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Item C04 BOARD OF COUNTY COMMISSIONERS ASENDA ITEM SUMMARY Meeting Date: December 15. 2004 Division: Public Works Bulk Item: Yes: X No: Department: Facilities Maintenance Agenda Item Wording: Approval to terminate Lease Agreement with Deputy Craig D. Sparrow and authorization to execute Lease Agreement with Deputy Edgar Pineiro to reside in the Stiglitz House located at Watson Field, Big Pine Key, using the rate structure of $425.00 ($229.06 rent and $195.94 utilities - sewer/septic, electricity and solid waste collection service). Item Background: Deputy Craig D. Sparrow resigned from the Monroe County Sheriffs Office and moved out of the Stiglitz House effective August 31, 2004. The Sheriff's office has recommended Deputy Edgar Pineiro. Previous Relevant BOCC Action: At the February 18, 2004, 80CC meeting, the Board renewed a one (1) year Lease Agreement with Deputy Sparrow to reside in the Stiglitz House located at Watson Field for an amount of $425.00 per month ($229.06 rent and $195.94 for utilities - sewer/septic, electricity and solid waste collection service). Contract Agreements/Changes: To terminate lease with Deputy Craig D. Sparrow and approval for Monroe County Sheriffs Office to appoint Deputy Edgar Pineiro to reside at the Stiglitz House. staff Reconunendcrtion: Approval as stated above. Total Cost: $0.00 Budgeted: Yes: N/A No: N1A Cost To County: $0.00 Source of Funds: Revenue Producin9 Revenue Producing: Yes: LNo _ Amount per Month: $ 425.00 Year: $5100.00 Approved By: County Atty: OMS/Purchasing:. ..J1k Mgmt: IlivIslOIl lllrector AJIIlI'OYCll: ttz/: ~~ /{/~jI<J1 Dent Pierce, Director of Public Works Documentation: Included: ~ Disposition: To Follow: _ Not Required: --.- /1 11 Agenda Item #: L- 4= 19/04/0t MON 09:34 FAX 305 745 3761 Monroe County Sheriff ~OOZ S lie riff ;'; {\\, lk.,>~ {, .;~~:~~?t!~~.:~::~.:;.>:~, ~~~~brl;~ ~""""""""\_0j ~~~,'./t (Ir, ~:"",'~ .\~ lJ4-." ":"',s\\,\ [!I.,I':; "'-~, ;:.. if' C....llmak-..linf'''' 0 her 4 2004 2796 OYCtl",s Hwy, eto , M....lhoo. fl. 330S0 (3(15) 2~2-707S M' I C--'-- 1 PAX 005) 28c)-249~ 19ue i:IJ uune Parks and Recreation Monroe County Public Works .~,.h5tllltMtt,.;: Monroe County Slieriff's Office 9{icfr.ara'D. 'l(pth, Sfierijf 552_" CollqJt 1(gaJ' Xcy 'Wtst/Tloriia .33040 (3D.f) 2..92.iOOO :F.9lX: (.305) 292-70'10 1.800-27J.COPS WW1JI.kt;Jjsso.net !'ml1llQ1\ S\I""I~",," 20950 Ovor_. "wy. Dear Mr. Carbonel. Cud,iOt' Key. 1'1. ":11142 (;105) 74S.Wl4 FAX (3Il..~) 74,~".17"1 As you are aware, Dep. Craig Sparrow has resigned from the Monroe County MararhooSub.tll\iuft Sherift'sOffice and moved oUt of the COWlty housing located at Watson Field on Big Pine ~J030versr~Hwy. Key. The sheriff's office has soJi~ited individuals who are interested in mOving into this Marsdloo. ,~: 33050 residence and after considering their needs along with the needs of the BOCC, we (305) 2111"-430 d th' .den' "eased De Ed Pin' . (J ) I h ' di fAXI30S121l9.2-491 recommen e resl, ce be I to p. gar, elrO r..' ave, 1'e(.'ted Jr. to make contact with you directly in order to proceed with this. If J may be of any further l<l:lll"lfada Sublwlon . 11"1000 OI'MCU Hwy. assIstance, please call me. IIlamorIda. f1 ~m(l (~) 8S3-1l)Z1 FAX t'3Cm ~s~.!l)n Sincerely, Spot~ $I.to....'K,la . . , ~':u~~y. ~ 0~ ~ (305) 8:S3.3~11 Capt. Chad ~cibilia I-AX (31~) 1153-320S S One Co' d ecloT, 'mman er no......... '.;...w,,;: ~"1' WnI/>ct, (;el..." !\.~n C.~lefIC 11.0..4 Key We>" 1'-1. 3ilMO rltl~.l2Y3."300 "A.X (3OS) 29~. 7)S3 M....th.)n Del P....ility 3vA 1 o.:~an Trlmce M,,'a~I"" 1'1. 