Item C16 BOARD OF COUNTY COMMISSIONERS
IL'ounty of Monroe Mayor Michelle Coldiron,District 2
The Florida Keys
iY s� "r Mayor Pro Tern David Rice,District 4
` Craig Cates,District I
Eddie Martinez,District 3
Mike Forster,District 5
DAVID P.RICE, COMMISSIONER
9400 Overseas Highway, Suite 210
Marathon Airport Terminal Building
Marathon,FL 33050
O 305.289.6000
E boccdis4@monroecounty-fl.gov
Interoffice Memorandum
Date: August 5, 2021
To: Kevin Madok, Clerk of the Court
County Clerk's Office
From: Commissioner David Rice, District 4 RE: NOTICE NOTICE OF VOTING CONFLICT
Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will
abstain from the vote on certain issues brought before the Monroe County Board of
Commissioners with entities with which I am involved.
I will abstain from the vote on issues concerning the following entities:
Guidance Care Center,Inc., a private,not-for-profit entity,which receives some of its
operational funding from the County, as I currently sit on the Board of Directors of the
Guidance Care Center. I am also a member of the Board of the Historic Florida Keys
Foundation,Inc.
At the August 18,2021 BOCC meeting,I will abstain from the vote on item(s):
#C16
Copy of agenda item listing from the Revised Agenda for each of the referenced item(s)is included for
documentation.
ATT. State Form 8B Memorandum of Voting Conflict for County,Municipal,and Other Local Elected
Officers
FORM 813 MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,
R,ZC-E ro PA Monlrva_i�COoUNuClIiL,C�MMISSIOaN 4Ar_UC
LTHO0R,I j�0��COMMIT TEE
010
MAILINGAIDDRESS ✓ THE BOARD,COUNCIL.COMIWf111CN,AUTHORITY OR COMMITTEE ON
13 3 fy)0 C_K/i rill b WHICH I SERVE IS
CITY COUNTY Q CITY OUNTY E3 OTHER LOCAL AGENCY
Mara cA 6111 mo n ra o_ NAME OF POLITICA6UBOtVISII N,
DATE ON WHICH VOTE OCCURRED
MY POSITION IS,
X'ELECTIVE 0 APPOINTIVE
WHO MUST FILE FORM 813
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure wh
ich
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUSTABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative;or to the special private gain or loss of a business associate. Commissioners Of Community redevelopment agencies(CRAB) under
Sec. 163.356 or 163.357, FS., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner,joint venturer, coowner of property, or corporate 'shareholder(where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN-
• You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the
minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B-EFF 11/2013 PAGE 1
Adopted by reference in Rule 34-7 010(l)(i),FA.0
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the
agency,and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
a
1
i, �a11�1 I�t Q� hereby disclose that onj ' C 20
(a)A measure came or will come before my agency which (check one or more) � F}
inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative,,
inured to the special gain or loss of by
whom I am retained; or
inured to the special gain or loss of, which
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(161 The measure before my agency and the nature of my conflicting interest in the measure is as follows:
I currently sit on the Board of Directors of the Guidance Care Center, Inc.
I am also a member of the Board of the Historic Florida Keys Foundation, Inc.
SEE ATTACHED AGENDA ITEM SUMMARY
f 62
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM BB-EFF. 11/2013 PAGE 2
Adopted by reference in Rule 34-7 010(1)(0,F.A,C
C.16
i�`
CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y M T� \�1a� Mayor Michelle Coldiron,District 2
�1 1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
August 18, 2021
Agenda Item Number: C.16
Agenda Item Summary #8567
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Janet Gunderson (305) 292-4470
No
AGENDA ITEM WORDING: Approval of Amendment 1 to the agreement with Guidance/Care
Center for the addition of a Certificate of Subaward for the Residential Substance Abuse Treatment
Grant identifying G/CC as the tiered subrecipient and recognition of specific conditions added by
FDLE after the award of the grant.
ITEM BACKGROUND: FDLE's Office of Criminal Justice Grants (OCJG) administers the
Residential Substance Abuse Treatment(RSAT)program, a federal pass-through grant program,
funded by the U.S Department of Justice (USDOJ) for the State of Florida. RSAT funding is used to
implement a program that provides residential substance abuse treatment services to offenders held
in local correctional facilities who have at least six months and no more than twelve months of their
sentence left to serve.
• Monroe County was awarded $133,334; funding for the period of(RSAT Subgrant
No. 202 1-RSAT-MONR-I-H7-004) January 1, 2021, through December 31, 2021.
25%required match $33,334.
• Monroe County was awarded $133,334; funding for the period of(RSAT Subgrant
No. 2020-RSAT-MONR-I-D2-002) January 1, 2019, through December 31, 2020.
25%required match $33,334. (Grant period was approved for extension due to
Covid-19 social distancing restrictions.)
• Monroe County was awarded $66,667; funding for the period of(RSAT Subgrant
No. 2018-RSAT-MONR-I-U4-004) January 1, 2018, through December 31, 2018.
25%required match $16,667.
• Monroe County was awarded $66,667; funding for the period of(RSAT Subgrant
No. 2017-RSAT-MONR-I-X5-003) October 1, 2016, through December 31, 2017.
25%required match $16,667.
PREVIOUS RELEVANT BOCC ACTION: On April 21, 2021, Agenda Item C.11, the BOCC
approved acceptance of the award of$133,334 from FDLE and approval of an agreement with
G/CC. On November 17, 2020, Agenda Item F.11, the BOCC approved Resolution No. 399-2020
authorizing the submission of a grant application, for $133,334 with a 25% match requirement of
$33,334,to the Florida Department of Law Enforcement(FDLE) for Federal Fiscal Year 2019
(FFY19) for funding under the Residential Substance Abuse Treatment(RSAT) Program. Approval
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C.16!
for Monroe County BOCC to serve as the coordinating unit of government in the preparation of the
grant proposals and the distribution of the grant award to the G/CC for the implementation of the
"Men's Jail In-House Drug Abuse Treatment Program"; Approval to ratify the submission of the
application submitted on October 30, 2020; and Approval to authorize the Mayor to execute
acceptance of the award and related documents.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
202 1-RSAT-MONR-I-H7-004 Agreement_GCC
Amendment 1 2021-RSAT-MONR-I-H7-004_Signed
FINANCIAL IMPACT:
Effective Date: 01/01/2021
Expiration Date: 12/31/2021
Total Dollar Value of Contract: $133,334.00
Total Cost to County: $33,334.00
Current Year Portion: FY21 approx. $100K/FY22 approx. $33K
Budgeted: $133,334.00
Source of Funds: DOJ/FDLE& Monroe County Fine & Forfeiture Fund(101)
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: Yes
County Match: $33,334.00 (25%)
Insurance Required: No
Additional Details: N/A
None
REVIEWED BY:
Christine Limbert Completed 08/03/2021 3:31 PM
Tina Boan Completed 08/03/2021 4:14 PM
Maria Slavik Completed 08/03/2021 4:36 PM
Liz Yongue Completed 08/03/2021 4:38 PM
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C.16!
Board of County Commissioners Pending 08/18/2021 9:00 AM
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C.16.a
ra�wer�
Kevin Madok, CPA
•_ i�- Clerk of the Circuit Court&Comptroller—
Man roe County, Florida
DATE: April 29, 2021
TO: Janct Gunderson
Senior(=rant.&Finance Analyst --
FROM: Pamela G. Hanc .C.
SUBJECT: April 2V BOCC Meeting �
Attaclied is an electronic copy-of die following deny fir your handling:
C11 Grant Award Dons die Florida Department of Law Enforcement fi)r Elie Residential
Substance Abuse 1'reatinent Prograun, in die amount.ol'$133,334.00, with a 2596 snatch
requirement of$33,334.00; and rut Agreement wadi Guidance/Care Center, in die amount of
$133,334.(Hl,for die project entitled Men's.lail In-1 louse Drug Abuse Treatment.Prograin fir the
project period oflanuary 1, 2021 dirougl► December 31, 2021.
Should you liavc any questions please feel free to contact me at (305) 292-3.550. CD
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cc: Count}?Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PKIROTH BUILDING
500 Whitehead Street 3117 Overseas Highway W20 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 PI
305-294-4641 305-289-6027 305-852-7145 3051 Packet'Pg. 792
C.16.a
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 21s' day of April 2021, by and between MONROE
COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West,
FL 33040, hereinafter referred to as "COUNTY," and Guidance/Care Center, a Florida 501(c)(3) not-for-
profit corporation, hereinafter referred to as "AGENCY" or"PROVIDER".
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of Residential >_
Substance Abuse Treatment Funds to the COUNTY to implement a program that provides residential
substance abuse treatment services to offenders held in local correctional facilities who have at least six
months and no more than twelve months of their sentence left to serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this
Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment funds
to the AGENCY in accordance with the COUNTY'S application for the Residential Substance Abuse
Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein,
the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from January 1, 2021 through December 31, 2021,
the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. CD
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2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as
outlined in the COUNTY'S Residential Substance Abuse Treatment Sub-Grant Award, attached, and made a i
part hereof (Attachment B).
3. FUNDS - The total project budget to be expended by the AGENCY in performance of the
services set forth in Section 2 of this agreement shall be the total sum of $133,334. The total sum
represents federal grant/state sub-grant support in the amount of $100,000 and local matching funds in
the amount of $33,334, which amount shall be provided by the County. All funds shall be distributed and
expended in accordance with the Project Budget Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled
"Residential Substance Abuse Treatment (RSAT) Program Certificate of Subaward" and all laws, rules and
regulations relating thereto are incorporated by reference (Attachment B). ,
S. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing agency under the
COUNTY'S Residential Substance Abuse Treatment Program and shall be bound by all the provisions of the T
documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY shall be cN
bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting requirements for
Residential Substance Abuse Treatment Grant funds. The AGENCY shall provide all documents and
information as set forth in Attachment F prior to billing and payment. The AGENCY shall render to the
COUNTY a detailed quarterly performance report not later than 7 days after the end of each
quarter. The quarterly performance reports must include a response to all objectives included in your
project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting
on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY shall render
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C.16.a
to the COUNTY, monthly itemized invoices, not later than 7 business days after the end of each
month, properly dated, describing the services rendered, the unit cost of the services, and all other
information required including supporting documentation validating delivery of services. The County
Clerk's Office may accept Reimbursement Requests electronically, but only when submitted and formatted
in a PDF file with notarized letter/invoice and supporting documentation together in one (1) file. The
AGENCY agrees to submit hard copies of Reimbursement Request and supporting documentation, upon
request, sending the original invoice to:
Grants Administrator
1100 Simonton Street, Room 2-213
Key West, FL 33040 U_
(b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of
receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amount above, for the '0=)
documented services provided which are reviewed and approved as complying with Monroe County Code
of Ordinances, State laws and regulations and Attachment B - Residential Substance Abuse Treatment
Funds Sub-Grant Award. Evidence of services rendered by the AGENCY shall be in the form of a letter, 20)
summarizing the units of services with supporting documentation of service delivery attached. The letter
should contain a notarized certification statement. An example of a payment request cover letter is
included as Attachment A.
7. TERMINATION - This Agreement may be terminated by either party at any time, with or ,
without cause, upon not less than thirty (30) days written notice delivered to the other party. The
COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
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8. ACCESS TO FINANCIAL RECORDS AND PUBLIC RECORDS. - PROVIDER must comply
with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24
of article I of the Constitution of Florida. The County and PROVIDER shall allow and permit reasonable
access to, and inspection of, all documents, records, papers, letters or other "public record" materials in
its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or 01
received by the County and PROVIDER in conjunction with this contract and related to contract
performance. The County shall have the right to unilaterally cancel this contract upon violation of this
provision by the PROVIDER. Failure of the PROVIDER to abide by the terms of this provision shall be
deemed a material breach of this contract and the County may enforce the terms of this provision in the
form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's
fees and costs associated with that proceeding. This provision shall survive any termination or expiration
of the contract. The PROVIDER is encouraged to consult with its advisors about Florida Public Records Law
in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this
contract, the PROVIDER is required to:
(1) Keep and maintain public records that would be required by the County to perform the
service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy of
the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law. E
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the PROVIDER does
not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records
in possession of the PROVIDER or keep and maintain public records that would be required
by the County to perform the service. If the PROVIDER transfers all public records to the
County upon completion of the contract, the PROVIDER shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If the PROVIDER keeps and maintains public records upon completion of the
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C.16.a
contract, the PROVIDER shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the County, upon request from the
County's custodian of records, in a format that is compatible with the information
technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be made
directly to the County, but if the County does not possess the requested records, the County
shall immediately notify the PROVIDER of the request, and the PROVIDER must provide the
records to the County or allow the records to be inspected or copied within a reasonable
time.
If the PROVIDER does not comply with the County's request for records, the County shall enforce the
public records contract provisions in accordance with the contract, notwithstanding the County's option
and right to unilaterally cancel this contract upon violation of this provision by the PROVIDER. An
PROVIDER who fails to provide the public records to the County or pursuant to a valid public records
request within a reasonable time may be subject to penalties under section119.10, Florida Statutes.
The PROVIDER shall not transfer custody, release, alter, destroy or otherwise dispose of any public
records unless or otherwise provided in this provision or as otherwise provided by law.
IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA r"
STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 30S-
292-3470 BRADLEY-BRIAN@)MON ROECOU NTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE
1111 12TH Street, SUITE 408, KEY WEST, FL 33040. ,
9. AUDIT AND RIGHT TO AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement incorporated in `D
Section 4 of this Agreement. In addition, the audit shall be prepared by an independent certified public
accountant (CPA) with a current license, in good standing with the Florida State Board of Accountancy.
Right to Audit. Availability of Records. The records of the parties to this Agreement relating to the
Project, which shall include but not be limited to accounting records (hard copy, as well as computer
readable data if it can be made available; general ledger entries detailing cash and if applicable trade
discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by
County or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as
"County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of
information and matters that may in County's or the County Clerk's reasonable judgment have any
bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract
document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to
audit and/or reproduction by County's representative and/or agents or the County Clerk. County or
County Clerk may also conduct verifications such as, but not limited to, counting employees at the job
site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, �L
observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information
and amounts through interviews and written confirmations with employees, Subcontractors, suppliers,
and contractor's representatives. The County Clerk possesses the independent authority to conduct an
audit of Records, assets, and activities relating to this Project. The right to audit provisions survives the 04
termination of expiration of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by
written notice, sent by registered United States mail, with return receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Maureen Dunleavy, MA, NCC LMHC
1100 Simonton Street Regional Vice-President
Key West, FL 33040 Guidance/Care Center
1205 Fourth Street
Key West, FL 33040
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C.16.a
Copies of all default notices, notices of breach, termination, legal claim, or indemnity copied to:
WestCare Foundation, Inc.
Attn: Executive Vice President
1711 Whitney Mesa Drive
Henderson, Nevada 89014
Either of the parties may change, by written notice as provided above, the addresses or persons for
receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida U_
Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow
for the services specified herein, this Agreement may then be terminated immediately, at the option of the
COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address
specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after
the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to
this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to, 20)
or regulating the provision of, such services, including those now in effect and hereafter adopted, and
particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall be utilized,
directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian
institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material ,
breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If
the AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach
of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically
be terminated. CD
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13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign
this Agreement or any interest under this Agreement, or subcontract any of its obligations under this
Agreement, without the written consent of the other.
14. EMPLOYEE STATUS — The AGENCY is an independent contractor. Persons employed by 0)
the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim
to pension, worker's compensation, unemployment compensation, civil service or other employee rights or
privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY. CD
IS. INDEMNIFICATION AND HOLD HARMLESS. The AGENCY covenants and agrees to
indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims and
causes of action for medical malpractice, medical negligence, bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of
services provided by the AGENCY occasioned by the negligence, errors, or other wrongful act or omission
of the AGENCY'S employees, agents, or volunteers.
