaviors because of a lack of community involvement,
and education funds that are often limited by political considerations ortied to categorical spending.
Schools too often deal with behavior problems after the fact, rather than preventing them. Youth
exposed to violence and other risk factors at home and in the streets often find no respite in the
schools, nor are the schools able to provide them with viable alternatives to such behavior. Local
schools have not fully succeeded in creating a cohesive, supportive environment for students.
These problems are significant for Monroe County because students, teachers, parents, and the
community are all affected. Students with behavioral problems maybe less attached to or involved
in academics and other school activities. Other students are on the receiving end of behaviors
such as teasing and bullying, which may have negative emotional and academic effects. Almost all
students are distracted from what they should be doing in school because of these problems.
Teachers have less time for teaching, since they are dealing with absenteeism and behavior
problems. Parents have the emotional stress of dealing with children who are rebellious and angry,
or at the other extreme, intimidated by bullying and teasing from their peers.
The problems outlined above have a negative impact on prospects for adult success. At worst,
students end up in the criminal justice system. At best, they will not achieve their potential to
become responsible adult community members.
Monroe County schools ranked 8th in the state for violence, 4th in the state for vandalism arrests and
3rd for drug misdemeanor arrests according to the Florida Keys Healthy Start Coalition 1999 Youth
Risk Behavior Survey. (Collected from Monroe County's three high schools. 1,330 students
surveyed.) Additional data showed that:
17% of students seriously considered suicide during 12 months preceding survey
14% of students actually attempted suicide during 12 months preceding survey
17% of students carried weapons during the 30 days preceding survey
31 % of students had been in a physical fight during 12 months preceding survey
• 15% had been physically hurt by their boyfriend or girlfriend
• 12% had been forced to have sexual intercourse
According to Florida Department of Education's Statewide Report on School Safety and Discipline
Data, In -School Suspensions and Out -of -School Suspensions are on a rise in Monroe County
Middle and High Schools. Monroe County 2002-2003 Data compared to 2001-2002 showed that,
although high school population decreased 3% and in -school suspension decreased 25%, out-of-
FDLE Byrne Formula Grant Application Package Grant Application
Section ❑ - Page 4
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
school suspensions increased 28%. Middle schools showed a 1 % decrease in population, and a
1 % increase in both in -school and out -of -school suspensions.
Fighting and harassment involving threats and intimidation are the most frequently reported
incidents in Monroe County public schools. Informal surveys taken as part of MYCP programs
suggest that bullying, intimidation and violence are a regular part of high school life, with 50% of
students consistently reporting witnessing, participating in, or being victimized by bullying or fights.
Our school district continues to face funding reductions at the state level for non-academic
resources and special programs. Students with special academic, socio-emotional and/or violence -
prevention needs are failing through the gaps. The result is alienation and a sense of helplessness
that may result in violence and drug use. MYCP prevention programs emphasize unity, acceptance,
respect, and peer mentoring.
According to Monroe County's 1999 District's Needs Assessment, the #1 risk factor our county
needs to address is alienation and rebelliousness of students. Need is further demonstrated by the
2002 Florida Youth Substance Abuse Survey, by the Department of Children and Families, which
shows that Florida youth have elevated risk in all domains, and Monroe County students elevated
above that. Risk factors which place our students notably above the national norm include
academic failure, friends' delinquent behavior, substance abuse, personal transitions/mobilityand
lower than average rates for school opportunities and school rewards for pro -social behavior.
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 5
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional pages if necessary; do not exceed three
The Monroe Youth Challenge Program (MYCP) is a grassroots violence prevention, safety, health
and overall youth development initiative designed to reduce violence, juvenile crime, truancy, addictive
risk behaviors, alienation and intolerance in all domains: individual/peer, family, school, community.
The MYCP partnership includes schools, law enforcement, health providers and more than 200
community volunteers from throughout the Keys.
MYCP provides or arranges programs:
• that raise awareness about the effects of drugs, violence, and intolerance and shape
alternative approaches,
• that teach and empower students to become agents of positive and active change,
• that enable students to undertake substantive community service projects to help and
support their communities and school environment,
• that strengthen and shape personal life skills, and
• that strengthen social support networks for students, among peers within the school
environment as well as within the community.
The most significant enhancements to the coming year will be:
• The further introduction of MYCP programs to Key West High School where the first
Challenge Day event was held this year and a Be the Change group first started meeting.
• To fund part of a leadership class for Marathon High School students.
• To assign prevention coordinators to Key West High School and to Marathon High School
enabling programs at those schools to enjoy more consistency and enhanced support from
school administration
• To begin some outreach efforts to local middle schools, though the strength of that effort
will rely on funding from additional sources.
Short -Term Goals:
• To continue reinforcing a support system of peer acceptance and encourage non-violent,
non -drug norms among Monroe County adolescents via our existing programs.
• To have prevention coordinators working on a regular basis at each of the three local high
schools.
To increase the consistency and evaluation of our school peer mentoring initiative.
To develop and support "Be the Change" groups in each high school with these groups
emphasizing students efforts at reducing the use of violence, bullying, drug and alcohol use
among peers.
Long -Term Goals:
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 6
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
• To increase collaboration at all three high schools with MYCP being incorporated regularly
into the agendas of the School Advisory Council, the faculty planning, discipline and
professional development teams, and the School Impiovement Plans.
• To have 3 active regional Advisory teams that coordinate trainings, effectively fundraise and
which are valuable resources to our school district and any agency providing youth
prevention services.
• To increase community awareness of and strengthen the community's commitment to
building developmental assets for our youth... similar to a "Community of Promise."
Goals for the coming year include:
• Organize and hold at least one Challenge Day event at each high school. (Five Challenge
Day/Challenger events were held in Keys schools during the current school yearwith nearly
500 students attending.) Challenge Day is a powerful, one day, award -winning, violence
reduction workshop conducted by California -based Challenge Associates. Participating
high schools offer the Challenge Day training at the beginning of the school year to new
freshman, student mentors, adult volunteers and school representatives to break down
cliques and stop violence, gender stereotypes and oppression of all kinds. Anger
management, cultural and gender sensitivity, conflict resolution, and healthy emotional
expression are among some of the skills taught.
• Organize and sponsor a Challenger training at each high school. Challenger is the follow
up training program for Challenge Day graduates that teaches skills to intervene and
continue ongoing contributions to shift campus culture toward increased tolerance,
acceptance and respect.
• Sponsor or co-sponsor 5 alternative drug free teen events in each of the three geographic
areas (a total of 15) with a prevention/antiviolence message.
• Partner with Monroe County School District to hold 3rd annual leadership conference. This
conference will enable students at all three high schools to showcase to each other their
community service and prevention projects.
• Continue and further develop partnerships with leadership classes at all three high schools.
These classes have a strong emphasis on community service projects and on
promulgating a pro -tolerance, anti -violence and anti -drug message on the school campus.
• Strengthen Natural Helpers at each high school. This peer support training program
provides eyes and ears within the school setting to help schools be proactive and catch
things before they get out of hand. In addition, the program can foster a more positive
climate, establish mentor relationships between older and younger students. These Natural
Helpers can also be used as conflict mediators down the road.
• Develop and maintain "Be the Change" groups/school clubs at each high school. These
groups meet weekly with the prevention coordinator and focus on creating and
implementing strategies to reduce violence and bullying in the school and continue
"positive" acts of change.
• Hold a Knight Vision drug education/prevention program at each high school. This
program, conducted by Florida National Guard units, presents an anti -drug message and
trains public, private and home schooled high school students to conduct drug prevention
programs for younger students.
• Develop and maintain partnerships with local entities including Monroe County Sheriffs
Office, Monroe County Health Department, Monroe County Arts Council, Area Health
Education Center, Rotary, Zonta, other civic clubs and the business community.
• Continue to offer Student Awareness Day. 500 students from south Florida attend this
educational symposium that examines the dangers of discrimination and prejudice in the
context of the Holocaust. The day culminates with students signing a letter of commitment
FDLE Byrne Formula Grant Application Package Grant Application
Section 0 - Page 7
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
to end violence and prejudice at their respective schools.
The project's quantitative indicators will be: 1) Incidents of crime and violence (in -school and out -of -
school); 2) Suspension and fighting statistics 3) number of events and meetings completed and
number of students served by various outreach programs, mentoring, and prevention trainings; and
4) number of disciplinary referrals and behavioral problems exhibited by targeted population.
Comparative qualitative indicators will consist of a baseline and post self -report surveys
presented to students and adults who participate in the trainings and the leadership class. The
survey will assess student attitudes and beliefs about school success, peer relationships, and
risk behaviors. Additionally, success will be monitored yearly with a teacher survey assessing
improvement in discipline problems, student morale and any observed reductions in student
cliques, bullying and teasing. The MCYP Advisory Board will meet quarterly to review
implementation plans and event evaluations.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 8
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Program Objectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, i.e.,
Uniform Objectives, Project -Specific Objectives and Self -Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further guidance. Continue on a second page if necessary.
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
04A Community Crime Prevention
M (Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self -Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Obiectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
R Y 4
NYE
Provide forty(40) alternative drug -free events. [Alternative drug -free events would
include any participatory event designed to strengthen the anti -drug message and/or
anti -crime message.
04A.01
Part 1 - During this reporting period, how many alternative drug free events were
Numeric
conducted? [Identify in the narrative portion of this report the names of these events
and describe how the anti -drug and/or anti -crime message was incorporated in each
event.
Present forty (40) crime and substance abuse prevention education classes.
04A.02
Part 1 - During this reporting period, how many crime prevention and substance
abuse education classes were presented? [Briefly discuss these classes in the
Numeric
narrative.
Conduct two -hundred (200) life skill development education classes.
04A.03
Part 1 - During this reporting period, how many life skill development education
Numeric
classes were resented?[Briefly discuss these classes in the narrative.
Create, expand, or enhance community, neighborhood, or school -based recreation
programs.
04A.04 Part 1 - Did the subgrant create or expand one or more community of neighborhood Y/N
recreation programs? [Identify the new programs or describe the expansion of an
existing program.]
Part 2 - No Ion era licable.
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 9
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Part 3 - No longer applicable.
Part 4 - No longer applicable.
Part 5 - Did the activities include academic tutoring?
Part 6 - No longer applicable.
Part 7 - Did the activities include drug awareness and prevention education?
Part 8 - No longer alicable.
Conduct thirty (30) meetings with community leaders for the purpose of identifying
neighborhood problems and developing proposed solutions and support groups.
[Activities under this objective should be reported separately from those that are
undertaken in conjunction with Neighborhood Watch and Business Watch Programs.]
04A.05
Part 1 - During this reporting period, how many meetings with community leaders for
the purpose of identifying neighborhood problems and developing proposed solutions
Numeric
were conducted?
Part 2 - During this reporting period, how many communities completed the Coalition
Development Training Course conducted by the FCTA? (State Agency / Military
Affairs only)
Conduct fifteen (15) community service projects which may include neighborhood
04A.09
clean-up campaigns.
Part 1 - During this reporting period, how many community service projects which
Numeric
may include neighborhood clean-up campaigns, were conducted.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 10
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
October 1. 2004 through September 30 2005
bgrant Period (Beginning Date - Ending Date
Adminie+r9+iuo Ae�4ivi4in�
ACTIVITY
Oct
Nov
Dec
Jan
Feb
a.v
Mar
Apr
May
Jun
Jul
AugSe
Submit Financial Reimbursement
x
Requests
X
X
X
Submit Financial Closeout Package
X
Submit Quarterly Program Reports
X
X
X
X
(05)
(05)
(05)
(05)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Upper Keys Challenge Day
X
Middle Keys Challenge Day
X
Lower Keys Challenge Day
X
Coral Shores Leadership Class
X
X
X
X
X
X
X
X
X
X
Marathon Leadership Class
X
X
X
X
X
X
X
X
X
X
Be the Change Groups
X
X
X
X
X
X
X
X
X
X
Teen Nights
X
X
X
X
X
X
X
Natural Helpers Training Peer
Assistance Training
X
Regional Youth Development /Drug &
Violence Prevention Conference
X
Florida National Guard Drug Prevention
Trainings
X
X
Student Awareness Day Violence and
Prejudice Reduction Program for
X
KWHS, MHS and CSHS
FDLE a F
yrne ormu/a Grant Application Package Grant Application
Rule 11 D-9.006 Section H - Page 11
OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Challenger Program x
Community Service projects X X X X X X X X X X
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 12
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget 7
1. Budaet Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total
Project Costs. Total Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to
support project activities. Enter dollar amounts only in applicable categories based on totals
from the Budget Narrative and leave others blank. Total Local Match must be a minimum of
25 percent of the Total Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category I Federal I Match I Total
Salaries And
Benefits
Contractual I 45 000.00 I 15,000.00 I 60,000.00
Services '
Expenses
Operating Capital
Outlay
Indirect Costs
Totals 1 45,000.00 1 15,000.00 1 60,000.00
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 13
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budaet Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continue on additional pages if
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent
of the project's cost.
a. Identify your specific sources of matching funds.
Monroe County general revenue fund
b. Is match available at the start of the grant period?
Yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.)
n/a
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No: If no, please explain.
Yes: XX If yes, please list number and title of position and type of
benefits.
3. Indicate the OCO threshold established by the subgrantee. $ 750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan.
n/a
5. If the budget includes services based on unit costs, be sure to provide a definition
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 14
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
n/a
b. How recently was the basis established or updated?
GROSS SALARY/BENEFITS FOR:
MYCP, under the auspices of the Monroe County Education Foundation, requests $60,000 in
Edward Byrne Memorial State and Local Assistance Program funds to be allocated to support
program implementation and further development. The project budget is devoted in its entirety
to funding in part or in whole the staff positions associated with Monroe Youth Challenge
Program activities.
GROSS SALARY/BENEFITS FOR:
MYCP Keys Director
Approx 800 hours @ $20/hour
MYCP Program Supervisor
Approx 850 hours @ $20/hour
$16, 000
$17, 000
MYCP Prevention Training Events and Classes:
School District Leadership Classes, Counselors,
Prevention Coordinators, Professional Training Fees
and Operation Consultants
1,237.50 hours @ $20/hr $24,750
MYCP Administrative Assistant and Youth Development
Advisors
150 hours at $15/hour $ 2,250
TOTAL REQUEST: $60,000
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations. Monroe County will contract with the Monroe County Education Foundation for
this project.
F_ DL_E Byrne Formula Grant Application Package Grant Application
Section 11 - Page 15
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
Part I
Community Crime Prevention
State Program Area 04
This document provides guidance for project applications prepared for state
program area 04. This includes suggested length of responses for some items as
well as identifying specific information to be provided. The narrative should be
as concise as possible. Please also see other guidance in application
instructions.
Federal Purpose Area
Providing community and neighborhood programs that assist citizens in
preventing and controlling crime, including special programs that address the
problems of crimes committed against the elderly and special programs for rural
jurisdictions.
