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Item I11 1.11 i�` County of Monroe �y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `_ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting August 18, 2021 Agenda Item Number: I.11 Agenda Item Summary #8562 BULK ITEM: No DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 No AGENDA ITEM WORDING: Approval of Task Order TIP 2021-02 with McFarland-Johnson, Inc. in the amount of$5,950,000.00 for Design of the Key West International Airport Concourse A and Terminal Improvements Program. The Task Order is funded by FDOT Grant G1P09, Airport Operating Fund 404 and/or Passenger Facility Charge Fund 406 (PFC 419). ITEM BACKGROUND: Task Order 2 includes administration/project management,permitting assistance, stakeholder engagement, design to 100%, and bidding and award assistance. PREVIOUS RELEVANT BOCC ACTION: Approval to advertise the RFQ for a design team for the Concourse A and Terminal Improvements Program on October 21, 2020; approval to negotiate fees pursuant to the Consultants Competitive Negotiation Act with the top ranked firm of McFarland Johnson on March 17, 2021; approval of the Master Agreement for Professional Services with McFarland Johnson on April 21, 2021 and approval of Task Order 41 on May 19, 2021. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: EYW MJ Task Order 42 FINANCIAL IMPACT: Effective Date: upon NTP Expiration Date: 450 days after NTP Total Dollar Value of Contract: $5,950,000.00 Total Cost to County: -0- Packet Pg. 1151 1.11 Current Year Portion: Budgeted: Yes Source of Funds: FDOT grant G1P09,Airport Operating Fund 404 and/or PFC #19. CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Yes Additional Details: REVIEWED BY: Beth Leto Completed 08/02/2021 5:49 PM Richard Strickland Completed 08/03/2021 12:39 PM Pedro Mercado Completed 08/03/2021 1:56 PM Purchasing Completed 08/03/2021 3:08 PM Budget and Finance Completed 08/03/2021 3:18 PM Maria Slavik Completed 08/03/2021 4:32 PM Liz Yongue Completed 08/03/2021 4:33 PM Board of County Commissioners Pending 08/18/2021 9:00 AM Packet Pg. 1152 1.11.a Exhibit A MASTER AGREEMENT FOR PROFESSIONAL SERVICES KEY WEST INTERNATIONAL AIRPORT CONCOURSE `A' &TERMINAL IMPROVEMENTS PROGRAM TASK ORDER FORM Effective Date Upon Execution Task Order No. TIP 2021-02 404-630205;404-63001 Client Project No. and/or PFC#i o Engineer Project No. 18811.02 N This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc. ("Consultant"), dated April 21, 2021 ("Agreement"). The Agreement is incorporated herein and forms an le integral part of this Task Order. Services Authorized: Client authorizes Consultant to perform the Engineering Services described in Appendix A attached hereto and incorporated herein, which Appendix A is marked with the above noted Task Order No. and consists of fifty-five (55)page(s). 0 U Pricing N/A Time and Expense per Agreement and Exhibit B to the Agreement. X Firm Lump Sum Price of$5,950,000 N/A Other(Describe): N CdROE COUNTY AT OFINEY Schedule � IIoVE FORMm Services may continence on upon execution. AERGA Services will cease by 450 days. ASS[ TV �U� ATTORNEY Oats 8/3/21 Other (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By Mayor/Chairman CONSULTAN By Witness Title Regional Director of Facilities File: Page 1 of 1 Packet Pg. 1153 . I 1.11.a Key West International Airport `�Ikll APPENDIX A PROJECT OVERVIEW/DESCRIPTION The project shall consist of the Renovation and Expansion to the existing Passenger Terminal Building (PROJECT) at the Key West International Airport (EYW) for Monroe County (SPONSOR). The SPONSOR has hired Jacobs Engineering (JACOBS) to act as an extension of EYW staff for the PROJECT. The primary goal of the PROJECT is to provide the addition of Concourse A and renovation of select areas of the existing building to accommodate the proposed Concourse A addition, as represented on the Jacobs Concourse A Schematic Design Narrative Report dated October 19, 2020, and the Jacobs Concourse A 15% Schematic Design Drawings dated June 17, 2020, representing the Conceptual Design Layout, summarized as follows: CIVIL/SITE: Modification of utility service lines (water, sewer, natural gas, electric, telephone, cable) to service the proposed building expansion and renovation. Modifications to the existing stormwater collection system is also required to accommodate °® the proposed building expansion and renovation. The following is a list of the anticipated utility owners to be affected: o Water Florida Keys Aqueduct Authority o Sewer Florida Keys Aqueduct Authority o Propane Suburban Propane (contract directly with EYW's Conch Flyer restaurant) o Electric Keys Energy Services o Telephone Comcast, Verizon o Cable Comcast, Verizon cv • AIRSIDE: Addition of Passenger Boarding Bridges along with an update to