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16. ATTORNEY'S FEES AND COSTS. The County and AGENCY agree that in the event any N
cause of action or administrative proceeding is initiated or defended by any party relative to the
enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non- U
prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses
in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall
be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by
the circuit court of Monroe County.
17. BINDING EFFECT. The terms, covenants, conditions, and provisions of this Agreement shall
bind and inure to the benefit of the County and AGENCY and their respective legal representatives,
successors, and assigns.
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C.16.a
18. CODE OF ETHICS. County agrees that officers and employees of the County recognize and
will be required to comply with the standards of conduct for public officers and employees as delineated in
Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing
business with one's agency; unauthorized compensation; misuse of public position, conflicting
employment or contractual relationship; and disclosure or use of certain information.
19. NO SOLICITATION/PAYMENT. The County and AGENCY warrant that, in respect to itself, it
has neither employed nor retained any company or person, other than a bona fide employee working
solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission, percentage, gift, or other consideration contingent upon or resulting from the award or
making of this Agreement. For the breach or violation of the provision, the AGENCY agrees that the
County shall have the right to terminate this Agreement without liability and, at its discretion, to offset
from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
20. COMPLIANCE WITH LAW. In providing all services pursuant to this agreement, the AGENCY
shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provision of
such services, including those now in effect and hereinafter adopted. Any violation of said statutes, 20)
ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the
Board to terminate this contract immediately upon delivery of written notice of termination to the
AGENCY.
21. PROFESSIONAL RESPONSIBILITY AND LICENSING. The AGENCY shall assure that all ,
professionals have current and appropriate professional licenses and professional liability insurance
coverage. Funding by the Board is contingent upon retention of appropriate local, state and/or federal
certification and/or licensure of the AGENCY'S program and staff.
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22. NON-DISCRIMINATION. The COUNTY and AGENCY agree that there will be no
discrimination against any person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without
any further action on the part of any party, effective the date of the court order. The COUNTY and
AGENCY agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of
1964 (PL 88-352), which prohibits discrimination in employment on the basis of race, color, religion, sex,
and national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC §§ 1681-1683,
and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation
Act of 1973, as amended (20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) The
Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits discrimination on
the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating
to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912,
§§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and
drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC §§ 12101), as amended from time to time, relating to nondiscrimination
in employment on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits
discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, E
gender identity or expression, familial status or age; and 11) any other nondiscrimination provisions in
any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement.
23. COVENANT OF NO INTEREST. County and AGENCY covenant that neither presently has any
interest, and shall not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perform and receive benefits as
recited in this Agreement.
24. NON-WAIVER OF IMMUNITY. Notwithstanding the provisions of Sec. 768.28, Florida
Statutes, the participation of the County and the AGENCY in this Agreement and the acquisition of any
5
Packet Pg.797
C.16.a
commercial liability insurance coverage, self-insurance coverage, or local government liability insurance
pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any
contract entered into by the County be required to contain any provision for waiver.
2S. ATTESTATIONS. AGENCY agrees to execute such documents as the County may reasonably
require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace
Statement.
26. PRIVILEGES AND IMMUNITIES. All of the privileges and immunities from liability, ~�
exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation,
and other benefits which apply to the activity of officers, agents, or employees of any public agents or
employees of the County, when performing their respective functions under this Agreement within the
territorial limits of the County shall apply to the same degree and extent to the performance of such
functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the
County.
27. NO PERSONAL LIABILITY. No covenant or agreement contained herein shall be deemed to
be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally 20)
on this Agreement or be subject to any personal liability or accountability by reason of the execution of
this Agreement.
28. LEGAL OBLIGATIONS AND RESPONSIBILITIES: Non-Delegation of Constitutional or
Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any ,
participating entity from any obligation or responsibility imposed upon the entity by law except to the
extent of actual and timely performance thereof by any participating entity, in which case the performance
may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended
to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the `V
County, except to the extent permitted by the Florida constitution, state statute, and case law.
29. NON-RELIANCE BY NON-PARTIES. No person or entity shall be entitled to rely upon the
terms of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit
of any service or program contemplated hereunder, and the County and the AGENCY agree that neither
the County nor the AGENCY or any agent, officer, or employee of either shall have the authority to inform,
counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement.
30. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES. This Agreement shall
be governed by and construed in accordance with the laws of the State of Florida applicable to contracts
made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of this Agreement, the County and AGENCY agree that venue will lie in the appropriate
court or before the appropriate administrative body in Monroe County, Florida.
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The County and AGENCY agree that, in the event of conflicting interpretations of the terms or a CN
term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the
institution of any other administrative or legal proceeding. E
31. NON-WAIVER. Any waiver of any breach of covenants herein contained to be kept and
performed by the AGENCY shall not be deemed or considered as a continuing waiver and shall not operate
to bar or prevent the Board from declaring a forfeiture for any succeeding breach, either of the same
conditions or covenants or otherwise.
32. SEVERABILITY. If any term, covenant, condition or provision of this Agreement (or the
application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent
by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of
6
Packet Pg.798
C.16.a
this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would
prevent the accomplishment of the original intent of this Agreement. The County and AGENCY agree to
reform the Agreement to replace any stricken provislon with a valid provision that comes as close as
possible to the Intent of the stricken provision.
33. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained herein,
and that this Agreement supersedes all oral agreements and negotiations between the parties relating to �~
the subject matter hereof as well as any previous agreements presently In effect between the parties
relating to the subject matter hereof.
I
(b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall E
be valid only when expressed in writing and duly signed by the parties,
WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by
tha er"A ers thereof for the purposes herein expressed at Monroe County, Florida, on the day and
r� above.
BOARD OF COUNTY COMMISSIONERS h®
e' 1 MADOK, Clerk OF MONRO
By.
a=OJT� C44
As De ty Clerk ayor C airm n W
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Guidance/Care Center, Inc., a Florida
501(c)(3) not-far-profit corporation
(Federal ID No FA
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Witness
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r •' L'.P� 1' J i By
�s Executive Officer
Guidance/Care Center, Inc., a Florida
Cn 501(c)(3) not-for-profit corporation
��:: �u.rS�p,ry�- 'ti.D r'Ct�1+�.1'1+y'1 V►�_�C[,
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MONWE COUNTY ATTORNEY
/1� np�to�s rpoq�ys: U
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CH RJSTINC L IM BERT-RARAOWS
ASSISTANT CO ORNEY
DATE
1
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Packet Pg.799
C.16.a
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time period of to
Check # Payee Reason Amount
101 Company A Rent $ X,XXX.XX
102 Company B Utilities XXX.XX
104 Employee A P/R ending 05/14/01 XXX.XX
105 Employee B P/R ending 05/28/01 XXX.XX ,
(A) Total X.XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D-C) X.XXX.XX
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I certify that the above checks have been submitted to the vendors as noted and that the expenses are
accurate and in agreement with the records of this organization. Furthermore, these expenses are in
compliance with this organization's contract with the Monroe County Board of County Commissioners and 01
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
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State of
County of
This instrument was acknowledged before me, by means of ❑ physical presence or ❑ online notarization
this day of (month), (year), ,
by (name of officer or agent, title or officer `V
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or agent) of (name of entity).
Personally Known
Produced Identification: Type of ID and Number on ID
(Seal)
Signature of Notary
Name of Notary (Typed, Stamped or Printed)
Notary Public, State of
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Packet Pg.800
ATTACHME C.16.a
Residential Substance Abuse Treatment (RSAT) Program
CERTIFICATE OF SUBAWARD
Subrecipient: Monroe County Board of Commissioners
Subrecipient DUNS: 085566461
Date of Award: 03/12/2021
Grant Period: From: 01/01/2021 TO: 12/31/2021
Project Title: MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM
Subgrant Number: 2021-RSAT-MONR-1-H7-004
Federal Funds: $100,000.00 m
Matching Funds: $33,334.00
Total Project Cost: $133,334.00 r"
CFDA Number: 16.593 '
Federal Award Number: 2019-J2-BX-0013
Federal Awarding Agency: U.S. Department of Justice(USDOJ)
Pass-through Entity: Florida Department of Law Enforcement(FDLE)
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Research and Development: No W
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Indirect Cost: No
A subaward agreement is entered into by and between the Florida Department of Law Enforcement(herein referred to
as"FDLE"or"Department")and the Monroe County Board of Commissioners(herein referred to as"Subrecipient");
WHEREAS,the Department has the authority pursuant to Florida law and does hereby agree to provide federal
financial assistance to the Subrecipient in accordance with the terms and conditions set forth in the subgrant
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agreement, and
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WHEREAS,the Department has available funds resulting from a federal Residential Substance Abuse Treatment
award issued under the Omnibus Crime Control and Safe Streets Act of 1968, as amended, and '
WHEREAS,the Subrecipient and the Department have each affirmed they have read and understood the agreement
in its entirety and the Subrecipient has provided an executed agreement to the Department.
NOW THEREFORE, in consideration of the foregoing:
A subaward is hereby made to the Subrecipient identified above.The subaward is for the amount and time period N
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specified above. N
This award is a cost-reimbursement agreement. Requests for reimbursement must be submitted on either a monthly
or quarterly basis, as designated in the Financial Section of the agreement.The Subrecipient must maintain original
supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre-
and post-audit and to verify work performed was in accordance with the deliverable(s)and not eligible for payment
under another state or federal funding source. Supporting documentation includes, but is not limited to:timesheets,
activity reports, paystubs,third-party contracts, quotes, procurement documents,equipment inventory
9
Packet Pg.801
C.16.a
Residential Substance Abuse Treatment (RSAT) Program
CERTIFICATE OF SUBAWARD (CONTINUED)
records,purchase orders, original receipts, invoices,canceled checks or EFT records, or bank statements, as
applicable. Payment shall be contingent upon the Department's grant manager receiving and accepting the invoice
and requested supporting documentation.
The Subrecipient must provide Performance Reports on either a monthly or quarterly basis,as designated in the
Performance Section of the agreement,to the Department attesting to the progress toward deliverables and to �-
validate the required minimum acceptable level of service performed. Performance Reports are due no later than 15
days after the end of each reporting period.
This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs
(OJP) Financial Guide,and/or the Office of Management and Budget(OMB)Uniform Grant Requirements(2 C.F.R.
Part 200), in their entirety. It is also subject to the standard and special conditions attached and such further rules,
regulations and policies as may be reasonably prescribed by the State or Federal Government.
Failure to comply with provisions of this agreement,or failure to meet minimum performance specified in the
agreement will result in required corrective action up to and including project costs being disallowed,withholding of ,
federal funds and/or termination of the project, as specified within the terms of the agreement and OMB Uniform
Guidance 200.338-200.342.
,
uthorid' icial Date
Cod cof
Bureau Chief
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This award is subject to the special conditions(if any)prescribed below. W
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Ref#S45377: WITHHOLDING OF FUNDS: Subawards under this agreement must comply with the Office of
Management and Budget(OMB) Uniform Requirements,2 C.F.R. 200.331. Prior to the execution of the tiered i
subaward and drawdown of funds for contractual services,the subgrantee must submit a draft of the contractual
agreement between them and their provider to the Office of Criminal Justice Grants.
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10
Packet Pg.802
..........
Residential Substance Abuse Treatment (RSAT) Program
SPECIAL CONDITIONS
Subreciplent: Monroe County Board of Commissioners
Subgrant Number:2021-RSAT-MONR-1-H7-004
Project Title: MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM
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Pass-through Entity:Florida Department of Law Enforcement
.........................................
In addition to the attached standard conditions,the above-referenced grant project is subject to the special conditions E
set forth below.
E
Ref#S45377: WITHHOLDING OF FUNDS:Subawards under this agreement must comply with the Office of <
Management and Budget(OMB)Uniform Requirements,2 C.F.R.200.331.Prior to the execution of the tiered
subaward and drawdown of funds for contractual services,the subgrantee must submit a draft of the contractual
agreement between them and their provider to the Office of Criminal Justice Grants.
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Packet Pg. 803
. ........ ......................
C.16.a
Residential Substance Abuse Treatment (RSAT)Program
ACCEPTANCE OF FEDERAL FUNDING ASSISTANCE
Subrecipient:Monroe County Board of Commissioners
Subgrant Number:2021-RSAT-MONR-1-H7-004
Project Title: MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM
Pass-through Entity: Florida Department of Law Enforcement u_
................-—---- ..........
This award is subject to all applicable rules, regulations,and conditions,as contained in the Department of Justice
Grants Financial Guide,and the Office of Management and Budget Uniform Grant Requirements(2 C.F.R. Part 200). E
'a
This award is also subject to the incorporated standard and special conditions,and such further rules,regulations,and
policies as may be reasonably prescribed by the State or Federal Government.
E
In witness whereof,the parties affirm they each have read and understand the conditions set forth in this agreement,
have read and understand the agreement in its entirety,and accept this agreement through the signature of their duly
authorized officers on the date, month,and year set out below.
Monroe County Board of Commissioners
Z
Authorizing Official(CommissionChairperson,Mayor,or Designated Representative) 0
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Signature Date
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............
Printed Name an tie
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Monroe County Board of Commissioners E
Authorizing Official(Official,Administrator,or Designated Representative)
Signature Date
.................
Printed Name and Title Z
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Florida Department of Law Enforcement U)
Office of Criminal Justice Grants
C44
Slgnature
Date
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Cody Menacof, Bureau Chief
............
Printed Name and Title
12 Packet Pg. 804
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Michelle Coldiron
Title: Mayor
Address: 25 Ships Way
City: Big Pine Key
State: FL Zip: 33043-3114
Phone: 305-292-4512 Ext:
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Fax:
Email: Boccdis2@monroecounty-fl.gov
Chief Financial Officer ,
Name: Kevin Madok
Title: Clerk of Court ,
Address: Post Office Box 1980
City: Key West W
State: FL Zip: 33041-1980
Phone: 305-295-3130 Ext:
Fax:
Email: kmadok@monroe-clerk.com m
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Application Ref#2020-RSAT-133 Section#1 Page 1 of 2
Contract# 2021-RSAT-MONR-1-H7-004
13
OCJG-005(rev.April 2005) Packet Pg.805
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official --
Name: Michelle Coldiron
Title: Mayor m
Address: 25 Ships Way
City: Big Pine Key
State: FL Zip: 33043-3114
Phone: 305-292-4512 Ext:
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Fax:
Email: Boccdis2@monroecounty-fl.gov
Project Director
Name: Janet Gunderson °®
Title: Senior Grants and Finance Analyst
Address: 1100 Simonton Street
Room 2-213 W
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4470 Ext:
Fax: 305-292-4515
Email: Gunderson-Janet@monroecounty-fl.gov
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Application Ref#2020-RSAT-133 Section#1 Page 2 of 2
Contract# 2021-RSAT-MONR-1-H7-004
14
OCJG-005(rev.April 2005) Packet Pg.806
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: MEN'S JAIL IN-HOUSE DRUG ABUSE TREATMENT PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners _
Project Start Date: 1/1/2021 End Date: 12/31/2021
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high-intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This has increased the availability of illicit drugs in Monroe County
resulting in drug abuse rates higher than both the state and national averages. The Drug
Enforcement Agency noted in their 2019 Opioid Report that from 2006 to 2012 there were
30,791,325 prescription pain pills, enough for 60 pills per person per year, supplied to Monroe ,
County. The Florida Department of Corrections recorded 3,295 drug/narcotic arrests in Monroe
County for males during the six-year period of 2012 through 2017. The lowest recorded number of
arrests during this time was 456 in 2015; the highest was 673 in 2017 - an increase of nearly 48%
over two years. In 2017, Key West Police Department made 254 drug/narcotic arrests (37.7% of
drug/narcotic arrests in Monroe County). Of individuals arrested in Monroe County on
drug/narcotic related charges in 2017, 76.5% are White, 22.0% are African American, and 1.5% ,
are Asian. According to the Florida Department of Corrections, in December 2018, Monroe
County had the fourth highest rate of incarceration among all Florida counties: 7.5 per 1,000 W
population. This is an increase from 6.6 in December 2017. The FDLE 2018 Medical Examiners
Commission Drug Report indicates that compared to 2017 report 3,693 (9 more) individuals died
with at least one prescription drug in their system that was identified as the cause of death. The l
most frequently occurring drugs found in those who died were alcohol (5,140), benzodiazepines
(4,624, including 1,654 alprazolam occurrences), cocaine (2,856), fentanyl (2,703), marijuana
(2,590), morphine (1,863), oxycodone (1,181), amphetamine (1,103), methamphetamine (1,056),
and fentanyl analogs (1,052). Prescription drugs account for 58 percent of all drug occurrences in
their report when alcohol is excluded. South Florida, including Monroe County and the Florida
Keys, like many areas of the country has seen an influx of opiate related deaths and increase in ,
opiate abuse. Clearly substance abuse treatment remains a need for our community. The Monroe
County Sheriff's Office, Public Defender, and State Attorney's office have indicated a continued
,
need for diversion and treatment services including programs which will allow the county to
decrease the number of days' individuals spend incarcerated.