State Program Areas approved under Federal Purpose Area 04
04A: Community Crime Prevention
04B: Community Policing
SECTION E: 2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for
the same previously funded state program area, please describe any significant
changes in the target population, geographical location, and/or project activities in 300
words or less.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
In year 1 tOct 01- Sept 02) of Byrne Grant Funding, Monroe Youth Challenge Program
(MYCP) consisted of: 1) "Challenge Day"; 2) a follow-up after school club; and 3) a
Peer Mentor Program with ongoing life skills training for mentors, mentees and adult
sponsors who support the student mentors for the duration of the school year. MYCP
produced 103 events, with 1,657 student contacts, 303 adult contacts, and 274 program
hours, including 2 Challenge Days for Coral Shores High School freshmen, and a
Natural Helpers peer assistance training.
Year 2 saw nearly 4,000 student contacts with MYCP programs that included Challenge
Day events at Coral Shores and Marathon, a new leadership class at Coral Shores High
School, Knight Vision Drug Education Training, Student Awareness Day, drug free teen
events, and the continuation of peer mentoring, Natural Helper, and community service
15 -C.
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
efforts.
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
Building support among school faculty, administrators and community members who
are already over -committed continues to represent a major challenge. We are
addressing this by forming regional advisory teams and giving presentations to local
mental health, juvenile justice, law enforcement and parent groups to develop more
community awareness and participation. As MYCP programs have lead to some
discernible changes in student behavior and be widely recognized, additional faculty
and administrators have been supportive. Students in general and "at risk" students in
particular are often resistant to a program or event that is labeled as a "prevention"
event. We effectively address these students by organizing events that have a
recreational element and provide for social interaction as well as learning, such as our
Teen Nights. MYCP has increased its focus on 9th and 10th graders, as these students
tend to have somewhat fewer extracurricular commitments and are generally more
receptive. Finally, MYCP recognizes that long term community support is essential to
program durability and has begun a strategic planning process that includes research
into funding opportunities and development of structures for community support.
3. If there are any changes or enhancements planned for the current year, please
describe them in 300 words or less, including how they will more effectively address
the identified problem.
No substantive programmatic changes are contemplated for the coming year. MYCP
will build on earlier efforts by offering the Challenger Training to Challenge Day
graduates, adding a high school level leadership class at Marathon High School, adding
a Natural Helpers facilitator/counselor at Key West, and offering at least one Challenge
Day event at each high school. Prevention coordinators at each high school will provide
guidance and support for "Be the Change" groups at each high school.
4. If the project will continue to operate as previously established, provide any critical
additional information that has not otherwise been addressed in the application in
300 words or less.
No additional critical information.
NOTE: If your project includes only one service provider, complete the following
information for this provider. If your project includes more than one provider, include
this information for each provider that you list in the table, including questions in the
target group section and the proiect activities section.
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
2
15-�
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
Monroe County Education Foundation
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name
b. Identify the Service Provider's administrative location.
241 Trumbo Road
Key West, FL 33040
c. Will the relationship of the Subgrantee or Governmental Implementing Agency to
the Service Provider be a contractual one (ex. non-profit service provider)? Or
are they administratively part of either the subgrantee and/or implementing
agency (ex. police department or county social service division)?
contractual
d. Does the agency providing the proposed service require a license?
No
e. List all licenses the Service Provider will use in providing only the
services through this contract. Do not list all other licenses the Service Provider
holds.
Not applicable
3. If the relationship with the service provider is contractual, will you use competitive
bids or sole source procurement? The applicant should note that if sole source
procurement is used, and the budgeted amount is greater than $100,000,
preapproval must be obtained from FDLE prior to the reimbursement of funds.
Sole source procurement
4. If service provision occur at more than one location and/or at a location other than
the one identified in item 2 above, please specify all service location addresses.
Services are delivered primarily at the following high schools:
Coral Shores High School; 89901 Old Highway; Tavernier, FL 33070
Key West High School; 2100 Flagler Ave; Key West, FL 33040
Marathon High School; 350 Sombrero Beach Road; Marathon, FI 33050
5. Identify the role(s) of key personnel by title and provide a brief description of their
primary responsibility. These individuals may or may not be grant funded but
provide project activities that are eligible for Byrne Program funding and that
establish the "program" your will be reporting on in the quarterly performance
reports. For example, if you only purchase drug prevention education materials, you
would identify personnel, such as a crime prevention officer, who conducts project
activities such as classes using the materials.
3
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
a. List position title, job description (list only key tasks) and agency.
Program Director: Duties include directly supporting school teams, community
education and liaison, scheduling and organizing county -wide trainings and
events, regular liaison with law enforcement and community agencies, program
development and modification, supervision of prevention coordinators, and
developing and maintaining private and public sources of funding.
Prevention Coordinators: Duties vary by school, but include developing and
maintaining "Be the Change" student groups, site development and coordination
of prevention and community service projects, liaison with school faculty and
administration, direct support of peer mentoring and peer support efforts,
arranging school events, support of leadership classes, developing and
maintaining effective adult volunteer network, and completing all necessary
documentation.
Operations Consultants: Duties include development and maintenance of
financial and program procedures, community education, development and
maintenance of evaluation processes including surveys, reports and analysis,
monitoring of quality improvement efforts, research and development of long
term funding opportunities, and assisting with organizational development and
strategic planning.
Leadership Class Teacher: This class uses a service learning model to motivate
students to participate in at least two community service projects over the course
of the school year and integrates classroom learning with those projects.
Teachers volunteer for this position, which they teach in addition to their regular
teaching load. The class has a strong prevention and anti -violence emphasis
and focuses on mobilizing students to integrate those emphases into campus
life.
KWHS Prevention Counselor. This Counselor will train the trainers of the Natural
Helpers Program county -wide and will serve as an alternative to the MYCP
leadership classes established at other high schools. He or she will meet with
Natural Helpers bimonthly and will support the "Be the Change" group along with
the community -based MYCP prevention coordinator.
b. Indicate the number of staff who will provide project activities.
• Program Director (1)
• Operations Consultants (part time) (currently 3 individuals, but number may vary
over time.)
• Prevention Coordinator (3)
• Leadership Class/After school club teacher at Coral Shores High School. (1)
• Leadership Classes at Marathon Middle and High School (2)
• Leadership Classes at Key West are supported by other funding streams, and
MYCP collaborates with these teachers and classes.
c. Specify whether positions are Agency or Contract staff.
Il
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
Contract, except for any individual who is a current school board
employee, in which case School Board invoices the Monroe County
Education Foundation.
d. Indicate whether positions will be funded with project funds.
Yes
e. Specify whether positions provide services under a Service Provider's license.
No
f. Indicate whether positions require a license for individuals providing project
services.
No
g. If any license is required, specify the status of the license. Indicate "YES" if the
license is current (or you may indicate "Pending"). However, if your response in
column 6 or 7 is "YES" and your response in column 8 is "NO", you must provide
an explanation.
TARGET GROUP
1. Identify the basic demographics of your target group. Include age range and
gender.
The demographic makeup of our target group has 4 parts....
• Challenge Day or Similar Experiential Training is provided to all 9th graders;
The Leadership Class services the 7th_8th grade at risk males and females at
• Marathon High School in the Middle Keys and all 9th -12th graders at Coral
Shores High School in the Upper Keys. The new leadership class at Marathon
High School will be directed towards 9th and 10th graders.
• Natural Helpers serves 7th-12th grade social leaders
• Participation in Be the Change groups, Student Awareness Day and Teen Nights is opei
to all high school students
2. Estimate the number of participants. If the project includes multiple components or
activities and not all participants will be included in each, please discuss briefly the
differences.
The total number of participants served by this project this past year was
approximately 1,200 unduplicated students. We anticipate the number of students
served to increase to approximately 1,500 as MYCP programs are phased in at Key
West High School.
3. In 300 words or less, respond to the following items regarding your selection of
project participants.
a. Indicate what criteria you will use in selecting project participants and how
(process) you will select them. If you select participants based upon a referral by
an organization or agency, include this information as well. For a community
policing project, this may be based on residence in a targeted neighborhood.
5
1G
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
b. List all other criteria you will require in order for participants to qualify for
selection. If your project will provide activities for family members or significant
others, please include them in this description as well. If you will use either
specific age groups or school categories (i.e., second grade, high school) as
categories, then also include this information.
• Attendees at Challenge Day, a one day anti violence workshop, are selected by
grade level as a group of peers, based on a collaborative MYCP/School district
decision that 9th grade is the group most in need of this programming.
• Any student who has participated in a Challenge Day event is eligible to
participate in the follow-up Challenger Training.
• Every student is eligible and encouraged to participate in the school's "Be the
Change" group.
• Participation in drug free events is open to any student.
• Participation in Student Awareness Day is open to any high school student with
the permission of faculty.
• Participants in the Leadership Class will be referred to the leadership teacher by
school counselors and administration, after identifying students with at -risk
behaviors such as excessive referrals, absences, tardies or poor academic
performance.
• Students who will be selected as Natural Helpers are chosen by fellow students
via an anonymous survey in which students identify two students and two adults
that they trust to go to with their problems. Twenty-five students will be selected
that represent each social group and clique at the school. These students will be
trained as peer helpers and will be another set of ears to identify students in
need of emotional or academic assistance.
c. Identify individuals by position title(s) who will determine project participant
eligibility.
The selection criteria are determined by the MYCP Keys Director and the
Program Supervisor in conjunction with school planning teams and
administration.
ACTIVITIES
1. If your proposed project does not stand alone, but is part of an existing program,
please describe this relationship.
0
1 C _ h
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SFY 2005 Byrne Application
2. Please indicate the activities your project will provide. Select from the following list
of commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent between activities you select from the list and the
Objectives and Performance Measures on which you will be reporting:
Common Project Activities
Prevention and Community Policing
Academic tutoring
X
Alternative drug -free events
X
Citizen hot line
Citizen patrol
Community leader meetings
X
Community service projects
X
Comprehensive assessment for families
Crime and substance abuse prevention education
X
Crisis intervention or counseling services
Escort services
Life skill development education activities
X
Media package development
Neighborhood watch meetings
Property identification activities
Recreation programs in school/neigh./community
Referral to community resources
Security surveys of homes/businesses
Substance abuse education program development
Summer camp activities
Other: listed below
X
3. Provide the following information for all proposed project activities and/or events
listed in response to item 3 above.
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour class for 10
students)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
Alternative/drug free events include "Be the Change" club meetings, community
wide events such as teen nights and other leadership trainings. These are described
below:
Project Activity: Challenge Day
Unit of Measurement: One event
Frequency: Event to kick off school year or semester
# of Participants: Approximately 900
Defined Units Project Provides: 6
7
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
MYCP Leadership Class at CSHS
One 85 min class/approx 30 students
Daily
Approx 30
180 classes
Other Teen Drug Free Events
One event
Bi Monthly
Approx 450
15
COMMUNITY LEADERS MEETINGS consist of meetings with school officials, law
enforcement, state and local youth service agencies and mental health providers.
Frequency and number of participants vary.
COMMUNITY SERVICE PROJECTS will include projects that MYCP coordinates
with community organizations for local students via the leadership class and the Be
the Change school clubs. Often, MYCP chooses projects that specifically rely on
youth which the parent organization has trouble accessing.
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides
kindness)
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
School wide "Acts of Kindness" Campaign
One campaign
3 per year
(1 at CSHS, KWHS and MHS)
150 students
3 (approx. 1,500 students receiving acts of
School wide BE THE CHANGE Campaign
One campaign
3 per year
(1 at CSHS, KWHS and MHS)
90
3 (approx. 3,600 acts of change)
LIFE SKILLS DEVELOPMENT EDUCATION consists of teaching or providing for
opportunities to either develop or enhance the skills necessary to make good
decisions to support a positive, healthy lifestyle. This includes, but is not limited to:
self-awareness and self improvement, stress, anger management, safety issues,
personal wellness, time management, communication techniques, strategies for
communicating care, consideration, trust and respect for others.
Project Activity: MYCP Marathon Middle School Leadership
Class and High School Leadership Class
Unit of Measurement: One 50 minute class for approx 50 students
Frequency: Daily
M.
1,�- -H
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
# of Participants:
Defined Units Project Provides
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Approx 50
180
Student Awareness Day
One event
Once per Year
100 students plus 10 adults
1
CRIME AND SUBSTANCE ABUSE PREVENTION EDUCATION
Project Activity: FL National Guard Knight Vision Training
Unit of Measurement: One session
Frequency: Once per Year
# of Participants: 45
(15 at CSHS, 15 at MHS, 15 at KWHS)
Defined Units Project Provides: 3 (600 younger students receiving Anti Drug
/Alcohol/Tobacco Presentation by those
trained)
4. Briefly describe what you consider successful completion of a project activity and
how you will measure it. This should include whether it is time, activity or content
based. For example, successful completion for an individual could be attendance at
all classes the project provided.
Successful completion of most MYCP programs is attendance at events, trainings
and classes.
5. What happens if someone does not successfully complete a project activity? If this
includes expulsion, please list the criteria.
If someone does not successfully complete a leadership class activity, their grade is
impacted. Other than leadership class, most events are optional so there are no
sanctions.
6. Will you use incentives and/or sanctions to encourage participation and completion
of project activities? If yes, please respond to the following:
a. Identify and describe all sanctions and/or incentives.
b. Describe how and when they will be used.
MCYP'S most effective incentive for student participation is our reputation for
dynamic programs and of course, food at our events! However, we also use
prizes and community sponsored rewards as appropriate. For instance, students
were rewarded for a community service project in May with a kayaking trip after
they baked cookies for the entire school staff on a professional "off school" day.
MYCP also awards the President's Service Award $1,000 Scholarship for the
most deserving graduate with over 100 community service hours.
0
Appendix X, Part I: Technical Assistance Guide April 2004
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7. If any special training is planned for personnel at any level, please identify this
training and describe how it will further the operation of the project. Also identify the
position or types of positions that would attend such training
Not applicable
8. If equipment purchases will be a significant part of project funding, describe how this
equipment will be used in project operations.
Not applicable
COOPERATING OR PARTICIPATING AGENCIES
1. List all agencies and/or organizations participating in project implementation or
whose cooperation and/or support are necessary for the success of your project.
MYCP works closely with the Monroe County School District Safe School
Administrator, the Domestic Abuse Shelter, Monroe County Sheriff's Office, Monroe
County Health Department's SWAT (Students Working Against Tobacco)
Coordinator, Area Health Education Center, and civic and service organizations.
2. Describe the role of each agency/organization.
The agencies mentioned have served MYCP is the following ways:
• Most have provided funding
• All offer speakers and training opportunities
• All have provided adult volunteers to support major MYCP training events,
such as Challenge Day or the after school club
• Some have provided in -kind donations such as food and prizes
• The Monroe County Safe School Administrator has been MYCP'S main partner
in planning and coordinating prevention efforts for the school.
