Item C15 C.15'
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County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
August 18, 2021
Agenda Item Number: C.15
Agenda Item Summary #8557
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of July 2021,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were two (2) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 07/01/2021 and ending
07/31/2021 for a total of$45,630.20. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt July 2021
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
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C.15
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
N/A
REVIEWED BY:
Cary Knight Completed 08/02/2021 11:22 AM
Joseph DiNovo Completed 08/03/2021 10:04 AM
Purchasing Completed 08/03/2021 11:31 AM
Maria Slavik Completed 08/03/2021 12:11 PM
Budget and Finance Completed 08/03/2021 12:33 PM
Liz Yongue Completed 08/03/2021 1:40 PM
Board of County Commissioners Pending 08/18/2021 9:00 AM
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MONROE GINEERING/ PROJECT MANAGUUNT
ORDERCONTRACT CHANGE
PROJECT TITLE:.
Reduced Scrape East Martello Phase 11 Drainage and Parking, Improvements
CHANGE ORDER NO: 00
INITIATION DATE® 12 /2021
CONTRACT DATE: 0911612020
TO CONTRACTOR:
Charley Toppino &Sons, Inc.
29 Toppino Industrial give
Key West, EL 33040
The Contract is chaLq e, s follows,. --... .. _ _ _ 0
The original ( contract sure) (Guaranteed Maximum Price).. S 30,02 . 0 0
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Net change by previously authorized Change Orders......... , $194,38 a.55
The ( �r±ra t uT (Guaranteed Maximum Price) prior to this Change order was. S724,41 .15
.._
The (Contract Sum) (Guaranteed Maximum Price) will be(Increased) (decreased) m
(unchanged) by this Change Order. 50.00
The new(Contract Surn)_(Guar nteed Maximum Price)including this Change Order is... $724,41 .16
_ .. . ___. ®®
The(fontract_...Time_ will be(increased) (decreased) (unchanged) by ... ..... 00 days
The date of Substantial Completion as of the date of this Change Order is . 03l1712021
......_ _ .. _.... _ a _. .. .. ... _.... __............
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Detailed description of change carder and Justification: 2
f tars change order is requested by the contractor,afler receiving the estimated shipping date from the N
rrraoufacturer for additional liglliting poles requested by the county. This is a time only chi° nge order with rho N
impact to the project budget. The Substantial Completion date will be rnoved froln 601812021 to 8/1712021,
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Change order is 0 00% of original contract oricc,
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Not valid until signed by Owner architect i a licable anal Contra fir � m
ARCHITECT vi Sa a / 4/21 ca
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CONTRACTOR:
Charleja Tcrppin & Sons Inc, t5at
Car Kn i ht Digitally signed by Ciry Knighk
DEPARTMENT DIRECTOR: Y g Date:2021.06.2516:20:13 W00'
Cary Knight Gate'
Project Management
n=Kevin G.Wilson,P.E.,o=Monroe County,FL(the
Flo-dr Keys ou ems w Ison kev COUNTY/ASSISTANTADMINISTRATOR. fl9ovc-US
Roman Gastesi mate
Kevin Wilson
Christine hurley
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C.15.a
Change Order Attachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: This change order for an extension in time only and is based on manufacturer's lead time
to produce and ship the product. The County requested additional lighting for this project via MC Change
Order#03, which was an addition to the original project scope of work.
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• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
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• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
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If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
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If no, explanation of why:
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• Change Order is correcting an error or omission in design document. Yes ❑No
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Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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Charley Toppino&Sons
129 Toppino Industrial Dr
Key West, FL
305-296-5606
Tom Henry
Monroe County Project Manager
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1100 Simonton St Ste 2-216
Key West, FL 33040
Subj : East Martello Phase II Drainage and Parking Improvements
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Mr. Henry,
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Charley Toppino& Sons, Inc hereby requests a time extension of 60 calendar days to achieve substantial _
completion on this project due to significant delays in the production and procurement of the light poles
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added to this project via change order. Construction materials of all types are currently backlogged due
to issues arising from Covid-19.