,
The project proposed by the service provider supports Monroe County's strategic plan that °®
addresses an identified priority in reducing criminal recidivism related to substance use. If we do
not address and treat current substance use in our inmates research has concluded that
conditions are ripe for the opioid epidemic to worsen in the coming years and that current efforts `V
to reduce misuse of prescription opioids are unlikely to have a significant effect on the number of `V
opioid overdose deaths in the near future. What's needed, they wrote, is a multipronged approach
that includes not only programs that monitor and restrict prescriptions, but one that also improves
access to treatment, expands the number of interventions that reduce the harms associated with
opioid use, and reduces exposure to illicit opioids. [1]. The proposed
Application Ref#2020-RSAT-133 Section#2 Page 1 of 5
Contract# 2021-RSAT-MONR-1-1-17-004
15
OCJG-005(rev.April 2005) Packet Pg.807
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
program increases access to treatment and provides comprehensive substance abuse treatment
to inmates during incarceration.
[1] Devitt, Michael, "Research Shows Nation's Opioid Epidemic Is Far from Over, More
Comprehensive Approach Is Needed to Reduce Opioid Use, Deaths; For family physicians who
grapple with the effects of the opioid epidemic on a daily basis, there's new evidence that things W
may, unfortunately, get worse before they start to get better", 20 Feb, 2019. American Academy of
Family Physicians (AAFP) <https://www.aafp.org/news/health-of-the-
public/20190220opioidprojections.htmI>
In addition, on May 13, 2020 Miami Herald reported that with coronavirus-related stress on the
rise, so is alcohol and drug use, according to a national survey. Findings by The Recovery Village,
a Florida-based network of addiction treatment facilities, reflect an "expected" increase in
substance use during the pandemic, with Americans reporting a 55% rise in alcohol consumption
in April 2020. When it came to illicit drugs, 36% of Americans reported increased use of marijuana ,
and prescription opioids, among others. "Experts have already started to voice concerns on the
secondary effects America is yet to see from COVID-19", researchers wrote, among them being
"increased rates of addiction afterward due to the stress of isolation, boredom, decreased access
to recovery resources and unemployment". The jail-based program has been able to provide
substance abuse treatment throughout the pandemic and it is expected these services will
continue to be crucial to this community given these statistics.
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Summary of project accomplishments from pre-existing subgrant (2020-RSAT-MONR-1-D2-002)
that have been achieved:
Data reported in "Completions" and "Reincarcerations" sections the Quarterly Performance Report l
from the most recent grant periods, January 1, 2020 through September 30, 2020
*Completions- "How many successful RSAT completions were released in the community during
the reporting period?" Jan-20 to Mar-20 = 13; Apr to June = 12; Jul to Sept = 11; Total Successful
Completions = 36
*Completions- "During the reporting period, how many successful RSAT completions were
released into the community with a continuity of care arrangement, re-entry and/or transitional
plan?" Jan-20 to Mar-20 = 12; Apr to June = 12; Jul to Sept = 10; Total Successful Completions
Released with a Continuity of Care Arrangement = 34
*Reincarcerations- "How many successful RSAT completions were released, and subsequently
reincarcerated on a new criminal charge during the reporting period?" Jan-20 to Mar-20 = 3; Apr
to June = 0; Jul to Sept = 0; Total Successful Completions Released then Reincarcerated = 7 (8%
of successful completions)
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In the proposal of 2020-RSAT-MONR-1-D2-002 it was estimated that 8% of the successful
completions would be reincarcerated for a new criminal charge; data results from 2020-RSAT-
MONR-1-002 indicate a successful outcome which was met. Note: The largest number of arrests
were in first quarter prior to COVID-19. We also follow recidivism for the year following discharge.
It is important to note that average
Application Ref#2020-RSAT-133 Section#2 Page 2 of 5
Contract# 2021-RSAT-MONR-1-1-17-004
16
OCJG-005(rev.April 2005) Packet Pg.808
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
rate of recidivism for the year following incarceration is 6%.
In summary, a multipronged approach that includes not only programs that monitor and restrict
prescriptions, but one that also improves access to treatment, expands the number of
interventions that reduce the harms associated with opioid use, and reduces exposure to illicit
opioids; this program is more important now, than ever. W
Project Summary (Scope of Work)
The Jail-In House Drug Treatment Program (JIP) located within the Monroe County Detention m
Center began in 1997. It remains today as one of the few such programs operated within a county
jail in Florida and the only opportunity for some men to receive intensive drug abuse treatment
within Monroe County. Moreover, these men are able to get treatment quickly instead of being
one of the 66% of substance abusing Florida residents who desire help but are unable to access
treatment due to Florida's lengthy waiting list for substance abuse services as reported by the
Florida Department of Children and Families. This program has been able to attain and maintain a
very low recidivism rate for participants in the last 10 years with the addition of evidence-based
practices and special attention to the unique needs of substance abusing men. The program has
a very close relationship with county judges, attorneys, and the administration of the Monroe
County Detention Center as well as city and county authorities. Men who complete treatment are
often granted early release from incarceration to begin rebuilding their lives, thereby saving the
county the expense of their continued detainment. Clients are taught coping skills to manage
stress, anxiety, triggers to relapse. Groups also cover job interviewing skills, resume creation,
professionalism, budgeting, opening a bank account and household management skills. These
skills attained within the context of treatment increases the chances of sustained recovery,
healthier family and other personal relationships and safer communities; as they have
successfully completed an intensive, comprehensive treatment program. l
The Jail In-house Program (JIP)was developed in order to provide substance abuse treatment m
services to county inmates to lay the foundation for sustained recovery. The majority of clients are
court ordered by the Drug Court, Circuit Court and County Court Judges in Monroe County. The
rest enter the program as volunteers who have met the criteria for drug/alcohol treatment and will
be in the county jail a minimum of 182 days. JIP will serve 70 male inmates. Clients must have a
minimum of six months'jail time to complete the program, agree to follow all program rules
including the absence of disciplinary infractions while incarcerated and complete all program
assignments and attend groups five days per week. Once clients have been referred to JIP, a '
biopsychosocial and program orientation is completed to determine treatment needs within seven
(7) days of receiving court order. Additional assessments are conducted including Mental Health
Status and the Post Traumatic Check List (PCL-5)which identify suicide risk levels, trauma and e®
impairments in functioning. If a mental health diagnosis is identified as part of the assessment, the
client receives a referral for mental health services. These clients continue to participate in the
JIP to address the substance use disorder and criminal thinking and behavior. During client
treatment, JIP program staff will collaborate with other service providers, since treatment of co-
occurring disorders are seen as a vital part of recovery from substance abuse. Admission policies
are welcoming to individuals with co-occurring disorders, learning disabilities, illiteracy and other m
special individualized needs allowing access for all who probably otherwise would not receive
services.
Application Ref#2020-RSAT-133 Section#2 Page 3 of 5
Contract# 2021-RSAT-MONR-1-H7-004
17
OCJG-005(rev.April 2005) Packet Pg.809
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Client-centered individualized treatment plans, funded by this RSAT program are tailored to the
needs of men, are a cornerstone of gender-responsive treatment. Following completion of the
comprehensive assessment the JIP counselors and clients collaboratively develop a person-
centered Wellness Plan in the first month of service. This plan is continuously being developed
and then reviewed and updated with the participant every 30 days throughout the course of the
program.
JIP treatment services are delivered by three (3) program staff and one (1) program coordinator.
Groups are facilitated five (5)days per week. In addition, each program participant is assigned a
primary counselor/case manager for monthly individual sessions, to assist with treatment
planning, provide comprehensive case management and to monitor progress and discharge
planning.
Treatment services use several evidence-based practices including Cognitive Behavioral Therapy
(CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self-
Improvement and Change, Pathways to Responsible Living" authored by Harvey Milkman and
Kenneth Wanberg which includes a client workbook for them to keep. Moral Reconation Therapy ,
(MRT), is also used to decrease recidivism among criminal offenders by increasing moral
reasoning. Additionally, treatment in the correctional setting incorporates trauma-informed and
gender- responsive treatment through the use of the evidenced-based. "Seeking Safety"
treatment model to promote the healing and edification of the human spirit. These relational
models support the development of healthy relationships with self, significant others, and the
community at large in order to reduce the risk of relapse and recidivism. An evidenced-based ,
Relapse Prevention Therapy program will also be incorporated.
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Clients are required to complete all program service components in 2 phases in a minimum of six
months. Each phase of treatment includes phase specific"dorm-work" assignments that are c,
reviewed and graded by program staff. Clients are only allowed to phase up to level 2 and l
successfully graduate the program once all assignments are completed and presented to staff and
their JIP peers. Clients are required to submit daily homework assignments, attend groups and
maintain their behavior in the dorm and groups. When clients move from one phase to the next is
not pre-determined and the timeline is individualized based on progress. To ensure the program
achieves its intended outcomes and community impact, outcome data is collected from the
electronic health record so the program can monitor deliverables; assess where it needs
improvements; and make timely adjustments to address the desired outcomes more effectively
and efficiently. JIP staff submit monthly status report to Jail Program Director. Program
coordinator submits quarterly and annual reports to the County grant administrators.
Treatment in the program is a minimum of six (6) months and a maximum of one (1)year. ,
Successful program completion rate will be 80% or higher. Recidivism will be collected and °®
monitored post-discharge using the county arrest data system. JIP staff plan for the client's
discharge. Aftercare services are encouraged as a part of re-entry planning and last up to six (6)
months once the client is released. Aftercare includes both mental health and substance abuse `V
needs. Clients are given appointments with a psychiatrist as part of aftercare and assigned a case `V
worker to help them with appointments, treatment adherence, accessing of community services
and medication assistance. If MAT (Medication Assisted Treatment) is needed it will be added to
discharge planning to occur post release.
Application Ref#2020-RSAT-133 Section#2 Page 4 of 5
Contract# 2021-RSAT-MONR-1-H7-004
18
OCJG-005(rev.April 2005) Packet Pg.810
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Corrections staff conduct random drug testing of program participants with tests provided by the
contracted services. If a client tests positive for drugs, there is disciplinary action resulting in 30
days in lock down and a return to court for judicial review of the case. Tests used are the Reditest
icup which is a 10 panel dip sticks testing for amphetamine, benzodiazepines, cocaine, opiates,
synthetic opiates, THC, PCP, barbiturates, and MDMA.
Deliverable: Monroe County will use grant funds to deliver residential substance abuse treatment
to the male population housed in the sheriff's office jail who meet the RSAT criteria to participate.
Documentation to be provided at monitoring will include procurement documentation, purchase
orders, invoices, packing slips, and cancelled checks or statements.
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Application Ref#2020-RSAT-133 Section#2 Page 5 of 5
Contract# 2021-RSAT-MONR-1-H7-004
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OCJG-005(rev.April 2005) Packet Pg.811
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency: Quarterly
Prime Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Objectives and Measures
Objective: 1 -The subrecipient must complete the Performance Measures Worksheet and °®
submit to the Office of Criminal Justice Grants (OCJG)on April 30, July 30, August
30, and January 30.
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Measure: 3 cv
The subrecipient must complete the Performance Measures Worksheet and submit c,
to the Office of Criminal Justice Grants (OCJG) no later than April 15, July 15,
October 15 and January 15.
Goal: Yes
Objective: PSO-01 - Continuance of the success, reflected by a low recidivism rate, of the Men's
Jail In-house Drug Abuse Treatment Program, a multi-pronged approach to substance
abuse treatment that includes: Psychosocial Assessment, Individual Counseling, ,
Group Therapy and Case Management, including Aftercare Planning; thus providing
substance abusing men the tools for a sustained recovery, healthier family and safer
communities.
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Application Ref#2020-RSAT-133 Section#3 Page 1 of 2
Contract# 2021-RSAT-MONR-1-1-17-004
20
OCJG-005(rev.April 2005) Packet Pg.812
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: How many beds/slots will receive RSAT services?
Answer: 80
Question: What is the total population of the facility in which the RSAT program is located.
Answer: 596
Question: How many participants are anticipated to complete the RSAT program within the
subgrant period?
Answer: 75
Question: How many participants are anticipated to enter the RSAT program within the subgrant ,
period?
Answer: 80
Question: Provide the physical address(es)for the facility in which the RSAT program is
located.
Answer: Monroe County Detention Center °®
5525 College Road
Key West, FL 33040
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Contract# 2021-RSAT-MONR-1-H7-004
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OCJG-005(rev.April 2005) Packet Pg.813
Application for Funding Assistance c.16.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Prime Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $100,000.00 $33,334.00 $133,334.00 °®
Expenses $0.00 $0.00 $0.00 `V
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Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $100,000.00 $33,334.00 $133,334.00
Percentage 74.9996 25.0003 100.0
Project Generated Income:
Will the project earn project generated income (PGI)? No
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Application Ref#2020-RSAT-133 Section#4 Page 1 of 6
Contract# 2021-RSAT-MONR-1-H7-004
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OCJG-005(rev.April 2005) Packet Pg.814
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Contractual Services = $133,334
1)Assessments 283 quarter hours @ $19.27/gtr. hr. = $5,453
2) Individual Counseling 1,038 quarter hours @ $16.87/gtr. hr. = $17,511
3) Group Therapy 10,042 quarter hours @ $4.22/qtr. hr. = $42,377
4) Case Management 2,994 quarter hours @ $22.71/gtr. hr. = $67,993
The budget reflects costs directly associated with the provision of substance abuse treatment,
mental health, and educational services to inmates in the Monroe County Detention Center. The
unit cost rates were derived by using the hourly rates from the FY 2020-21 State funding contract
for Substance Abuse and Mental Health (SAMH) services and dividing by four(4) to arrive at the
quarter hour (.25) rates.
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(1) Psychosocial Assessment: Monroe County through a contracted service/treatment provider will
interview all program participants for the purposes of data collection of educational, employment,
criminal, medical, family, substance abuse and mental health histories to assist in the
determination of the inmates' appropriateness for the program and to update treatment plans.
Unit of Service: Client direct service quarter hour(.25)
Unit Rate: $19.27
Units Requested: 283
Total Cost: $5,453 `V
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(2) Individual Counseling: Monroe County through its contracted service/treatment provider will
provide one-on-one counseling to all program participants to review progress and develop
treatment plans and work on treatment plan goals and objectives.