3. Have you obtained a commitment for support from each listed agency /
organization? If it has not been obtained, describe how this will be accomplished.
Yes, MYCP has letters of support from each partnering agency.
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the project that you
have not previously addressed in this subgrant application. This should include
identifying any other Byrne -funded project/activity/client that overlaps with this request.
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must complywith the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 11 D-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB CircularA-87, "Cost Principles
for State, Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB CircularA-110 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the 'original" project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must
reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in
performance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final'.
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted insufficient detail for proper pre -audit and post -audit.
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(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approval from the Department for reimbursement of travel costs forfield trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
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10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 -
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight -hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB CircularA-110.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-110.
14. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program -specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letterfindings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
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d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM CircularA-133 for that fiscal year. In this case, written notification, which
can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non -applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
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negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any oftheirduly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
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Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuals have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for him/her, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
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Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
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b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title 1), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
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b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non -Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbying Activities, according to its instructions.
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay —to-Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay -to -stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay -to -stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
FDLE Byrne Formula Grant Application Package Grant Application
Section II - Page 24
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
this condition, which provides for individual site environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter -agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 25
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
42. Limited English Proficiency
National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to
ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation when necessary. The U.S. Department of
Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document
can be accessed on the Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-
0690, or by writing to the following address:
Office for Civil Rights
Office of Justice Programs
U.S. Department of Justice
810 Seventh Street NW, Eighth Floor
Washington, DC 20531
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 26
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) .. .
(Select one of the following):
XX Meets Act Criteria Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Subgrant Recipient.. . (Select one of the following):
XX Has a Current EEO Plan _Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO
Plan, federal law re uires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant app ' ation for ral sistance is approved or face loss of federal funds.
— L
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: Countv Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: %( 34"
FDLE Byrne Formula Grant Application Package Grant Application
Section ll - Page 27
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency ...(Select one of
the following):
XX Meets Act Criteria Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Implementing Agency meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Implementing Agency ... (Select one of the following):
XX Has a Current EEO Plan Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant application for federal assistance is approved or face loss of federal funds.
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
MUM
FDLE Byrne Formula Grant Application Package Grant Application
Section ll - Page 28
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
RESOLUTION NO.. 191 - 2004 OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2005
EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
Fiscal Year 2005 funding cycle of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program; and
WHEREAS, on April 21,2004, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$177,870.00 with a $59,291.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal Year 2005 grant funds to the Florida
Department of Law Enforcement Anti -Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of May, A.D., 2004.
` Mayor Murray Nelson
yes,
`_k Mayor ProTem Rice yes
Commissioner McCoy yes
Commissioner Neugent yes
Commissioner S p e har yes
(Seal)rr_-
Attest aZ,z n
Clerk of Court
I
Monroe County Board of Commissioners
By:
E
Mayor
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Floridan �v
Department of Law,Enforcemen
;� Uffi a of Gtirni al J,uSti'ce_GrantS
Signature: t1lt,�
Typed Name and Title: C
lanton H. Wilder, Community Proqram Administrator
Date:
-
�lit o`CI 1�I C�ffc I Go er1 i e }� Lrs '
WR
Typed Name of Subgrant Reci onroe Cownty Board of County Commissioners
Signature:
Typed Name and Title: James L. Roberts, County Administrator
Date:
:raplereltingAgencX� �.
Offic al Admm`Qq� trat r or,,,;Nye `�gnatedi epresenta e*� x
P,
Typed Name of Implementing A Monroe Gountv Board of County Commissioners
Signature:
Typed Nameand Title: James L. Roberts, County Administrator
Date: (e(31t7 g
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 29
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01 /04
Enforcement
Expiration Date: 9/30/05
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Dual Diagnosed Offender Program III as part of Monroe County's FY05 Anti -Drug Abuse
Program
Contract Manager: David P. Owens
(Name)
for BOCC meeting on 10/20/04
4482 OMB/Grants Mgt.
(Ext.) (Department)
Deadline: 10/05/04
CONTRACT COSTS
Total Dollar Value of Contract: $51,504.00 Current Year Portion: $51,504.00
Budgeted? Yes X No Account Codes: 125-06006-530490-GG0503-XXXXXX
Grant: $38,627.00
County Match: $12,877.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support -filing reports, oversight
(Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date Out
Division Director
Date In
Needed er
Yes❑ Nog'Risk
Management
3&Rev
Yes[]Nog
O.M.B./Purchasing
Yes[—] Noff*'
County Attorney
Yes❑ No[2_�
e0/��
Comments:
UMB Form Revised 9/11/9b MUP 42
7��w -
- J �Im r- I k M"7
Florida Department of
Law Enforcement
Guy A Tunnell
Commissioner
AUGU
The Honorable Murray Nelson
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Office of Criminal Justice Grants
Re: 05-CJ-K3-11-54-01-080 / Peacock Apartments Dual
Diagnosed Offender Program 3
Dear Mayor Nelson:
Mailing Address: ��'
Office of Criminal Justice Eta
Florida Department of Law En%c�elhgri( 1
2331 Phillips Road
Tallahassee, Florida 32308
(850)410-8700
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $3 8,627 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 20A -
Corrections Alternatives - Halfway House.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service - Integrity - Respect - Quality
The Honorable Murray Nelson
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at (850)410-8700.
Sincerely,
,44.c�
Clayton H. Wilder
Community Program Administrator
CHW/JP/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
05-CJ-K3-11-54-01-080 in the amount of $38,627,
for a project entitled: Peacock Apartments Dual
Diagnosed Offender Program 3
for the period of 10/O1/2004 through 09/30/2005, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.and agreement and special conditions governing this subgrant.
(Signature of Authorized Official) (Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: AUG 2 2004
Grant Period: From: 10/01/2004 To: 09/30/2005
Project Title: Peacock Apartments Dual
Diagnosed Offender Program 3
Grant Number: 05-CJ-K3-11-54-01-080
Federal Funds: $38,627.00
State Agency Match:
Local Agency Match: $12,877.00
Total Project Cost: $51,504.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100,1D, Office of Justice Programs,
Common Rule for State and Local Governments or OMB Circulars
A-87, A-110 and A-21, in their entirety, It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
05-CJ-K3-11-54-01-080
SUBGRANT AWARD CERTIFICATE (CONTINUED)_
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
Authori ed Official
Clayton H. Wilder
Community Program Administrator
Z q
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application
• The term "Department', unless otherwise stated, refers to the Department of Law Enforcement.
• The term "OCJG" refers to the Office of Criminal Justice Grants.
• The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
• The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also bean entity
eligible to be a subgrantee (ex. City of Live Oak)
• Instructions are incorporated in this document by reference.
A. Subgrant Data
1. This section to be completed by Subgrantee
2. This section to be completed bX OCJG
Project ID #
Program Area #:
CFDA #: 16.579
Continuation of Previous Subgrant? ❑ Yes ❑ No
If Yes, enter CJ Contract # of Previous Subgrant
1 2
SFY 2005 CJ Contract #
SFY 2004 CJ Contract #
2004-CJ-13-11-54-01-020
2005 - CJ -1 3 -1_(_ .08
B. Applicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of
County
County Commissioners
Monroe
Name of Chief Elected Official / State Agency Head: Murray Nelson
Title: Mayor
Address: 99198 Overseas Highway
Area Code / Phone #
305-852-7175
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33037
SUNCOM #
E-mail Address: boccdis4@monroecounty-fl.gov
Area Code / Fax #
305-852-7162
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny L. Kolhage
County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street
Area Code / Phone #
305-292-3550
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
E-mail Address:
Area Code / Fax #
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners
County
Name of Chief Executive Official / State Agency Head / Subgrantee representative
Monroe
(if a subordinate agency of the subgrant recipient): Murray Nelson
Title: Mayor
Address: 99198 Overseas Highway
Area Code / Phone #
305-852-7175
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33040
SUNCOM #
E-mail Address: boccdis4@monroecounty-fl.gov
Area Code / Fax #
305.852-7162
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 1
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director: David P. Owens
County
(Implementing Agency Employee)
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street
Area Code / Phone #305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov
Area Code / Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same
County
(if other than Project Director)
Title:
Area Code / Phone #
Address:
City, County, State, Zip Code:
SUNCOM #
Area Code / Fax #
E-mail Address:
6. Person Responsible For Financial Reporting if known
County
Name: David P. Owens
Monroe
Title: Grants Administrator
Area Code / Phone #305-292-4482
Address: 1100 Simonton Street
SUNCOM #
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
E-mail Address: owens-david@monroecounty-fl.gov
Area Code / Fax #
305-292-4515
7. Person Responsible For Programmatic Performance Reporting if known
County
Name: David P. Owens
Monroe
Title: Grants Administrator
Area Code / Phone #305-292-4482
Address: 1100 Simonton Street
SUNCOM #
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
Area Code / Fax #
E-mail Address: owens-david@monroecounty-fl.gov
305-292-4515
8. Service Provider Contact Person
Name: Gary Lowe
County
Monroe
Title: Administrative Director
Area Code / Phone #
Address: 1320 Coco Plum Drive
305-743-4129
SUNCOM #
City, County, State, Zip Code: Marathon, FL 33050
Area Code / Fax #
E-mail Address: glowe663@bellsouth.net
305-743-5137
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 2
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1.
Project Title: Peacock Apartments Dual Diagnosed Offender Program
2.
Identify the year of the project (I, II, III, etc.) III
3.
Project period Start: 10/1/04 End: 9/30/05
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in B2 (Subgrantee CFO) or a designee in
their office. If B2 is selected, do not reenter the contact information. This is only needed for designee.
B2 xxx
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2.
Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer program?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes xxx No
3.
Frequency of Fiscal Reporting: Monthly Quarterly xxx
4.
Subgrant Recipient FEID #: 59-6000749
5.
State Agency SAMAS #:
6.
Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes xxx No_
7.
Cash Advance: Will you request an advance?
Yes Amount No xxx
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package Grant Application
Section 9 - Page 3
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Proiect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
PROBLEM DESCRIPTION:
Much has been written about the criminal of the Mentally III and the need for supportive housing
as a cost-effective measure to reduce needless incarcerations and hospitalizations.
Supportive housing for the mentally ill has proven to reduce the amount of Frequent Fliers.
Frequent Fliers refers to the mentally ill that are caught in the cycle of jail, release to
homelessness and back to jail. Jails are becoming the leading "mental institutions" of our
counties. The criminalization of the mentally ill places an unfair burden onto the criminal justice
system. This cycle is largely due to the lack of supportive housing for the dually diagnosed
(mental illness and substance abuse). It is not uncommon for the dually diagnosed offender to
be released into the communitywith five days of medication and nowhere to live. The risks are
obvious.
The mentally ill are often incarcerated for minor misdemeanor crimes. Reportedly, these crimes
are often a result of their illness. They often do not understand the charges against them, and
some are incompetent to stand trial. Sometimes their behaviors are influenced by their illness.
Incarceration of the mentally ill person is considerably more expensive than it is for the average
offender, since during incarceration, these offenders need ongoing mental health treatment and
supervision. Intensive supervision is needed to prevent suicide attempts while in jail, ensure
medication management/compliance and to prevent victimization by the other prisoners. By
releasing them into our community based offender supportive housing program, clients will have
a safe residence, address their mental health issues, improve life skills, develop a treatment
program that enables them to remain clean and sober, and become a productive member of our
community.
Mentally ill drug -dependent and alcohol -dependent offenders who are homeless, in jail for
misdemeanor and felony charges, or awaiting trial or pending release on parole or probation
would be better served in a supportive housing program. Diverting offenders into supportive
housing gives the offender the resources to avoid unnecessary incarcerations and
hospitalizations.
PROBLEM SIGNIFICANCE:
Monroe County has a tourist -based economy and is negatively impacted by this visible
population. Homelessness, substance abuse, unemployment, loitering, panhandling, criminal
activity, and health/hygiene/sanitation problems all negatively affect the tourism industry, as well
as the life quality of our community.
Recently the Fort Lauderdale Sun Sentinel published an award winning series "System
Breakdown - Mental Illness and Justice (February 15-18, 2004). The articles state that jails are
becoming a costly treatment for our mentally ill that would be better served in supportive
housing. The costs of jails providing mental health treatment are costly and often unnecessary.
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 4
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
NEEDS ASSESSMENT:
Monroe County's Continuum of Care states that there are approximately 2,000 homeless
people living in the county and that one out of fifty residents is homeless in Key West. To
compound the problem, Monroe County has the one of the highest costs of living in the state.
Housing rents are the highest in the state (2003 Continuum of Care and Southernmost
Homeless Assistance League study). Reportedly, 30% of the homeless have mental illness and
10% of the incarcerated population suffer from mental illness.
Mentally ill homeless residents with histories of substance abuse often become incarcerated.
Upon release, many of these individuals become homeless and mentally unstable, especially
when they are no longer on a medication regimen.
We need to continue support for these offenders to avoid the expense to the community for
needless incarceration. The National Alliance for the Mentally III, Florida Branch Director Fay
Barnette, states: "For every one person in a state mental hospital with a severe mental illness,
there are ten people with severe mental illness in county jails." By providing alternatives to
prevent detention, jail and prison for persons who pose no danger to the community, we can
reduce our mentally ill jail population.
The present status of the nation has caused many foundations, as well as government
agencies to cut back their support the work we do. We wish to continue our community service,
aid the offenders we can, and save the community additional expenses by our preventive and
curative program. We are developing a fundraising and donor program to offset loss of funds in
order to continue this component.
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 5
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional pages if necessary; do not exceed three pages.
CONTINUATION PROJECT
The Peacock Apartments in Key West have 24 beds for formerly homeless, mentally ill residents of
Monroe County. Eight beds are currently reserved for mentally ill adults who are addicted to
alcohol or illegal drugs and have been charged with or convicted of misdemeanor or felony crimes,
whom are not dangerous to the community.
Peacock apartments provide affordable supportive housing for those with severe mental illness.
There have been no major obstacles or significant changes in the program.
2. a. Project Enhancement and Expansion:
This year the project will continue to provide 8 Byrne -funded supportive affordable beds. Eight
to ten beds in all will be occupied by dual -diagnosed offenders. We can reduce our mentally ill
jail population.
Our agency is an active participant in SHAL (Southern Homeless Assistance League) which
addresses the needs of the homeless population and those at risk of becoming homeless. We
work intensively with other social service agencies to provide services for the well-being of our
clients.
2.13. The goals of the Program are:
Immediate Goals:
1. To identify the potential client population, through contact with the case managers at the
County Jail facilities, the case managers at The Care Center for Mental Health, The
Guidance Clinic, The Crisis Stabilization Unit (DePoo Hospital), Pre -Trial Services and the
Court System, including the Public Defender's Office. Upon assessment and acceptance to
the program, referrals and treatment plans will be formulated. To qualify for a residential
bed, the candidate must be disabled due to hating a chronic, serious mental illness, have a
dual diagnosis of substance abuse or addiction, and be either charged or convicted of
misdemeanor or felony crimes. They cannot be a danger to the community, or have a
history of violent criminal or sexual aggression.
