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Item C14 Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 12/15/04 Bulk Item: Yes ~ No 0 Division: Manaqement Services Department: Administrative Services AGENDA ITEM WORDING: Approval of contract with Florida Healthy Kids Corp;, whereby Monroe County provides match for Healthy Kids proqram. ITEM BACKGROUND: HealthY Kids provides comprehensive health insurance coveraqe and preventative health care services, PREVIOUS RELEVANT BOCC ACTION: Approval of match contract in previous years. STAFF RECOMMENDATION: approval TOTAL COST: 39,734.00 COST TO COUNTY: 39,734.00 REVENUE PRODUCING: Yes 0 No I:8l BUDGETED: Yes I:8l No 0 SOURCE OF FUNDS: ad valorem taxes AMOUNT PER MONTH YEAR APPROVED BY:COUNTY ATTY 0 OMB/PURCHASING 0 RISK MANAGEMENT 0 DIVISION DIRECTOR APPROVAL: \ ~o~ . Sheila A. Barker DOCUMENTATION: INCLUDED: I:8l TO FOLLOW: 0 NOT REQUIRED: 0 DISPOSITION: AGENDA ITEM #: C!J.!t- MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Healthy Kids Corp Effective Date: 07/01/04 Expiration Date: 06/30/05 Contract Purpose/Description: Agreement to provide match for Healthy Kids program in Monroe County Contract Manager: David P. Owens (Name) 12/15/04 for BOCC meeting on l-OI~~fG.J. 4482 (Ext.) Administrative Services (Department) 11/30/04 Agenda Deadline: .Q9,L~G,LO-3--- CONTRACT COSTS Total Dollar Value of Contract: $39,734.00 Current Year Portion: $39,734.00 Budgeted? Yes XX No Account Codes: 001-03211-530340 Grant: $0.00 County Match: $39,734.00 Estimated Ongoing Costs: $0.00 (Not included in dollar value above) ADDITIONAL COSTS For: (eg. Maintenance, utilities, janitorial, salaries, etc,) CONTRACT REVIEW Date In 1;}3j.<J! #0/ I~V Division Director Risk Management }~Oq YesD No~ O.M.B./Purchasing I~ YesD No~ County Attorney J. i l5/ {/~ YesD No[Y" Comments: - ~ ~~~~3 OMB Form Revised 9/11/95 Mep #2 April 30, 2004 Dr. Mark Szurek Rural Health Network of Monroe County 3930 S. Roosevelt Suite E-303 Key West, Florida 33040 Re: Local Match Projections for the 2004-2005 State Fiscal Year - Monroe Dear Dr. Szurek: As may remember, the 2002 Florida Legislature established a local match formula for the Healthy Kids program in order to support the continued enrollment of children who do not meet federal Title XXI funding guidelines. Currently, more than 13,000 children are enrolled statewide utilizing state, local and family funds under this formula. Participation in this program by counties is voluntary; however, should a county elect not to provide any necessary funds then currently enrolled non-Title XXI eligible children in your county would be disenrolled. The formula prescribed in statute calculates your county's local match based on the proportion of non- Title XXI expenditures from the Corporation's most recently audited financial statement attributable to your county. The percentage is then applied to the total amount of match necessary to continue coverage for currently enrolled non-Title XXI participants. The formula also allows Healthy Kids to award "credits" to counties in order to recognize your county's in-kind contributions to the Healthy Kids program as well as other efforts in your county that are child health related. While not yet approved by the Florida Legislature, the General Appropriations Act (Conference Report on HB 1835) for the 2004-2005 state fiscal year has been fmalized and published. A final vote is expected later today, This year's legislation directs Healthy Kids to collect a minimum. of $7 million in local funds to support the continued enrollment of non-Title XXI eligible children. A preliminary calculation has been conducted in order to provide each county with notice of the approximate amount of their local match contribution. Based on this formula and the preliminary calculation, your county's required contribution for the 2004-2005 fiscal year would be $64,734. This amount can be reduced to $39,734 if your county files for and receives its full local match credit of $25,000. As soon as the calculations have been finalized, I will confirm your county's final local match amount. Included with this correspondence is a copy of our standard request form for local match credit as well as our standard Financial Agreement for those counties with a local match commitment. If you should have any questions about the formula, the estimates provided or the enclosed documents, please feel free to contact me at (850) 224-5437, extension 6108. Sincerely, Jennifer Kiser Lloyd Director of External Affairs FINANCIAL AGREEMENT FOR LOCAL MATCH Fiscal Year 2004-2005 AGREEMENT BETWEEN FLORIDA HEAL THY KIDS CORPORATION "FHKC" AND MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS This Agreement is made and entered into this _ day of , 2004 by and between MONROE COUNTY, and the Florida Healthy Kids Corporation, hereinafter called 'FHKC', a Florida not-for-profit corporation under the provisions of Chapter 617, Florida Statutes. WHEREAS, the Florida Legislature enacted Chapter 624.91, Florida Statutes, creating the Florida Healthy Kids Corporation, a Florida not-for-profit corporation organized to facilitate a program to provide comprehensive health insurance coverage and preventative health care services to Florida children; WHEREAS, the 2004-2005 General Appropriations Act and section 624.91 (4)(b)(2), Florida Statutes requires the