Unit of Service: Client direct service quarter hour(.25)
Unit Rate: $16.87
Units Requested: 1,038 quarter hours
Total Cost: $17,511
(3) Group Therapy: Monroe County through its contracted service/treatment provider will provide
group therapy to all program participants weekly. Group counseling among program participants
will be conducted to include the introduction of"Self-help groups" and their attendance to establish
an ongoing support network.
Unit of Service: Client direct service quarter hour(.25)
Unit Rate: $4.22
Units Requested: 10,042 quarter hours
Total Costs: $42,377 ,
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(4) Case Management: Monroe County through its contracted service/treatment provider will cv
provide the coordination of adjunctive services, discharge and aftercare planning, communication
with collateral contacts, linkage with other treatment resources to all program participants.
Unit of Service: Client direct service quarter hour(.25) Unit Rate per qtr. hr.: $22.71
Units Requested: 2,994 quarter hours
Total Cost: $67,994
Basis for Unit Cost: Each service is based on the cost centers cited in the Florida
Application Ref#2020-RSAT-133 Section#4 Page 2 of 6
Contract# 2021-RSAT-MONR-1-H7-004
23
OCJG-005(rev.April 2005) Packet Pg.815
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
Department of State Administrative Code (FAC); Department of Children and Families; Division of
Mental Health, Chapter: Community Substance Abuse and Mental Health Services; Financial Rule
No. 65E-14.021 (Unit Cost Method of Payment). Financial Rule 65E-14.021, Schedule of Covered
Services was updated on 4/27/2016. .�
(1) Psychosocial Assessment Description -The systematic collection and integrated review of U_
individual-specific data, such as examinations and evaluations. This data is gathered, analyzed,
monitored and documented to develop the person's individualized plan of treatment and to monitor
recovery. Psychosocial assessment specifically includes efforts to identify the person's key
medical and psychological needs, competency to consent to treatment, history of mental illness or
substance use and indicators of co-occurring conditions, as well as clinically significant
neurological deficits, traumatic brain injury, organicity, physical disability, developmental disability,
need for assistive devices, and physical or sexual abuse or trauma.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $77.08
Subgrant Application: $19.27 per quarter(.25) hour
(2) Individual Counseling Description - Outpatient services provide a therapeutic environment,
which is designed to improve the functioning or prevent further deterioration of persons with mental
health and/or substance abuse problems. These services are usually provided on a regularly
scheduled basis by appointment, with arrangements made for non-scheduled visits during times of °®
increased stress or crisis. Outpatient services may be provided to an individual or in a group
setting. The group size limitations applicable to the Medicaid program shall apply to all Outpatient
services provided by a SAMH-Funded Entity. This covered service shall include clinical `V
supervision provided to a service provider's personnel by a professional qualified by degree, W
licensure, certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $67.48
Subgrant Application: $16.87 per quarter(.25) hour
(3) Group Therapy Description - Outpatient services provide a therapeutic environment, which is
designed to improve the functioning or prevent further deterioration of persons with mental health
and/or substance abuse problems. These services are usually provided on a regularly scheduled
basis by appointment, with arrangements made for non-scheduled visits during times of increasedCD
stress or crisis. Outpatient services may be provided to an individual or in a group setting. The
group size limitations applicable to the Medicaid program shall apply to all Outpatient services ,
provided by a SAMH-Funded Entity. This covered service shall include clinical supervision
provided to a service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $16.88
Subgrant Application: $4.22 per quarter(.25) hour
(4) Case Management Description - Case management services consist of activities that identify
the recipient's needs, plan services including aftercare, link the service system with the person,
coordinate the various system components, monitor service delivery, and evaluate the effect of the
services received. This covered service shall include clinical supervision provided to a service
provider's personnel by a professional qualified by degree, licensure, certification, or specialized
training in the implementation of this service.
Application Ref#2020-RSAT-133 Section#4 Page 3 of 6
Contract# 2021-RSAT-MONR-1-1-17-004
24
OCJG-005(rev.April 2005) Packet Pg.816
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
Unit of Measure: Direct Staff Hour Treatment Provider Contract: $90.84
Subgrant Application: $22.71 per quarter(.25) hour
TOTAL PROGRAM COST: $133,334 ~�
TOTAL MATCH: $33,334
TOTAL FEDERAL: $100,000
Grant funds may be used to pay for any applicable shipping, freight, and/or installation costs.
Grant funds will NOT be used to pay for extended warranties outside of the project period.
Any costs that exceed the grant allocation will be the responsibility of the subrecipient and/or
implementing agency.
All items, quantities, and/or prices above are estimates based on the information available at the
time of application.
Source of Local Governmental Cash Match: Ad Valorem Tax
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Contract# 2021-RSAT-MONR-1-H7-004
25
OCJG-005(rev.April 2005) Packet Pg.817
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
Answer: 0
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 51
Question: What is the expiration date of the current SAM.gov registration?
Answer: 4/13/2021
Question: If contractual services in the budget are based on unit costs provide a definition for
each cost and the methodology or basis for the unit cost.
Answer: Basis for Unit Cost: Each contractual service is based on the cost centers cited in the
Florida Department of State Administrative Code (FAC); Department of Children and
Families; Division of Mental Health, Chapter: Community Substance Abuse and
Mental Health Services; Financial Rule No. 65E-14.021 (Unit Cost Method of
Payment). Financial Rule 65E-14.021, Schedule of Covered Services was updated
on 4/27/2016.
https://www.firuies.org/gateway/RuieNo.asp?title=COMMUNITY%20SUBSTANCE%2 ,
OABUSE%20AND%20MENTAL%20HEALTH%20SERVICES%20-
%20FINANCIAL%20RULES&ID=65E-14.021 cV
*Psychosocial Assessments 283 quarter hours @ $19.27 = $5,453.41
Definition of Psychosocial Assessment: An interview will be conducted all program l
participants for the purposes of data collection for educational, employment, criminal,
medical, family, substance abuse and mental health histories to assist in
determination of the inmates' appropriateness for the program and to update
treatment plans.
*Individual Counseling 1,038 quarter hours @ $16.87= $17,511.06 ,
Definition of Individual Counseling: The provision of one-on-one counseling for all
program participants to review progress and develop treatment plans and work on
treatment plan goals and objectives.
*Group Therapy 10,042 quarter hours @ $4.22 = $42,377.24 ,
Definition of Group Therapy: Provision of group counseling for all program °®
participants to include the introduction of"Self-help groups" and their attendance to
establish an ongoing support network.
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*Case Management 2,994 quarter hours @ $22.71= $67,993.74 `V
Definition of Case Management: The coordination of adjunctive services, discharge
and aftercare planning, communication with collateral contacts, linkage with other
treatment resources.
Total Contractual Services = $133,334 (rounded)
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No
Application Ref#2020-RSAT-133 Section#4 Page 5 of 6
Contract# 2021-RSAT-MONR-1-H7-004
26
OCJG-005(rev.April 2005) Packet Pg.818
Application for Funding Assistance c.1s.a
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Question: If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
Answer: No
Question: If indirect cost is included, has the subrecipient included its approved Indirect Cost
Plan with the application? �-
Answer: No
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Contract# 2021-RSAT-MONR-1-H7-004
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OCJG-005(rev.April 2005) Packet Pg.819
C.16.a
Residential Substance Abuse Treatment (RSAT) Program
SUBAWARD STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement(FDLE) is a recipient of federal RSAT funds. FDLE, as the non-
federal pass-through entity and State Administering Agency(SAA)for this program,subawards RSAT funding to eligible
units of government. All subawards made by FDLE to units of government under this program require compliance with
the agreement and Standard Conditions upon signed acceptance of the subaward.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for costs
incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this
agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action
up to and including financial consequences. A financial consequence may be imposed for non-compliance in m
accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being
disallowed,withholding of federal funds and/or termination of the project.
GENERAL REQUIREMENTS
All subrecipients must comply with the financial and administrative requirements set forth in the following:
Current edition of the U.S. Department of Justice(DOJ)Grants Financial Guide
https://oip.ggylpancialguide/doi/pdfs/DOJ FinancialGuide.pdf
Office of Management and Budget(OMB) Uniform Grant Guidance(2 CFR Part 200)
Subpart A, Definitions ,
Subparts B-D,Administrative Requirements
Subpart E, Cost Principles CD
Subpart F,Audit Requirements and all applicable Appendices
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Code of Federal Regulations: www.gpo.gov/fdsys/
2 C.F.R. §175.15(b),Award Term for Trafficking in Persons ¢I
28 C.F.R. §38, Equal Treatment for Faith-Based Organizations
28 C.F.R. §66, U.S. Department of Justice Common Rule for State and Local Governments
28 C.F.R. §83, Government-Wide Requirements for Drug-Free Workplace
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 54, 61,and 63
2 C.F.R. §200.331(a)(1) Requirements for Pass-Through Entities
State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: ,
https://fldoswebumbracoprod.blob.core.windows.net/media/703328/gsl-sl-2020.pdf and
http://dos.myflorida.com/media/698314/gs2-sl-2017-final.pdf
State of Florida Statutes
Section 215.971, F.S.,Agreements funded with federal or state assistance
Section 215.985, F.S., Transparency in government spending
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FY 2019 RSAT Standard Conditions Page 1 of 17
Rev. 02/2021
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C.16.a
DEFINITION
Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass-through entity
determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and
conditions of the Federal award.
Equipment means tangible personal property(including information technology systems) having a useful life of more
than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established
by the non-Federal entity for financial statement purposes, or $5,000. See also §§200.12 Capital assets, 200.20
Computing devices, 200.48 General purpose equipment, 200.58 Information technology systems, 200.89 Special
purpose equipment, and 200.94 Supplies. r
Grant agreement means a legal instrument of financial assistance between a Federal awarding agency or pass- m
through entity and a non-Federal entity that, consistent with 31 U.S.C. 6302, 6304, is used to enter into a relationship
the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity
to the non-Federal entity to carry out a public purpose authorized by a law of the United States(see 31 U.S.C.6101(3));
and not to acquire property or services for the Federal awarding agency or pass-through entity's direct benefit or use;
and is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the
Federal awarding agency or pass-through entity and the non-Federal entity in carrying out the activity contemplated by
the Federal award.
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,
Improper payment means any payment that should not have been made or that was made in an incorrect amount
(including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable
requirements. Improper payment also includes any payment to an ineligible party, any payment for an ineligible good
or service, any duplicate payment, any payment for a good or service not received (except for such payments where
authorized by law), any payment that does not account for credit for applicable discounts, and any payment where
insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper.
,
Micro-purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate N
amount of which does not exceed the micro-purchase threshold.The non-Federal entity uses such procedures in order W
to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative
burden and cost. The micro-purchase threshold is set by the Federal Acquisition Regulation
in 48 CFR Subpart 2.101 (Definitions). It is $10,000 except as otherwise discussed in Subpart 2.1 of that regulation,
but this threshold is periodically adjusted for inflation.
Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and
supplies,services,travel, and up to the first$25,000 of each subaward (regardless of the period of performance of the
subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess
of$25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect
costs,and with the approval of the cognizant agency for indirect costs. r�
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Non-Federal entity is a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit
organization that carries out a Federal award as a recipient or subrecipient.
Non-federal pass-through entity is a non-Federal entity that provides a subaward to a subrecipient to carry out part ,
of a Federal program; the Florida Department of Law Enforcement (FDLE) is the non-federal pass-through entity for
this agreement, also referred to as the State Administering Agency(SAA).
,
Period of performance means the time during which the non-Federal entity may incur new obligations to carry out the
work authorized under the Federal award. The Federal awarding agency or pass-through entity must include start and
end dates of the period of performance in the Federal award(see§§200.210 Information contained in a Federal award
paragraph (a)(5)and 200.331 Requirements for pass-through entities, paragraph(a)(1)(iv)).
Protected Personally Identifiable Information (PII) means an individual's first name or first initial and last name in
combination with any one or more of types of information, including, but not limited to social security numbers; passport
numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's maiden name;
criminal, medical,and financial records;and educational transcripts.This does not include PI that is required by law to
be disclosed. (See also§200.79 Personally Identifiable Information(PII)).
Questioned cost means a cost that is questioned by the auditor because of an audit finding 1) that resulted from a
violation or possible violation of a statute, regulation,or the terms and conditions of a Federal award, including for funds
FY 2019 RSAT Standard Conditions Page 2 of 17
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Packet Pg.821
C.16.a
used to match Federal funds;2)where the costs,at the time of the audit,are not supported by adequate documentation;
or 3)where the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the
circumstances.
Simplified acquisition threshold means the dollar amount below which a non-Federal entity may purchase property
or services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to expedite
the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set
by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions)and in accordance with 41 U.S.C. § 1908.
As of the publication of this part, the simplified acquisition threshold is $250,000, but this threshold is periodically
adjusted for inflation. (Also see definition of Micro-purchase, 2 C.F.R.§200.67) W
Subaward is an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a
Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an
individual who is a beneficiary of a Federal program.A subaward may be provided through any form of legal agreement,
including an agreement that the pass-through entity considers a contract.
Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a
Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be
a recipient of other Federal awards directly from a Federal awarding agency. ,
ram.
Supplies means all tangible personal property other than those described in §200.33 Equipment.A computing device
is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entity '
for financial statement purposes or $5,000, regardless of the length of its useful life. See also §§200.20 Computing
devices and 200.33 Equipment.
SECTION 1: TERMS AND;CONDITIONS
1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's obligation to pay under
this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore,the obligation
of the State of Florida to reimburse subrecipients for incurred costs is subject to available federal funds. W
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2.0 Commencement of Project- If a project is not operational within 60 days of the original start date of the award
period, the subrecipient submit a letter to the Department the steps taken to initiate the project, the reasons for
delay, and the expected start date.
If a project is not operational within 90 days of the original start date of the award period, the subrecipient must
submit a second statement to the Department explaining the implementation delay.
Upon receipt of the ninety(90)day letter,the Department shall determine if the reason for delay is justified or shall,
at its discretion, unilaterally terminate this agreement and re-obligate subaward funds to other Department
approved projects.The Department,where warranted by extenuating circumstances, may extend the starting date r�
of the project past the ninety(90)day period, but only by formal written adjustment to this agreement.
3.0 Supplanting -The subrecipient agrees that funds received under this award will not be used to supplant state or
local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be
made available for law enforcement activities. ,
4.0 Personnel Changes -The subrecipient agrees to promptly notify the Department through the SIMON Help Desk
of any change in chief officials or key project staff, including changes to contact information or title changes. The
subrecipient acknowledges that some changes in points of contact will require formal grant adjustment to reflect
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the change in the agreement.
5.0 Non-Procurement, Debarment and Suspension - The subrecipient agrees to comply with Executive Order
12549, Debarment and Suspension and 2 C.F.R. § 180, "OMB Guidelines To Agencies On Governmentwide
Debarment And Suspension(Non-procurement)". These procedures require the subrecipient to certify it shall not
enter into any lower tiered covered transaction with a person who is debarred,suspended,declared ineligible or is
voluntarily excluded from participating in this covered transaction, unless authorized by the Department. If the
subaward is$100,000 or more, the sub recipient and implementing agency certify that they and their principals:
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a
denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by
any federal department or agency;
FY 2019 RSAT Standard Conditions Page 3 of 17
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C.16.a
2) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public(federal,state,or local)transaction or contract under a public
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft,forgery,
bribery,falsification or destruction of records, making false statements, or receiving stolen property;
3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal,
state, or local)with commission of any of the offenses enumerated in paragraph (a)(ii)of the"Lobbying,
Debarment and Drug Free Workplace" certification;and W
4) Have not within a three-year period preceding this application had one or more public transactions
(federal, state, or local)terminated for cause or default. m
6.0 Federal Restrictions on Lobbying- In general,as a matter of federal law,federal funds may not be used by any
m
subrecipient at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or
adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. § 1913.