2. To provide 8 offenders with residential services, including affordable housing, utilities,
furniture, cable TV, phone, camaraderie, transportation to NA/AA, supervision, monitoring,
referral to mental health treatment, referral to substance abuse treatment, random drug
testing, liaison case management, and supervision of medication intake.
3. To provide referrals to other appropriate programs for offenders who do not meet our
criteria.
4. To be available to provide supportive services to clients who successfully adhere to their
treatment plan. Services to graduates of the program may include inclusion in social events
at Peacock Apartments, assistance with money management, and referral to other social
agencies.
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Long Range Goals
5. Economic sustainability
a. To increase board participation, public awareness, and fundraising.
b. To network with other agencies in increasing services to clients
6. To start an activity program that will generate additional income to lower client fees.
2. c. Treatment and Prevention Projects Not applicable.
2.d Multi jurisdictional task force projects: Not Applicable
2.e. Project Staff
Staff for the Peacock Apartments include the Administrative Director, Gary Lowe: Program
Director, Claire Condra: Site manager Vacant at time of report (PT Ced Walding): and four live
on site Residential Staff.
2.G Project Location:
Each resident will be provided a single bedroom in one our buildings, located at Poinciana
Plaza, Key West, Florida.
2.h. Project Activities/Administration:
1. Level of care is based on least restrictive model. Clients are provided with liaison case
management with mental health. We will provide as needed: limited transportation, assistance
in scheduling of appointments, peer mediation, comraderie, assistance in daily living skills
(grocery shopping, recreation, activities etc) supervision of medication regimen, and monitoring
compliance of treatment plan.,
2. Clients are given random drug tests at least once per month and whenever there is suspicion
of use. Rooms are checked weekly. Staff continuously monitors clients.
2. i. Target Group
Persons who are disabled due to having a chronic serious mental illness, have a substance
abuse problem (a dual diagnosis) and have been charged or convicted of misdemeanor or
felony crimes.
Eligibility
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness, a history of substance abuse, a criminal
history and must be under the case management of a mental health center. Clients must be
under a treatment plan
3. Clients must have a funding source either from self, family, SSI, SSDI, VA, or may qualify for
benefits from these sources.
4. Clients must have a criminal background check with no history of violence or sexual
aggression.
5. If a previous resident, clients must be in good standing with peacock Apartments.
6. Clients must have a medical treatment plan that recommends placement at ourfacility.
7. All clients must be capable of transitional living. They must be able to care for themselves.
2. j. Project Results
The success of the project can also be judged by decreases in criminal activities (arrests), crisis
stabilization, detoxification, and program non-compliance (termination). Success can also be
measured by program compliance and successful graduation of program (e.g., becoming self
sufficient, relocating and being provided aftercare services.
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Part II
Corrections Alternative - Halfway House
State Program Area 20
This document provides guidance for project applications prepared for state program
area 20. This includes suggested length of responses for some items as well as
identifying specific information to be provided. The narrative should be as concise as
possible. Please also see other guidance in application instructions.
SECTION E: 2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for the same
previously funded state program area, please describe any significant changes in the target
population, geographical location, and/or project activities in 300 words or less.
This is a continuation project.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
CONTINUATION PROJECT
"In the second year of operation the DDSHP has maintained 100% occupancy. There
have been no major obstacles or significant changes in the program. In our second year
of operation six out of nine residents had no arrests. During this years cycle no clients
have required detoxification treatment.
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
"There were no major obstacles requiring program adjustment."
3. If there are any changes or enhancements planned for the current year, please describe
them in 300 words or less, including how they will more effectively address the identified
problem.
We will continue to provide supportive services. In addition, we are starting to offer recreational
activities for our clients. For instance, this year we have taken clients to concerts and bowling.
In the upcoming year we plan to engage residents in more community inclusion activities (e.g.,
volunteer work).
4. If the project will continue to operate as previously established, provide any critical additional
information that has not otherwise been addressed in the application in 300 words or less.
In the 2003-4 year we increased the number of clients to eight. It has become apparent that
the dual -diagnosed clients take considerably more staff time in terms of need for services.
NOTE. If your project includes only one service provider, complete the following information for
this provider. If your project includes more than one provider, include this information for each
provider that you list in the table, including questions in the taiget group section and the promect
activities section.
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
The United States Fellowship of Florida (USFF) will operate the program
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name The United States Fellowship of Florida
(USFF).
b. Identify the Service Provider's administrative location. USFF Administrative
functions are located at the Heron House 1320 Coco Plum, Marathon, FL
33050. The administration of day-to-day activities of the Dual Diagnosed
Offender Program is the Peacock Apartments 1624 Spalding Court Apt D,
Key West 33040
c. Will the relationship of the Subgrantee or Governmental Implementing Agency
to the Service Provider be a contractual one? Yes Or are they administratively
part of either the subgrantee and/or implementing agency? No
d. Does the agency providing the proposed service require a license? Peacock
apartments has an occupational license but is not required to have a Dept.
of Children and Families licensure, since therapeutic services are
provided off -site.
e. List all licenses the Service Provider will use in providing only the services
through this contract. Do not list all other licenses the Service Provider holds.
N/A (no treatment provided by USFF).
3. If the relationship with the service provider is contractual, will you use competitive bids or
sole source procurement? The applicant should note that if sole source procurement is
used, and the budgeted amount is greater than $100,000, pre -approval must be obtained
from FDLE prior to the reimbursement of funds.
Sole Source Procurement
4. If service provision occur at more than one location and/or at a location other than the one
identified in item 2 above, please specify all service location addresses.
All supportive housing activities take place at Peacock Apartments.
5. Identify the role(s) of key personnel by title and provide a brief description of their primary
responsibility. These individuals may or may not be grant funded but provide project
activities that are eligible for Byrne Program funding and that establish the "program" your
will be reporting on in the quarterly performance reports. For example, if you only purchase
drug prevention education materials, you would identify personnel, such as a crime
prevention officer, who conducts project activities such as classes using the materials.
a. List position title, job description (list only key tasks) and agency.
Program Director: Oversees funding and administration.
Program Administrator: Overseas daily program activities.
Site Manager: Provides direction, overseas daily operational tasks, keeps records
and monitors clients
Residential Staff: Maintains/provides supportive services for clients and monitors
clients behaviors. May include transportation
Transport Driver: Transports clients to GCMK in Marathon
b. Indicate the number of staff who will provide project activities.
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Site Manager, transport driver and 4 residential staff
c. Specify whether positions are Agency or Contract staff.
All staff are agency positions
d. Indicate whether positions will be funded with project funds.
Yes. See Budget Narrative 2.
e. Specify whether positions provide services under a Service Provider's
license.
NIA
Indicate whether positions require a license for individuals providing project
services.
N/A
g. If any license is required, specify the status of the license. Indicate "YES" if
the license is current (or you may indicate "Pending"). However, if your
response in column 6 or 7 is 'YES" and your response in column 8 is 'NO",
you must provide an explanation.
TARGET GROUP
Identify the basic demographics of your target group. Include age range and gender.
Adult substance abuse offenders who are also diagnosed with mental illness.
Estimate the number of participants. If the project includes multiple components or activities
and not all participants will be included in each, please discuss briefly the differences.
The program will provide supportive affordable housing for approximately 8 clients.
In 300 words or less, respond to the following items regarding the selection of clients for
treatment.
a. What is the clients' link to the criminal justice system and how do they meet the
requirement for being offenders? For example, have they committed a misdemeanor,
felony or both? If juvenile, have they been processed at a Juvenile Assessment Center?
If they will be accepted based on referral by an organization such as a court or law
enforcement agency, include that information as well.
All of our current clients have criminal and substance abuse record and under the
care of a mental health case manager. The clients are being referred to Peacock
from DePoo, Heron, and detention (Care Center). Their criminal histories include
felonies and misdemeanors. All clients come recommended to our program with
a physicians referral.
b. List all other criteria that clients will be required to meet in order to qualify for selection.
If activities will be provided for family or significant others, please include them as well.
If either specific age groups, or school categories (i.e., second grade, high school) will
be used as categories, that information should also be included.
1. Clients must not have a history of violence.
2.Clients must have a diagnosed mental illness and under the case management of a
mental health center. Clients must be under a treatment plan
3. Have a funding source either from self, family, SSI SSDI, VA or may qualify for
benefits from these sources.
4. Criminal background check with no history of violence
5. If a previous resident, be in good standing with peacock Apartments.
6. Medical treatment plan recommending placement at one of our facilities
7. Have a criminal and substance abuse history.
c. Identify by position title(s) the individuals that will determine client eligibility.
The program administrator and site managers do the screenings, intake procedure
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
The program administrator and site managers do the screenings, intake procedure
and determine eligibility to the program
ACTIVITIES
1. If your project does not stand alone, but is part of an existing program, please describe this
relationship.
Dual Diagnosed offenders live in the Peacock apartments. The Peacock Apartment program is
almost the same for all clients (affordable supportive housing). The main difference is that the
Dual Diagnosed Offender clients must have a substance abuse problem, a criminal history,
tend to require more staff support and are randomly drug tested per month.
2. Please indicate the activities your project will provide. Select from the following list of
commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent between activities you select from the list and the Objectives and
Performance Measures on which you will be reporting:
Common Treatment Project Activities
Medical Assessment
Ps chosocial Assessment
Treatment plans
X*
Intake and Screening
X*
Case Management
X*
Drug Screening / Testing
X
Educational programs for relapse prevention
AA/
NA
Counseling
Vocational Training
Transportation
X*
Court Liaison
Offender Tracking
Individual Therapy
Group Therapy
Family Therapy
Short -Term Counseling
Diagnostic Activities
Meals
X
Referral to community resources
X*
Residential Services
X
Other
X* activities are done on an as needed basis and often in liaison (supplemental) with primary
mental health treatment plan. For instance our staff monitors compliance to Mental Health's
treatment plan and reports directly to their mental health case manager any concerns. We
sometimes monitor Alcoholics Anonymous attendance, life skills (cleanliness, hygiene, chore
routines, etc.), and report significant behaviors to mental health case managers. Assistance in
scheduling and providing transportation is critical in linking clients to services. Dual Diagnosed
offenders are encouraged to participate in Peacock Apartment activities. These activities, by
nature, are relatively risk free of drug use and promote alternative drug free activities
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Provide the following information for all proposed project activities and/or events listed in
response to item 3 above. Previously outlined
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour group counseling for 10
clients)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
Treatment plan:
a. description: Although treatment is not provided on -site, a plan is prepared for each resident.
The plan outlines the resident's condition, treatment needed, frequency, medication schedule,
appointments, etc.
b. one unit = one plan
c. frequency = at intake, and updated as needed.
d. number of participants = 6
e. number of units to be provided = 6
Intake and screening:
a. description: This includes determination of eligibility, criminal background check,
psychiatrist's case summary, recommendations, and notes.
b. one unit = one intake/screening
c. frequency = once for each new client
d. number of participants = 6
e. number of units to be provided = 6
Case Management:
a. description: Ongoing evaluation and planning for client to be successful in our program.
b. one unit = one hour
c. frequency = Normally almost daily, but at least weekly.
d. number of participants = 6
e. number of units to be provided = 624
Drug screening/testing:
a. description: standard urine test for illegal drugs
b. one unit = one screening/test
c. frequency = random, but at least one per month for each client
d. number of participants = 6
e. number of units to be provided = 72
Referral to educational programs:
a. description: programs such as vocational training
b. one unit = one referral
c. frequency = normally on intake/screening, or as needed
d. number of participants = 6
e. number of units to be provided = 6
Transportation:
a. description: residents are driven to appointments at mental health clinics, primarily; also
includes grocery shopping and other necessary trips
b. one unit = one trip
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Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
c. frequency = as needed
d. number of participants = 6
e. number of units to be provided = 624 (assumes 2 trips per client per week)
Meals:
a. description: delicious and nutritious meal
b. one unit = one meal
c. frequency = one per day per client, unless client chooses to prepare his or her own meals
d. number of participants = 6
e. number of units to be provided = 1,820
Residential Services:
a. description: assistance with activities of daily living
b. one unit = one day of assistance
c. frequency = daily
d. number of participants = 6
e. number of units to be provided = 1,895
In 200 words or less, respond to the following items regarding the treatment services. Not
Applicable
a. What is the expected length of treatment?
b. Are there different phases of treatment? If so, please describe.
Briefly describe what is considered successful completion of the program and how it will be
measured. This should include whether it is time, activity or content based. For example,
successful completion for an individual could be attendance at all classes included in the
program, staying drug -free for 90 days following completion of the treatment plan.
Program success is measured by decrease in hospitalizations, detoxification's, crisis
stabilization's, arrests/incarcerations, and ability to comply with program rules.
What happens if someone does not successfully complete his or her treatment? If this includes
expulsion, list the criteria.
Expulsion can be done on non compliance to medical treatment plan, failure to
comply with program rules (e.g., substance use and violence) and inability to pay
client fees. Executive Director or Program Director responds to all grievances in
writing within 3 working days. If possible a behavioral contract is implemented to
prevent expulsion.
Will sanctions and/or incentives be used to encourage completion and compliance with the
treatment plan? If yes, respond to the following. Yes
a. Identify and describe all sanctions and/or incentives Incentives to comply with many
aspects of client's treatment plans are an integral part of the housing milieu. A
major incentive to comply with our rules is the low cost of our housing. The
structured, supportive environment is also an incentive for our clients to remain
stable. For rule violations, offenders will receive a three-day notice to comply and
a new service plan or behavior contract. Repeated violations or serious violations
will result in eviction.
b. Describe when and how they will be used. Sanctions and incentives are utilized as
needed, according to standards.
If the program is a Drug Court Offender Community Treatment program, describe how the
program will comply with the 10 key elements outlined in the U.S. Department of Justice,
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug
Courts: The Key Components", January 1997. In addition, note Section G of the contract
regarding requirements for collection and maintenance of data. N/A
If any special training is planned for personnel at any level, please identify this training and
describe how it will further the operation of the project. Also identify the position or types of
positions that would attend such training.
All personnel receive training that includes limited mental health, HIV, CPR, First Aid,
Food Service/Nutrition, Assistance with Medications, the Community Transportation
Coordinator, and emergency procedures.
If equipment purchases will be a significant part of the project funding, describe how this
equipment will be used in project operations. N/A
COOPERATING OR PARTICIPATING AGENCIES
1. List all the agencies and/or organizations participating in project implementation or whose
cooperation and/or support are necessary for the success of your project.
Mental Health, social services, Southernmost Homeless Assistance League etc. This
population requires a team approach with a multitude of social service providers.