FHKC to develop and implement a local match policy for the continuation of enrollment of non-Title XXI eligible enrollees in the FHKC program; WHEREAS, FHKC's implementing statute and the 2004-2005 General Appropriations Act provides for the provision of local matching funds from the participating county through a specified formula and that said local match must be secured to cover the costs of enrollees who do not qualify for Title XXI federal matching funds in the participating county by a Financial Agreement with local contributors to provide the required local match on an agreed periodic basis; WHEREAS, NAME has agreed to participate in the FHKC program for MONROE COUNTY by providing funds to be applied to the local match for MONROE COUNTY for the continuation of coverage for non-Title XXI eligible enrollees; NOW THEREFORE, in consideration of the premises and as an inducement to FHKC to continue a FHKC program for non-Title XXI eligible enrollees in MONROE COUNTY: I. MONROE COUNTY agrees to provide matching funds for the provision of the FHKC program in MONROE COUNTY County as follows: A. MONROE COUNTY agrees to provide local matching funds in the amount of thirty-nine thousand, seven hundred, thirty-four and no/lOO dollars ($39,734.00) for the period of July 1, 2004 through June 30,2005. B. MONROE COUNTY understands that FHKC will continue the enrollment of 2004-2005 Financial Agreement Revised: 3/2004 Page 1 of3 non-Title XXI eligible enrollees only in those counties that meet their local match requirement as specified by the FHKC Board of Directors. C. MONROE COUNTY agrees to be invoiced on a monthly basis for one-twelfth of the local match amount listed in paragraph I. A. D. MONROE COUNTY agrees to remit payment within thirty (30) days of receipt of an invoice from FHKC. II. FHKC, in consideration ofthe funds paid by MONROE COUNTY under this Financial Agreement for the FHKC program, FHKC agrees as follows: A. To provide comprehensive health insurance coverage to each participant who has paid the required premium and has met the other eligibility standards for enrollment established by FHKC. B. To invoice MONROE COUNTY on a scheduled basis in accordance with paragraphs I.C. and I.B. Invoice shall be sent to: NAME: David P. Owens ADDRESS: 1100 Simonton Street; Key West, FL 33040 CONTACT NUMBER: 3.05-292-4482 III. The Parties agree that the non-payment of local matching funds may result in the termination of coverage for non-Title XXI eligible enrollees in MONROE COUNTY or other actions deemed appropriate by the FHKC Board of Directors at the sole discretion ofthe FHKC. IV. MONROE COUNTY understands that FHKC will commence the expenditure of state funds to continue a FHKC program in MONROE COUNTY based upon the assurances by MONROE COUNTY to provide local matching funds, to assume the responsibilities and duties set forth herein and to provide the local matching funds in accordance with the terms hereof. In the event the local matching funds provided herein are not forthcoming in the amounts and upon the dates scheduled, FHKC is entitled to enforce the obligations ofthis agreement in accordance with the laws ofthe state of Florida and in such event shall be entitled to additional reimbursement for its costs and attorneys fees necessarily incurred in order to enforce the completion of the obligations herein. It is understood that the intent of this provision is to protect the children who will receive health insurance benefits through the FHKC program in MONROE COUNTY and who will thereafter rely upon the continuation ofthe program. V. The parties agree that the provisions ofthis agreement are not subject to assignment without the express written consent of the other party. VI. Any amendments to this Agreement shall be in writing and approved by both parties. 2004-2005 Financial Agreement Revised: 3/2004 Page 2 of3 VII. This Agreement shall be in effect from the date of its execution by both parties, and shall remain in effect until all obligations under this Agreement have been satisfied. IN WITNESS WHEREOF, the Parties have caused this agreement to be executed by their undersigned officials as duly authorized. DONE this day of , 2004. MONROE COUNTY LOCAL MATCH PROVIDER NAME: TITLE: -MSfJR9fi ('nIINTY ATTORNEY ~,~8 J;r.w;nl.fRR~, ;/ ~ ,-- ~ ,__ E A. .-._,- ' o It -.s'D\~l~~MJPl~~ ~_.._-_. .tI/~_(i~ Witness FLORIDA HEAL THY KIDS CORPORATION Rose M. Naff Executive Director Witness 2004-2005 Financial Agreement Revised: 3/2004 Page 3 of3 Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 11/17/04 Bulk Item: Yes [8J No D Division: Manaqement Services Department: Administrative Services AGENDA ITEM WORDING: Approval of contract with Florida Healthy Kids Corp., whereby Monroe County provides match for Healthy Kids proqram. ITEM BACKGROUND: Healthy Kids provides comprehensive health insurance coveraqe and preventative health care services. PREVIOUS RELEVANT BOCC ACTION: Approval of match contract in previous years. STAFF RECOMMENDATION: approval TOTAL COST: 39.734.00 COST TO COUNTY: 39.734.00 REVENUE PRODUCING: Yes D No [8J BUDGETED: Yes [8J No D SOURCE OF FUNDS: ad valorem taxes AMOUNT PER MONTH YEAR APPROVED BY:COUNTY A TTY D OMB/PURCHASING D RISK MANAGEMENT D DIVISION DIRECTOR APPROVAL: \ Sheila A. Barker DOCUMENTATION: INCLUDED: [8J TO FOllOW: D NOT REQUIRED: D DISPOSITION: AGENDA ITEM #: