Item F07
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 11/17/04
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Extension agreement with Anderson Outdoor Advertising, at the Key West
International Airport.
ITEM BACKGROUND: Term of the original agreement may be extended for an additional five years. Written notice of
request to extend agreement is attached.
PREVIOUS RELEVANT BOCC ACTION: Approval of original agreement, January 19, 2000.
CONTRACT/AGREEMENT CHANGES: Extends expiration date from 11/30/04 to 11/30/09.
STAFF RECOMMENDATION: Approval
TOTAL COST: N/A
BUDGETED: N/A
SOURCE OF FUNDS:
COST TO AIRPORT: None
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: Yes
AMOUNT PER YEAR: - 74,900.00, FY 2004
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
DIRECTOR OF AIRPORTS APPROVAL
~
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
./
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Anderson Outdoor Advertising
Effective Date: 12/1/04
Expiration Date: 11/30/09
Contract Purpose/Description: Extension Agreement, Advertising Agency Agreement, for Key West
International Airport.
Contract Manager: Bevette Moore
(name)
for SOCC meeting on: 11/17/04
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 11/2/04
CONTRACT COSTS
Total Dollar Value of Contract: Revenue Producing
Budgeted? N/A
Grant: N/A
County Match: N/A
Estimated Ongoing Costs: N/A
(not included in dollar value above)
Current Year Portion: N/A
Account Codes: N/A
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities. janitorial, salaries, etc.)
Date In
Airports Director
UlJL...1JM
~E.JQ!1
Risk Management
O.M.B./Purchasing
----1----1_
----1----1_
County Attorney
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
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County Attorney
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EXTENSION AGREEMENT
ANDERSON OUTDOOR ADVERnSING
Key West International Airport
THIS Extension Agreement is entered into this day of ,
2004, by and between Monroe County, a political subdivision of the State of Florida,
hereafter County, and ANDERSON OUTDOOR ADVERTISING, INC, hereafter
Contractor.
WHEREAS, on the 19th day of January, 2000, the parties entered into an
agreement for an advertising agent to handle all advertising at the Key West
International Airport, hereafter original agreement, which is attached to this extension
agreement and made a part of it; and
WHEREAS, the original agreement term ends on November 30, 2004, but the
parties desire to extend the original agreement term by five years; now, therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
1. Paragraph 1 of the original agreement is amended to read:
1. nmn. This Agreement is for a term of five (5) years,
commencing on December 1, 2004 and expiring on
November 30,2009.
2. Except as set forth in paragraph one of this extension agreement, the
terms and conditions of the original agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the
day and year first above written.
(SEAL)
ATTEST: DANNYL. KOLHAGE,CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairperson
(SEAL)
Attest :
ANDERSON OUTDOOR ADVERTISING, INC.
By
By
BY
D"TE--
ADVERTISING AGENCY AGREEMENT
THIS AGREEMENT is entered into this /ql#. doy Of ..JgN /J A-R.. If . ~.oothy
and between the Board of County Commissioners. Monroe County, Florida, hereinafter
referred to as the County. and Anderson Outdoor Advertising, her~inafter referred to as
Contractor.
WHEREAS, the County has determined that it is in the best interest. of the County to
contract for an advertising agent to handle all advertising at the Key West International
Airport terminal; and
WHEREAS, the Contractor was the most responsive and financially beneficial bidder
responding to the RFP for such services; and
WHEREAS, the Contractor's proposal to the County contains a 50% revenue sharing
and guaranteed minimum monthly payment of $3000 to the County; now, therefore
IN CONSIDERATION of the below covenants and promises, the parties hereto do
agree as follow:
1. TERM. The initial term of the Agreement is for a period of five (5) years
beginning on December 1. 1999., with an option to extend for an additional five (5) years if
the Contractor proYides written notice of its desire to extend this agreement 30 days or
more before the end of the initial fiye year term.
2. SCOPE OF SERVICES. The Contractor services shall include, but not be
limited to, the following: Obtain advertisers, contract for space, install, service and
maintain all advertising displays. The Contractor's proposal is attached hereto as Exhibits
A and B and incorporated herein. All services described in said proposal shall be
included in the scope of services. All advertising shall be subject to approval by the
Airport Manager. which approval shall not be unreasonably withheld.
3. REVENUE. All advertising income shall be divided 50% to Monroe County
and 50% to the Contractor.
4. PA YMENT. All payments shall be made to the Lessor monthly by check for
the prior calendar month. The mbnthly payment shall be the greater of the 50% of the
prior month's advertising income or $3000. If any payment is not made within the first 15
days after the end of the month during which the advertising inc.ome was received by
Contractor, the Contractor shall pay interest thereon, computed at the rate established
under Sec. 55.03, FS, for the year in which the payment became overdue. With the prior
approval of the capital expenditures by the Airport Manager. the Contractor is entitled to
o woiver of poymenf on odvertising revenue equol to 50% of fhe C~oPitOI
ocquisitions. _~
5. RECORDS. All records and documents pertaining to such advertising
contracts shall be open to inspection during normal working hours. upon written request
from the Airport Manager. the County. the Clerk of Court, or their representatives. All such
records shall be retained by Contractor for a period of three years after the expiration of
this Agreement.