Another federal law generally prohibits federal funds from being used by any subrecipient at any tier, to pay any ,
person to influence(or attempt to influence)a federal agency, a Member of Congress, or Congress(or an official
or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement, subgrant,
contract,subcontract,or loan,orwith respect to actions such as renewing,extending,or modifying any such award. '
See 31 U.S.C. § 1352.
7.0 State Restrictions on Lobbying -In addition to the provisions contained above, the expenditure of funds for the
purpose of lobbying the legislature or a state agency is prohibited under this agreement.
8.0 Additional Restrictions on Lobbying -The subrecipient understands and agrees that it cannot use any federal
funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
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regulation or policy, at any level of government, without the express prior written approval of the Office of Justice NN
Programs.
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9.0"Pay—to—Stay" - Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate"pay-to-stay" programs. "Local jail", as referenced in
this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a m
program by which extraordinary services,amenities and/or accommodations, not otherwise available to the general
inmate population, may be provided, based upon an offender's apparent ability to pay,such that disparate conditions
of confinement are created for the same or similar offenders within a jurisdiction.
10.OThe Coastal Barrier Resources Act-The subrecipient will comply and assure the compliance of all contractors r�
with the provisions of the Coastal Barrier Resources Act(P.L. No. 97-348)dated October 18, 1982 (16 USC 3501
et seq.)which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources
System.
11.0113ackground Check - Whenever a background screening for employment or a background security check is
required by law for employment, unless otherwise provided by law, the provisions of§435, F.S. shall apply.
All employees in positions designated by law as positions of trust or responsibility shall be required to undergo
security background investigations as a condition of employment and continued employment. For the purposes of N
the subsection,security background investigations shall include, but not be limited to,employment history checks, N
fingerprinting for all purposes and checks in this subsection,statewide criminal and juvenile records checks through
the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of
Investigation, and may include local criminal records checks through local law enforcement agencies.
Such background investigations shall be conducted at the expense of the employing agency or employee.
12.0Confidentiality of Data - The subrecipient (at any tier) must comply with all confidentiality requirements of 34
U.S.C. § 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information.
The subrecipient further agrees, as a condition of award approval, to submit a Privacy Certificate in accordance
with the requirements of 28 C.F.R. Part 22 and, in particular, 28 C.R.F. 22.23. Privacy Certification forms must be
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signed by the subrecipient or implementing agency chief official or an individual with formal, written signature
authority for the chief official.
13.0Conferences and Inspection of Work-Conferences may be held at the request of any party to this agreement.
At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this
agreement.
14.01nsurance for Real Property and Equipment - The subrecipient must, at a minimum, provide the equivalent
insurance coverage for real property and equipment acquired or improved with Federal funds as provided to �--
property owned by the non-Federal entity.
16.01mmigration and Nationality Act-No public funds will intentionally be awarded to any contractor who knowingly
employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C.
Section 1324(a), Section 274(A)of the Immigration and Nationality Act("INA"). The Department shall consider
the employment by any contractor of unauthorized aliens a violation of Section 274(A)of the INA. Such violation
by the subrecipient of the employment provisions contained in Section 274(A) of the INA shall be grounds for
unilateral cancellation of this contract by the Department.
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17.OReporting Potential Fraud,Waste,Abuse,and Similar Misconduct:The subrecipient,at any tier,must promptly ,
refer to the FDLE, Office of the Inspector General (OIG)any credible evidence that a principal, employee, agent,
subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award (1)
submitted a claim that violates the False Claims Act;or(2)committed a criminal or civil violation of laws pertaining
to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse,or misconduct involving or relating to funds under this award should be reported to
the FDLE OIG by: (1)mail directed to: Florida Department of Law Enforcement, Office of the Inspector General, at ,
Post Office Box 1489, Tallahassee, Florida 32302-1489, (2) e-mail to: oigreportfraudQfdle.state.fl.us; and/or(3)
call the FDLE OIG hotline: at(800)543-5353. CD
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SECTION II: CIVIL RIGHTS REQUIREMENTS
1.0 Participant Notification of Non-discrimination—FDLE does not discriminate on the basis of race,color, religion,
national origin,sex, disability or age in the delivery of services, benefits or in employment.
2.0 Title VI of the Civil Rights Act of 1964-The subrecipient at any tier, must comply with all applicable requirements
of 28 CFR§42,specifically including any applicable requirements in Subpart E that relate to an equal employment CD
opportunity program.
Equal Employment Opportunity Certification(EEOC)-A subrecipient and/or implementing agency must submit
an EEO Certification annually within 120 days of award.
Equal Employment Opportunity Program (EEOP) -A subrecipient and/or implementing agency must comply
with all applicable requirements in 28 C.F.R. §42, Subpart E.
Subrecipients are advised to use the Office for Civil Rights EEO Reporting Tool to satisfy this condition
(https://oip.gov/about/ocr/eeop.htm).
3.0 Title IX of the Education Amendments of 1972 If the subrecipient operates an education program or activity,the
subrecipient must comply with all applicable requirements of 28 C.F.R. § 54, "Nondiscrimination on the basis of CD
sex in education programs or activities receiving federal financial assistance."
4.0 Equal Treatment for Faith Based Organizations The subrecipient at any tier, must comply with all applicable
requirements of 28 C.F.R.§38,"Equal Treatment for Faith Based Organizations", specifically including the provision
for written notice to current or prospective program beneficiaries.
5.0 Americans with Disabilities Act - Subrecipients must comply with the requirements of the Americans with
Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination on the basis of disability including
provision to provide reasonable accommodations.
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6.0 Section 504 of the Rehabilitation Act of 1973(28 C.F.R.§42,Subpart G)-Subrecipients must comply with all
provisions prohibiting discrimination on the basis of disability in both employment and the delivery of services.
7.0 Age Discrimination Act of 1975-Subrecipients must comply with all requirements in Subpart I of 28 C.F.R. §42
which prohibits discrimination based on age in federally assisted programs.
8.0 Limited English Proficiency(LEP)- In accordance with Department of Justice Guidance pertaining to Title VI of
the Civil Rights Act of 1964,42 U.S.C. §2000d,subrecipients of federal financial assistance must take reasonable
steps to provide meaningful access to their programs and activities for persons with LEP. FDLE strongly advises
subrecipients to have a written LEP Language Access Plan. For more information visit www.lep.gov. W
9.0 Finding of Discrimination- In the event a federal or state court or federal or state administrative agency makes,
after a due process hearing, a finding of discrimination on the grounds of race, color, religion, national origin, sex,
or disability against a subrecipient of funds, the subrecipient will forward a copy of the finding to FDLE and to the
Office for Civil Rights, Office of Justice Programs.
10.OFiling a Complaint- If the subrecipient or any of its employees, contractors, vendors, or program beneficiaries
has a discrimination complaint, they may file a complaint with the subrecipient, with FDLE, or with the Office for
Civil Rights.
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Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489,
Tallahassee, Florida 32302-1489, or online at info(@fdle.state.fl.us.Any discrimination complaints filed with FDLE '
will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida Commission
on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint.
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Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. <
Department of Justice, 810 71h Street, Northwest,Washington, D.C.20531,or by phone at(202)307-0690.
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11.ORetaliation- In accordance with federal civil rights laws, the subrecipient shall not retaliate against individuals for
taking action or participating in action to secure rights protected by these laws. W
12.0Non-discrimination Contract Requirements -Subrecipients must include comprehensive Civil Rights
nondiscrimination provisions in all contracts funded by the subrecipient.
13.OPass-through Requirements-Subrecipients are responsible for the compliance of contractors and other entities
to whom they pass-through funds including compliance with all Civil Rights requirements. These additional tier m
subrecipients must be made aware that they may file a discrimination complaint with the subrecipient,with FDLE, 2
or with the USDOJ Office for Civil Rights and provided the contact information.
SECTION III• FINANCIAL REQUIREMENTS AND RESPONSIBILTY
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1.0 Fiscal Control and Fund Accounting Procedures-All expenditures and cost accounting of funds shall conform
to the DOJ Grants Financial Guide, the 28 C.F.R. §66, and 2 C.F.R. §200 as applicable, in their entirety.
Subrecipients are required to establish and maintain adequate accounting systems and financial records and to
accurately account for funds awarded to them. Financial management systems must be able to record and report ,
on the receipt, obligation, and expenditure of grant funds;and able to accommodate a fund and account structure
to separately track receipts, expenditures, assets, and liabilities for awards, programs, and additional tiered
subrecipients. The awarded funds may or may not be an interest-bearing account, but any earned interest must
be used for program purposes and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for
transmittal to DOJ.
2.0 Match -The value or amount of any "non-federal share," "match," or cost-sharing contribution incorporated into
the approved budget is part of the"project cost"for purposes of the 2 C.F.R. §200 Uniform Requirements, and is
subject to audit. In general, the rules and restrictions that apply to award funds from federal sources also apply to
funds in the approved budget that are provided as"match"or through "cost sharing."
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SECTION IV: SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS
1.0 Obligation of Subrecipient Funds-Subaward funds shall not under any circumstances be obligated prior to the
effective date,or subsequent to the termination date, of the period of performance. Only project costs incurred on
or after the effective date, and on or prior to the termination date of the subrecipient's project are eligible for
reimbursement. All payments must be completed within forty-five (45)days of the end of the subaward period of
performance.
2.0 Use of Funds - Grant funds may be used only for the purposes in the subrecipient's approved application. u_
Subrecipients shall not undertake any work or activities not described in the approved grant award, and that use
staff, equipment, or other goods or services paid for with grant funds, without prior written approval from FDLE's r
Office of Criminal Justice Grants(OCJG).
3.0 Advance Funding-Advance funding may be provided to a subrecipient upon a written request to the Department.
The request must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or
the Chief Financial Officer designee.
4.0 Performance and Reporting
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Reporting Time Frames - The Project Director, Application Manager, or Performance Contacts shall submit
Monthly or Quarterly Project Performance Reports to the Department,within fifteen (15)days after the end of the
reporting period. In addition, if the subaward period is extended beyond the "original" project period, additional
Project Performance Reports shall be submitted.
Failure to Submit-Performance Reports that are not complete, accurate, and timely may result in sanctions, as
specified in Section IV, Subaward Management and Reporting Requirements.
Report Contents - Performance Reports must include a response to all objectives included in your subaward. A
detailed response is required in the narrative portion for yes/no performance objectives. Submitted performance
reports must clearly articulate, where appropriate, performance during the execution of the award has met a W
standard against which the subrecipient's performance can be measured. The narrative must also reflect on
accomplishments for the period and identify problems with project implementation and address actions being taken
to resolve the problems. Additional information may be required if necessary to comply with federal reporting
requirements.
Requirement for Data on Performance and Effectiveness Under the Award - The subrecipient must collect
and maintain data that measures the performance and effectiveness of work under this award. The data must be
provided to OCJG in the manner (including within the timeframes) specified by OCJG. Data collection supports
compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,
and other applicable laws.
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Financial Consequences for Failure to Perform - In accordance with s. 215.971 F.S., payments for state and
federal financial assistance must be directly related to the scope of work and meet the minimum level of
performance for successful completion. If the subrecipient fails to meet the minimum level of service or
performance identified in this agreement, or is customary for subawards, then the Department will apply financial
consequences commensurate with the deficiency. Financial consequences may include but are not limited to ,
withholding payments or reimbursement until the deficiency is resolved, tendering only partial
payment/reimbursement, imposition of other financial consequences according to the Standard Conditions as
applicable, and/or termination of contract and requisition of goods or services from an alternate source. Any
payment made in reliance on subrecipient's evidence of performance,which evidence is subsequently determined
to be erroneous,will be immediately due to the Department as an overpayment.
5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive
changes such as changes in project activities or scope of the project, target populations, service providers,
implementation schedules, project director, and designs or research plans set forth in the approved agreement
and for any budget changes that affect a cost category that was not included in the original budget. Adjustments
are also required when there will be a transfer of 10%or more of the total budget between budget categories, or
there is an indirect cost rate category change.
Subrecipients may transfer up to 10% of the total budget between current, approved budget categories without
prior approval as long as the funds are transferred to an existing line item.
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Under no circumstances can transfers of funds increase the total budgeted award.
Requests for changes to the subaward agreement must be electronically signed by the subrecipient or
implementing agency's chief official or the chief official's designee.
All requests for changes, including all requests for project period extensions, must be submitted in SIMON no later
than thirty(30)days prior to grant expiration date.
6.0 Financial Expenditures and Reporting
Reporting Requirements - The subrecipient shall have a choice of submitting either a Monthly or a Quarterly
Project Expenditure Report to the Department. Project Expenditure Reports are due thirty(30)days after the end
of the reporting period. In addition, if the subaward period is extended,additional Project Expenditure Reports shall m
be submitted.
All project expenditures for reimbursement of subrecipient costs shall be submitted on the Project Expenditure
Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the SIMON
(Subgrant Information Management Online).
All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and post-audit.
All reports must relate financial data to performance accomplishments. '
Before the "final" Project Expenditure Report will be processed, the subrecipient must submit to the Department
all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
Reports are to be submitted even when no reimbursement is being requested.
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Submission - The report must be electronically signed by the subrecipient or implementing agency's Chief W
Financial Officer or the Chief Financial Officer designee.
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7.0 Project Generated Income (PGI) - All income generated as a direct result of a sub project shall be deemed
program income. Program income from asset seizures and forfeitures is considered earned when the property has
been adjudicated to the benefit of the plaintiff(i.e., law enforcement entity). m
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Required Reports - The subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the 2
Department within thirty (30) days after the end of the reporting period covering subaward project generated
income and expenditures during the previous quarter.
PGI Expenditure - Program income should be used as earned and expended as soon as possible and used to
further the objectives for which the award was made.
Submission - PGI Earnings and Expenditures reports must be electronically signed by the subrecipient or
implementing agency's chief financial officer or the chief financial officer's designee.
Unexpended PGI-If any PGI remains unspent after the subaward ends,the subrecipient must continue submitting F-
quarterly PGI reports until all funds are expended.
Additionally,any unexpended PGI remaining at the end of the federal grant period must be submitted to OCJG for
transmittal to the Bureau of Justice Assistance.
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8.0 Subrecipient Integrity and Performance Matters - Requirement to report information on certain civil, criminal,
and administrative proceedings to OCJG, SAM and FAPIIS.
The subrecipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance of)either this award or
any other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, subrecipients of OJP awards are required to report information about such proceedings, through
the federal System for Award Management("SAM"), to the designated federal integrity and performance system
("FAPIIS").
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SECTION V: MONITORING AND AUDITS
1.0 Access to Records -The Florida Department of Law Enforcement, the Auditor General of the State of Florida,
the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives,shall
have access to books, documents, papers and records of the subrecipient, implementing agency and contractors
for the purpose of audit and examination according to the Financial Guide and the 28 C.F.R. §66.At any time, a
representative of the Department, the U.S. Department of Justice, or the Auditor General of the State of Florida,
have the right to visit the project site to monitor, inspect and assess work performed under this agreement.
The Department reserves the right to unilaterally terminate this agreement if the subrecipient, implementing
agency,or contractor refuses to allow public access to all documents, papers, letters,or other materials subject to r
provisions of s. 119, F.S., unless specifically exempted and/or made confidential by operation of s. 119, F.S., and
made or received by the subrecipient or its contractor in conjunction with this agreement.