2. Describe the role of each agency / organization.
Mental Health case managers' assist in scheduling interface with other providers. USFF
staff provides additional support enabling clients to adhere to appointments and
treatment plans. Our staff helps clients in transportation, organization,
scheduling/making appointments, assistance in filling out forms, etc.
Mental health provides treatment plan for all of our clients. Services may include day
treatment, assessments, psychiatric monitoring, obtaining benefits and therapy.
3. Have you obtained a commitment for support from each listed agency/organization? If it
has not been obtained, describe how this will be accomplished.
We work closely with Mental Health case managers. Copies of mental health treatment
plan are frequently updated, reviewed and kept on site.
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the program that has not been
addressed previously in the application. This should include identifying any other Byrne -funded
project/activity/client that overlaps with this request.
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Program Objectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, i.e.,
Uniform Objectives, Project -Specific Objectives and Self -Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further guidance. Continue on a second page if necessary.
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
20A Corrections Alternative — Halfway House
W) (Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self -Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Proiect Specific Obiectives).
20A.01
Provide eight (8) offenders with transitional housing.
Part 1 - During this reporting period, how many offenders were NEW ADMISSIONS
and/or READMISSIONS to transitional housing?
Numeric
Provide eight (8) offenders with case management services and daily structured
activities.
20A.02
Part 1 - During this reporting period, were most offenders provided with case
Y/N
management services?
Part 2 - During this reporting period, were most offenders provided with daily
structured activities?
Provide eight (8) offenders with short-term individual and group supportive life skills
20A.03
counseling.
Y/N
Part 1 - During this reporting eriod were most offenders rpvide ?
PS01 - Provide eight (8) offenders with monthly random drug tests.
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Oct 1. 2004 through Spot 30 2005
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY
Oct
I Nov
I Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
AugSe
Submit Financial Reimbursement
Requests
X
X
X
X
Submit Financial Closeout Package
Submit Quarterly Program Reports
(05)
(05)
(05)
(x )
Submit Quarterly PGI Reports
(If applicable)
I
I
Ll
--I
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
MayrJu
Jul
Aug
Sep
Interview, assess, background screen
and evaluate for our programReferral
X
X
X
X
X
X
X
X
X
X
X
of client into our project, or to
alternate project
X
X
X
X
X
X
X
X
X
X
X
Provide case management, monitoring,
drug test, and treatment planning
X
X
X
X
X
X
X
X
X
X
X
X
Discharge planning and coordination'
X
X
X
X
X
X
X
X
X
X
X
X
Follow up services '
X
X
X
X
X
X
X
X
X
X
X
X
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budoet Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total
Project Costs. Total Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to
support project activities. Enter dollar amounts only in applicable categories based on totals
from the Budget Narrative and leave others blank. Total Local Match must be a minimum of
25 percent of the Total Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category I Federal I Match I Total
Salaries And
Benefits
Contractual I 38,627.00 I 12,877.00 I 51,504.00
Services
Expenses
Operating Capital
Outlay
Indirect Costs
Totals 1 38,627.00 1 12,877.00 1 51,504.00
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continue on additional pages if necessary.
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent
of the project's cost.
a. Identify your specific sources of matching funds. Monroe County General
Revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) n/a
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No: If no, please explain.
Yes: xx If yes, please list number and title of position and type of
benefits.
3. Indicate the OCO threshold established by the subgrantee. $ 750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. N/a
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
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U.S. Fellowship of Florida Budget
Salaries 181,000.00
Payroll Taxes 22,175.00
Employee Benefits 13,150.00
Insurance
75,409.00
Utilities
63,500.00
Occupancy
76,423.00
Office Expense
11,300.00
Food related expense
91,000.00
Resident activities
11,000.00
Travel
6,434.00
Training
3,000.00
Auto
5,500.00
Misc.
1,901.00
Total
561,792.00
Peacock Apartments has 24 beds out of 40 total U.S. Fellowship beds.
561,792 X 24/40 = 337,075.00 rounded
Annual budget of Peacock Apartments, if 24 beds 337,075.00
Divided by 22 beds/units (90% occupancy) equals 15,322.00 per bed/unit year, rounded
Cost per bed per year 15,322.00
rent paid by each client per month x 12 5,400.00
net cost per bed per month 9,922.00
net cost per bed per day 27.18
1,895 days at 27.18 = 51,504.00
Total Amount Requested
Byrne Grant funds
County Match
51,504.00
38,627.00
12,877.00
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
Monroe County will contract with U.S. Fellowship of Florida, Inc. for this project.
b. How recently was the basis established or updated? 4/17/04
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G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 11D-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB CircularA-87, "Cost Principles
for State,. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB CircularA-110 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original' project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) ReportContents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must
reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in
performance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final'.
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted insufficient detail for proper pre -audit and post -audit.
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(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approval from the Department for reimbursement of travel costs forfield trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
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10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 -
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight -hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB CircularA-110.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-110.
14. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program -specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letterfindings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
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d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM CircularA-133 for that fiscal year. In this case, written notification, which
can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non -applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
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negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
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Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuals have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for him/her, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more perweek; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
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Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
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b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title 1), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 27
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non -Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbying Activities, according to its instructions.
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay —to-Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay -to -stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay -to -stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 28
Rule 11D-9.006 OCJG-005 (rev. April2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
this condition, which provides for individual site environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide fortheir adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to eitherthe seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter -agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11- Page 29
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
42. Limited English Proficiency
National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to
ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation when necessary. The U.S. Department of
Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document
can be accessed on the Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-
0690, or by writing to the following address:
Office for Civil Rights
Office of Justice Programs
U.S. Department of Justice
810 Seventh Street NW, Eighth Floor
Washington, DC 20531
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 30
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) ...
(Select one of the following):
XX Meets Act Criteria _Does not meet Act Criteria
1 affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Subgrant Recipient ... (Select one of the following):
XX Has a Current EEO Plan Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO
Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrantappl12 I assistance is approved or face loss of federal funds.
T �L
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: % /l / D y
FDLE Byrne Formula Grant Application Package Grant Application
Section I! - Page 31
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency ...(Select one of
the following):
XX Meets Act Criteria Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Implementing Agency meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Implementing Agency ... (Select one of the following):
XX Has a Current EEO Plan Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
i further affirm that if the Implementing Agency meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant application for federal assistance is approved or face loss of federal funds.
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
Date: (/
FDLE Byrne Formula Grant Application Package Grant Application
Section ll - Page 32
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
RESOLUTION NO. —191— - 2004 OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2005
EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
Fiscal Year 2005 funding cycle of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program; and
WHEREAS, on April 21,2004, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$177,870.00 with a $59,291.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
2.
3
The Board of County Commissioners concurs with the Monroe County
Board
Clerk.
;solution shall become effective immediately upon adoption by the
of County Commissioners and execution by the Presiding Officer and
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of May, A.D., 2004.
Mayor Murray Nelson
Mayor ProTem Rice
Commissioner McCoy
Commissioner Neugent
Commissioner Spehar
(Seale: z.
Attest L' .
Clerk of Court
yes
yes
yes
yes
yes
Monroe County Board of Commissioners
By:
Mayor
A�SiS7Afi'r i'i Y y(���Ir� y
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11- Page 33
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/04
Enforcement
Expiration Date: 9/30/05
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the Family
Treatment Drug Court Program I program as part of Monroe County's FY05 Edward Byrne Memorial Law
Enforcement Grant Program
Contract Manager: David P. Owens 4482 OMB/Grants Mgt.
(Name) (Ext.) (Department)
for BOCC meeting on 10/20/04 Agenda Deadline: 10/05/04
CONTRACT COSTS
Total Dollar Value of Contract: $71,764.00 Current Year Portion: $71,764.00
Budgeted? Yes X No Account Codes: 125-06018-530490-GG0510-XXXXXX
Grant: $53,823.00
County Match: $17,941.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support -filing reports, oversight
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date Out
Date In Needed Reyi��eec�
Yes❑ No Lf
l A ox,
Division Director
Risk Management
` , Yes❑ N�
�0 l�(
O.M.B./Purchasing
Yes[:] NoEt""
County Attorney
Yes❑ No
40y
1WY
Comments:
OMB Form Revised 9/11/95 MGP 92
Florida Department of
Law Enforcement
Guy M. Tunnell
Commissioner
AUG 4 21004
The Honorable Murray Nelson
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justi is
Florida Department of La r
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
Re: 05-CJ-K3-11-54-01-081 / Family Treatment Drug Court Program 1
Dear Mayor Nelson:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $53,823 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 13D -
Drug Court - Treatment.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service - Integrity - Respect - Quality
The Honorable Murray Nelson
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at (850)410-8700.
Sincerely,
Clayton fl. Wilder
Community Program Administrator
CHW/JP/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
05-CJ-K3-11-54-01-081 in the amount of $53,823,
for a project entitled: Family Treatment Drug Court Program 1
for the period of 10/01/2004 through 09/30/2005, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official) (Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: AUG 4 2004
Grant Period: From: 10/01/2004 To: 09/30/2005
Project Title: Family Treatment Drug Court Program 1
Grant Number: 05-CJ-K3-11-54-01-081
Federal Funds: $53,823.00
State Agency Match:
Local Agency Match: $17,941.00
Total Project Cost: $71,764.00
Program Area: 13D
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
05-CJ-K3-11-54-01-081
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
Authoriz d Official
Clayton H. Wilder
Community Program Administrator
Fr-2-o'i
Date
Application for Funding Assistance
Florida Department of Law Enforcement r
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula r�n� .
Please read instructions before completing this applicatio JUN - 8 2004
• The term "Department', unless otherwise stated, refers to the Department of Law Enforce . CECl CRIMINAL JUSTICE GRANTS
• The term "OCJG" refers to the Office of Criminal Justice Grants.
• The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
• The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also bean entity
eligible to be a subgrantee (ex. City of Live Oak)
• Instructions are incorporated in this document by reference.
A. Subgrant Data
1. This section to be completed by Subgrantee
2. This section to be completed by
OCJG
Project ID #
Program Area #:
CFDA #: 16.579
Continuation of Previous Subgrant? ❑ Yes ❑ No
If Yes, enter CJ Contract # of Previous Subgrant
O -p$
SFY 2005 CJ Contract #
SFY 2004 CJ Contract #
2004-CJ-_-_-_-_-_
2005-CJ-LL$q-QL-M
B. Applicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of
County
County Commissioners
Monroe
Name of Chief Elected Official / State Agency Head: Murray Nelson
Title: Mayor
Address: 99198 Overseas Highway
Area Code / Phone #305-852-7175
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33037
SUNCOM #
E-mail Address: boccdis4@monroecounty-fl.gov
Area Code / Fax #
305-852-7162
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny L. Kolhage
County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street
Area Code / Phone #305-292-3550
SUNCOM #
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
E-mail Address:
Area Code / Fax #
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners
County
Name of Chief Executive Official / State Agency Head / Subgrantee representative
Monroe
(if a subordinate agency of the subgrant recipient): Murray Nelson
Title: Mayor
Address: 99198 Overseas Highway
Area Code / Phone #305-852-7175
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33040
SUNCOM #
E-mail Address: boccdis4@monroecounty-fl.gov
Area Code / Fax #
305-852-7162
FDLE Byrne Formula Grant Application Package Grant Application
Section Il - Page 1
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director: David P. Owens
County
(Implementing Agency Employee)
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street
Area Code / Phone #305-292-4482
SUNCOM #
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
E-mail Address: owens-david@monroecounty-fl.gov
Area Code / Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same
County
(if other than Project Director)
Title:
Area Code / Phone #
Address:
City, County, State, Zip Code:
SUNCOM #
Area Code / Fax #
E-mail Address:
6. Person Responsible For Financial Reporting if known
Name: David P. Owens
County
Monroe
Title: Grants Administrator
Area Code / Phone #
Address: 1100 Simonton Street
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov
Area Code / Fax #
305-292-4515
7. Person Responsible For Programmatic Performance Reporting if known
County
Name: David P. Owens
Monroe
Title: Grants Administrator
Area Code / Phone #
Address: 1100 Simonton Street
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
Area Code / Fax #
E-mail Address: owens-david@monroecounty-fl.gov
305-292-4515
8. Service Provider Contact Person
Name: Debra Genners
County
Monroe
Title: Chief Operations Officer
Area Code / Phone #
Address: 1205 Fourth Street
305 292-6843
City, County, State, Zip Code: Key West, Monroe, FL 33040
SUNCOM #
305 464-6843
Area Code / Fax #
E-mail Address: debra.genners@care-center.org
(305)292-6723
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 2
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1.
Project Title: Family Treatment Drug Court Program
2.
Identify the year of the project (I, II, III, etc.) new
3.
Project period Start: 10/01/04 End: 09/30/05
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in B2 (Subgrantee CFO) or a designee in
their office. If B2 is selected, do not reenter the contact information. This is only needed for designee.
B2 XX
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2.
Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer program?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3.
Frequency of Fiscal Reporting: Monthly Quarterly XX
4.
Subgrant Recipient FEID M 59-6000749
5.
State Agency SAMAS M
6.
Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes No XX
7.
Cash Advance: Will you request an advance?
Yes Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 3
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Proiect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
This program addresses the outpatient substance abuse treatment needs of
domestic abuse offenders.
The problem is significant because it affects more than just the offender. The
whole family feels the effects of the offender's substance abuse problem, physically,
mentally, and economically.
The demand for outpatient substance abuse treatment in Monroe County far
exceeds the County's capacity. The Florida Department of Children & Families (DCF)
indicates that there are about 864 reports of abuse and neglect per year in Monroe
County. DCF estimates that 75% of the reports have substance abuse involvement.
Of the number of reports made, about 143 cases are filed in Dependency Court each
year. An estimated 205 children in the state of Florida, die each year as a result of
child abuse.
Despite the Dependency Law Intent, noted in Florida Statute 39.001, to provide
for the care, safety, and protection of children in an environment that fosters healthy
social, emotional, intellectual, and physical development, there are no identified
funding sources to support a Drug Court Model for the Substance Abusing
Dependency Court participants in the Middle and Upper Keys.
Whether located in a small jurisdiction (population under 200,000) or a large
metropolitan area (population over 750,000), retention rates for drug courts remain
high, from 65% to 85%. As of June 2001, there were 2,100 drug -free babies born to
drug court participants enrolled in drug court programs. Approximately 230,000
individuals have entered treatment services through adult drug court programs in the
United States as of January 1, 2002. Sixty-one percent (61 %) of drug court treatment
providers report that the annual cost of treatment services per client ranges between
$900 and $3,500. Given this range, the average annual cost per defendant for
treatment services is far lower than the $20,000 average annual cost of incarceration.
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 4
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional pages if necessary; do not exceed three pages.
The Care Center for Mental Health will provide a Drug Court model of substance abuse treatment
services for identified substance -involved dependency cases in the Middle and Upper Keys. There will be
one new qualified therapist at the Upper Keys Care Center Facility, who will also travel to the Middle Keys
to provide services in that area.