6. RATE CONSULTATIONS. Contractor shall cons.ult with the Airport Manager on
the setting of advertising rates to insure that Monroe County receives as much revenue as
possible, in line with rates that will insure fair market value of the available space.
7. LAWS AND REGULATIONS. Any and all services, materials and equipment
proyided under this Agreement shall comply fully with all local, state ~nd federal laws
and regulations. .
tax.
8. TAXES. The County is exempt from federal excise and state of Florida sales
9 . RELATIONSHIP OF PARTIES. The Contractor is an independent contractor and
neither it nor its employees shall. under any circumstances, be considered servants or
agents of the County; and the County shall at no time be legally responsible for any
negligence or omission on the part of Contractor, its employees or agents, resulting in
either bodily or personal injury or property damage to any individual. firm, or corporation.
The Contractor shall be required to list any and all potential conflicts of interest as defined
by Florida Statutes Chapter 1 12 and Monroe County Code and sh,cll disclose to the
County all actual or proposed conflicts of interest. financial or otherwise, direct or indirect,
involving any clients' interest which may conflict with the interest of the County.
10. ASSIGNMENT. The Contractor shall not assign, transfer, conveyor otherwise
dispose of this Contract or any or all of its right. title or interest therein. or its power to
execute such contract to any person, company or corporation without prior written
consent of the County.
11. COMPLIANCE WITH NON-DISCRIMINATION LAWS. The Contractor shall
comply with all international. federal, state and local laws and ordinances applicable to
the work: or payment for work thereof, and shall not discriminate on the grounds of race,
color, religion, sex, age, or national origin in the performance of work under this
Agreement.
12. INSURANCE. The Contractor shall maintain insurance coverage throughout
the term of this contract in accordance with attachment "C".
I
1 3. HOLD HARMLESS. The Contractor covenants and agrees to indemnify and
hold harmless the Board of County Commissioners for Monroe County from any and all
claims for bodily injury (including death), personal injury and properly damage (including
property owned by Monroe County) and any other losses, damages and expenses
(including attorney's fees) which arise out of, in connection with or by reason of services
under this Agreement.
The extent of liability is in no way limited to, reduced. or lessened by the insurance
requirements contained elsewhere within this Agreement.
14. RULES AND REGULA TrONS.
2
A. COMPLIANCE. Contractor shall comply with all ordinances of the
County, 'including any reasonable rules and regulations with respect to use of Airport
property, as the same may be amended from time to time, all additional laws, statutes,
ordinances, regulations and rules of the federal, state and county governments, and any
and all plans and programs developed in compliance therewith. which may be
applicable to its operations or activities under this Agreement, including specifically,
without limiting the generality hereof, federal air and safety laws and regulations and
federal, state, and county environmental, hazardous waste and materials and natural
resources laws, regulations and permits. .
B. VIOLATIONS. The Contractor agrees to pay on behalf of the County
any penalty, assessment, or fine, issued against the County, or to defend in the name of
the County any claim, assessment, or civil action, which may be presented or initiated by
any agency or office of the federal, state, or county governments, based in whole or
substantial part upon a claim or allegation that the Contractor, its agents, employees or
invitees have violated any law, ordinance, regulation, rule or directives described in lS(A)
above.
15. GOVERNING LAW/VENUE. This Agreement shall be governed and construed
by and in accordance with the laws of the State of Florida and constitutes the entire
agreement between the County and Contractor. Venue for any dispute shall be in
Monroe County.
16. ENTIRE AGREEMENT! AMENDMENT. This writing embodies the entire
agreement and understanding between the parties hereto, and there are not other
agreements and understandings, oral or written, with reference to the subject matter
hereof that are not merged herein and superseded hereby. Any amendment to this
Agreement shall be in writing, approved by the Board of County Commissioners, and
signed by both parties before it becomes effective.
17. SEVERABILITY. If any provision of this Agreement shall be held by a Court of
competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement or
the application of such provision other than those as to which it is invalid or unenforceable
shall not be effected thereby; and each provision of this Agreement shall be valid and
enforceable to the fullest extent permitting by law.
18. PERSONAL PROPERTY. Any personal property of Contractor or others placed
in the premises of the Airport shall be at the sole risk of the Contractor or owners thereof,
and the County shall not be liable for any loss or damage.
19. NOTICE. Notices to either party as required by this Agreement shall be
sufficient if sent by certified mail, postage prepaid, addressed to:
For County
Airport Manager
Key West International Airport
3491 S. Roosevelt Blvd.
Key West, Fl 33040
For Contractor
John H. Anderson, President
Anderson Outdoor Advertising
1104 Truman Avenue
Key West. Fl33040
3
20. NON-DISCRIMINATION.
A. Contractor shall furnish all services authorized under this agreement
on a fair, equal, and non-discriminatory basis to all persons or users thereof, charging fair,
reasonable, and non-discriminatory prices for all items and services which it is permitted
to sell or render under the provisions hereof.