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Sincerely,
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Michael Labrada
Contract Administrator
Charley Toppino& Sons, Inc
An Equal Cpport..tinity Employer
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DocuSign Envelope ID:52F4639C-8BC4-4516-A840-F7A8A4D80226
C.15.a
MONROE COUNTY/ENGINEERING/PR®TECP MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: 15t St and Bertha St Roadway and Drainage Project CHANGE ORDER NO: 1
INITIATION DATE: 6/17/21
TO CONTRACTOR: Zahlene Enterprises, Inc. CONTRACT DATE: 1/20/21
The Contract is changed as follows:
The original Contract Sum ......................................................................................$4,694,999.99
Net change by previously authorized Change Order ...................................................... $0
The Contract Sum prior to this Change order was.........................................................$4,694,999.99
The Contract Sum is (increased) by this Change Order 1 $45,630.20
The Revised 1 Contract Sum including this Change Order ............................................ $4,740,630.19
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be determined CD
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in one or more of the following methods:
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7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit
evaluation
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7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage
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The City of Key West (City) requested that landscape cutouts be added to the project but the design scope (contracted
directly by City) was not completed prior to project bidding. The cost for the landscape cutouts (line item 520-2-4) and a
driveway will be reimbursed by the City to the County. Additionally, the City's contractor for the Dennis Street pump
station work, is unable to install the S-20 drainage structure and pollution treatment device on Bertha Street (previously
removed from County scope by bid addendum 1), therefore the County's contractor will complete this scope. This change
order represents the construction costs for additional scope and was approved by the FOR EAC signed and sealed
revised drawings dated 5.5.21 —sheets 1, 2B, 3, 10A, 11, 12, 21-25, 27, 37-41, 43, 52, 92, 93, 96, 97, 99, 100, 103, 126, c
127. and the CEI (RS&H, Inc.). The bid item increases/(decreases)to the contract are as follows: �--
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CD
Landscape cutouts, 1614 Bertha driveway cutouts and S-20 structure with pollution treatment unit
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Bid Item No. Description MC item Decrease UOM Unit cost $Amount
/Increase
Quantity 0
285-715 Optional Base Group 15 MC -164 SY $63.50 ($10,414.00) m
285-715LR 6 inch Limerock Base MC -164 SY $13.50 ($2,214.00)
334-1-53 Superpave Asphalt Traffic C MC -37 TN $155.00 ($5,735.00)
711-11-124 Thermo Std White Solid 18" MC -190 LF $2.60 ($494.00)
Not previously S-20 Structure with pollution MC 1 LS $47,650.00 $47,650.00
bid treatment unit
Bid Item No. Description KW item Decrease UOM Unit cost $Amount
/Increase
Quantity
520-2-4 Concrete Curb Type D KW 754 LF $19.30 $14,552.20
(Landscape cut-outs)
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DocuSign Envelope ID:52F4639C-8BC4-4516-A840-F7A8A4D80226
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Bid Item No. Description KW item Decrease/I UOM Unit cost $Amount
ncrease
Quantity
425-1-351 Inlets Curb Type P-5 <10' KW 1 EA $5,230.00 $5,230.00
425-1-361 Inlet Curb Type P-6 <10' KW -1 EA $2,945.00 ($2,945.00)
Net change to contract Change Order 1 $45,630.20
The project commencement was March 22, 2021. CN
CD
This Change Order 1 increases contract time by 71 calendar days.
Contractor agrees to accept the increase/decrease in monetary compensation and hereby waives and releases any and a
claims for any additional compensation related to these bid items.
This Change Order 1 represents (.0097) % of the original contract price. (less than 1 percent).
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Not valid until approved by Owner,Architect (if applicable), and Contractor
Digitally signed by Jordan M Zahlene CD
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Jordan M Za h I e n e Date:2021.06.21 18:20:16-04'00' N
CONTRACTOR
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Judith Clarke, P.E. � Date
ENGINEERING SERVICES DIRECTOR �I
Hn K-mG W'I on PE o Monroe County FL@he Florida Date
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ASSISTANT COUNTY ADMINISTRATOR " " " nu snn kevn@mnnrne nuntytlgnv d5
2021 O]23 13'99'01-09'00
Date
MO NROE COUNTY ATTORNEY Qy
CH R1 STIN F I IM9 BERT.BA RROWS �
ASS I STh.NT COLNTY AtFORNEY
DA7r 6/16/21 Ca
Xiomara Nunez
DacuSigned by:
x�,wc 72wstt 7/23/2021 1 10:58 AM EDT
FDOT(SCOP FUNDED 441959-1-54-01/G1 M93)_
I D2C7EE0EF0FA4D7
._
Note: FDOT does not fund change orders but must acKngwieaye. Date
FDOT will not participate with the additional funds
associated with this change order.