the aircraft movement and operations areas to accommodate new traffic and operation patterns; renovate sections of the apron pavement to meet code grading requirements, accommodate y new aircraft parking locations; as well as relocation of airfield markings, lighting, signage, and cabling. • PASSENGER SECURITY SCREENING CHECKPOINT: TSA Checkpoint to be relocated into the existing landside Conch Flyer Restaurant, consistent with the general configuration shown in the Jacobs drawings. E o The passenger screening system will be designed with the oversight and concurrence of the TSA. o Anticipated that the level, capacity, and type of passenger screening systems, equipment, and staffing will increase to four screening lanes. • POST-SECURITY PASSENGER CONCOURSE, HOLD ROOMS, RESTROOMS, AND CONCESSIONS: New construction consistent with concept shown in JACOBS drawing set or approved by SPONSOR during the design process. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 1 Scope of Work Packet Pg. 1154 . I 1.11.a Key West International Airport `�Ikll RESTAURANT & KITCHEN: The existing Conch Flyer restaurant is expected to be relocated within one of the proposed Concourse A concession spaces. An additional large restaurant and three quick service restaurants are also anticipated. BAGGAGE CLAIM / CAR RENTAL: Renovation of existing baggage claim space, partitions, ceilings, and finishes including new partitions, counters interior finishes, lighting, and signage. Modification to the existing MEP/FP/ distribution systems to accommodate the new floorplan is included. Also includes physical expansion of baggage claim into the existing hold room to accommodate an additional baggage claim belt. MECHANICAL, ELECTRICAL, PLUMBING, FIRE PROTECTION (MEP/FP) / INFORMATION TECHNOLOGY(IT) / SECURITY SUPPORT SPACES: System modification as required to accommodate the proposed layouts in the existing building, in 0 addition to new MEP/FP/IT systems serving the proposed Concourse A addition. le • MISCELLANEOUS: Provision of the following throughout as determined to be accommodated by the budget: o Common use Flight/Baggage/Gate Information Display Systems (FIDS/BIDS/GIDS) o Upgraded MEP/FP/IT/access control/public address systems o Wayfinding Signage • PROJECT BID PHASES: Due to the desired date for the substantially completed construction of the PROJECT(see PROJECT SCHEDULE),it is anticipated the PROJECT will be completed by executing a four (4) separate bid packages. While the specific bid packages will be coordinated and finalized with the SPONSOR's Construction Manager at Risk (CMaR) to assist in the development of the CMaR's Guaranteed Maximum Price (GMP), the bid packages are anticipated as follows: 1)Utilities; 2) Structural Foundations; 3) Superstructure and Building Envelope; and 4)Primary Terminal Construction. Each Bid y Phase will progress through the Project Design Phases noted below, and coordinated with CMaR input to meet the schedule. • PROJECT DESIGN PHASES: Each Bid Phase will progress through the following Design Phases, modified as necessary to meet the expedited schedule: o Schematic Design(30%): Develop terminal program and budget through meetings with STAKEHOLDERS (to be defined by the SPONSOR), SPONSOR, CONSULTANT, CMaR, and key SUBCONSULTANTS. Schematic documentation of terminal improvements and expansion, including phasing strategy,code review,accessibility review,and passenger screening layout per TSA direction, and outline specifications. o Design Development (60%): Development of contract documents showing all anticipated major construction elements, coordinated with work of other design consultants and engineers. o Construction Documents (90%): Finalization of contract documents showing all anticipated major construction elements, coordinated with work of other design Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 2 Scope of Work Packet Pg. 1155 . 1 1.11.a Key West International Airport `�Ikll consultants and engineers, in preparation for SPONSOR and Authority Having Jurisdiction review. o Construction Documents (100%): Stamped, sealed bid documents, final statement or probable cost, final specifications. o Bidding and Award. Hosting of Bid Documents,tracking of plan holders,pre-bid meeting, issuance of addenda. PROJECT SCHEDULE: The anticipated project schedule is as follows: • Schematic Design (30%) - 9/1- 11/1 (9 weeks) • Design Development (60%) - 11/1 - 1/31 (13 weeks) • CD's (90%) —GMP Set - 2/1 through 511 (13 weeks) • GMP set to CMaR 511 for Bidding • 100% QC/Permit Set - 511 through 5/30 (4 weeks) • Formal Permitting and Final QC starts 6/1 - GMP due 6/1 • 100% Design/Construction Set 6/1 to 7/1 (4 weeks) °® • Start main construction 8/1/22 � • Primary Construction - Summer 2022 to Summer 2024 • Substantial Completion—September 2024 CC 0 • PROJECT BUDGET: The PROJECT's estimated opinion of probable construction cost has not yet been finalized but is estimated to be a $65M-$75M total budget, including soft costs and a construction contingency. The final project budget will need to be developed in conjunction with SPONSOR and the CMaR. This scope and fee have been established based on the level of design effort associated with this estimated budget. A separate >- agreement will be executed for the Construction Administration/Management phase of the project and is not included herein. • PROJECT TEAM: The PROJECT will be executed by the following firms noting their primary scope of responsibilities: Prime Consultant McFarland Johnson, Inc. (CONSULTANT) Project Management, Mechanical, Electrical, Plumbing, Fire Protection, Structural, Special Systems Maior Subconsultants (SUBCONSULTANTS) E Mead& Hunt, Inc. Building Architecture, Space Planning, Code Compliance Atkins North America, Inc. Site/Civil, Utilities, Passenger Boarding Bridges, Cost Estimating Other Subconsultants (SUBCONSULTANTS) Jensen Hughes .......................................... Code Review Media Relations Group, LLC........................... Public Outreach Jones Worley Design.................................... Signage/Wayfinding J.A. Watts, Inc. ..................................... Baggage Handling Systems Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 3 Scope of Work Packet Pg. 1156 . I 1.11.a Key West International Airport `�Ikll RESPONSIBILITY OF THE SPONSOR: The SPONSOR shall coordinate all efforts of the Airport Staff and Airport Tenants with the following tasks: o Provide as-built drawings in plan and digital formats as may be available for use by the CONSULTANT in preparing project design and construction documents. o Establishment of project budget, project schedule, and project design criteria. o Engagement of Airlines, TSA, FAA, FDOT and other project STAKEHOLDERS. o Coordination and determination of ground operations including ground equipment, (bag carts, tugs etc.) and staffing required to service airline operations, customers, baggage handling and terminal functions. Any building or infrastructure requirements associated with said equipment and staffing must be communicated to the CONSULTANT. o Coordination with CMaR 0 le SCOPE OF SERVICES It is anticipated the PROJECT will be constructed utilizing four (4) separate Bid Phases. Each Bid Phase will progress through the Design Phases detailed below, modified as required to meet the overall schedule. 0 A. ADMINISTRATION/PROJECT MANAGEMENT The following items of work shall be completed under the Administration/Project Management task: 1. The coordination with the SPONSOR & EYW staff, key STAKEHOLDERS, and N associated utility company personnel regarding owned and/or operated facilities that may be impacted by the project. 2. Procurement and coordination with the SUBCONSULTANT's services such as v architectural code review, BIM model development, concessions, wayfinding, baggage handling, grant services, and professional design services necessary for completion of the work to be done under this contract. This includes the preparation of the necessary subcontract documents,negotiation,and/or bid assistance and award. 3. Coordinate,attend and lead a series of project coordination meetings with SPONSOR, EYW, JACOBS, airline representatives and other key stakeholders. An estimated thirty-six (36) project meetings with the AIRPORT and/or Monroe County planning and building department representatives to facilitate coordination and project reviews are expected. 4. Coordinate, attend and lead a series of project coordination meetings with SUBCONSULTANTS to progress the project. An estimated forty-eight(48) weekly meetings with the SUBCONSULTANTS to facilitate coordination and project reviews are expected. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 4 Scope of Work Packet Pg. 1157 . I 1.11.a Key West International Airport `�Ikll B. PERMITTING ASSISTANCE 1. The CONSULTANT will provide permitting assistance and coordination with Monroe County Building Permit officials for each of the four (4) identified construction/permit packages including various bid packages identified by the CMaR. The CONSULTANT will work with EYW, County Administrator, and County staff at the onset of the project to identify a dedicated County Planning, Building Permit, and Fire Code Team to participate in permit reviews for the duration of the Concourse A program. 