B. The Contractor for itself. his personal representatiyes, successors in
interest, and assigns, as a part of the consideration hereof, does hereby covenant and
agree that:
1 ) no person on the grounds of race, color, or national origin shall be
excluded from participation in, denied the benefits of, or be otherwise subjected to
discrimination in the provision or use of services;
2) that the Contractor shall use the Airport premises in compliance with
all other requirements imposed by or pursuant to Title 49, Code of Federal
Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part
21, Nondiscrimination in Federally-assisted programs of the Department of
Transportaflon - Effectuation of Title VI of the Civil Rights Act of 1964, and as said
Regulations may be amended.
.
That in the event of breach of any of the above nondiscrimination
covenants, Lessor shall have the right to terminate the lease and to re-enter as if said
lease had neyer been made or issued. The provision shall not be effective until the
procedures of Title 49. Code of Federal Regulations, Part 21 are followed and completed
including exercise or expiration of appeal rights.
21. AUTHORIZED USES ONLY. The Contractor shall not use or permit the use of
the Airport for any illegal or unauthorized purpose or for any purpose which would
increase the premium rates paid by the County on, or invalidate, any insurance policies of
the County or any policies of insurance written on behalf of the Contractor under this
Agreement.
22. FEDERAL SUBORDINATION. This Agreement shall be subordinate to the
provisions of any existing or future Agreement between the County and the United States
of America relative to the operation and maintenance of the Airport, the execution of
which has been or may be required as a condition precedent to the expenditure of
federal funds for the development of the Airport. All provisions of this AGREEMENT shall be
subordinate to the right of the United States of America.
23. RIGHTS OF COUNTY AT AIRPORT. The County shall h-ave the absolute right,
without limitation, to repair, reconstruct, alter or add to any structures and facilities at the
Airport. or to construct new facilities at the Airport. The County shall, in the exercise of
such right, be free from any and all liability to the Contractor for business damages
occasioned during the making of such repairs, alterations and additions, except those
occasioned by the sole act of negligence of the County, its employees. or agents.
24. RIGHTS RESERVED. Rights not specifically granted the Contractor by this
Agreement are reserved to the County.
.4.
25. AUTHORITY. The Contractor's name in the Agreement is the full name as
designated in its corporate charter and the signatory is empowered to act and contract
for the Contractor. This Agreement has been approved by the Contractor's Board of
Directors.
26. ETHICS CLAUSE. Contractor warrants that it has not employed. retained. or
otherwise had act on its behalf any former County officer or employee in violation of Sec.
2 of Ordinance No. 10-1990, or any County officer of employee in violation of Sec. 3 of
Ordinance No. 10-1990. For breach or violation of this provision, the County may, at its
discretion, terminate this Agreement without liability, and may also, at its discretion, add
to the Agreement price or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or
employee. .
27. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the
convicted vendor list following a conviction for public entity crime may not submit a bid
on a contract to provide any goods or services to a public entity. may not submit a bid on
a contract with a public entity for the construction or repair of a public building or public
work, may not submit bids n leases of real property to public entity, may not be awarded
or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By ~~-t~
I
(SEAL)
Attest:
ANDERSON OUTDOOR ADVERTISING
BYS~
jairiaodt3~ iZJ:; /v( cc/'L
By
B
.Ii
EXHIBIT 'A'
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ANDERSON
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1104 l,um<:)I' .\venu(l
Key We':,' II 33(MO
13051 ~X) I .1(lHR
A Jf 11 df (e Jrso) Jnl
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Adventising
Key West International Airpon
Airport AdvcI1ising Proposal
Anderson Outdoor Advertising Inc., and/or its pnncipal,Johrr Ii. Anderson, have
becn cngagcd in thc Ouldoor Advcrtising industry within thc counties of Dade,
Broward, Monroe and Palm Beach, and the cities of Dania and Cooper City, and
Key West, norida, and further licensed for the entire State of norida, for the more
precise purpose of OwnershIp, Management, Operation, Marketing and/or
Control of illumination and non-illuminated Outdoor Advertising Displays, since
J 990. A member in good standing with Shelter Advertising Association, Traffic
Audit Bureau and the Key West Chamber of Commerce.
Anderson Outdoor Advertising, Inc. desires to expand the existing scope of its
business to include in Airport Advertising.
Sincerely,
.
I
1n Ii. Anderson
President
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a.JTrX:n
~ ADVERIlSING
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EXHIBIT 'B'
ANDE RSC)N
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^nd(~rson Outdoor J\d\'er(jsin~, 'nc:.
Advertising Acceptance Code
WI" at Anderson Outdool" Advertising, Int. share fhe public interest in fhe
environment, public health and in the public Sood.
We are a wa re t hat sheller advertisi 11.~ in fonns, gu ides, directs and warns the
ge ne ra I pu b lie a bollt I h i ngs we m u sf ronside I' in ou I' dai I y I ives and we a I"'C
fu11 hel" aW8l'c?f the unique ability of sheller advertising 10 deliver advertising
messages to ~p<~cific demographic groups.