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DocuSign Envelope ID:52F4639C-8BC4-4516-A840-F7A8A4D80226
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Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
1. The City of Key West executed a separate task order with EAC for the design of 12 concrete landscape cutouts
but the design was not completed prior to the construction bid being advertised. Therefore, this scope is now
being included post contract award. The County will complete this work and be reimbursed as part of the ILA with
the City.
2. Due to contract timing, the City's contractor cannot install the Bertha Street S-20 drainage structure and pollution
treatment device which were intended to be part of the City's Venetia Street tie in scope that had been removed -�
by addendum from the bid documents. The County will complete this work and it does not affect the ILA with the
City. N
3. The City requested that driveway cutouts not anticipated or identified in the original bid documents be
constructed. The County will complete this work and be reimbursed as part of the ILA with the City.
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• Change Order was included in the original specifications. Yes ❑ No
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If Yes, explanation of increase in price:
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• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids: c
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• Project engineer/architect approves the change order. Yes ® No ❑ I
If No, explanation of why:
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• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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11300 NW 97TH AVE
Medley,FL 33178
(305) 805-6858 Office
(305) 805-6857 Fax
ZAHLENE ENTERPRISES,INC.
VIA EMAIL June 18, 2021
Jackson Taylor.
Project Administrator
RS&H, Inc.
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Tiem extension letter—Change Order 1
G1M93 — ls`St Bertha St Roadway Improvements
Financial Project No.: 441959-1-54-01
Contract No.: G1M93
County: Monroe
Zahlene Enterprises Incorporated Project Number: 2021-001
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Dear Mr. Taylor,
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Please accept this letter as the agreement for the time extension regarding Change Order No. 1 which
includes the following work and the days granted for each line:
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Additional Work add to contract Days
S-20 Plan REV 2 c
16 `✓
NOI 3
10
Landscape cutouts Plan REV 2
20 i
Added two driveways.
4
Added two manholes partial.
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as
TOTAL
51
Plus 10 weekends 20
TOTAL DAYS TO BE GRANTED
71
az
Respectfully submitted,
Jordan Zahlene
Vicepresident
Zahlene Enterprises Inc.
Cc: Ariel Santos,P.M. ZEI
Jawaid Karamat, Sr.P.M. ZEI
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RS&H
3100 Overseas Highway
Marathon Florida
VIA Email June 22, 2021
To: Monroe County Engineering
Debra London
102050 Overseas Hwy
Key Largo, FL 33037 N
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Project: 441959-1-54-01- 1st Street and Bertha Street,Key West
Contract: G1M93
County: Monroe
Subject: Change Order 001
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Ms., London
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In reviewing Change Order 001 we find that all cost are per the contract unit price or within the FDOT Statewide
Averages,we have no objection to these unit prices or quantities.The time extension request for the additional work U
is justified. �
Sincerely, o
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Jackson Taylor
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Project Administrator, RSH i
CC: Debra London Monroe County,Jason Trujillo,P.E.,brent Wilkins,P.E.,File
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From: Herman Tirado <htirado@oacconsult.com>
Sent: Monday,June 21, 2021 12:23 PM
To: London-Debra <London-Debra@MonrooCounty-FL.Gov>; Rick Crooks<rcrooks@oacconsult.com>;
Harold Desdunes<hdosdunos@oacconsult.com>
Subject: RE: Zahlene- 1st Bertha CO 1
CAUTION
Good afternoon Debra, `V
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1 have reviewed the CO#01 for Bertha Street. I did notice the costs for a P-5 (<10') at$5,230 in the
range of the latest FDOT 12-month Historical Costs at$5,236.97 but the latest 12-month Historical Costs
have the P-6 (<10") at$6,064.27 not$2.945.00. 1 suspect that$2,945.00 cost was in the original Bid
Estimate.
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I saw the S-20 box at$$47,650 and do not have any questions. Additionally, S-20 was approved by the
CE&I. as
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Let me know if you need anything further,
HERMAN TIRADO, P.E. o
II . .NGINEE .11
EAC Consulting, Inc. CD
500 WINDERLY PL, SUITE 222, MAITLAND, -FL 32751
407.254.4150 • 407.254.4154 (direct) • 407.865.2519 (mobile) 75
htirado a(7eacconsult.com
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EAC
Consulting, Inc.
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,,ae'consultecom
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