2. This dedicated County permit team will coordinate with the CONSULTANT throughout the design process, review plans and specifications for compliance with County Building Code compliance at each of the key project milestones and bid packages, and ultimately review Building Permit applications and issue Building y Permits for each construction package. The following permit team coordination and review meetings, to be conducted onsite with the SPONSOR, are anticipated for each of the four (4) construction/permit and bid packages: 0 • Early Coordination Meeting — Permit team meeting and coordination to discuss scope of the design/construction package,areas of special concern or code clarifications, critical path items, and schedule for design completion,permit reviews, and construction start. • Pre-Application Meeting—Permit team meeting to review the 90%design package (drawings and specifications), resolve questions or requests for design changes, and identify any remaining changes required prior to 100% documents and final permit application. • Permit Application Meeting — Permit team meeting to review the final Building Permit application and 100% construction documents for issuance of the Building Permit.The goal of this meeting will be to resolve any outstanding questions related to the 100% documents, make any necessary revisions or additions to address reviewer concerns, and establish final revised 100% documents for issuance of the applicable Building Permits by the County permit team. It is anticipated that each of the above County permit meetings will be conducted on- site at the Airport over the course of one (1) day for each anticipated bid package (twelve (12) total days based on four (4) anticipated bid packages) and will include the following participants: primary technical lead(s) from the CONSULTANT and SUBCONSULTANTS as required for each meeting SPONSOR/Jacobs Engineering representative(s) CMaR representative County permit team Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 5 Scope of Work Packet Pg. 1158 . 1.11.a Key West McFarland Jol-11.15AIJ.11 International Airport `�Ikll 3. Additional coordination and review meetings will be conducted with other stakeholder and permit agencies including; Keys Energy, Florida Keys Aquaduct Authority (FKAA), South Florida Water Management District (SFWMD), Florida Department of Transportation (FDOT) Aviation office, and the Federal Aviation Administration (FAA) to obtain necessary reviews, approvals and permits to support issuance of the final Building Permit by the County. Coordination under this task will follow the same three (3) meeting review format outlined in Task B.2 above. It is anticipated these meetings will be a mix of on-site and virtual/teleconference meetings based on agency availability. A total of fifteen (15)meetings are anticipated. N 4. The CONSULTANT and SUBCONSULTANTS will prepare and provide the necessary design/permit drawings and technical specifications to support each of the meetings/reviews identified in Tasks B.1 and B.2. This will include labor and y materials for one(1) set of revisions for subsequent review and/or permit issuance. 5. The CONSULTANT will provide permitting guidance and assistance to EYW's concessions vendor. C. STAKEHOLDER ENGAGEMENT 1. Community Stakeholder Engagement Program — Due to the magnitude and importance of the Concourse A and Terminal Improvements Program for the , Airport, Monroe County, and local community, the CONSULTANT with support from the SUBCONSULTANTS when required, will implement a comprehensive community stakeholder engagement program to ensure airport and community W stakeholder coordination and engagement are included from the initiation of project. The engagement program will include direct meetings and communication with the County Commission,business community,local community, and traveling public. This engagement will gain input into the design process and so the Airport's customers and local community are informed on the changes, progress, and traveling conditions that may impact their daily lives. The following items are included in this task and will be conducted over the course of the project design phase (estimated 12-month schedule): • Identify list of key community stakeholders/participants for direct E invitations • Identify project community outreach POC and public input protocols • Develop outreach templates and coordinate with County • Develop project website and monthly content updates o Include development of welcome video by the mayor o Include construction progress/drone video (max 4 flights) • Develop monthly press releases/updates for digital release • Develop graphic social media content (2 posts per month) • Conduct public information meetings (max 4 meetings) Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 6 Scope of Work Packet Pg. 1159 . 1 1.11.a Key West International Airport `�Ikll 1. SCHEMATIC DESIGN(30%) 1.1. SCHEMATIC DESIGN(30%)—GENERAL 1.1.1. Attend pre-design meetings with the SPONSOR's representatives, the TSA, Federal Aviation Administration (FAA), and associated permitting Agencies described elsewhere herein. 