We sfrongly encourage ourclienfs to become actively involves in the
communities Ihey serve and 10 be sensilive 10 fhe concerns of Ihose communities.
We encourage our members to contribule public service advertisements
suPPOrting community projects and combaling such activities as drug use,
alcohol abuse and drunk driving;
We discouraged fhe placement of advertisements for products which are illegal
for safe 10 minors on sheller displays within immediate view of schools or
children's plaY:,ll'Ounds. We also recognize Ihe sanctify of established places of
Worship, and discourage the placement of such advertisement intrusively
adjacent to them as well. We further discourage morally offensive, false,
misleading or deceptive advertisements.
.
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Mefl1l:x~,' of:
(;'"'(';11<.'" Key West Chamber of Commerce
Shelter Advenising Associalion
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Transit Advertising
Specifi~tions
Proposal Contents
I, Company history, Proposal, including references.
(Schedule "A")
2. Type or Advertising to be provided:
a. Includes advertising 14ates, specific~tions, cost, an'd cost of
installation per display.
(Schedule "B" & "C")
3. Operating budget and 'revenue projections.
4. Percentage of revenue to be paid to the Key West International
Airport and payment schedule.
5. Insurance Binder with Key West International Airport as additional
insured.
a. liability agreement
b. maintenance contract
(Schedule "0")
6. Commencement Schecfule
(Schedule "E")
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ADVfRTlSfN3
1104 Truman Avenue
Key West, florida 33040
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Company would keep in force, during any agreed upon term, the insurance
coverage required. This would include those classifications as listed in Slandan:l
Liabilily Manuals which most nearly reflect the operations of the contractors.
(Schedule "0")
Term to be negoliated between Company and County Commission,
SPECIr/CATIONS: Upon awam, specifications for Airpoli Advertising and thc.-ir
ins1allalion, shall include the following:
Installation shall be in accOluance with all applicable codes. Including Monroe
County Sisn. Code Oluinance. (See Schedule "CO).
COSTS or INSfALLATION, MAINTENANCE AND R!:MOVAL~ The Company shall
be solely responsible for all expenses with regamto the Airport Advertising,
including but not limited to:
a. Cosl of planning, materials, labor and construction; all in
accordance with plans and specifications contained herein, of any
and all advertising wifhin the Airport.
b. All costs of installation, mainlenance and repair, and removal.
c. The COsts required to inspect, clean, remove stains, remove
graffiti, and other deleterious materiat in and on the advertising on
a regular basis.
d. To repair at company's, Own expense, all damaged or excessively. '
WOOl parts or any of their POrtions.
I
e. All repair'/replace!"ents parts shall be new and inslalled haVing
hi,l(heSI quality of workmanship generally accepted in the hldustry.
f. I:n$u'On.1( fhe advertising posfers remain in good condifion.
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ADVERTISING
ANDE R~( )N
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Key We!.1 I. lU 1,1(~
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ADVERTISING: TIle company shall have the exclusive ri~hl 10 mar~et and
install imprinted advcliising 011 pr'Cscribed ar'Cas within the Air-poli ~nd r'Ccciv~ .
l"evenue from sales of advertising.
Company shall endeavor to maintain a standard of good taste. in all advertising
placed and shall conform with all appli~~le ordinances. (See Schedule "H").
LOCATION: TIle county grants the company the exclusive right to place
adv('r1isil1& at specific locations within the Airport, authorized by the Airpoli
Administrator.
II. TYPE Qr ADVI:RTISING
Anderson Outdoor Adveriising, Inc., has a l''Cputation of creating "Slate of lhe
Art" advertising mcdiums. This same creativity will be utilized in our Airpori
Advertising Units. . '.
111C initial cost to Anderson Outdoor Adver1ising, Inc., per box, will range
bet ween $ 1,000 to $5,000 per qisplay case, depending on which size panel the
adveriiser wants to tarzel. This box, alfhough illuminated, would only stand out
2 inches (rom the side Airport walls streamlined in terms of safety and aesfhetics.
III. REVENUE: PROjECfIONS:
TIle principle advantage of a successful award to Anderson Outdoor Advertising,
Inc. would be our marketing capability. Our network of contacts at National
Advertising Agencies as well as our membership of the Traffic Audit Bureau and
Sheller Advertising Association has created an unparalleled marketing force in
Key West and Monroe County. .
111is marketing strength has allowed us to generate and maintain some of the
strongest sheller adve~ising rates in the Country. Which translates to higher
lease revenue for Ihe Key West International Airport. AS.evidence of this
marketing ability, f poinl out that the first quarter check to the City Clerk from
Andcrson OuldooJ~ AdvcJiising, Inc., for lease revenues was in Ihe amount of
$2,22 J .2!l. Although Ih(' occupancy is only 65% of total available, the le~1~'
n.'venue to Ihe City is 3 J % above the projected revenue in our bid. -
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IV.
