Item I01 L1
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys ��� � � Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
August 18, 2021
Agenda Item Number: I.1
Agenda Item Summary #8520
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 3 to State of Florida
Department of Transportation Public Transportation Grant Agreement G1007 executed by the
Director of Airports providing $575,000.00 in additional funding for permitting, design and
construction of Airfield Improvements at the Key West International Airport; requires $575,000.00
grant match from Key West Airport Operating Fund 404.
ITEM BACKGROUND: This grant is for the airport to maintain its level of service and
operations, to include airfield pavement, airfield markings, lighting, signage, drainage,utilities, and
terminal facilities.
PREVIOUS RELEVANT BOCC ACTION: Approval of original Public Transportation Grant
Agreement G1007 on October 17, 2018, Amendment 41 on January 22, 2020 and Amendment 42 on
August 19, 2020.
On April 15, 2020, the BOCC granted approval for Mayor or the Director of Airports execute FAA
and FDOT Airport grants as received to meet deadlines for return to the granting agency and
expedite use of grant funds, with grants to be ratified by the County Commission at the next BOCC
meeting.
CONTRACT/AGREEMENT CHANGES:
FDOT FY2022 funding allocation
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT G1007 Amendment 3
FINANCIAL IMPACT:
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Effective Date: Upon Execution:
Expiration Date: December 31, 2023
Total Dollar Value of Contract: $575,000.00
Total Cost to County: none
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 07/19/2021 12:43 PM
Richard Strickland Completed 07/28/2021 11:56 AM
Pedro Mercado Completed 07/30/2021 10:47 AM
Purchasing Completed 07/30/2021 11:31 AM
Budget and Finance Completed 08/02/2021 11:43 AM
Maria Slavik Completed 08/02/2021 1:45 PM
Liz Yongue Completed 08/02/2021 3:33 PM
Board of County Commissioners Pending 08/18/2021 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Fonn 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Occ»na
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
442419-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org.Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1007 Federal Award Date: Amendment No.: 3
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004 _
CSFA Title: Aviation Grant Program "9
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on , by and between the State of Florida, Department of Transportation E
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the"Parties."
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RECITALS
WHEREAS,the Department and the Agency on 11/13/2018 (date original Agreement entered)entered into a Public 0
Transportation Grant Agreement("Agreement").
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WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is amended as
follows:
1. Amendment Description.The project is amended Add FY22 allocation E
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
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X Aviation
Seaports
Transit
_ Intermodal
Rail Crossing Closure ..
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit 61: Deferred Reimbursement Financial Provisions
*Exhibit 132:Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occ 11119
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$1,150,000 bringing the revised total
cost of the project to $2,250,000.
The Department's participation is X increased/ ® decreased by $575,000. The Department agrees to
participate in the Project cost up to the maximum amount of 1 125 000, and, additionally the Department's
participation in the Project shall not exceed 50.00%of the total eligible cost of the Project. "9
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Airports
By: By:
Name: Richard Strick6nd Name: Daniel lalesias m
Title: Director of Airports Title: Director of Transportation Development
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STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION 0
Legal Review:Alicia Trujillo
D CO
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A NTY ATTORNEY !S f
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02/20
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West Int'I Airport Airfield Improvements
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe County
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): The project includes the necessary permitting,design and construction of
airfield improvements for the airport to maintain its level of service and operations. Improvements will include airfield
pavements, airfield markings, lighting and signage, drainage, utilities and terminal facilities.
D. Deliverable(s):
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The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of h®
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
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E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements (Transit Only): r9
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The 03
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met. CD
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Description Amount
442419-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $100,000
442419-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $300,000
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442419-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $150,000
442419-1-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $575,000
442419-1-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $575,000 u
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442419-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $150,000
442419-1-94-01 LF 088719 2020 751000 55.004 Aviation Grant Program $300,000 �--
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442419-1-94-01 LF 088719 2019 751000 1 55.004 Aviation Grant Pro ram $100,000
Total Financial Assistance $2,250,000 E
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals
State Local Federal b
% % % r
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $1,125,000.00 $1,125,000.00 $0.00 $2,250,000.00 50.00 50.00 0.00
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only)
Totals $1,125,000.00 $1,125,000.00 $0.00 $2,250,000.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category(grant phase)has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports- Key West International
Airport
Department Grant Manager Name
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2J20
/)/i, A-t
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc02/20
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc02120
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
OBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $1,125,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: blins,//appa.fldfs.com/fsaa/searchCatalog.as x
COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at.
httns:HaDr)s.fldfs.com/fsaa/searchCgo22figngg&M
The State Projects Compliance Supplement is provided at: htt s://a s.fldfs.com/fsaa/corns liance.as x
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDADEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1007
7/14/2021
CONTRACT INFORMATION
Contract: G1007
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
Vendor ID: F596000749053
Beginning Date of This Agreement: 11/13/2018
Ending Date of This Agreement: 12/31/2023
Contract Total/Budgetary Ceiling: ct=$1,125,000.00 re
Description: KEY WEST INTERNATIONAL AIRPORT AIRFIELD IMPROVEMENTS r
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 7/14/2021
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Action: Supplemental r
Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option: A9
Object Code: 751000
Amount: $575,000.00 os
Financial Project: 44241919401
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Work Activity(FCT): 215
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CFDA:
Fiscal Year. 2022
Budget Entity: 55100100
LL
Category/Category Year. 088719/22
Amendment ID: S003
Sequence: 00
User Assigned ID:' S003
Enc Line(6s)/Status: 0004104
Total Amount: $575,000.00
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