1.1.2. Provide on-going review of the existing data such as survey information,geotechnical data, as-built construction drawings, airport signage, airline data, and other existing data as is available in addition to the existing data collection/review that has occurred during previous Task Order for this terminal expansion. 1.1.3. The CONSULTANT will assist the CMaR in the provision of documentation necessary for their preparation of opinions of probable costs at each design phase including bid packages, as well as support to the CMaR regarding their constructability reviews/recommendations and their recommended phasing of N proposed terminal building improvements to minimize impacts to airport operations, safety and security, and airport users. Subtasks include the following: 1.1.3.1. The CONSULTANT will attend routine meetings with the SPONSOR and CMaR during the Schematic Design phase conducted at the SPONSOR's office and participating with SUBCONSULTANTS requested to attend these meetings in person or via video and/or teleconferencing. It is anticipated there will be a total of six(6) meetings during this phase. w 1.1.3.2. The CONSULTANT will attend routine weekly meetings with SUBCONSULTANTS during this phase of the project and will be responsible for meeting invitations, preparation of agenda items, and preparation of meeting minutes. It is anticipated there will be a total of nine (9) meetings y during this phase. 1.1.4. The CONSULTANT along with the key SUBCONSULTANTS, as necessary, will continue to refine space layouts and terminal improvements identified in the prior >- airport terminal expansion Task Order including the following tasks: 1.1.4.1. The CONSULTANT will coordinate with SPONSOR related to space layout refinements including additional meetings/discussions with key airport staff and other stakeholders. 1.1.4.2. The CONSULTANT and SUBCONSULTANTS shall provide a summary of the final recommended layout refinements to the SPONSOR, who upon review shall provide written acceptance and approval of the recommended refinements to the CONSULTANT. 1.2. SCHEMATIC DESIGN(30%)—CIVIL/SITE Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 7 Scope of Work Packet Pg. 1160 . 1 1.11.a Key West International Airport `�Ikll 1.2.1. The CONSULTANT will coordinate and provide direction to the Civil/Site SUBCONSULANT throughout this Schematic Design Phase of the project including the SUBCONSULTANT'S required attendance at routine weekly meetings. 1.2.2. The CONSULTANT will review documents being advanced by the Civil/Site SUBCONSULANT throughout this Schematic Design phase of the project. 1.2.3. The CONSULTANT will provide and assist in the coordination of other SUBCONSULTANTS regarding the information necessary for and requested by the Civil/Site SUBCONSULTANT to advance their work. N 1.2.4. The CONSULTANT will provide on-going review of the Civil/Site SUBCONSULTANT'S adherence to schedule requirements,development of phasing documents as coordinated additionally with the CMaR,review of permitting progress le and coordination by the Civil/Site SUBCONSULTANT with permitting Agencies, Ch and other tasks related to the Scope of Services for the Civil/Site SUBCONSULTANT included herein Exhibit C. N 1.3. SCHEMATIC DESIGN(30%)—MEP/FP 1.3.1. Field investigate the terminal building and adjacent site areas to understand the mechanical, electrical, plumbing, and fire protection(MEP/FP) system locations and connections to site utilities. 1.3.2. Based on the existing drawings and other information provide, construct MEP/FP Building Information Model (BIM) model of the existing facility's MEP/FP systems that will be impacted by proposed new work. Systems not impacted by proposed work will not be modeled. 1.3.3. Determine the implications of building additions or modification to the existing core MEP/FP systems. CONSULTANT will make recommendations when feasible for layout modifications that could reduce the impact of the required project phasing/construction. 1.3.4. Define MEP/FP systems and associated equipment to be demolished and/or relocated. 1.3.5. Develop preliminary mechanical system descriptions to include central plant, duct chases, single lines showing major duct runs; design criteria for mechanical systems; and narrative including "U" factors, temperature range, air changes, humidity controls, etc. that meet the 2020 Florida Building Code (Mechanical Code section). Major equipment, vertical shafts and riser locations to be sized and located on architectural drawings. 1.3.6. Research 2020 Florida Fire Prevention Code and standards with narrative and a general description of fire suppression system(s) and coordination of a hydrant flow test. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 8 Scope of Work Packet Pg. 1161 . 