ADVERTISING RATE CARD
Using our Airport Advertising Rate Card we have based our pr~jected revenuc
stream on a 50% occupancy level. .
I.
2.
3.
4.
5.
6.
7
Lease Income Breakdown.
Key West Intemalional Airport 50% .
(1\1inimum guarantee of $1,200 monthl)'.)
Anderson Outdoor Advertising, Inc .sOOfc.
V. COUNTY LEASE INCOME PROJECTION
Luggage Area: 5 panels, 3.5 x 5 al 700 per pancl == <,
Exiling Pathways: 3 panels, 3 x 5 at 500 per panel :::
Exit Door: 2 panels, 3.5 x 5 with phones al 900 cach =
Free Standing Round .Ad ~ylinder ::
A-5 thru A--II Assorted Ad Panels frol11 2 x 4 to 4 x 6 ::
I UM Area will remain with brochures .:
Wall Area next to Exit Doors: 2 panels, 4 x 5
TOTAL
Projection Bclsed on 50% Occupancy
50% OccupancY/Annual Projected Lease Income KWIA %
65% Occupancy/Annual Projected Lease lJ!come KWIA %
85% Occupancy/Annual Projected Lease fncome KW1A %
I
S 3,500 mo.
S J ,500 mo.
S 1,800 mo.
S 900 1110.
S 2,000 mo.'
S 800 mo.
S 1,000 mo.
$1 I ,400
x 50%
S 5,700
$34,200
$44,460
.$58,140
When comparing lhe difTerent Airpor1 Advertising propos~ls thaI (he Key WCS(
In(cn13t;onal AirpOr1 wiH receive, it has 10 be understood (hcH thc valuc of all)'
contracl is only as good as thc plan (lnd pcople behind il
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Anderson Ouldoor AdvenislI1g, Inc. took an obsolel(\ 1111~a(e, non-ill~minaled,
I nil1~lt shelter program and., I u rned il inlo Ihe "Stale of The Arl", prototype, transit
shelter system (or tomorrow. This program is the talk of the Shelter Advertising
Industry.
Oncr asall1 Anderson OUldoor Advertising, Inc. is ready to slep in and bring to
Ihe Ail4pon Advertising the same success we have cl"e.ated and maintained in OUr
sheller program. .
Gill' markeling approach is solid, our performance is proven, and Ihe I'-evenuc
projections al~ based on market reality not wishful thinking.
PA YlvlENT SCHEDULE:
Anderson Ouldoor Advertising, Inc. will set up a program (or all payments to be
made on a monthly basis under an open book policy. We would ask for a five
monfh "stan up" waiver to set the project and receivable in place.
VI. MAINTI:NANCE CONTRAcr:
Anderson Outdoor Advertising, Inc. is currently utilizing three Key West based
independent contractors that handle the various maintenance requirements of
Our shelter program; Kawa Construction, is Ii~ensed general contractor, A
Pressure Washer Depot, handles all the cleaning of glass, etc. John Fallon handles
all advertising maintenance, such as changing copy, installing copy, and post
public service announcements. Both companies have certificates on insurance on
file and available, per your request. ' . . .
I
UAnrU1Y AGREEMENT:
Tlus requirement is somewhat vague. However, the insurance coverage required
shill' include I hose classifications as listed in Standard Liability Manuals which
mosl nC<ldy reflecl t hcopcrat ions of the Conll.actor. (See Schedule "[").
Rr1~
~
ADYflTISING
EXHIBIT 'e'
"
I
MONROE COUNTY. FLORIDA
INSURANCE GUIDE
TO
CONTRACT ADMINISTRATION
Generallnsllrance RCCJuir"cDlcnts
for
SpJlplicrs of Goods or Services
As a (ue-requisite of the work governed, or the goods supplied under this contract (including the
pre-staging of personnel and malerial). the Vendor ~hall obtain, at his/her own expense, insurancc
as specified in any attached schedules. which are made part of this contract. The Vendor will
ensure that the insurance obtained will extcnd protection to all Subcontractors engaged by the
Vendor. As an alternative, the Vendor may require all Subcontractors to obtain insurance
consistent with the attached schedules.
The Vendor will not be permitted to commence work governed by this contract (including pre-
staging of personnel and material) until satisfactory evidence of the required insurance has becn
furnished to the County as specified below. Delays in the commencement of work. resulting from
the failure of the. "Vendor to provide satisfactory evidence orthe required insurance, shall not
extend deadlines specified in this contract and any penalties and failure to perform assessments
shall be imposed as if the work commenced on the specificcJ date and time, except for the
Vendor's failure to provide satisfactory evidence. . ,
The Vendor shaff maintain the required insurance throughout the entire tenn or this contract and
any extensions specified in the attached schedules. Failure to comply with this provision may
result in the immediate suspension of all work until the required insurance has been reinstated or
replaced. Delays in the completion of \York resulting from the failure oflhe Vendor to maintain
the required insurance shall not extend deadlines specified in lhis contract and any penahies and
failure to perform assessments shall be imposed as if the work had not been suspended. except for
the Vendor's failure to maintain the required insurance.
