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Item I03 L3 County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `_ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting August 13, 2021 Agenda Item Number: I.3 Agenda Item Summary #3523 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 N/A AGENDA ITEM WORDING: Ratification and approval of Amendment No. 1 to State of Florida Department of Transportation (FDOT) Public Transportation Grant Agreement GIP52 executed by the Director of Airports providing $213,000.00 in additional funding for the Florida Keys Marathon International Airport Terminal Rehab. Project. Requires $53,250.00 grant match from Marathon Airport operating fund 403. ITEM BACKGROUND: Grant GIP52 includes design, bidding and rehabilitation of the interior of the Terminal Building. The amendment provides additional funding to replace the Terminal Chiller System that is beyond economical repair. PREVIOUS RELEVANT BOCC ACTION: Approval of original Grant Agreement GIP52 on September 16, 2020. CONTRACT/AGREEMENT CHANGES: Amendment No. 1 adds $213,000 in additional funding STAFF RECOMMENDATION: Approval DOCUMENTATION: FDOT GIP52 PTGA Amendment 1 FINANCIAL IMPACT: Effective Date: Upon Execution Expiration Date: June 30, 2025 Total Dollar Value of Contract: $213,000.00 Total Cost to County: none Current Year Portion: Packet Pg. 1085 L3 Budgeted: Yes Source of Funds: 80% FDOT/20%MTH Airport Operating Fund 403 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match: Insurance Required: No Additional Details: REVIEWED BY: Beth Leto Completed 07/22/2021 5:52 PM Richard Strickland Completed 07/28/2021 11:59 AM Pedro Mercado Completed 07/30/2021 10:44 AM Purchasing Completed 07/30/2021 11:32 AM Budget and Finance Completed 08/02/2021 11:42 AM Maria Slavik Completed 08/02/2021 1:47 PM Liz Yongue Completed 08/02/2021 3:56 PM Board of County Commissioners Pending 08/18/2021 9:00 AM Packet Pg. 1086 1.3.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03 PUBLIC TRANSPORTATION DEVELOPMENT VELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION occ 11/19 GRANT AGREEMENT Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719 (item-seg ment-phase-sequence) 447893-1-94-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org.Code: 55062020629 Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053 Contract Number: G1P52 Federal Award Date: Amendment No.: 1 CFDA Number: N/A Agency DUNS Number: CFDA Title: N/A CSFA Number: 55.004 CSFA Title: Aviation Grant Program THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment')is made and entered into on by and between the State of Florida, Department of Transportation ("Department'), and Monroe County Airports, ("Agency"),collectively referred to as the"Parties." LO CL RECITALS WHEREAS,the Department and the Agency on 9/22/2020 (date original Agreement entered)entered into a Public Transportation Grant Agreement("Agreement'). I r9 WHEREAS,the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended to add FY22 funds 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below(select all programs that apply): X AviationCL Seaports LO _ Transit CL _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance *Exhibit B1: Deferred Reimbursement Financial Provisions *Exhibit B2: Advance Payment Financial Provisions _ *Exhibit C:Terms and Conditions of Construction X Exhibit D:Agency Resolution Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance(Single Audit Act) *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Additional Exhibit(s): 1 of 7 Packet Pg. 1087 1.3.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGc 11119 GRANT AGREEMENT 4. Project Cost. The estimated total cost of the Project is X increased/_ decreased by$266,250 bringing the revised total cost of the project to$891,250. The Department's participation is X increased/ _ decreased by $213,000. The Department agrees to participate in the Project cost up to the maximum amount of $713,000, and, additionally the Department's participation in the Project shall not exceed 80.00% of the total eligible cost of the Project. Except as modified,amended, or changed by this Amendment,all of the terms and conditions of the Agreement and any E amendments thereto shall remain in full force and effect. cv LO CL IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above. i r9 AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION Airports By: _ 0 By: Name: Richard Strickland Name: Daniel Iglesias Title: Director of Airports Title: Director of Transportation Development CL NROE couNTY ATTonNEY %7ApoveD Fofi�A CL STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION `G 7 h17 PEO 0 J. 6A Assisi uNTY ATTORNEY Legal Review:Alicia Trujillo 0 Date 7/21/21 2of7 Packet Pg. 1088 1.3.