We plan to provide treatment services to an ongoing caseload of 20 child abuse offenders who
also have a substance abuse problem. All 20 participants will undergo urinalysis. We expect that 12
(60%) of the program participants will complete the prescribed treatment regime. Additionally, all 20
participants will be referred to community resources to build a support system.
The Care Center's Family Treatment Drug Court therapist will provide comprehensive
intervention and treatment services to individuals and families suffering from the adverse effects of
substance abuse and dependence. Services are offered through a variety of educational outpatient
treatment modalities.
The Family Treatment Drug Court Program supports the risk and protective theory of substance
abuse and the bio-psychosocial model of addiction. Each individual is exposed to risk and protective
factors for substance abuse within the domains of individual, family, peer, school, community and society.
Substance abuse and dependency occurs through the complex interaction of biological (genetics,
changes in brain chemistry), psychological (beliefs, values, cognition), and sociological (drug availability,
social and cultural norms) factors. The ultimate goal of services is the prevention, reduction or
elimination of the negative effects of alcohol and other drugs and the amelioration of any associated
problems.
The Family Treatment Drug Court Program supports a philosophy of research driven and
evidence -based prevention, intervention and treatment protocols. Prevention services strive to decrease
risk and strengthen protective factors. Treatment services focus upon client strengths and the appropriate
use of clinical techniques to move clients through the treatment process in a supportive, motivational, and
progressive manner towards positive outcomes. Services are organized consistent with a stage -based
model of prevention, outreach and referral, clinical evaluation, treatment delivery and transitional care.
Clients are treated in the least restrictive environment. Treatment planning is based on the
outcome of the evaluation, builds upon client strengths and addresses engagement, early recovery and
continuing care issues. Treatment services utilize evidence -based practices that address substance
abuse, mental health and related issues in an integrated manner. Services are designed to be culturally
appropriate. Continuing care integrates relapse prevention, individual counseling as needed, support
groups, employment/education guidance and strengthening of relationships with family and friends.
All clinical services are provided with the intent of engaging clients early. Client and counselor
attributes, , skills, and program characteristics are assessed on an on -going basis.
Admission to treatment is based on urinalysis results and a psychosocial assessment, which
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
addresses the drug and alcohol patterns, family, medical, educational, vocational, legal, environmental
and mental status of the client. Information from other sources (i.e., family, other treatment centers,
probation officers, etc.), is obtained when appropriate. Clients will be treated in the most appropriate,
least restrictive setting. We consider the severity of abuse and dependence, medical needs, prior
treatment and outcomes, life skills (education, vocational, etc.) and external support systems.
Clients in need of immediate medical treatment for dependence will be referred to an appropriate
medical provider. Medical histories will be completed on all clients, and they will be referred for medical
follow-up when appropriate.
Treatment plans will be individualized and developed with the client. The plan will be updated at
least monthly. Intervention strategies will include individual, group, and family therapy in addition to on
going urinalysis and monthly Drug Court Status Hearing attendance. The program will last about 12
months.
Clients at immediate risk of suicide or homicide or needing psychiatric care will be referred to the
area Crisis Stabilization Unit.
Clients in need of other services beyond the scope of the program will be referred appropriately.
A variety of community resources exists, and referral handbooks are available to our clients. Referrals
will be documented in the clinical record and follow-up information obtained.
All clinical services are conducted under the supervision of a qualified supervisor. Supervisors
will provide consultation, clinical supervision, and review of work performance and record reviews. In
addition, all psychosocial assessments and treatment plans are reviewed and co -signed by a
credentialed addiction professional. The program conducts quality improvement reviews of care quarterly.
Step by step process of the drug court.
(1)-Case identified by Department of Children and Families, referral made for Drug Court assessment by
DC&F or Judge. (2)-Assessment conducted by Drug Court by qualified professional (3)-If client meets
treatment eligibility criteria per SASSI, DSM IV, urinalysis results, a recommendation for placement is
made and Judge places the client in the program.
Clients in the program have been charged with child neglect or other charges in which substance
abuse has been identified by DC&F counselors as an issue, as well as possession of controlled
substances.
Clients appear before the judge monthly, attend group therapy weekly, and individual therapy as often
as weekly, depending on which phase of treatment the client is in. Frequency of family sessions is
determined in the case plan.
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Section 11 - Page 6
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Program Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, i.e.,
Uniform Objectives, Project -Specific Objectives and Self -Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further guidance. Continue on a second page if necessary.
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
013-D Drug Court
M (Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self -Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
Provide treatment services through various treatment modalities to twenty (20)
individuals.
Part 1 - During this reporting period, how many clients were provided
DETOXIFICATION services? [This number should only include those clients who
were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 2 - During this reporting period, how many clients were provided
INTERVENTION services? [This number should only include those clients who were
NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 3 - During this reporting period, how many clients were provided OUTPATIENT
services? [This number should only include those clients who were NEW
013.01 ADMISSIONS and/or READMISSIONS during this reporting period]. Numeric
Part 4 - During this reporting period, how many clients were provided Level 1
RESIDENTIAL services? [This number should only include those clients who were
NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 5 - During this reporting period, how many clients were provided Level 2
RESIDENTIAL services? [This number should only include those clients who were
NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 6 - During this reporting period, how many clients were provided Level 3
RESIDENTIAL services? [This number should only include those clients who were
NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 7 - During this reporting eriod, how many clients were provided AFTERCARE
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
services? [This number should only include those clients who were NEW
ADMISSIONS and/or READMISSIONS during this reporting period].
Part 8 — During this reporting period, how many clients were provided level 4
RESIDENTIAL services?
Provide an array of treatment services.
Part 1 — Were most clients provided psychosocial assessments?
Part 2 — Were some clients provided diagnostic services?
Part 3 — Were most clients provided urinalysis?
Part 4 —Were most clients provided case management services?
013.02
Part 5 — Were most clients provided counseling services?
YIN
Part 6 — Were some clients provided rehabilitation services?
Part 7 — Were some clients provided with court liaison services?
Part 8 — Were a significant number of clients referred to outpatient or residential
treatment or other community services?
Part 9 — Were most clients provided relapse prevention training services?
Part 10 — Were most clients provided vocational training and employment services?
Assist eight (8) clients to successfully complete their treatment plan.
Part 1 — During this reporting period, how many DETOXIFICATION clients
successfully COMPLETED their treatment?
Part 2— During this reporting period, how many INTERVENTION clients successfully
COMPLETED their treatment?
013.03
Part 3— During this reporting period, how many OUTPATIENT clients successfully
Numeric
COMPLETED their treatment?
Part 4— During this reporting period, how many RESIDENTIAL clients successfully
COMPLETED their treatment?
Part 5— During this reporting period, how many AFTERCARE clients successfully
COMPLETED their treatment?
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
October 1. 2004 through September 30, 2005
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
-AugSe
Submit Financial Reimbursement
Requests
X
X
X
X
Submit Financial Closeout Package
X
Submit Quarterly Program Reports
X
(05)
X
(05)
X
(05)
X
(05)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Substance abuse treatment
X
X
X
X
X
X
X
X
X
X
X
X
Drug testing
X
X
X
X
X
X
X
X
X
X
X
X
Assessment/prepare treatment plan
X
X
X
X
X
X
X
X
X
X
X
X
Referral to appropriate agencies
X
X
X
X
X
X
X
X
X
X
X
X
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Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Proiect B
1. Budaet Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total
Project Costs. Total Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to
support project activities. Enter dollar amounts only inapplicable categories based on totals
from the Budget Narrative and leave others blank. Total Local Match must be a minimum of
25 percent of the Total Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category I Federal I Match I Total
Salaries And
Benefits
Contractual $53,823 $17,941 I $71,764
Services
Expenses
Operating Capital
Outlay
Indirect Costs
Totals 1 $53,823 1 $17,941 1 $71,764
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
ntinue on additional pages if n
Please respond to the following five items before providing the details of the Budget Narrative.
Source of match must be cash and represent no less than twenty-five (25) percent
of the project's cost.
a. Identify your specific sources of matching funds. Monroe County General
Revenue Fund
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) n/a
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No: X If no, please explain. Contractual Services
Yes: If yes, please list number and title of position and type of
benefits.
3. Indicate the OCO threshold established by the subgrantee. $760.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan.
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. How recently was the basis established or updated?
Type of budget: Actual
Source of matching funds: Monroe County General Revenue Fund
Contractual Services
Salaries and Benefits:
Substance Abuse Counselor 38,000
FICA 2,907
Health Insurance 2,652
Subtotal Counselor 43,559
Clinical Director (.50) 19,000
FICA 1,454
Health Insurance 1,326
Subtotal Clinical Director 21,780
Total Salaries and Benefits 65,339
Expenses:
Travel between base in
Marathon, office in Tavernier,
and main office in Key West
paid in accordance with Fla.
Statute 112.061 2,552
Operating supplies, such as
workbooks and videos 2,873
Office supplies 1,000
Total Expenses 6,425
Total budget: $71,764
Grant request (Byrne funds) $53,823
Local match (Monroe County) $17,941
Total program cost: $71,764
Purchasing methods to be used will conform to existing Federal, State, and Local
laws and regulations. Monroe County will contract with the Care Center for Mental
Health for this project.
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
All Subgrant Recipients must complywith the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 11D-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB CircularA-87, "Cost Principles
for State, Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB CircularA-110 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original" project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must
reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in
performance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted insufficient detail for proper pre -audit and post -audit.
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated priorto the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approval from the Department for reimbursement of travel costs forfield trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 -
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts priorto employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight -hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments orthe federal OMB CircularA-110.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-110.
14. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program -specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letterfindings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which
can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non -applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
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Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 17
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuals have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for him/her, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 -Page 18
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11- Page 19
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title 1), state and local government services and
transportation (Title 11), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11- Page 20
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non -Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbying Activities, according to its instructions.
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay -to -stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay -to -stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
FDLE Byrne Formula Grant Application Package Grant Application
Section U - Page 21
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
this condition, which provides for individual site environmental assessmentlimpact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter -agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11- Page 22
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
42. Limited English Proficiency
National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to
ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation when necessary. The U.S. Department of
Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document
can be accessed on the Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-
0690, or by writing to the following address:
Office for Civil Rights
Office of Justice Programs
U.S. Department of Justice
810 Seventh Street NW, Eighth Floor
Washington, DC 20531
FDLE Byrne Formula Grant Application Package Grant Application
Section it - Page 23
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) ...
(Select one of the following):
XX Meets Act Criteria Does not meet Act Criteria
1 affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Subgrant Recipient. . . (Select one of the following):
XX Has a Current EEO Plan _Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO
Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant ap lip cation for- raf sisAnce is/approved or face loss of federal funds.
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: 6 V d y
FDLE Byrne Formula Grant Application Package Grant Application
Section ll - Page 24
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency ...(Select one of
the following):
XX Meets Act Criteria Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Implementing Agency meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Implementing Agency ... (Select one of the following):
XX Has a Current EEO Plan Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant application for federal assis nce is approved or face loss of federal funds.
— —
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
Date: (� yL0 cz
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 25
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
RESOLUTION NO. 1 91 - 2004 OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2005
EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
Fiscal Year 2005 funding cycle of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program; and
WHEREAS, on April 21,2004, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$177,870.00 with a $59,291.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
JSubstance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal Year 2005 grant funds to the Florida
Department of Law Enforcement Anti -Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of May, A.D., 2004.
Mayor Murray Nelson
^�. .
Mayor ProTem Rice
yes:
es--
Commissioner McCoy
y
yes
Commissioner Neugent
yes
Commissioner Spehar
yes
Monroe County Board of Commissioners
Attest--O, s�QW4 y:
Clerk of Court Mayor
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 26
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/04
Enforcement
Expiration Date: 9/30/05
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the Boys
and Girls Club S.M.A.R.T. Gang Prevention IV program as part of Monroe County's FY05 Edward Byrne
Memorial Law Enforcement Grant Program
Contract Manager: David P. Owens 4482 OMB/Grants Mgt.
(Name) (Ext.) (Department)
for BOCC meeting on 10/20/04 Agenda Deadline: 10/05/04
CONTRACT COSTS
Total Dollar Value of Contract: $53,894.00 Current Year Portion: $53,894.00
Budgeted? Yes X No Account Codes: 125-06018-530490-GG0510-XXXXXX
Grant: $40,420.00
County Match: $13,474.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support -filing reports, oversight
Not included in dollar value above (e.g. Maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date Out
Division Director
Date In
Needed _ Re '
Yes❑ No[�]'��
io� �T
Risk Management
Yes❑ No❑ VTIUL'401((
1 �{
O.M.B./Purchasing
Yes❑ NoE/
County Attorney
u/C
Yes❑ No�
Comments:
OMB Form Revised 9/11/95 MCP #2
FDLE
Florida Department of
Law Enforcement
Guy M. Tunnell
Commissioner
AUG 1 2 2004
The Honorable Murray Nelson
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Office of Criminal Justice Grants
40G 11 z004
Mailing Address:
Office of Criminal Justic is
Florida Department of Law
2331 Phillips Road
Tallahassee, Florida 32308
(850)410-8700
Re: 05-CJ-K3-11-54-01-083 / Boys & Girls Club Street S.M.A.R.T.
Gang Prevention 4
Dear Mayor Nelson:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $40,420 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 04A -
Community Crime Prevention.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service - Integrity - Respect - Quality
The Honorable Murray Nelson
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at (850)410-8700.
Sincerely,
V1 �.
Clayton . Wilder
Community Program Administrator
CHW/JP/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
05-CJ-K3-11-54-01-083 in the amount of $40,420,
for a project entitled: Boys & Girls Club Street S.M.A.R.T. Gang
Prevention 4
for the period of 10/01/2004 through 09/30/2005, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
(Date of Acceptance)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: AUG 1 2 2004
Grant Period: From:10/01/2004 To: 09/30/2005
Project Title: Boys & Girls Club Street S.M.A.R.T. Gang
Prevention 4
Grant Number: 05-CJ-K3-11-54-01-083
Federal Funds: $40,420.00
State Agency Match:
Local Agency Match: $13,474.00
Total Project Cost: $53,894.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.11), Office of Justice Programs,
Common Rule for State and Local Governments or OMB Circulars
A-87, A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
05-CJ-K3-11-54-01-083
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
l�
Authori ed Official
Clayton H. Wilder
Community Program Administrator
1S-tO,bP
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application
• The term "Department", unless otherwise stated, refers to the Department of Law Enforcement.
• The term "OCJG" refers to the Office of Criminal Justice Grants.
• The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
• The term "implementing agency is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also bean entity
eligible to be a subgrantee (ex. City of Live Oak)
• Instructions are incorporated in this document by reference.