The subrecipient will give the awarding agency or the General Accounting Office, through any authorized
representative,access to and the right to examine all paper or electronic records related to the financial assistance.
2.0 Monitoring-The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures;
and to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews,enhanced
programmatic desk reviews,and/or site visits. The recipient agrees to provide FDLE all documentation necessary
to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE
for providing requested documents. Failure to cooperate with grant monitoring activities may result in sanctions
affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's
access to funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a
FDLE High Risk grantee,or termination of award(s).
3.0 Property Management - The subrecipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the DOJ Grants Financial Guide, and 28 C.F.R.
§ 66. This obligation continues as long as the subrecipient retains the property, notwithstanding expiration of this W
agreement.
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Property Use-The subrecipient must use equipment acquired under a Federal award for the authorized purposes
of the project during the period of performance,or until the property is no longer needed. Subrecipients must use,
manage and dispose of equipment acquired under a Federal award in accordance with ss. 274, F.S. Tangible
Property and 2 C.F.R. 200.313, Equipment. 0)
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4.0 Subaward Closeout-A Financial Closeout Audit shall be submitted to the Department within forty-five(45)days
of the end date of the performance period.
The Financial Closeout Audit report located in SIMON must be electronically signed by the subrecipient or r�
implementing agency's Chief Financial Officer or the Chief Financial Officer designee.
Subaward Closeout will be initiated by the Department after the Financial Closeout has been completed and
approved. Failure to submit closeout reports timely will result in an Administrative Closeout by the Department.
5.0 High Risk Subrecipients -If a subrecipient is designated "high risk" by a federal grant-making agency, currently
or at any time during the course of the period of performance under this award,the subrecipient must disclose that
fact and certain related information to FDLE's OCJG. For purposes of this disclosure, high risk includes any status
under which a federal awarding agency provides additional oversight due to the subrecipient's past performance,
or other programmatic or financial concerns with the subrecipient. The subrecipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the subrecipient high risk, 2. The date the
subrecipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name,
phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding
agency.
6.0 Imposition of Additional Requirements -The subrecipient agrees to comply with any additional requirements
that may be imposed by OCJG during the period of performance for this award, if the subrecipient is designated
as"high risk"for purposes of the DOJ high-risk grantee list.
7.0 Retention of Records-The subrecipient shall maintain all records and documents for a minimum of five(5)years
from the date of the final financial statement and be available for audit and public disclosure upon request of duly
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authorized persons. The subrecipient shall comply with State of Florida General Records Schedule GS1-SL for
State and Local Government Agencies:
https://dos.moorida.com/media/693576/gsl-sl-2017-final.pdf.
8.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The subrecipient shall proceed diligently with the performance of this agreement according to the
Department's decision. If the subrecipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one(21)calendar days to the Department's clerk(agency clerk). The subrecipient's right to
appeal the Department's decision is contained in § 120, F.S., and in procedures set forth in Rule 28-106.104, W
Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapter 120, F.S.
9.0 Failure to Address Audit Issues - The subrecipient understands and agrees that FDLE's OCJG may withhold
award funds, or may impose award conditions or other related requirements, if (as determined by OCJG) the
subrecipient does not satisfactorily and promptly address outstanding issues from audits required by the 2 C.F.R.
§200 Uniform Requirements(or by the terms of this award), or other outstanding issues that arise in connection
with audits, investigations, or reviews.
10.OSingle Annual Audit-Subrecipients that expend$750,000 or more in a year in federal awards shall have a single
audit or program-specific audit conducted for that year. The audit shall be performed in accordance with the OMB
2 C.F.R. §200 Subpart F—Audit Requirements and other applicable federal law. The contract for this agreement '
shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the contract
number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the
subrecipient shall submit an annual financial audit that meets the requirements of 2 C.F.R. §200 Subpart F, "Audit
Requirements" s. 215.97, F.S., "Florida Single Audit Act" and Rules of the Auditor General, Chapter 10.550, and
Chapter 10.650, "Local Governmental Entity Audits" and "Florida Single Audit Act Audits Nonprofit and For-Profit
Organizations."
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A complete audit report that covers any portion of the effective dates of this agreement must be performed and
submitted to the Federal Audit Clearinghouse within the earlier of thirty (30) calendar days after receipt of the
auditor's report(s),or nine(9)months afterthe end of the audit period.Submissions must include required elements
described in Appendix X to 2 C.F.R. §200 on the specified Data Collection Form (Form SF-SAC).
Records shall be made available upon request for a period of five(5)years from the date the audit report is issued, m
unless extended in writing by the Department.
Subrecipients that expend less than $750,000 in federal awards during a fiscal year are exempt from the Single
Audit Act audit requirements for that fiscal year. In this case,written notification, in the form of the"Certification of
Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subrecipient is exempt.This notice shall be provided to the Department no later than March 1 following the end of
the fiscal year.
SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES
1.0 Procurement Procedures - Subrecipients must have written procedures for procurement transactions.
Procedures must conform to applicable Federal law and the standards in 2 C.F.R. §§200.317-326.
This condition applies to agreements that OCJG considers to be a procurement"contract", and not a second tier
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subaward. N
The details of the advance approval requirement to use a noncompetitive approach in a procurement contract
under this award are posed on the OJP website at
https://oip.gov/funding/Explore/NoncompetitiveProcurement.htm.
Additional information on Federal purchasing guidelines can be found in the Guide to Procurements Under DOJ
Grants and Cooperative agreements at
https://oir).gov/funding/Implement/Resources/GuideToProcurementProcedures.pdf.
2.0 Cost Analysis - A cost analysis must be performed by the subrecipient if the cost or price is at or above the
$35,000 acquisition threshold and the contract was awarded non-competitively in accordance with s. 216.3475,
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F.S. The subrecipient must maintain records to support the cost analysis, which includes a detailed budget,
documented review of individual cost elements for allowability, reasonableness, and necessity. See also:
Reference Guide for State Expenditures.
3.0 Allowable Costs-Allowance for costs incurred under the subaward shall be determined according to the general
principles and standards for selected cost items set forth in the DOJ Grants Financial Guide, 28 C.F.R. § 66,
"Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments",
and 2 CFR Subpart E, "Cost Principles".
4.0 Unallowable Costs - Payments made for costs determined to be unallowable by either the Federal awarding
agency, or the Department, either as direct or indirect costs, must be refunded (including interest) to FDLE and
the Federal Government in accordance with instructions that determined the costs are unallowable unless state or
Federal statute or regulation directs otherwise. See also 2 C.F.R. §§200.300-309.
5.0 Indirect Cost Rate-A subrecipient that is eligible to use the"de minimis" indirect cost rate described in 2 C.F.R.
§ 200.414(f), and elects to do so, must advise OCJG in writing of both its eligibility and its election, and must
comply with all associated requirements in the 2 C.F.R. §200 and Appendix VII.
6.0 Sole Source - If the project requires a non-competitive purchase from a sole source, the subrecipient must ,
complete the Sole Source Justification for Services and Equipment Form and submit to OCJG upon application for
pre-approval. If the subrecipient is a state agency and the cost meets or exceeds$250,000,the subrecipient must
also receive approval from the Department of Management Services(DMS)(s.287.057(5), F.S.).The Sole Source '
form must be signed by the subrecipient or implementing agency chief official or chief official designee.Additional
details on the sole source requirement can be found at 2 C.F.R. §200 and the DOJ Grants Financial Guide.
7.0 Personal Services -Subrecipients may use grant funds for eligible personal services including salaries, wages,
and fringe benefits, including overtime in accordance with the DOJ Grants Financial Guide Section 3.9 -
Compensation for Personal Services, consistent with the principles set out in 2 C.F.R. §200, Subpart E and those
permitted in the federal program's authorizing legislation. Subrecipient employees should be compensated with cv
overtime payments for work performed in excess of the established work week and in accordance with the W
subrecipient's written compensation and pay plan.
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Documentation - Charges for salaries, wages, and fringe benefits must be supported by a system of internal
controls providing reasonable assurance that charges are accurate, allowable, and properly allocated.
Documentation supporting charges must be incorporated into the official records of the organization.
Charges made to the Personnel Budget Category must reasonably reflect the total time and activity for which the
employee is compensated by the organization and cover both federally funded and all other activities.The records
may include the use of subsidiary records as defined in the organization's written policies. Where grant
subrecipients work on multiple grant programs or cost activities, documentation must support a reasonable
allocation or distribution of costs among specific activities or cost objectives.
8.0 Contractual Services-The subrecipient must maintain written standards of conduct covering conflicts of interest
and governing the actions of its employees engaged in the selection, award and administration of contracts as
described in 2 C.F.R. §200.318, General procurement.
Requirements for Contractors of Subrecipients - The subrecipient assures the compliance of all contractors
with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended
42 U.S.C. § 10101 et seq.; the provisions of the current edition of the DOJ Grants
FinancialGuide(https://oip.gov/financiglggide/doi/pdfs/DOJ FinancialGuide.pdf); and all other applicable federal
and state laws, orders, circulars, or regulations. The subrecipient must pass-through all requirements and CD
conditions applicable to the federal grant award/subaward to any subcontract. The term"contractor" is used rather cv
than the term"vendor" and means an entity that receives a contract as defined in 2 C.F.R. §200.22,the nature of
the contractual relationship determines the type of agreement.
Approval of Consultant Contracts Compensation for individual consultant services must be reasonable and
consistent with that paid for similar services in the marketplace. The Federal awarding agency and pass-through
entity must review and approve in writing all consultant contracts prior to employment of a consultant when the
individual compensation rate exceeds$650(excluding travel and subsistence costs)per eight-hour day,or$81.25
per hour.A detailed justification must be submitted to and approved by FDLE,who will coordinate written approval
of the Federal awarding agency, prior to subrecipient obligation or expenditures of such funds. Approval shall be
based upon the contract's compliance with requirements found in the Financial Guide Section 3.6 Consultant
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Rates, 28 C.F.R. § 66, and applicable state statutes. The Department's approval of the subrecipient agreement
does not constitute approval of individual consultant contracts or rates.
FFATA Reporting Requirements-Subrecipients that enter into subawards of$25,000 or more should review the
Federal Funding Accountability and Transparency Act of 2006 (FFATA), website for additional reporting
requirements at
https://oir).ciov/fundinci/Explore/FFATA.htm
9.0 Travel and Training-The cost of all travel shall be reimbursed according to the subrecipient's written travel policy.
If the subrecipient does not have a written travel policy, cost of all travel will be reimbursed according to State of U_
Florida Travel Guidelines § 112.061, F.S. Any foreign travel must obtain prior written approval from the Federal
awarding agency and pass-through entity.
10.OExpenses Related to Conferences, Meetings, Trainings, and Other Events - Subgrant funds requested for
meetings, retreats, seminars, symposia, events, and group training activities and related expenses must receive
written pre-approval from the Federal awarding agency and pass-through entity and comply with all provisions in
2 C.F.R. §200.432 and DOJ Grants Financial Guide Section 3.10; Conference Approval, Planning,and Reporting.
Subgrant applications requesting approval for meeting, training, conference, or other event costs must include a
completed Conference & Events Submission Form for approval prior to obligating subgrant funds for these ,
purposes.
11.0Training and Training Materials —Any training or training materials that has been developed or delivered with '
grant funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at
www.oip.gov/funding/oiptrainingguidingprinciples.htm.
12.0Publications, Media and Patents Ownership of Data and Creative Material - Ownership of material,
discoveries, inventions,and results developed, produced,or discovered subordinate to this agreement is governed
by the terms of the DOJ Grants Financial Guide, 28 C.F.R. §§66, and 200.315.
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Publication or Printing of Materials - Publication costs for electronic and print media, including distribution,
promotion, and general handling are allowable. If these costs are not identifiable with a particular direct cost
objective, it should be allocated as indirect costs. Publication includes writing,editing,and preparing the illustrated
material (including videos and electronic mediums).
Subrecipients must request pre-approval in writing for page charges for professional journal publications. All m
publication materials must comply with provisions in 2 C.F.R. §200.461 and DOJ Grants Financial Guide, Section 2
3.9;Allowable Costs—Publication.
Subrecipients must submit for review and approval one(1)copy of any written materials to be published, including
web-based materials and website content,to be paid under this award at least thirty(30)days prior to the targeted
dissemination date.
All electronic and print materials paid under this award must contain the following statements identifying the federal
award
""This project was supported by Award No. 2019-J2-BX-0013 awarded by the Bureau of Justice F®
Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of
Justice programs. The opinions, findings, and conclusions or recommendations expressed in this
publication/program/exhibition are those of the authors and do not necessarily reflect the views of the
Department of Justice or grant-making component."
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Any website funded in whole or in part under this award must include the same statement on the home page, on
all major entry pages(i.e.,pages(exclusive of documents)whose primary purpose is to navigate the user to interior
content),and on any pages from which a visitor may access or use a web-based service, including any pages that
provide results or outputs from the service.
Patents - Subrecipients are subject to applicable regulations governing patents and inventions, including
government wide regulations issued by the Department of Commerce(37 C.F.R.§401 and 2 C.F.R.§200.315(c)).
Subrecipients must promptly and fully report to FDLE and the Federal awarding agency if any program produces
patentable items, patent rights, processes, or inventions, in the course of work sponsored under this award.
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13.0information Technology Projects
Criminal Intelligence Systems - The subrecipient agrees that any information technology system funded or
supported by the Office of Justice Programs funds will comply with 28 C.F.R. §23, Criminal Intelligence Systems
Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office
of Justice Programs determine 28 C.F.R.§23 to be applicable,the Office of Justice Programs may,at its discretion,
perform audits of the system, as per 28 C.F.R. § 23.20(g). Should any violation of 28 C.F.R. § 23 occur, the
subrecipient may be fined as per 42 U.S.C.§3789g(c)-(d).The subrecipient may not satisfy such a fine with federal
funds.
The subrecipient understands and agrees that no awarded funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the
subrecipient agrees that these restrictions will not limit the use of awarded funds necessary for any federal, state,
tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or
adjudication activities. m
State IT Point of Contact - The subrecipient must ensure that the State IT Point of Contact receives written
notification regarding any information technology project funded by this grant during the obligation and ,
expenditures period. This is to facilitate communication among local and state governmental entities regarding
various information technology projects being conducted with these grant funds. In addition,the subrecipient must
maintain an administrative file documenting the meeting of this requirement. For a list of State IT Points of Contact, '
go to https://it.oir).gov/technology-contacts.
The State IT Point of Contact will ensure the subrecipient's project follows a statewide comprehensive strategy for
information sharing systems that improve the functioning of the criminal justice system, with an emphasis on
integration of all criminal justice components, law enforcement, courts, prosecution,corrections,and probation and
parole.
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Interstate Connectivity - To avoid duplicating existing networks or IT systems in any initiatives funded by the W
Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity
between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication
backbone to achieve interstate connectivity, unless the subrecipient can demonstrate to the satisfaction of the
Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of
an existing or proposed IT system.
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14.0interoperable Communications Guidance - Subrecipients using funds to support emergency communications 2
activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including CD
provisions on technical standards that ensure and enhance interoperable communications. Emergency
communications activities include the purchase of Interoperable Communications Equipment and technologies
such as voice-over-internet protocol bridging or gateway devices,or equipment to support the build out of wireless
broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC)
Waiver Order. SAFECOM guidance can be found at
https://www.dhs.gov/publication/funding-documents.
Subrecipients interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions
must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, F-
or regulations pertaining to broadband operations in the 700 MHz public safety band. The subrecipient shall also
ensure projects support the Statewide Communication Interoperability Plan (SCIP)and are fully coordinated with
the full-time Statewide Interoperability Coordinator(SWIC). If any future regulatory requirement(from the FCC or
other governmental entity)results in a material technical or financial change in the project,the subrecipient should CD
submit associated documentation, and other material, as applicable, for review by the SWIC to ensure
coordination. Subrecipients must provide a listing of all communications equipment purchased with grant award
funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic
programmatic progress reports.