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGCO2120 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement(if not the entire project)): Florida Keys Marathon Airport Terminal Rehabilitation and Security Lighting B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe County C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): This project includes design, bidding and rehabilitation to the inside of the existing terminal building at The Florida Keys Marathon International Airport. The rehabilitation work includes but is not limited to the rehabilitation of base board material, vinyl flooring,tile flooring and walls, drywall and ceiling soffits. ThisLO cv project also includes design, bidding and the construction of security lighting at The Florida Keys Marathon CL International Airport. The project includes the rehabilitation to the security lighting at the terminal building, the terminal building parking lot,the rental car parking lot at the terminal and the General Aviation ramp. Additional design will be completed to install new high mast lighting along the southern edge of the Jet Center Ramp. D. Deliverable(s): I r9 The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting W documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs(including but not limited to): F.Transit Operating Grant Requirements (Transit Only): CL Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for LO CL Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. 3of7 Packet Pg. 1089 , 1.3.a' ti Sedrjly Ughfing Rehabildalfon 7, I; h�r� sh l'�fl glsa a` z ilk �401 ApHa i1 r @ �° ulf ecufl$y iJghOng Rehabifil E LO CL a LL I M r N LO CL 4 of 7 Packet Pg. 1090 =1 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02 PUBLIC TRANSPORTATION DEVELOPMENT VELOPMENT GRANT AGREEMENT EXHIBITS occ02/20 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial FLAIR State Object CSFA/ CSFA/CFDA Title or Fund Funding Management T e Category Fiscal Code CFDA Funding Source Amount E Number yp Year Number Descri tion 447893-1 94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $500,000 E 447893-1-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $213,000 cN LO CL 447893-1-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $53,250 T 447893-1-94-01 LF 088719 2021 751000 1 55.004 Aviation Grant Pro ram $125,000 Total Financial Assistance $891,250 I c� B. Estimate of Project Costs by Grant Phase: Phases* State Local Federal Totals State Local Federi Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.0 Planning $0.00 $6. 00 $0.00 $0. 00 0.00 0.00 0.0 Environmental/Design/Construction $713,000.00 $178,250.00 $0.00 $891,250.00 80.00 20.00 0.0 Capital Equipment/Preventative $0.00. $0.00 $0.00 $0.00 0.00 0.00 0.0 Maintenance Match to Direct Federal Fundin $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.0 Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.0 CL CL Transit Only) N LO Totals $713,000.00 $178,250.00 $0.00 $891,250.00 CL T_ *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. 0 BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category(grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Monroe County Airports-The Florida Keys Marathon International Airport Department Grant Manager Name Signature Da e 5of7 1.3.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGCO2120 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED cv Lo CL CL r9 cv Lo CL 6of7 Packet Pg. 1092 1.3.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGc02120 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:— Awarding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $713,000 cv LO 'The award amount may change with amendments CL Specific project information for CSFA Number 55.004 is provided at: htt s:l/apps.fldfs.com/fsaa/searchCatalo .as x - COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS i r9 AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are provided at: htt s1la has,fldfs.com/fsaa/searcliComoliance.a x The State Projects Compliance Supplement is provided at: cv LO CL 7of7 Packet Pg. 1093 1.3.a To:Brittany.Williams-Sanders@dot.state.fl.us FLORIDAP T ENT OF TRANSPORTATION FUNDS APPROVAL G1P62 7/16/2021 CONTRACT INFORMATION Contract: G1 P52 Contract Type; GD-GRANT DISBURSEMENT(GRANT) Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.) r Vendor Name: MONROE COUNTY BOCC VendorlD: F596000749053 Beginning Date of This Agreement: 09/22/2020 Ending Date of This Agreement: 06/30/2025 N Contract Total/Budgetary Ceiling: ct=$713,000.00 CL CL Description: Florida Keys Marathon Airport Terminal Rehab and Security Lighting FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 7/16/2021 I _ r� Action: Supplemental Reviewed or Approved: APPROVED Organization Code: 55062020629 Expansion Option: A9 Object Code: 751000 Amount: ! $213,000.00 Financial Project: 44789319401 Work Activity(FCT): 215CL F® CFDA: tV u3 CL Fiscal Year. 2022 r Budget Entity: 55100100 Category/Category Year: 088719/22 Amendment ID: S001 Sequence: 00 User Assigned ID: S001 Enc Line(6s)/Status: 0002/04 Total Amount: $213,000.00 Pagel of 1 Packet Pg. 1094