1 1.11.a Key West International Airport `�Ikll 1.3.7. Develop plumbing fixture counts complying with applicable 2020 Florida Building Code (Plumbing Code section) for drinking fountains, lavatories, urinals, water closets, and other applicable plumbing fixtures. 1.3.8. Define existing and/or proposed gas, water, sewer, etc., service points. 1.3.9. Provide proposed concept for electrical, security and other special systems (including but not limited to CCTV, FIDS, BIDS, GIDS, access control and TSA Security), including voltage,number of feeders,preliminary equipment locations and alignment of underground conduit run. Provide a specific description of items to be served by emergency power and describe consideration for special areas. Coordinate with SUBCONSULTANTS regarding their equipment that requires power/IT connections. 1.3.10. Provide schematic MEP/FP equipment room locations and space requirements for le Mechanical, Electrical, Sprinkler, Telecom, and Special Systems rooms based upon 2020 Florida State Codes (applicable MEP/FP Code sections). 1.3.11. Create preliminary system schematics for heating, cooling, exhaust, energy management,power, fire alarm, fire protection and telecommunications systems. e( 1.3.12. Provide preliminary coordination with the FAA regarding their power, data and telecom needs required throughout the duration of construction as required. The CONSULTANT will coordinate with the SPONSOR to provide assistance in the event a reimbursable agreement is required by the FAA. 1.4. SCHEMATIC DESIGN(30%)—STRUCTURAL . . N 1.4.1. Based on the existing structural drawings and other information provide, the CONSULTANT will construct structural BIM model of the existing facility to be modified. 1.4.2. The CONSULTANT will review the existing terminal building structure and evaluate the impacts of the proposed TSA area modifications. 1.4.3. The CONSULTANT will prepare schematic level structural plans and sketches of the following proposed work. For the new construction, the plans will identify major framing system and types, foundation systems, and lateral systems. E 1.4.3.1. Concourse A 1.4.3.2. Pedestrian Bridge 1.4.3.3. Administration Bridge 1.4.3.4. Passenger Boarding Bridges (assumed maximum of eight(8)bridges) 1.4.3.5. TSA Space Modifications Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 9 Scope of Work Packet Pg. 1162 . 1 1.11.a Key West International Airport `�Ikll 1.4.3.6. Mechanical Room Addition 1.4.3.7. Miscellaneous Structural Items,i.e.,site concrete,baggage carousels, signage, etc. 1.4.4. The CONSULTANT will retain the services of a wind tunnel testing firm. The CONSULTANT will coordinate with the wind tunnel testing firm to establish design wind pressures for the new structures. 1.4.5. The CONSULTANT will attend routine weekly meetings with the Architectural SUBCONSULTANT, other SUBCONSULTANTS whose scope of work may require structural considerations and coordination, the CMaR, and as determined to be required with the SPONSOR throughout this project phase. le 1.5. SCHEMATIC DESIGN(30%)—ARCHITECTURAL y 1.5.1. The CONSULTANT will coordinate and provide direction to the Architectural SUBCONSULANT throughout this Schematic Design Phase of the project including the SUBCONSULTANT'S required attendance at routine weekly meetings. 1.5.2. The CONSULTANT will review documents being advanced by the Architectural SUBCONSULANT throughout this Schematic Design phase of the project. 1.5.3. The CONSULTANT will provide and assist in the coordination of other SUBCONSULTANTS regarding the information necessary for and requested by the Architectural SUBCONSULTANT to advance their work. cv 1.5.4. The CONSULTANT will provide on-going review of the Architectural SUBCONSULTANT'S adherence to schedule requirements,development of phasing documents as coordinated additionally with the CMaR, review of related permitting progress and coordination by the Architectural SUBCONSULTANT with permitting Agencies Having Jurisdiction, and other tasks related to the Scope of Services for the Architectural SUBCONSULTANT included herein in Exhibit B. 2. DESIGN DEVELOPMENT 2.1. DESIGN DEVELOPMENT (60%)—GENERAL 2.1.1. Attend meetings with the SPONSOR's representatives and the funding agencies, the TSA, Federal Aviation Administration (FAA), and associated permitting Agencies described elsewhere herein. 2.1.2. The CONSULTANT will provide on-going coordination of the SUBCONSULTANTS identified elsewhere herein. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 10 Scope of Work Packet Pg. 1163 . I 1.11.a Key West International Airport `�Ikll 2.1.3. The CONSULTANT will assist the CMaR in the provision of documentation necessary for their preparation of opinions of probable construction costs at this design phase including bid packages as well as support to the CMaR regarding their constructability reviews/recommendations and their recommended phasing of proposed terminal building improvements to minimize impacts to airport operations, safety and security, and airport users. 