A. Subgrant Data
1. This section to be completed by Subgrantee
2. This section to be completed by OCJG
Project ID #
Program Area #: CFDA #: 16.579
Continuation of Previous Subgrant? ❑ Yes ❑ No
If Yes, enter CJ Contract # of Previous Subgrant
gol- i
SFY 2005 CJ Contract #
SFY 2004 CJ Contract #
2004-CJ-J3-11-54-01-016
2005 - CJ - K,3 - 4L SA - .QL -Q .3
B. Applicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of
County
County Commissioners
Monroe
Name of Chief Elected Official / State Agency Head: Murray Nelson
Title: Mayor
Area Code / Phone #
Address: 99198 Overseas Highway
305-852-7175
SUNCOM #
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33037
Area Code / Fax #
E-mail Address: boccdis4@monroecounty-fl.gov
305-852-7162
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny L. Kolhage
County
Monroe
Title: Clerk of the Circuit Court
Area Code / Phone #
Address: 500 Whitehead Street
305-292-3550
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
I
I
Area Code / Fax #
E-mail Address:
305-295-3663
3. Im lementin Agency
Name of Implementing Agency: Monroe County Board of County Commissioners
County
Name of Chief Executive Official / State Agency Head / Subgrantee representative
Monroe
(if a subordinate agency of the subgrant recipient): Murray Nelson
Title: Mayor
Area Code / Phone #305-852-7175
Address: 99198 Overseas Highway
City, County, State, Zip Code: Key Largo, Monroe, Florida, 33040
SUNCOM #
E-mail Address: boccdis4@monroecounty-fl.gov
Area Code / Fax #
305-852-7162
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 1
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director: David P. Owens
County
(Implementing Agency Employee)
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street
Area Code / Phone#
305-292-4482
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov
Area Code / Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same
County
(if other than Project Director)
Title:
Address:
Area Code / Phone #
City, County, State, Zip Code:
SUNCOM #
E-mail Address:
Area Code / Fax #
6. Person Responsible For Financial Reporting if known
Name: David P. Owens
County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street
Area Code / Phone #305-292-4482
SUNCOM #
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
E-mail Address: owens-david@monroecounty-fl.gov
Area Code / Fax #
305-292-4515
7. Person Responsible For Programmatic Performance Reporting if known
Name: David P. Owens
County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street
Area Code / Phone #305-292-4482
SUNCOM #
City, County, State, Zip Code: Key West, Monroe, Florida, 33040
E-mail Address: owens-david@monroecounty-fl.gov
Area Code / Fax #305-292-4515
8. Service Provider Contact Person
Name: Daniel R. Dombroski, MSW
County
Monroe
Title: Executive Director
Area Code / Phone #
Address: 1400-B United Street
305-296-2258
City, County, State, Zip Code: Key West, Monroe, FL 33040
SUNCOM #
Area Code / Fax #
E-mail Address: beckeysdan@bellsouth.net
305-296-4632
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 2
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1.
Project Title: Boys and Girls Clubs Street SMART Gang Prevention
2.
Identify the year of the project (I, Il, III, etc.) III
3.
Project period Start: 10/01/04 End: 09/30/05
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in B2 (Subgrantee CFO) or a designee in
their office. If 62 is selected, do not reenter the contact information. This is only needed for designee.
132 XX
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2.
Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer program?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3.
Frequency of Fiscal Reporting: Monthly Quarterly XX
4.
Subgrant Recipient FEID #: 59-6000749
5.
State Agency SAMAS #:
6.
Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes No XX
7.
Cash Advance: Will you request an advance?
Yes Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 3
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Proiect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
A national study of after school programs by the Nellie Mae Education Foundation presents
data that indicate that middle school children who spend three hours or more home alone
during out -of -school time are significantly more likely to use drugs or alcohol, have high levels of
stress and anger, experience more depression and behavioral problems, possess lower self
esteem and perform less well academically. The data from this study show that participation in a
quality after school program not only benefits each child and his or her immediate family, but the
entire community.
1a Too many children today grow up with few, if any, positive role models and little, if any,
encouragement to resist alcohol, tobacco, other drugs, delinquent acts, or sexual activity. The
norm and expectation for these young people, whether perceived or real, is that it is almost a
"rite of passage" to participate in these destructive and often dangerous behaviors or actions.
Not only is this the perception of young people themselves but often the perception of the adults
in their lives whose passive resignation encourages rather than discourages these behaviors.
While young people are often taught skills to prepare them to face educational challenges, at
critical stages of psychological, emotional and intellectual development they are often not taught
the skills needed to make the successful transition from childhood to adulthood and to resist
engaging in delinquent behaviors, premature sexual activity, or experimenting with drugs and
alcohol. The Boys and Girls Club is committed to offering positive after school programs for
youth in the communitythat address the issues of tobacco, alcohol, drugs, premature sexual
activity, violence, STD's, gang activity, and healthy life skills choices.
1b) In Monroe County, a high percentage of families with children are single parent homes or
families with annual incomes of less than $22,000. Many are receiving subsidized childcare
support and, due to the high cost of living and the lack of affordable housing, most parents are
forced to work two jobs. This results in a tremendous number of "latchkey' children being left
with little or no adult supervision during the critical after school hours, school holidays, and
vacations. While these young people seem particularly vulnerable, statistics and experience
make it crystal clear that all children are at risk in the after school hours if left unsupervised.
The problem transcends demographics.
1c) At the end of each school day, nearly 4,700 children from the city of Key West and another
4,286 children from the remainder of Monroe County will leave the safety of their classrooms.
Some will go home to a parent, some will go to an extracurricular activity and some will go to
work. But many children will go it alone. Lacking adult supervision or access to an after school
program, these children will be in danger. We know from various studies and statistics that the
rate of juvenile -related crime actually doubles during the after school hours. This period of time
is when a youth is most likely to commit a sexual assault, become involved in substance abuse,
sexual activities or crime. The Boys and Giris Club fills that void and reduces the risk of criminal
and anti -social behaviors by offering positive after school programming for children.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 4
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional pages if necessary; do not exceed three pages.
There are currently over 250 children who are members of the Boys and Girls Clubs of the
Keys. In addition to these members, the Boys and Girls Clubs have provided positive youth
development and recreational opportunities to an additional 350 children this past calendar
year. Approximately 60% of these youth are from single family homes or have a history of
domestic violence or criminal involvement within their families. Over sixty percent are from
families with annual incomes of less than $22,000 or are receiving subsidized childcare support
and are functioning at or below the Monroe County Poverty Level Index. Our Clubs were open
for almost 250 days last calendar year fro children everyday after school, school holidays and
school vacations.
2a In conjunction with the Boys and Girls Club, existing after school recreational, sports, arts
and crafts and academic programs the funding from this project have allowed us to continue to
expand and offer the SMART moves programs to the population of youth served.
2b Our goals, with continued funding, are for the Boys and Girls Club to hire an experienced
Prevention Programs Coordinator and to be able to expand programming and services at our
Teen Center to five nights per week .We also hope to expand the number of other youth served
as well as to establish an extension program in the Marathon area.
2c For twenty years, first as the Florida Youth Center and than later as the Boys and Girls Clubs
of the Keys Area, our organization has been at the forefront of youth and character
development, working with young people from disadvantaged economic, social, and family
circumstances. The Boys and Girls Club of the Keys currently holds a Universal Prevention
License for the Florida Department of Children and Families, and is managed by local board
of directors.
Our goal and commitment over the next funding cycle is to continue and enhance and expand
our SMART Moves preventive programs. These preventive programs are age specific and
designed to encourage collaboration, interaction, support and education among Club staff,
youth, parents and community service providers. The SMART Moves program serves as the
foundation for SMART Parents; SMART Girls; Passport to Manhood, Act Smart and Street
Smart. In addition to continuing to enhance ourefforts with our SMART MOVES programs, we
will continue with our efforts to improve and expand our academic tutoring program, Power
Hour, which currently provides academic assistance to over 20 youth daily at our May Sands
office. Expansion and formalizing of the Club's commitment to various community service
projects will be enhanced. The Club feels that it is important for our members to give something
back to the communitywhich fosters each child's belief that he/she is part of a larger
community.
2d n/a
2e The additional funding from this project would allow the Boys and Girls Club to hire a
qualified Prevention Programs Coordinator, who would be responsible for direct supervision,
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 5
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
quality control, and coordination of all the Club's prevention programs, as well as expanding all
programming and services for our teenage population. In addition, this funding would allow us
to continue to have a Prevention Director and a Certified Addiction Prevention Professional
counselor available to our youth for group and individual work.
2f Although not directly supported from funds from this project, the Club has a computer lab
available for the youth to use everyday for homework, projects etc.
2g The club is seeking funding for the operation of three different sites: May Sands School,
Bayview Park, and the Teen Center. All are within the city of Key West and in Monroe County.
2h Our Smart Moves programs are designed to be small, focused, age specific and at times
gender specific groups that will meet formally at least once per week for one hour. These
groups are designed to encourage collaboration, interaction, support from activities such as
community service projects, formal discussion academic tutoring, arts and crafts and
recreational and cultural activities. Activities with each group can range from formal discussions
or educational groups to informal outings or activities. Examples of such activities are tutorial
sessions, computer lab, cake sales, dances, cleaning Bayview Park, team building activities
and formal discussion groups. We also offer academic tutoring, recreational programs, arts and
crafts, trips as well as community service projects.
2i. Targeted youth are those who have experienced involvement in the Juvenile Justice System,
weak family structure, lack of a positive role model, poor academic performance behavioral
problems in school, absenteeism or truancy, or substance abuse by family members.
Also, staff observation and parental referrals will also be included in the selection process. The
SMART Moves preventive programs will be offered to the youth are deemed at risk by either
information at the time of intake, staff observations, or referral from outside agencies. The Boys
and Girls Club has an open enrollment policy and is available for all children from the ages of 5
to 18.
2j Attendance and successful completion of the post test evaluation/ interview will determine
successful completion of the program. In addition to determine success the Club will remain in
contact with the original referral source to assess the individual's progress during and after their
participation in the SMART Moves Program, as well as, continued contact after the child
completes the programming. The Boys and Girls Club will also document and determine if
there is a reduction in the number of incident reports prior to the child's participation in each
program and at the conclusion of each program.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 6
Rule 11D-9.006 OCJG-005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Program Objectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, i.e.,
Uniform Objectives, Project -Specific Objectives and Self -Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further guidance. Continue on a second page if necessary.
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part Il, for a listing of authorized program areas. (Select only 1
Program Area)
04-A Community Crime Prevention
M (Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self -Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
Provide eleven (11) alternative drug -free events. [Alternative drug -free events
would include any participatory event designed to strengthen the anti -drug
message and/or anti -crime message.
04A.01
Part 1 — During this reporting period, how many alternative drug free events were
Numeric
conducted? [Identify in the narrative portion of this report the names of these
events and describe how the anti -drug and/or anti -crime message was incorporated
in each event.
Present thirty (30) crime and substance abuse prevention education classes.
Part 1 — During this reporting period, how many crime prevention and substance
Numeric
04A.02
abuse education classes were presented? [Briefly discuss these classes in the
narrative.
Conduct thirty (30) life skill development education classes.
04A.03
Part 1 — During this reporting period, how many life skill development education
Numeric
classes were resented?[Briefly discuss these classes in the narrative.
Create, expand, or enhance community, neighborhood, or school -based recreation
programs.
Part 1 — Did the subgrant create or expand one or more community of
neighborhood recreation programs? [Identify the new programs or describe the
04A.04
expansion of an existing program.]
Y/N
Part 2 — No longer applicable.
Part 3 — No longer applicable.
Part 4 — No longer applicable.
Part 5 — Did the activities include academic tutoring?
FDLE Byme Formula Grant Application Package Grant Application
Section H - Page 7
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Part 6 - No longer applicable.
Part 7 - Did the activities include drug awareness and prevention education?
Part 8 - No longer alicable.
Conduct six (6) community service projects which may include neighborhood clean-
04A.09
up campaigns.
Part 1 - During this reporting period, how many community service projects which
Numeric
may include neighborhood clean-up campaigns, were conducted.
Provide academic tutoring to twenty (20) students.
04A.15
Part 1 - During this reporting period, how many individuals receives academic
Numeric
tutoring services?
PS001 Continue to involve at least sixty (60) youth in grades 5 to 8, who meet the program criteria, to be
involved in Club programs in 2004.
PS002 To continue for at least 75% of these youth to be involved and participate in at Least one SMART Move
preventive program.
PS003 Through staff observation and documentation for all of the groups at each level, to observe an increase
in the ability to successfully problem solve as documented with 75% decrease of acting out or problematic
behavior(s) at the Club
PS004 Through staff observation and documentation, over the course of the funding cycle, to see a decrease
of at least 75% of the number of children having to use the Club's Time Out Area for inappropriate behavior(s).
PS005 To involve at least 75 youth to participate and attend monthly evening and weekend programs and
activities at the Teen Center.
PS006 To have at least 75% of our youth to actively participate in at least one community service project.
FDLE Byrne Formula Grant Application Package Grant Application
Section H - Page 8
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
A r
Ma
Jun
Jul
AugSe
Submit Financial Reimbursement
X
X
X
X
Requests
Submit Financial Closeout Package
X
Submit Quarterly Program Reports
X
X
X
X
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Smart Clubs Orientation Mtg.
X
X
X
(orientation/evaluation)
SMART Kids Meeting/Activity
X
X
X
X
X
X
X
X
X
(includes pre/post assessments)
STREET SMART Meeting/Activity
X
X
X
X
X
X
X
X
X
(includes pre/post assessments)
STAY SMART Meeting/Activity
X
X
X
X
X
X
X
X
X
(includes pre/post assessments)
ACT SMART Meeting/Activity
X
X
X
X
X
X
X
X
X
(includes pre/post assessments)
SMART Girls Meeting/Activity
X
X
X
X
X
X
X
X
X
(includes pre/post assessments)
Passport to Manhood
X
X
X
X
X
X
X
X
X
(includes pre/post assessments)
Police Officer/Prevention Educator
X
X
X
X
X
X
X
X
X
X
X
X
Community Service Projects/Activities
X
X
X
X
X
X
Academic/Computer Tutoring
X
X
X
X
X
X
X
X
X
X
X
X
TEEN Center Activities
X
X
X
X
X
X
X
X
X
X
X
X
FDLEB)"e Formula Grant Application Package GrantApplication
Section 11 - Page 9
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F.
1. Budaet Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total
Project Costs. Total Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to
support project activities. Enter dollar amounts only in applicable categories based on totals
from the Budget Narrative and leave others blank. Total Local Match must be a minimum of
25 percent of the Total Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category I Federal I Match I Total
Salaries And
Benefits
Contractual I 40,420 I 13,474 I 53,894
Services
Expenses
Operating Capital
Outlay
Indirect Costs
Totals 1 40,420 1 13,474 1 53,894
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 -Page 10
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
ue on additional pages if
Please respond to the following five items before providing the details of the Budget Narrative.
Source of match must be cash and represent no less than twenty-five (25) percent
of the project's cost.
a. Identify your specific sources of matching funds. Monroe County General
Revenue Fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) n/a
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No: If no, please explain.