33050 PUI) 2!CY.2410 FAX (.'11~) 2Ky.'l41~ Pkulluri(W\ 0., I'.dlity ~, lfilth Pl..linl Rwnl P1u.l;ll;un Key. 1'1, ~.1"111 pm) 1t~3 12M FAX (~\OS) 853.3270 t'~.,wl (l1.....I;...,I~ ,.U, 11... SIII1Y1S M...\hCl~. PI. 33050 (30$) 2S~-241 0 "AX oOS, 2119-2498 , . MONROE COUNTY BOARD OF COUNTY CO CONTRACT SUMMARY ~.L Contract # - :Jd f\ \,\.f,;(' '1 Effective Date: ]).eee1fi6"ei- 1, 2004' 5 Expiration Date: ~ ~ 2005 Contract PurposelDescription: iXct'tr--W ~ I Lease Agreement with Deputy Edgar Pineiro, Jr. of Monroe County Sheriffs bffice to Contract with: Dep. Edgar Pineiro Contract Manager: Miguel Carbonell 4385 Parks&RecreationlStop#4 (Name) '"J-I' c;fo ~ 1 (Ext.) (Department/Stop #) enda Deadline: Total Dollar Value of Contract: $ Budgeted? YesO No D A Grant: $ N/A County Match: $ NJ A Current Year Portion: $ Income ooI362001S0-_____-_____-_____-_____ - - - - ------ - - - - ----- - - - - ----- - ------ - ~ ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintellance, utilities.janitorial, salaries. etc. CONTRACT REVIEW Division Director ~~~. Date In Needed . vi _____ YesDNoD _ ' .~ lQfL-a-\ YesD Nol2t .~ L- YesDN~ ~ ' / w.J1J1t'lCf YesD NoW- .' " Risk Management O.M.B./Purchasing County Attorney Comments: OMB Form Revised 2/27/01 MCP #2 Date Out RESIDENTIAL LEASE FOR L\ W ENFORCEMENT QFFICER This lease agreement is made this 15th. day of December ,2004, by and between Monroe County, a political subdivision of the State of Florida, hereaftec County, and Deputy Edgar Pineiro, an officer of the Monroe County Slterifrs Department, hereafter Tenant. WITNESSETH: WHEREAS, the County believes the presence of a law enforcement officer residing at the premises described in this agreement would derer vandalism and theft at the premises; WHEREAS, the County bas decided that at present time it is in the County's best interest to lease the premises to the Tenant to provide the deterrence descn"bed; and WHEREAS. the Tenant desires to reside on the premises and provide such deterrent, now. therefore, that parties agree as fonows: 1. The County leases the second floor of the Big Pine Operations Building, more commonly known as the Stiglitz House located on Lot I C Pine Key Acres, and unrecorded subdivision located on Big Pine Key, Monroe County. Florida, hereafter premises, to the Tenant for the sole use as a residence by the Tenant and hisIher immediate fiuniJy or roommate The term of this lease shall commence on January 1, 2005 and terminate on December 31, 2005. 2. The County agrees to provide Tenant with water, sewer/septic. electricity. and solid waste collection service. The Tenant shan reimburse the County for said service at a rate of$195.94 per month payable in advance on the first business day of each month to the Monroe County Clerk of the Courts, Finance Department, 500 Whitehead Street, Key West, Florida 33040. The Tenant agrees to pay rent in the amount of$229.06 per month payable in advance on the first business day of each month to the Monroe County Clerk of the Courts, Finance Department, 500 Whitehead Street, Key West, Florida 33040. The Tenant shall arrange for and provide residential telephone service at his own expense. If the Tenant desires cable television service, he shall arrange for and provide that service at his own expense. 3. The Tenant further agrees that, during the term of this least; the Tenant is, and will remain: a) certified as a regular, full time law enforcement officer by the Fl~ Criminal JustiCe Standards and Training Commission; b) a deputy employed by the Monroe County Sheriff's office and empowered to make arrests under the laws of the State ofFJorida. 