2.1.4. The CONSULTANT will attend routing weekly meetings with the SUBCONSULTANTS to assist in overall successful project advancement and to monitor the progress as a whole. This includes reviews of the SUBCONSULTANT'S work efforts to enhance coordination, design decisions, and to help identify points of conflict/interference. It is anticipated there will be a total of thirteen (13) meetings -� during this phase. le 2.1.5. The CONSULTANT will attend routine meetings with the CMaR to assist in the consideration of bid packages,project phasing and sequencing, cost estimating needs identified by CMaR, potential material and design approach substitutions identified by the CMaR that may reduce overall project cost and enhance project phasing/sequencing/constructability, and related topics raised by the CMaR. c 2.1.6. The CONSULTANT will attend meetings with the SPONSOR and other attendees required by the SPONSOR to report on progress, schedule adherence, issues encountered,decisions needed from the SPONSOR,and to respond to input presented during these meetings.It is anticipated there will be a total of ten(10)meetings during this phase, inclusive of meetings with CMaR. 2.1.7. The CONSULTANT and SUBCONSULTANTS will prepare an initial set of technical specifications for use in the project. Standard AIA Specifications will be used whenever possible. 0 le 2.1.8. The CONSULTANT and SUBCONSULTANTS will perform an in-house review of the plans and specifications for Quality Assurance and Quality Control. The review will be undertaken for conformance to specified criteria, constructability, and clarity of delivery. >- 2.2. DESIGN DEVELOPMENT (60%)—CIVIL/SITE 2.2.1. The CONSULTANT will coordinate and provide direction to the Civil/Site SUBCONSULANT throughout this Design Development Phase of the project including the SUBCONSULTANT'S required attendance at routine weekly meetings. 2.2.2. The CONSULTANT will review documents being advanced by the Civil/Site SUBCONSULANT throughout this Design Development phase of the project. 2.2.3. The CONSULTANT will provide and assist in the coordination of other SUBCONSULTANTS regarding the information necessary for and requested by the Civil/Site SUBCONSULTANT to advance their work. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 11 Scope of Work Packet Pg. 1164 . I 1.11.a Key West International Airport `�Ikll 2.2.4. The CONSULTANT will provide on-going review of the Civil/Site SUBCONSULTANT'S adherence to schedule requirements,development of phasing documents as coordinated additionally with the CMaR,review of permitting progress and coordination by the Civil/Site SUBCONSULTANT with permitting Agencies, and other tasks related to the Scope of Services for the Civil/Site SUBCONSULTANT' Design Development phase efforts included herein in Exhibit C. 2.3. DESIGN DEVELOPMENT (60%)—MEP/FP 2.3.1. The CONSULTANT will incorporate information obtained in the Schematic Design review into the Design Development plans. 2.3.2. The CONSULTANT, in conjunction with necessary SUBCONSULTANTS and le CMaR will prepare Concourse A MEP/FP phasing plans that provide temporary equipment, connections to existing systems, and temporary security screening,rental car,baggage handling, or retail spaces. N 2.3.3. The CONSULTANT will develop Mechanical drawings and analyses, including: 2.3.3.1. Size and location of utility risers, shafts, chases and equipment coordinated with architectural plans. 2.3.3.2. Prepare heating and cooling load criteria for each space and major duct or pipe runs sized to interface with structural and architectural building components. 2.3.3.3. Prepare mechanical room equipment layouts, location of major equipment such as air-cooled chillers, air handling units, heat pumps/VAV's, exhaust fans, etc., and identify location of intake and exhaust louvers. 2.3.4. The CONSULTANT will develop Electrical drawings, including: 2.3.4.1. Size and location of utility equipment on architectural plans; 2.3.4.2. Major electrical equipment (switch gear, distribution panels, emergency generator, transfer switches, UPS system, etc.) dimensioned and drawn to scale into the space allocated, also include riser diagram or one-line diagram; 2.3.4.3. Identification of service amperage and voltage requirements; 2.3.4.4. Identification of power requirements regarding specialty systems (security, baggage, FIDs, food service vendors,etc.); 2.3.4.5. Location size of conduit runs, cable trays,risers, shafts, chases, etc.; 2.3.4.6. Location of site electrical:transformers,underground service,entrance details, etc.; Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 12 Scope of Work Packet Pg. 1165 . 