Yes: XX If yes, please list number and title of position and type of benefits.
Listed below in budget
3. Indicate the OCO threshold established by the subgrantee. $ 750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan.
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 11
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant
a. What is the basis for the unit costs?
b. How recently was the basis established or updated?
Personnel
Teen Prevention/Center Director (F/T)
40 hrs X $15.00 hr X 52 weeks $31,200
FICA, rounded 2 387
Subtotal $33,587
Police Offices/Certified Addictions Prevention Professional (per diem)
2.75 hrs X $25.00 per hr X 40 school weeks $ 2,750
2 hrs X $25.00 per hr X 10 summer weeks 500
Subtotal $ 3,250
Prevention Programs Coordinator(P/T)
25 hrs X $12.00 hr X 52 weeks $15,600
FICA, rounded 1 193
Subtotal $16, 793
Operating Supplies (workbooks, videos, etc.) $264
Total Budget
$53,894
FDLE Byrne Formula Grant Application Package
Grant Application
Rule 11 D-9.006 Section 11- Page 12
OCJG — 005 (rev. April 2004)
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
Part I
Community Crime Prevention
State Program Area 04
This document provides guidance for project applications prepared for state
program area 04. This includes suggested length of responses for some items as
well as identifying specific information to be provided. The narrative should be
as concise as possible. Please also see other guidance in application
instructions.
Federal Purpose Area
Providing community and neighborhood programs that assist citizens in
preventing and controlling crime, including special programs that address the
problems of crimes committed against the elderly and special programs for rural
jurisdictions.
State Program Areas approved under Federal Purpose Area 04
04A: Community Crime Prevention
04113: Community Policing
SECTION E: 2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for
the same previously funded state program area, please describe any significant
changes in the target population, geographical location, and/or project activities in 300
words or less.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
This project year the Boys and Girls Clubs were open for 250 days. The Club conducted
over 30 drug free events. Our average population each day was between 80 to 90
children and we provided services for over 150 children this past summer. There are
currently over 250 youth who are members of the Boys and Girls Clubs and we also
provided programming and activities for over 350 other youth this past year. Our Teen
Center was reopened for 3 nights a week and we collaborated with other agencies in
the community to other programming for youth. We continue to involve and expand our
community service opportunities for youth as well as offering over 20 substance abuse
educational classes. Our Keystone Club participated in running our Teen Center as well
as participating in various community service projects such as Relay for Life.
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
3.
We have struggled maintaining a Teen Center Director and staff to operate and
supervise the programs at the Teen Center
4. If there are any changes or enhancements planned for the current year, please
describe them in 300 words or less, including how they will more effectively address
the identified problem.
Our plan is to hire and train a Prevention Programs Coordinator that will assist with
the direct supervision, expansion and quality assurance of all the Clubs preventive
programs and assure that the days of operation of the Teen Center are expanded to
5 nights per week. This position will also allow the Club to address the increase
number of youth being served as well as the direct supervision of staff.
5. If the project will continue to operate as previously established, provide any critical
additional information that has not otherwise been addressed in the application in
300 words or less.
NOTE: If your project includes only one service provider, complete the following
information for this provider. If your project includes more than one provider, include
this information for each provider that you list in the table, including questions in the
target group section and the protect activities section.
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name
b. Identify the Service Provider's administrative location.
c. Will the relationship of the Subgrantee or Governmental Implementing Agency to
the Service Provider be a contractual one (ex. non-profit service provider)? Or
are they administratively part of either the subgrantee and/or implementing
agency (ex. police department or county social service division)?
d. Does the agency providing the proposed service require a license?
e. List all licenses the Service Provider will use in providing only the
services through this contract. Do not list all other licenses the Service Provider
holds.
3. If the relationship with the service provider is contractual, will you use competitive
bids or sole source procurement? The applicant should note that if sole source
procurement is used, and the budgeted amount is greater than $100,000,
preapproval must be obtained from FDLE prior to the reimbursement of funds.
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Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
Sole source procurement
4. If service provision occur at more than one location and/or at a location other than
the one identified in item 2 above, please specify all service location addresses.
May Sands School, 1400B United Street, Key West
Bayview Park, Truman Ave., Key West
Teen Center, North Roosevelt Ave., Key West
5. Identify the role(s) of key personnel by title and provide a brief description of their
primary responsibility. These individuals may or may not be grant funded but
provide project activities that are eligible for Byrne Program funding and that
establish the "program" your will be reporting on in the quarterly performance
reports. For example, if you only purchase drug prevention education materials, you
would identify personnel, such as a crime prevention officer, who conducts project
activities such as classes using the materials.
a. List position title, job description (list only key tasks) and agency.
Teen Prevention Worker, Drug and Alcohol Counselor, Prevention Programs
Coordinator
b. Indicate the number of staff who will provide project activities.
Thee or Four
c. Specify whether positions are Agency or Contract staff.
Agency
d. Indicate whether positions will be funded with project funds.
Yes
e. Specify whether positions provide services under a Service Provider's license.
Yes
f. Indicate whether positions require a license for individuals providing project
services.
No
g. If any license is required, specify the status of the license. Indicate "YES" if the
license is current (or you may indicate "Pending"). However, if your response in
column 6 or 7 is "YES" and your response in column 8 is "NO", you must provide
an explanation.
N/A
u-3
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
TARGET GROUP
1. Identify the basic demographics of your target group. Include age range and
gender.
Members of the Boys and Girls Clubs of the Keys. Males and females between the
ages of 5 and 18.
2. Estimate the number of participants. If the project includes multiple components or
activities and not all participants will be included in each, please discuss briefly the
differences.
Forty to fifty children will participate and be enrolled in the SMART Moves
Prevention Programs. The Club also offers after school recreational, sports,
academic tutoring, trips dances and arts and crafts activities and programs to the
Club members. The Club averages between 80 t0 90 children each day and last
summer served 150 children.
3. In 300 words or less, respond to the following items regarding your selection of
project participants.
a. Indicate what criteria you will use in selecting project participants and how
(process) you will select them. If you select participants based upon a referral by
an organization or agency, include this information as well. For a community
policing project, this may be based on residence in a targeted neighborhood.
Youth in grades 5 to 8 with two or more of the flowing traits will be targeted for this
program. Involvement in the Juvenile Justice System, weak family structure, lack of
a positive role model, poor academic performance, behavioral problems in school,
absenteeism or truancy, or substance abuse by family members. Staff observation
and parental referrals will also be included in the selection process.
b. List all other criteria you will require in order for participants to qualify for
selection. If your project will provide activities for family members or significant
others, please include them in this description as well. If you will use either
specific age groups or school categories (i.e., second grade, high school) as
categories, then also include this information.
None..see 3.a above
c. Identify individuals by position title(s) who will determine project participant
eligibility.
Executive Director
Unit Director
Prevention Programs Coordinator
ia- 4
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
ACTIVITIES
1. If your proposed project does not stand alone, but is part of an existing program,
please describe this relationship.
2. Please indicate the activities your project will provide. Select from the following list
of commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent between activities you select from the list and the
Objectives and Performance Measures on which you will be reporting:
Common Project Activities
Prevention and Community Policing
Academic tutoring
x
Alternative drug -free events
x
Citizen hot line
Citizen patrol
Community leader meetings
Community service projects
x
Comprehensive assessment for families
Crime and substance abuse prevention education
x
Crisis intervention or counseling services
Escort services
Life skill development education activities
x
Media package development
Neighborhood watch meetings
Property identification activities
Recreation programs in school/neigh./communityschool/neigh./community
x
Referral to community resources
x
Security surveys of homes/businesses
Substance abuse education program development
Summer camp activities
x
Other:
x
3. Provide the following information for all proposed project activities and/or events
listed in response to item 3 above.
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour class for 10
students)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
Daily afterschool activies and programs are offered by the Boys and Girls Club of the Keys.
Our successful and extensive experience in youth development has shown that utilizing small,
peer -driven groups, such as the SMART Moves programs, is the best way to promote sound
character and strong leadership skills. With the guidance of caring adults, who mentor and
)a - 5
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
empower them, members develop essential character traits - responsibility, respect for self and
others, trustworthiness, fairness and caring - as they learn positive leadership skills that help
them influence others in positive ways. Education and career development activities are
designed to give young people the sense that they can do something well and have individual
worth. Career exploration, discussing and debating important social issues, such as gang
awareness, drug use and prevention, teenage pregnancy, STD's, nutrition, and child abuse
prevention offer constructive and ongoing dialogue. Health and fitness play a vital role in the
Club, which fosters and encourages healthy physical development, team building skills other
important life skills. Through recreational activities, Club members have fun and acquire self-
confidence, a sense of fair play and skills in interpersonal relationships.
Academic Tutoring: Monday to Friday offered from 2:30 pm to 5pm. Also includes a computer
lab and instruction. At least 15 children will be involved daily.
Alternative Drug Free events offered each day include: sporting activities such as baseball,
kickball, flag football, soccer, Jump rope, basketball and 4 square. Participation in these events
inspires and teaches cooperation, fair play sportsmanship as well as bonding the participants
and strengthening the anti drug message.
Our two smart girls group meets every Monday afternoon for an hour and they are run by the
Club's Certified Additions Prevention Professional. These groups are divided by ages and focus
on drug and alcohol education, life skills education, anger management and health issue.
Our Passport to Manhood meets each Monday for an hour and focuses on substance abuse
education, crime prevention, anger control and other preventive and life skills associated with
male adolescents.
Community Service Projects: Every other month on Saturday or Sunday. Hours will vary, but
will be a minimum of 2 hours and will have a minimum of 15 children participating with each
project.
Crime and Substance Prevention Education: Once per week, 1 hour for each class and a
maximum of 10 children kids in each class
Life Skill Development educational activities: Once per week, 1 hour for each class and a
maximum of 10 children kids in each class.
Recreation Programs in school/neigh./community: Daily activities (kickball, basketball jump rope
baseball etc.) Each activity is at least'/ hour and involves a minimum of 5 children.
Summer Camp activities: 10 weeks during the public school's summer vacation. A minimum of
90 children will participate in the summer program. Hours will be Monday to Friday from 8 am to
5 pm. The program will offer the same programs as offered to each child during our traditional
after school program
4. Briefly describe what you consider successful completion of a project activity and
how you will measure it. This should include whether it is time, activity or content
based. For example, successful completion for an individual could be attendance at
all classes the project provided.
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Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
Attendance at all classes and successful completion of a post test or post interview
at the conclusion of each program.
5. What happens if someone does not successfully complete a project activity? If this
includes expulsion, please list the criteria.
Project/Program will be offered again in the next four -week cycle.
6. Will you use incentives and/or sanctions to encourage participation and completion
of project activities? If yes, please respond to the following:
a. Identify and describe all sanctions and/or incentives.
b. Describe how and when they will be used.
There will be a ceremony for the successful graduates of each SMART Moves
preventive program offered at the Club. Award certificates will be issued to each
graduate Sanctions, depending on behavior would include time outs/removal from
program/activities.
7. If any special training is planned for personnel at any level, please identify this
training and describe how it will further the operation of the project. Also identify the
position or types of positions that would attend such training
N/A
8. If equipment purchases will be a significant part of project funding, describe how this
equipment will be used in project operations.
N/A
COOPERATING OR PARTICIPATING AGENCIES
1. List all agencies and/or organizations participating in project implementation or
whose cooperation and/or support are necessary for the success of your project.
Monroe County Sheriffs Department, Monroe County Department of Health,
Department of Juvenile Justice, Key West police Department, DCF, Monroe County
Public Schools.
2. Describe the role of each agency/organization.
Referrals and aftercare services if applicable.
3. Have you obtained a commitment for support from each listed agency /
organization? If it has not been obtained, describe how this will be accomplished.
Not a formal one.
iz- 7
Appendix X, Part I: Technical Assistance Guide April 2004
SFY 2005 Byrne Application
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the project that you
have not previously addressed in this subgrant application. This should include
identifying any other Byrne -funded project/activity/client that overlaps with this request.
IZ 8
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
All Subgrant Recipients must complywith the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 11D-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB CircularA-87, "Cost Principles
for State, Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB CircularA-110 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original' project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must
reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in
performance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted insufficient detail for proper pre -audit and post -audit.
FDLE Byrne Formula Grant Application Package Grant Application
Section ll - Page 13
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16xb), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approval from the Department for reimbursement of travel costs for field trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11- Page 14
Rule 11 D-9.006 OCJG — 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 -
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight -hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB CircularA-110.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-110.
14. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program -specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letterfindings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 15
Rule 11 D-9.006 OCJG - 005 (rev. April 2004)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal yearare exempt from
the audit requirements of OBM CircularA-133 for that fiscal year. In this case, written notification, which
can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non -applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunderwhich endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
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negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures setforth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
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Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuals have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for him/her, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more perweek; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified foremployment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
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Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system underthe Omnibus Crime Control and Safe Streets Act of 1968,42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
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b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title 1), state and local government services and
transportation (Title 11), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
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b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non -Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbying Activities, according to its instructions.
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay -to -stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay -to -stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
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this condition, which provides for individual site environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter -agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
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42. Limited English Proficiency
National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to
ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation when necessary. The U.S. Department of
Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document
can be accessed on the Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-
0690, or by writing to the following address:
Office for Civil Rights
Office of Justice Programs
U.S. Department of Justice
810 Seventh Street NW, Eighth Floor
Washington, DC 20531
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SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) ...
(Select one of the following):
XX Meets Act Criteria Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Subgrant Recipient. . . (Select one of the following):
XX Has a Current EEO Plan _Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO
Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant applicati,oaJhLfederal ssistance is approved or face loss of federal funds.
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: �o / / ( D Y
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IMPLEMENTING AGENCY CERTIFICATION
1, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency ...(Select one of
the following):
XX Meets Act Criteria _Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Implementing Agency meets these criteria, it must formulate, implement and
maintain a written EEO Plan relating to employment practices affecting minority persons and
women. I also affirm that the Implementing Agency ... (Select one of the following):
XX Has a Current EEO Plan Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a
subgrant application for federal assistance is approved or face loss of federal funds.
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
Date:
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RESOLUTION NO. _lyyL_ - 2004 OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2005
EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT
ASSISTANCE FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
Fiscal Year 2005 funding cycle of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program; and
WHEREAS, on April 21,2004, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$177,870.00 with a $59,291.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal Year 2005 grant funds to the Florida
Department of Law Enforcement Anti -Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of May, A.D., 2004.
Mayor Murray Nelson
yes-
r`
Mayor ProTem Rice
yes —
r
Commissioner McCoy
yes
t
Commissioner Neugent
yeS
.',
Commissioners Pehar
yes
(Sear , .s� Monroe County Board of Commissioners
Attest�L'. �Q�� By:
E
Y
Clerk of Court vMayor
PIR
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H.
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