The Vendor shall provide, to the County, as satisfactory evidence of the reCJuired insurance.
either:
· Certificate of Insurance
or
· A Certified copy oCthe actual insurance policy:- .
Th: ~ounty. .at its sofe option, has the right to request a certified copy of Clny or afl'i~surance
pollclcs reqUIred by this contract.
All insurance policies must specify that thcy arc not suhject to cancellation, non-rencwal, material
change, or reduction in covernge unless a minimum of thirty (30) days prior notification is given
to the County by the insurer
The Clcceptance an~/~r. approval of.the Vendor's insuran~c shall nol be .construed-as relieving the
Vendor from any liabIlity or 6bligalioll assumed under Ihls contract or Imposcd by law
I\dn.in..'r.l".~ J.....'''...'i..n
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The Monroe County Board of County Commissioners, its employees and officials wilJ be include
as "AdditionaJ Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be reque.~ted in writing on the
County prepared form entitled "Request for Waiver of Insurance RequireRlents" and approve
by Monroe County Risk Management. . .
. .
I
Adtniftilllrali.c """"'1_
114707.1
1ft
GENERAL LIABIJJI1l'
INSURANCE REQUUtEMENTS
FOIt
CO NTUACJ'
.
UI~JWEEN
MONROE COUNTY, FLORIUA
AND
Prior to the commencement of work governed by' this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the lifb of the contract and
include, as a minimum:
.
Premises Operations
Products and Completed Operations
Dlanket Contractual Li~biJily
Personal Injury Liability
Expanded Definition of Property Damage
.
.
.
.
.
The minimum limits acceptable shaH be:
$1,000,000 Combined Single Limit (CSt)
If split limits arc provided, the minimum limits acceptable shan be:
$ 500,000 per Person
$ 1,000,000 per Occurrence
$ 100,000 I)roperty Damage
An Occurrence Fonn policy is preferred. 'fcoverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or ancr the elTective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum oflwelve
(12) months following the acceptance of work by the County.
. .
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T~~ ~o!1roe CountY,Ooard of County Commissioners shall be named as Additionallnsurcd on all
pOllCICS Issued (0 Sallsfy (he above requirements.
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^dminiiSra.ivc 1rt'1.ntc.1...t1
GLJ
It'-470'J.1
5(,
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BElWEEN
MONROE COUN1Y, FLORIDA
AND
Recognizing that the work governed by this contra~t'requires the use of vehicles, the Contractor,
prior to the commencement 'ofwork, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:.
· Owned, Non-Owned, and lIired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be: .,
S 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage.
The Monroe County Doard of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
I
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VLI
n
'r
\VOnKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN.
MONnOE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall ohtain
Workers' Compensation Insurance with limits sufncient to respond to Florida Statute 440.
In addition, the Contractor shan obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
S500,ooo Bodily Injury by Disease, policy limits
SIOO,ooo Bodily Injury by Disease, each employee
-
Coverage shaU 'be mc1intained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida and the company or companies must maintain a minimum rating of A- V(, as
assigned by the A.M. Best Company.
I[the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize 'and ~onor the Contractor's status. The Contractor may be
required to submit a Letter of Authori7.ation issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
(fthe ~~ntractor participates in a self-insurance fun~. a Certificate o~lnsurance will be required.
In addltJon, the Contractor may be required to submIt updated finanCIal statements from the fund
upon request from the COUnly.
I
Adn..ni,'r...,oc frl'."uc..1K..,
WCI
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AIRPORTS
S'l'
POLICY IUIIER: 77N708916
POLICY HOLDER: JCItN All) H1atElLE AIIDSOII
DATE PREPARED: 02124/1
OWIGE EfF DATE: 02124/1
POUCY EFF DATE: 10/26/1
POlICY EXP DATE: 04/26/1
11E lIIDSIGNED QJtPMY AGREES TO EXTEJI) TIE ~Ulj COVERAGES AS RESPECTS TIE DESCRIBED AIfflII]8ILECS) CDttENCItG CJ4 THI
CHANGE EFFECTIVE DATE UI)ICATED. PEtl>UI1 TIE ISStWa CF A NEW DEClARATICIf PAGE OR THE EARLIER TERMINATION OF THESE
COVERAGECS) BY TIE COtPMY OR THE PCl.ICYID.DER. THIS EXTENSION OF INSlJwI:E SHALL BE IN ACCORDANCE WITH TIE TERMS OF THE
COtPANY'S AUTO INSUWa PCl.ICIES AfI) twIW. CF RATES NI) a.ASSIFICATICItS APPlICABlE IN THE STATE CJ4 THE CHAf& EFFECTIVE
DATE OF THIS CHANGE REQlEST. THIS COVERAGE HAY BE CANCELLED BY nE COtPANY BY HAILItIi WRITTEN NOTICE TO nE POLIC'fK)LDER
STATItIi WID IN ACaRDANCE WITH ANY STATUTES OR POlICY TERItS stX:H CANCELLATICJ4 SHALL BE EfFECTIVE.