15.0GIobal Standards Package-In order to promote information sharing and enable interoperability among disparate
systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global
Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant.
Grantee shall conform to the Global Standards Package(GSP)and all constituent elements,where applicable,as
described at https://it.oir).gov/gsp. Grantee shall document planned approaches to information sharing and
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describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed
justification for why an alternative approach is recommended.
16.0 Non-Disclosure Agreements—No subrecipient or entity that receives a procurement contract or subcontract with
any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement
or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting of waste,fraud, or
abuse to an investigative or law enforcement representative of a federal department or agency authorized to
receive such information.
17.0 Unreasonable Restrictions on Competition -This condition applies with respect to any procurement of property W
or services funded (in whole or in part) by this subaward, by the subrecipient (at any tier), and regardless of the
dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument
used. The provisions of this condition must be among those included in any subaward (at any tier).
i. Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 and
200.319(a)—Subrecipient(at any tier)may(in any procurement transaction)discriminate against any person
or entity on the basis of such person or entity's status as an"associate of the federal government" (or on the
basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as
expressly set out in 2 C.F.R. 200.319(a)or as specifically authorized by USDOJ.
ii. Monitoring of compliance with the requirements of this condition will be conducted by FDLE.
iii. The term"associate of the federal government"means any person or entity engaged or employed(in the past
or at present)by or on behalf of the federal government--as an employee, contractor or subcontractor(at any
tier), grant recipient or-subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or
activity for or on behalf of(or in providing goods or services to or on behalf of)the federal government, and
includes any applicant for such employment or engagement, and any person or entity committed by legal
instrument to undertake any such work, project, or activity(or to provide such goods or services) in future.
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iv. Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier, W
or any person or other entity,to violate any federal law, including any applicable civil rights or nondiscrimination
law.
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SECTION VI1: 'ADDITIONAL REQUIREMENTS
1.0 Environmental Protection Agency's (EPA) list of Violating Facilities - The subrecipient assures that the
facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program
Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of
any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in
the project is under consideration for listing by the EPA. ,
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2.0 National Environmental Policy Act (NEPA) -The subrecipient agrees to assist FDLE in complying with the
NEPA, the National Historic Preservation Act, and other related federal environmental impact analyses
requirements in the use of subaward funds by the subrecipient. This applies to the following new activities whether
or not they are being specifically funded with these subaward funds. That is, it applies as long as the activity is
being conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use these F-
subaward funds. Accordingly, the subrecipient agrees to first determine if any of the following activities will be
funded by the grant, prior to obligating funds for any of these purposes.
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If it is determined that any of the following activities will be funded by the grant, the recipient agrees to contact
FDLE OCJG.
1) New construction;
2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100-year flood plain; a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
3) A renovation, lease, or any other proposed use of a building or facility that will either(a) result in a change in
its basic prior use or(b)significantly change its size;
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4) Implementation of a new program involving the use of chemicals other than chemicals that are(a) purchased
as an incidental component of a funded activity and (b)traditionally used, for example, in office, household,
recreational, or educational environments; and
5) Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification,seizure, or closure of clandestine methamphetamine laboratories.
The subrecipient understands and agrees that complying with NEPA may require the preparation of an
Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice W
Assistance. The subrecipient further understands and agrees to the requirements for implementation of a
Mitigation Plan, as detailed by the Department of Justice at
https://www.bia.gov/Funding/ner)a.html,for programs relating to methamphetamine laboratory operations. m
3.0 National Historic Preservation Act—The Act will assist the Department (if necessary) in assuring compliance
with section 106 of the National Historic Preservation Act of 1966(16 U.S.C.§470), Ex.Order 11593(identification
and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. §469
a-1 et seq.), and the National Environmental Policy Act of 1969(42 U.S.C. §4321).
4.0 Human Research Subjects—The subrecipient agrees to comply with the requirements of 28 C.F.R. part 46 and
all Office of Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. '
5.0 Disclosures
Conflict of Interest-The subrecipient and implementing agency will establish safeguards to prohibit employees <
from using their positions for a purpose that constitutes or presents the appearance of personal or organizational
conflict of interest,or personal gain. Subrecipients must disclose in writing any potential conflict of interest to FDLE
(the non-federal pass-through entity).
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Violations of Criminal Law -The subrecipient and implementing agency must disclose all violations of state or
federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub award.
6.0 Uniform Relocation Assistance and Real Property Acquisitions Act-The subgrant recipient will comply with
the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §
4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted m
programs.
7.0 Limitations on Government Employees Financed by Federal Assistance -The subrecipient will comply with
requirements of 5 U.S.C. §§ 1501-08 and §§ 7321-26, which limit certain political activities of State or local
government employees whose principal employment is in connection with an activity financed in whole or in part
by federal assistance.
8.0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable - Subrecipient
understands and agrees that it cannot use any federal funds,either directly or indirectly, in support of any contract
or subaward to either the Association of Community Organizations for Reform Now(ACORN) or its subsidiaries,
without the express prior written approval of OJP. h®
9.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), and §316.305, F.S., the subrecipient is
encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during CD
the course of performing work funded by this subaward and to establish workplace safety policies and conduct N
education, awareness,and other outreach to decrease crashes caused by distracted drivers.
10.0Environmental Requirements and Energy-For subawards in excess of$100,000,the subrecipient must comply
with all applicable standards,orders,or requirements issued under section 306 of the Clean Air Act(42 U.S.0 85),
section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulations(40 CFR 1). The subrecipient must comply with mandatory standards and policies relating to
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energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act(Pub. L. 94-163, 89 Stat. 871), if any.
11.0Other Federal Funds - The subrecipient agrees that if it currently has an open award of federal funds or if it
receives an award of federal funds other than this award, and those awards have been, are being, or are to be
used, in whole or in part,for one or more of the identical cost items for which funds are being provided under this
award, the subrecipient will promptly notify, in writing the grant manager for this award, and, if so requested by
OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any
inappropriate duplication of funding.
13.OData Collection -The subrecipient agrees that grant funds may be used to pay for data collection, analysis, and r
report preparation only if that activity is associated with federal reporting requirements. Other data collection,
analysis,and evaluation activities are not allowable uses of grant funds.
14.OState Alcohol and Drug Abuse Agency - The subrecipient will coordinate the design and implementation of
treatment programs with the State alcohol and drug abuse agency or any appropriate local alcohol and drug abuse
agency,especially when there is an opportunity to coordinate with initiatives funded through the Justice Assistance
Grant(JAG) program.
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15.0 Drug Testing-The subrecipient will implement or continue to require urinalysis or other proven reliable forms of
testing of individuals in correctional residential substance abuse treatment programs. Such testing shall include
individuals released from residential substance abuse treatment programs who remain in the custody of the State.
16.0Opioid Abuse and Reduction -The subrecipient understands and agrees that, to the extent that substance ,
abuse treatment and related services are funded by this award, they will include needed treatment and services
to address opioid abuse and reduction.
17.0Trafficking in Persons - The subrecipient must comply with applicable requirements pertaining to prohibited
conduct relating to the trafficking of persons,whether on the part of recipients,subrecipients or individuals defined
as "employees" of the subrecipient. The details of the recipient and subrecipient obligations related to prohibited
conduct related to trafficking in persons are incorporated by reference and posted at
https://oip.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
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18.OEmployment Eligibility Verification for Hiring Under This Award—The subrecipient must ensure that as part
of the hiring process for any position that is or will be funded(in whole or in part)with award funds, the employment
eligibility of the individual being hired is properly verified in accordance with the provisions of 8 U.S.C. 1324a(a)(1) W
and (2).
i. All persons who are or will be involved in activities under this award must be made aware of the requirement
for verification of employment eligibility, and associated provisions of 8 U.S.C. 1324a(a)(1)and (2)that make
it unlawful in the United States to hire(or recruit for employment)certain aliens.
ii. The subrecipient must provide training (to the extent necessary)to those persons required by this condition
to be notified of the requirement for employment eligibility verification and the associated provisions of 8 U.S.C.
1324a(a)(1)and (2).
iii. As part of the recordkeeping requirements of this subaward, the subrecipient must maintain records of all
employment eligibility verifications pertinent to compliance with this condition and in accordance with 1-9 record
retention requirements, as well as pertinent records of notifications and trainings.
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iv. Monitoring of compliance with the requirements of this condition will be conducted by FDLE.
V. Persons who are or will be involved in activities under this award includes any and all subrecipient officials or
other staff who are or will be involved in the hiring process with respect to a grant funded position under this
award.
vi. For the purposes of satisfying this condition, the subrecipient may choose to participate in, and use E-Verify
(www.e-verify.gov), provided an appropriate person authorized to act on behalf of the subrecipient entity uses
E-Verify to confirm employment eligibility for each position funded through this award.
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vii. Nothing in this condition shall be understood to authorize or require any subrecipient, or any person or other
entity, to violate federal law, including any applicable civil rights or nondiscrimination law.
viii. Nothing in this condition,including paragraph vi.,shall be understood to relieve any subrecipient,orany person
or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)and (2).
IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to FDLE prior to
award acceptance. (7)
19.0 Determination of Suitability to Interact with Minors —This condition applies if it is indicated in the application W
for subaward (at any tier)that a purpose of some or all of the activities to be carried out under the subaward is to
benefit a set of individuals under 18 years of age.
The subrecipient(at any tier), must make determinations of suitability before certain individuals may interact with
participating minors. The requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP website at https://oilD.gov/funding/Explore/Interact-
Minors.htm.
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y.. Lobbying Debarment upon completion,mail a copy of this form to:
t Florida Department of Law Enforcement
and Drug Free Workplace Office of Criminal Justice Grants
Certification P.O. Box 1489
Tallahassee, FL 32302-1489
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form.
Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on
Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspensions (Non-procurement) and Government-wide >_
Requirements for Drug Free Workplace (Grants)". The certifications shall be treated as a material representation of fact
upon which reliance will be placed when the Office of Criminal Justice Grants determines to award the covered transaction,
grant, or cooperative agreement.
1. Lobbying
As required by Section 1352, Title 31 of the U.S.Code, and implemented at 28 CFR Part 69,for persons entering into a
grant or cooperative agreement over$100,000,as defined at 28 CFR Part 69,the applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or CD
employee of Congress, or an employee of a member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to influence an officer or employee
of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and ,
submit Standard Fora LLL--"Disclosure of Lobbying Activities", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts)
and that all subrecipients shall certify and disclose accordingly. CD
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2. Debarment,Suspension and Other Responsibility Matters
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As required by Executive Order 12549, Debarment and Suspension,and implemented at 28 CFR Part 67-
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(a) The applicant certifies that it and its principals:
(i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any federal
department or agency;
(ii) Have not within a three-year period preceding this application been convicted of or had a civil judgement CD
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rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement,theft forgery, bribery,falsification or destruction of records, making false statements,or receiving
stolen property;
(iii)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State,
or local)with commission of any of the offenses enumerated in paragraph(a)(ii)of this certification; and
(iv)Have not within a three-year period preceding this application had one or more public transactions (Federal,
State or local)terminated for cause or default.
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(b) Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an CD
explanation to this application.
3. Drug Free Workplace
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, as defined at 28
CFR Part 67 Sections 67.615 and 67.620—
(a) The applicant certifies that it will or will continue to provide a drug-free workplace by:
(i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession,
or use of a controlled substance is prohibited in the subgrantee's workplace and specifying the actions that will
Certification Regarding Lobbying; Debarment, Suspension, Page 1 of 2
and Other Matters; and Drug Free Workplace Requirements OCJG-001 (rev. 9/2018)
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r'M .1 Upon completion,mail a copy of this form to:
YOULobbying, Debarment Florida Department of Law Enforcement
Office of Criminal Justice Grants
and Drug Free Workplace P.O. Box 1489
�= Certification Tallahassee, FL 32302-1489
be taken against employees for violation of such prohibition;
(ii) Establishing an on-going drug-free awareness program to inform employees about—
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(1) The dangers of drug abuse in the workplace;
(2) The subgrantee's policy of maintaining a drug-free workplace; r
(3) Any available drug counseling, rehabilitation,and employee assistance programs;and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.
(iii)Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph(i);
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(iv)Notifying the employee in the statement required by paragraph (i)that, as a condition of employment under the
grant,the employee will—
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(1) Abide by the terms of this statement; and
(2) Notify the employer in writing of his or her conviction for a violation of criminal drug statute occurring in the
workplace no later than five(5)calendar days after the conviction.
(v) Notifying the agency, in writing, within ten (10) calendar days after receiving notice under subparagraph (iv)(2)
from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees
must provide notice including position title to: Florida Department of Law Enforcement,Office of Criminal Justice
Grants, RO Box 1489, Tallahassee, FL 32302-1489. Notice shall include the identification number(s) of each CD
affected grant. W
(vi)Taking one of the following actions within thirty (30) calendar days of receiving notice under subparagraph
(iv)(2),with respect to any employee who is convicted—
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973,as amended; or
(2) Requiring such employee to participate in a drug abuse assistance or rehabilitation program approved for
such purposes by a Federal,State, or local health, law enforcement,or other appropriate agency.
(vii) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs CD
(i)through(vi).
(b) The subgrantee may insert in the space provided blow the site(s) for the performance or work done in connection
with
As the duly authorized representative of the applicant, I hereby certify that applicant will comply with the following
certifications:
0 Certification Regarding Lobbying(required for applications over$100,000) ,
cv
✓❑ Certification Regarding Debarment,Suspension and Other Responsibility Matters(required for all applicants) CD
�✓ Certification Regarding Drug-Free Workplace(required for state agency applications)
Subrecipient: Monroe County Board of Commissioners
ns
Printed Name: Neathe ,arr t . s r Title: Mayor
Signature: Date: to
Z-- ---- U /
Certification Regarding Lobbying; Debarment, Suspension, Page 2 of 2
and Other Matters; and Drug Free Workplace Requirements OCJG-001 (rev. 9/2018)
46
Packet Pg.838
C.16.a
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (Equal
Employment Opportunity Program) Requirements
Recipient's Monroe County Board Of Commissioners �+
Name: �-
Address: 1100 Simonton Street,Key West FL 33040-3110
Recipient Subrecipient Law Enforcement Agency: No
Type:
DUNS 073876757 Vendor Number(only if direct 596000750
Number: recipient):
Name of Calvin Allen Title of Contact Person: EEO Coordinator E
Contact
Person:
Telephone (305)-292-4470 --TE-Mail Address: alien-calvin@monroecounty-
Number: fl. ov
Subreci ients: No
Declaration Claiming Exemption from the EEOP Utilization Report
Submission Requirement
The following exemptions apply: N
Filed Utilization Report in
W
previous year
U
I,Calvin Allen(authorized official),certify that Monroe County Board Of Commissioners(recipient
organization),is not required to prepare an EEOP Utilization Report during 2020 fiscal year)for the reason(s)
checked above,pursuant to 28 C.F.R.Section 42.302.I further certify that Monroe County Board Of
Commissioners(recipient organization),will comply with applicable federal civil rights laws that prohibit
discrimination in employment and in the delivery of services.
Calvin Allen,EEO Coord. Calvin Allen 81'13/2020
CD
CD
r.
Print or Type Name and Title Signature Date
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CD
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47
Packet Pg.839
CERTIFICATION FORM c.16.a
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carelid4,the In.ttructions (see beinw)anal then complete Section A or Section B or Section C, not all three. If recipient
cont letes Section A or C and sttb- rants a sin le a«and laver S500,000, in addition,please complete Section D.