4. The Tenant may not sublease the premises nor assign any obligation, benefit or duty created under this agreement, without the written consent of the County. 5. The Tenant shall, at least once each night, conduct an inspection walk at Watson Field and the Operation Center area and check for any signs of theft or vandalism and question, and if necessary, remove any unauthorized or suspicious persons found on site. The Tenant shall also note any safety ha7.ards observed during hisIher inspection and inform a supervisory employee of the County's Public Works Department of any such hazards as soon as possible. 6. . This agreement may be termilUl~ before the expiration of the one year ~ with or without cause and in the sole discretion of the County, upon a) 60 days written notice by the County to the Tenant; b) 30 days written notice by the County to the Tenant when: i) the Tenant bas left employ of the Monroe County Sheriff's office; ii) the Tenant is no longer certified as required by Section 3; ill) the Tenant WIs to timely pay the County the amount described in Section 2 or fails to obtain or keep telephone service as required by Section 2; iv) the Tenant fails to conduct the walk around inspections required by Section 5 or fails to inform the County Public Works Department of any observed safety bazard(s) as required by Section 5; v) the Tenant subleases the premises or assigns any interest under this lease without the consent required by Section 4; c) IS days notice by the County to the Tenant in an emergency situation. The waiver by the County of any act, event, occurrence or omission which would entitle the County to terminate this agreement shall not affect the right of the County to demand strict perfurmance of the terms of this agreement with respect to any subsequent act, event, occurrence or omission, constituting a breach, default or nonperformance by the Tenant. The Tenant may terminate this lease upon 30 days written notice to the County is he/she is transferred to a substation whose location would make it impracticable to continue to reside at the premises or if the Tenant leaves the employ oftbe Monroe County Sheriff's Office. 7. The Tenant covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury, and property damage (including property owned by Monroe County) and any other losses, damages. and expenses (including attorney's fees) which arise out of: in connection with or by reason of the Tenant utilizing property governed by this lease/rental agreement; except for such claims as may occur due to the Tenant's perfonning duties pursuant to Section 5 of this lease agreement. 8. The parties agree that this written agreement sets forth the entire agreement between the parties and that there are no terms or understandings other than those stated herein. None of the terms, provisio~ and conditions contained in this agreement may be added to, modified, superseded or otherwise altered, except by a written amendment executed by the parties. 9. If the Tenant wishes to make any modifications or alterations to the premises, he/she must first make the request in writing to the County, and receive written permission from. the County Facilities Maintenance Director prior to making any alterations. IN WITNESS WHEREOF, the parties hereto have been executed this agreement as of the date first written above. (SEAL) Attest: DANNY L. KOLHAGE, CLERK. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FWRIDA By: Deputy Clerk By: Mayor/Chairman Witness Deputy Edgar Pineiro Witness MONROE:~ ~N A. ON Date ASS STANT <;Pr~ORNEV