~..
RAn01Ot~& lIu.UAL no DtStJRAHCB CO.
VBlICLE 12
1995 RItD F150
lFTEX14H4SKA86394
. COtPREHENSlVE
COLLISION
PROPERTY DAMAGE
BOOILY INJtJlY
MEDICAL PAYMENTS
UNINSlRED tIJIlRIST - -BOOIL Y INJURY
PERSONAL INJURY PROTECTICJ4
250
250
100000
50/100
5000
50/100
BASIC
.,
STACKED
THIRD PARTY: ADDITIONAL INTEREST EMPLOYER
HONROE COUNTY
AIRPORT BUSINESS OFt
3491 S ROOSEVELT SlV
KEY WEST. FL 33040-5295
o~
John Derr IV
Nati de Insurance
'027 -6 tII 43rd Street
Gainesville. FL 32606
Pf04E (352) 338-0552
CHECKS AfI) DRAFTS ARE RECEIVED staECT 10 COLLECTION ONLY.
1114523
.2,.. /.:4}' / QQ
, DATE
JOON AND MICHElLE ANDERSON
9 AZALEA DRIVE
KEY WEST. FL 33040-6206
I --
RECEIVED
CERTIFICATE OF INSUW<<:E i FEB 2 8 ?fOl
The cOlllpany, indicated below certifies that the insurance afforded by the pol1cy or po 1c1 numbered.and
described below is in force as of the effective elate of this certificate.. This Certi icate 0
does not aEnd. extend. or otherwise alter the Tel'llS and Conditions of Insurance cove
pol1cy n&IIIbered and described below.
s
CERTIFICATE HOLDER:
OROE COUNTY BOARD OF COONTY
COItI SS lONERS
AIRPORTS BUSINESS OFFICE
KEY WEST INTERNATIONAL AIRParr
3491 S ROOSEVELT BLVD 'f"
KEY WEST. FL 33040
I NSlRED:
ANDERSON
.xa
DBA<ANDERSON AOVERTISItG. .
1104 TRlJtAN AVENUE
KEY WEST. FL 33040
I POLICY NlItBER.
I TYPE OF INSURANCE I & ISSUnG CO.
I LIABILITY I n-PR-492Q60-3001
I [X] Liability and I NATIONWIDE
I Medical Expense I tIJTUAL FIRE
I [X] Personal and I INSlRANCE CO.
Advertising Injuryl
[X] Medical Expenses I
[X] Fire Legal I
Liability I
I
I
[ ] Other Liability I
I POLICY I POLICY
EFF. DATE EXP. DATE
08-07-99 08-07-00
LIMITS OF LIABILITY
(*LIMITS AT INCEPTI(If)
Any One Occurrence........ $ 1.000.000
Any One Person/Org ....... $ 1.000.000
ANY ONE PERSON ........... S 5.000
Any One Fire or ExplOSion $ 50.000
. .
General Aggregate* ....... S 1.000.000
Prod/COIIIp Ops Aggregate* . $ 1.000.000
EXCESS LIABILITY.
f 'f( \'[(1
uY \
DATE_~~q-cx>: _
W.~;VER: ,i,.~ k YES I
%'.~i
CL:~ I
~~
I I
I I
I I
I
I Bodily Injury
I (Each Person) .......... S
I (Each Accident) ........ $
I Property Damage
I (Each Accident) ........ $
I Combined Single Li~t .... S
AUTOMOBILE LIABILITY
[ ] BUSINESS AUTO
[ ] Owned
[ ] Hired
[ ] Non-Owned
[ ] Umbrella Form
I Each Occurrence .......... S
I Prod/Calp Ops/D1sease
I Aggregate* ............. S
L
I
I
I
I
I
I
I
I
I
DESCRIPTION OF OPERATIONS/LOCATIONS
VEHICLES/RESTRICTIONS/SPECIAL ITEMS
THE It)NRQE COONTY BOAO OF
COUNTY COItISSIONERS IS LISTED
AS AOOITIONAL INSURED
[ ] Workers'
Compensation
and
[ ] Employers'
Liabl1ity
I STATUT~Y LIMITS
I BOOILY INJURY/ACCIDENT ... $
I Bodily Injury by Disease
I EACH EMPLOYEE .......... $
I Bodily Injury by Disease
I POlICY LIMIT ........... $
0A1f..
lNtTlAl-
Effective Date of Certificate: 08-07-1999
Date Certificate Issued: 02-24-2000
Authorized Representative: John H Darr IV
Countersigned at: Nat1~de Insurance
2727-6 NW 43rd Street
".,-L... /1~ _ ---
CERTIFICATE OF INSlRANCE
The caapany'1nd1cated below certifies that the insurance afforded by the pol1cy or pol1c1es ruDerecl and
described below is in forte as of the effective date of this certificate.. . This Certificate of Insurance
does not UIend. extend. or otherwise alter the TerllS and Conditions of Insurance coverage contained in any
pol1cy rumerecl and described below.