Recipient's Name: Monroe County Board of Commissioners
Address: 1100 Simonton Street, Key West, FL 33040-3110
Is agency a; ❑ Direct or rX Sub recipient of OJP, OVW or COPS funding? I Law Enforcement A enc ? ,l Yes cxNo
DUNS Number: 073876757 1 Vendor Number(only if direct recipient) NIA
Name and Title of Contact Person: Alana Thurston
Telephone Number: (305) 292-4461 E-Mail Address: Thurson-Alana@MonroeCounty-fl.gov
Section A Declaration Claiming Complete Exemption from the EEOP Requirement U-
Please check all the following banes that apply.
*Less than fifty employees. ❑Indian Tribe ❑Medical Institution.
Nonprofit Organization ❑ Educational Institution ❑Receiving a single award(s)less than$25,000,
[responsible
official], certify that
as
[recipient] is not required to prepare an EEOP for the reason(s)checked above, pursuant to 28 C.F.R.§ 42.302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
1f recipient sub-grants a single cnvard over S500,000, in addition,please complete Section D
Print or Type e,Fame and Title Signature Date
Section B—Declaration Claiming Exemption from the ESOP Submission Requirement and Certifying ,
That an ESOP Is on File for Review N
CD
!J a recipient rr;enc►'lure frJn'or+no+•e W empto�-ees and is receiving a single utr[rr°d or,srrbrrtiscu•d, of S25,400 or more, but less than Sj 00,000, then
the recipient agenc►•does not hat-e to submit an h EOP to the OCR jbr review as long as at ce riiiies the followin (42 C.f`.R.§4 2.305).
I, Alana Thurston [responsible i
offrc•ictf], certify that Monroe County Board of Commissioners _
[recipient], which has fifty or more employees and is receiving a single award or subaward for$25.000 or more, but less
than $500,000,has formulated an EEOP in accordance with 28 CFR pt. 42,subpt. E. 1 further certify that within the last 0)
menty-four months,the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public,employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
_U,S.DDepagment of Justice, Bureau-of Justice Assistance, Office of Justice Programs ,
[organization],
DOJ Office Civil Rights OCR website at: www.ojp.gov/aboullwr/eeop
[address].
Alana Thurston, Human Resources Coordinator
Print or Ape,lams and Title Signature to
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
CD
Rights for Review
If a recipient ageney has fifty or more employees and is receiving a single award. or subaward,of$500,000 or more, then the recipient agency
must send an EEOP Short Form to the OCR for review:
I, [responsible
octal], certify that
[recipient], which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an
EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on
[date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
If recipient sub-grants a single award over$500,000, in addition please complete Section D
Print or Type Name and Title Signature Date
Packet Pg.840
C.16.a
ATTACHMENT C
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public U-
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or
perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed
on the convicted vendor list."
I have read the above and state that neither _ mm�36
(Respondent's name) nor any
Affiliate has been placed on the convicted vendor list within the lasonhs.. ,
(Signature)
Date.
N
CD
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
i
State of
County of
This instrument was acknowledged before me, by means of - physical presence or ❑ online notarization,
this A-VNay of I (month), (year),
by �,_____„ (name of officer or agent, title or officer or
agent) of �i ) 4 _ . (name of entity). e®
Personally Known
Produced Identification; Type of ID and Number on ID _
N
N
(Seal)
Notary Public State of Florida Signat of Notary
rt; Maryanne L Johnson
•_ My Commission GG 175345
Expires 01/15/2022 ---
Name of N tary (Typed, Stamped or Printed)
Notary Public, State of
49 Packet Pg.841
C.16.a
ATTACHMENT D
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
4
(Company)
...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former
County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the
County may, in its discretion, terminate this Agreement without liability and may also, in its discretion,
deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, '
commission, percentage, gift, or consideration paid to the former County officer or employee."
(Signature) ,
N
Date: W
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of
County of
r.
This instrument was acknowledged before me, by means of physical presence or ❑ online notarization,
this 'day of (month), f _ (Year),
by _ (name of officer or agent, title or officer
or agent) of (name of entity).
Personally Known
cv
Produced Identification: Type of ID and Number on ID cv
(Seal) E
,pW Notary Public tco of Florida Sign u e of Notary
Maryanne l r�l�nsb
n� 345
Y G
Expires 0111 102222
Name 4-AfNeTta-ry (Typed, Stamped or Printed)
Notary Public, State of
50 Packet Pg.842
C.16.a
ATTACHMENT E
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the m
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working '
on the commodities or contractual services that are under bid, the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of ei
the United States or any state, for a violation occurring in the workplace no later than five (5) days
after such conviction. ,
5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so W
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
this section. i
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements,
(Signature)
r�.
Date:
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of
County of
cv
This instrum was acknowledged befor n , by means of physical presence or 0 Qnline notarization, N
thi d of _� ®,e _ _ (month), (year),
by � _ (name of officer or agent, title or officer or m
agvt) of _ (name of entity),
Personally Known
Produced Identification: Type of ID and Number on ID
(Seal)
Si ure of N r
Ano
11 Notary Public State at Florida
yCom anne Ln 175346 Name of Notary (Typed, Stamped or Printed)
r Expires 0111612022
Notary Public, State of
51
Packet Pg.843
C.16.a
ATTACHMENT F
COMPLIANCE WITH COUNTY GUIDELINES
The AGENCY must furnish to the County the following items:
(a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status;
(b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute
496.405 and the Florida Department of State as require by Florida Statute 617.01201 or proof of --
exemption from registration as per Florida Stature 496.406.
(c) List of the Organization's Board of Directors of which there must be at least 5 and for each board c
member please indicate when elected to serve and the length of term of service;
(d) Evidence of annual election of Officers and Directors/Directors At-Large or bi-annual election of
Officers and Directors/Directors At-Large as applicable;
(e) Unqualified audited financial statements from the most recent fiscal year for all organizations that
expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective 20)
actions recommended/taken; audit shall be prepared by an independent certified public accountant
(CPA) with a current license, in good standing with the Florida State Board of Accountancy. If the
AGENCY receives $100,000 or more in grant funding from the County:
1. The CPA that prepares the audit must also be a member of the American Institute of
Certified Public Accountants (AICPA); ,
2. The CPA must maintain malpractice insurance covering the audit services
provided and
3. The County shall be considered an "intended recipient" of said audit.
(f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules;
(g) Organization's Corporate Bylaws, which must include the organization's mission, board and
membership composition, and process for election of officers;
(h) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug
and alcohol-free workplace provisions, and equal employment o p popportunity provisions;
(i) Specific description or list of services to be provided under this contract with this grant (see
Attachment B);
(j) Cooperation with County monitoring visits that the County may request during the contract year;
and
(k) Other reasonable reports and information related to compliance with applicable laws, contract
provisions and the scope of services that the County may request during the contract year.
N
CD
52
Packet Pg.844
C.16.b
AMENDMENT I TO THE RESIDENTIAL SUBSTANCE ABUSE
TREATMENT FUNDS AGREEMENT
THIS AMENDMENT is made and entered into this 181h day of August 2021, between the ,
BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter referred to as >_
"COUNTY," and Guidance/Care Center, Inc., hereinafter referred to as "AGENCY".
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Residential Substance Abuse Treatment Funds to the COUNTY to implement a program that
provides residential substance abuse treatment services to offenders held in local correctional
facilities who have at least six months and no more than twelve months of their sentence left to
serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services
under this Program; and
,
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse
Treatment funds to the AGENCY in accordance with the COUNTY'S application for the Residential
Substance Abuse Treatment Funds; and
WHEREAS, the COUNTY and AGENCY entered into an Agreement ("Agreement") on April
21, 2021, for the AGENCY to implement said services under the program; and
cv
WHEREAS, In consideration of the need to bring the agreement in compliance with 2 CFR
200.332(a)(1) a Certificate of Subaward Identifying Guidance/Care Center (G/CC) as a Tiered
Subreciplent including the provision of Unique Entity ID for G/CC shall be added; and —
i
WHEREAS, the Florida Department of Law Enforcement, Office of Criminal Justice Grants
has added specific conditions to the grant agreement, (see specific conditions S45377, S48139, ;
S48140 and S48141 as set forth in detail below), relating to the management of contractual j
Services; and r
WHEREAS, the Florida Department of Law Enforcement has implemented the need for the
COUNTY to add the Certificate of Subaward and to meet the specific requirements; and
WHEREAS, an amendment to the Agreement Is needed to reflect the addition of the
Certificate of Subaward and specific conditions; and
cv
NOW THEREFORE IN CONSIDERATION of the mutual promises and covenants contained '
herein, It Is agreed as follows:
1. The addition of the Certificate of Subaward for Residential Substance Abuse Treatment
Grant identifying the Guidance Care Center as the Tiered Subreciplent and Identifying the
Unique Entity ID (DUNS) number for G/CC.
2, The specific conditions include:
I. S45337 - WITHHOLDING OF FUNDS: Subawards under this agreement must o
comply with the Office of Management and Budget (OMB) Uniform Requirements, 2
C.F.R, 200,331, Prior-to the execution of the tiered subaward and drawdown of
funds for contractual services, the subgrantee must submit a draft of the
contractual agreement between them and their provider to the Office of Criminal
Justice Grants.
1
Packet,Pg. 845
C.16.b
II. S48139 - WITHHOLDING OF FUNDS: Within sixty (60) days of award, the
Subrecipient must submit a current EEO Certification for the Guldance/Care Center
to the Office of Criminal Justice Grants.
III, S48140 - At the time of application, the submitted Third-Party Subaward ,
Compliance Checklist Indicates the third-party agreement does not comply with all >_
required provisions of 2 CFR 200.332(a)(1). It is recommended the subrecip€ent
amend the third-party agreement to incorporate all compliance requirements in 2
CFR 200.332(a)(1). Documentation of compliance must be maintained and
provided at monitoring.
IV. S48141 - In accordance with 2 CFR 200.332 (Requirements for Pass-through
Entities), the Subreciplent Is required to complete a risk assessment and conduct
monitoring of its third-party subaward. In order to ensure compliance with the
federal parent award, the subrecipient must complete the Third-Party Subaward
Risk Assessment and Monitoring Questionnaire forms and provide documentation of CD
completion to the Office of Criminal 3ustice Grants prior to close.
3. In all other respects the Agreement dated April 21, 2021, remains in full force and effect.
[THIS SPACE INTENTIONALLY LEFT BLANK WITH SIGNATORY PAGE TO FOLLOW]
cv
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2 z
I
I Packet;Pg. 846
' i
C.16.b
In WITNESS WHEREOF each party hereto has caused this contract to be executed by its duly
authorized representative.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: By:
As Deputy Clerk Mayor/Chairman
Guidance/Care Center, Inc., a Florida
501(c)(3) not-fear-profit corporation
(Federal ID No. 59-1458324 )
(DUNS No 085566461 )
® l �
By
1'< 'nY 4.c;,�_51, Direct-or '_t .; cV
Guidance/Care Center, Inc., a Florida W
_ r501v
c)(3) not-for-profit corporation
TO BE COMPLETED BY NOTARY in accordance with State notary requirements)
r r®.
State of
County of .
This instrument was acc nowledg before me, by means of physical presence or El online
notarization day—of of.__ (month), Y (year),
,.
by _ r�` (name of officer or agent, title or �.
� N
N
officer or agent) o G ' i j -"(name of entity). cv
rsonally Known m
Produced Identification: Type of ID and Number o
y +w
€r
i (Seal)
i Y
WEND Y M RMOS m
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ynP e SD �
Printed)
3
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PacketiPg. 847
=1
RESIDENTIAL SUBSTANCE ABUSE TREATMENT GRANT
CERTIFICATE OF SUBAWARD
Tiered Subrecipient: Guidance/Care Center
Tiered Subrecipient DUNS: 085566461
Date of Tiered Award: 04/24/2021
Tiered Grant Period: From: 01/01/2021 To: 12/31/2021
Project Title: Men's Jail In-house Drug Abuse Treatment Program
Tiered Subgrant Number: 2021-RSAT-MONR-I-H7-004
Federal Funds: $ 100,000.00
Matching Funds: $33,334.00
Total Project Cost: $ 133,334.00
CFDA Number: 16.593 '
Federal Award Number: 2019-J2-BX-0013
Federal Awarding Agency: U.S. Department of Justice(USDOJ)
Pass-through Entity Subgrant Number: 2021-RSAT-MONR-I-H7-004
cv
Pass-through Entity: Florida Department of Law Enforcement(FDLE) W
Tiered Pass-through Entity: Monroe County Board of Commissioners
Research and Development: No
Indirect Cost: No Indirect Cost Rate: 0.00%
r.
Project Description:
The Jail In-house Program(JR) provides substance abuse treatment services to county inmates to lay the
foundation for sustained recovery, The majority of clients are court ordered by the Drug Court,Circuit and County
Court Judges in Monroe County, Volunteers may also enter the program who meet the criteria for drug/alcohol
treatment. Clients must have a minimum of six months'jail time to complete the program,agree to follow all ,
program rules including the absence of disciplinary infractions while incarcerated,complete all program
assignments and attend groups five days per week,
JuLQo Aoa
Authorized Official Date
Name, Michelle Coldiron °3
Title: Mayor
Address; 1100 Simonton Street, Room 2-205 Phone Number: (305)292-4512
This award is subject to the special conditions(if any)prescribed below:.
8/3/2021 Conditions Management C.16.b
j)jhhh;,lMy Account Help Log Off
All
FDL
Subgrant Number: 2021-RSAT-MONR-1-H7-004
Applications/Contracts
L!view Contract
Subgrant Overview Condition Filter: All
Subgrant Officials r
Grant Adjustments All Subgrant Specific conditions
Financial Management (Includes special, and monitoring conditions.)
L] Performance Reports
Conditions Management WITHHOLDING OF FUNDS:
L! Monitoring Reports Subawards under this
agreement must comply with
L Financial Closeout Audit the Office of Management and CD
CD
Subgrant Rescission Budget(OMB) Uniform
Standard Forms Requirements, 2 C.F.R. ,
200.331. Prior to the execution
S45377 Ve of the tiered subaward and 2021-07-26
j Financial Reports drawdown of funds for
contractual services,the
subgrantee must submit a draft F-
of the contractual agreement
between them and their
provider to the Office of
Criminal Justice Grants. CD
WITHHOLDING OF FUNDS: W
Within sixty(60)days of award,
the Subrecipient must submit a
S48139 current EEO Certification for
the Guidance/Care Center to I
the Office of Criminal Justice
CD
Grants.
At the time of application,the
submitted Third-Party
Subaward Compliance
Checklist indicates the third-
party agreement does not
comply with all required
provisions of 2 CFR 200.332(a)
S48140 (1). It is recommended the
subrecipient amend the third-
party agreement to incorporate cv
CD
all compliance requirements in cv
2 CFR 200.332(a)(1). r
Documentation of compliance
must be maintained and
provided at monitoring.
In accordance with 2 CFR 0)
200.332(Requirements for
Pass-through Entities),the
Subrecipient is required to
complete a risk assessment
and conduct monitoring of its
third-party subaward. In order
to ensure compliance with the
S48141 federal parent award,the
subrecipient must complete the
Third-Party Subaward Risk
Assessment and Monitoring
Questionnaire forms and
provide documentation of
completion to the Office of
Criminal Justice Grants prior to
https://simon.fdle.state.fl.us/simon/review/transaction/conditionadmin.do?origin=sgSubView Packet,Pg.849
8/3/2021 Conditions Management C,16.b
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https://simon.fdle.state.fl.us/simon/review/transaction/conditionadmin.do?origin=sgSubView Packet,Pg.850