CERTIFICATE tl)LDER:
COOOY OF tORJE
BOARD OF aum llllUSSIo.ERS
AIRPORTS BUSINESS OFFICE
KEY WEST INTERNATIONAL AIRPORT
3491 S ROOSEVELT BOU..EVARD ....
KEY WEST. Fl 33040
INSlRED:
ANOERSCJt
JOtIf
1BA<ANDERS(J4 ADVERTISING'. .
1104 TRlI4AN AVEtU
KEY WEST. Fl 33040
I POLICY tUIIER.
I TYPE OF INSlIWtCE I . ISSUING CO.
I LIABILITY I 77-PR-492060-3001
I [X] L1ab111ty and I NATIONWIDE
I Med1 ca 1 Expense I HlITUAL FIRE
I [X] Personal and I INSlJW4CE CO.
I Advertising Injuryl
I [X] Medical Expenses I
I [X] Fire Legal I
I l1ab111ty I
I I
I I
[ ] Other Liab111ty I
I POLICY I POLICY
EFF. DATE EXP. DATE
08-07-99 08-07-00
LIMITS OF LIABILITY I
(*L1MITS AT INCEPTIo.) I
I
My One Occurrence........ S 1.000.000
My One Person/Org ....... S 1.000.000
ANY ONE PERSON .........., S 5.000
My One Fire or Explosion S 50.000
, .
Genera 1 Aggregate* ....... S 1. 000 . 000
Prod/Camp Ops Aggregate* . S 1.000.000
[ ] (MIed
[ ] Hired
[ ] Non-Owned
I :e'"
I
t-'y
1'Uf _
~.,l, ~','P'"
I :T.
~; .-/.L
'. -- 'PfS
---
I
I
I
I
-,
- I
I
I
I Bodl1y Injury
I (Each Person) .......... S
I (Each Accident) ......., S
I Property Da.ge
I (Each Accident) ........ S
I Call1bined Single L1l11t .... S
AlJ1lH)8ILE LIABILITY
[ ] BUSINESS AUTO
EXCESS LIABILI~
I Each Occurrence .......... S
I Prod/CaIp Ops/D1sease
I Aggregate*.. .. .. .. .. ... S
[ ] Umbrella FOnl
,
~ DA'l'E
\ Effective Date of Cert1ficate~N~7-
\. Date Certificate Issued: 12-13-1999
\
\ \
I STATlJ1lRY LIMITS
I BODILY INJURY/ACCIDENT ... S
I Bodily Injury by Disease
I EACH EMPLOYEE .......... S
I Bodily InjUry by Disease
I PCLICY LIMIT ........... S I
.1
DESCRIPTIO. OF OPERATImtS/LOCATIONS
VEHICLES/RESTRICTIONS/SPECIAL ITEMS
tIJNROE aunY BOARD OF COONTY
C(JttISSIONERS IS LISTED AS AN
ADDITIONAL I POLICY
[ ] Workers'
Canpensat10n
and
[ ] Eqlloyers'
L1abil1ty
Authorized Representative: John H Darr
Countersigned at: Nationwide In
2727-6 NW 43
\,
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M~NROE COUNTY. JLORlDA
.- ..
Reqaelt I'or W.w.
at
IIIIlInIIee ............
.,
1& Is roqNOIIed................ ~. apedfW ill tbe ~I tiMid!! oflasuraace Requiremenu. be
waived or mocIifild .. .... foIIowlns c:aauacL .
Conncror.
Contract for:
Address of Contractor:
Phone: .
Scope of Work:
Reason for Waiver:
Policies Waiwr
will apply fa:
Siparure ot Cofttl'8cfor:
IUIIc MantaemCllt
Dace
County AdmJaistnaar..,..a:
Dabs:
ANDBRSON OUTDOOR.AOV8a~ISING
KWIA ADVERTISING AGENT
1104 TRUMAN AVERUB
Key WBST, PL 33040
, .
294-9556
OBTAIN & MATNTAU1 AOVeR'I'T~TNr. nTspr,AV~
.Y~M9..n V~OM WORIER'S COM>> DO RNPtOVI18
WnRKRR~ ~nMPP.N~AA~TnN/RMDrnv~DS 'YAeI'I.Y
Approved:
Not Approved:
&o.ni or County Conunia1oaen appeal:
Mcctin& Dace:
Adaaiaisln&ion lnauuctlaa
'4109.2
Approwd:
'. Not Approved:
.""
Jor 111 n t'\lluerSOll
Pmsident
ANDERSON
OUTDOOR ADVERTISING. INC. .
1104 Truman Avenue
Key West. FL 33040
(305) 294-5479
September 22, 2004
Ms. Bevette Moore
Airport Business Administrator
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Re: Advertising Agreement Renewal
Dear Bevette:
In accordance with your request, this letter formally conveys my intention of renewing the
option on my-contract.
I can only hope that the airport is as happy with me and the job I have done, as I am with
working the airport. My experience working with all of you there has been nothing but
positive.
I look forward to the opportunity of meeting with you in the near future.
~~
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