1.11.a Key West McFarland jol-11.15%,"111 International Airport `�Ikll 2.3.4.7. Identification of typical and feature lighting fixtures: ceiling and wall types and reflective ceiling plan; 2.3.4.8. Identification of electric, security and telephone panel room locations; 2.3.4.9. Location of electrical devices for typical spaces, offices, etc. including power receptacles, computer, telephone, TV, light switches, fire alarm, and special system including closed-circuit TV, security, and intercom devices; 2.3.4.10. Location of exit and emergency lighting and fire alarm devices; cv 2.3.4.11. Update design calculations to include power consuming equipment and load characteristics; le 2.3.4.12. Locate and identify site lighting fixtures; 2.3.4.13. Define location and electrical/IT requirements of card access system, camera locations, and security hardware. 2.3.5. The CONSULTANT will develop Plumbing drawings,including: c 2.3.5.1. Location of all toilets,urinals,lavatories,mop sinks,floor drains and drinking fountains; 2.3.5.2. Location of sanitary and supply lines. It is assumed that sanitary will be gravity-fed to the existing wastewater pump station "L" located outdoors to the east of the proposed Concourse A; N 2.3.5.3. Location of maintenance hose bibs in toilet rooms and on exterior of building; and le 2.3.5.4. Location of roof drainage system(quantity and location of roof drains,internal and external downspouts, and connection to proposed site drainage system). 2.3.6. The CONSULTANT will develop Fire Protection drawings, including: 2.3.6.1. System tie-in location in existing fire pump mechanical space,sprinkler heads, piping mains and branches, and standpipes; 2.3.6.2. Definition of the most remote area demand coverage of the proposed sprinkler system; 2.3.6.3. Hydraulic calculations; and 2.3.6.4. Final determination of existing fire pump sizing adequacy based on most remote area, hydraulic calculations, and flow test results. 2.3.7. The CONSULTANT will prepare preliminary details and control schematics for the installation and control of MEP/FP equipment. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 13 Scope of Work Packet Pg. 1166 Key West I 1.11.a International Airport `�Ikll 2.4. DESIGN DEVELOPMENT (60%)—STRUCTURAL 2.4.1. The CONSULTANT will continue the development of the Schematic Design structural drawings during this Design Development phase. A structural analysis model will be developed to facilitate design of structural vertical and lateral load carrying elements and the foundation systems. 2.4.2. The CONSULTANT will prepare a set of Design Development structural drawings. These plans will be generated from a three-dimensional BIM model. The BIM model will be coordinated and integrated with other project disciplines with primary coordination/integration with the Architectural SUBCONSULTANT. 2.4.3. The CONSULTANT assumes that basic building plans, elevations and sections are readily available in a timely manner and will be provided by the architectural le SUBCONSULTANT. A site inspection will be conducted to verify that the proposed details and approaches to the modification of the existing structure are feasible and to document dimensions and details that may not be included in the existing building N plans. 2.4.4. The CONSULTANT will attend routine weekly meetings with the Architectural SUBCONSULTANT, other SUBCONSULTANTS whose scope of work may c, require structural considerations and coordination, the CMaR, and as determined to be required with the SPONSOR throughout this project phase. These meetings have been considered in other portions of this task order. 2.5. DESIGN DEVELOPMENT (60%)—ARCHITECTURAL N 2.5.1. The CONSULTANT will coordinate and provide direction to the Architectural SUBCONSULANT throughout this Design Development phase of the project including the SUBCONSULTANT'S required attendance at routine weekly meetings. y 2.5.2. The CONSULTANT will review documents being advanced by the Architectural SUBCONSULANT throughout this Design Development phase of the project. 2.5.3. The CONSULTANT will provide and assist in the coordination of other SUBCONSULTANTS regarding the information necessary for and requested by the Architectural SUBCONSULTANT to advance their work. 2.5.4. The CONSULTANT will provide on-going review of the Architectural SUBCONSULTANT'S adherence to schedule requirements,development of phasing documents as coordinated additionally with the CMaR, review of related permitting progress and coordination by the Architectural SUBCONSULTANT with permitting Agencies Having Jurisdiction, and other tasks related to the Scope of Services for the Architectural SUBCONSULTANT Design Development phase Scope of Services included herein in Exhibit B. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 14 Scope of Work Packet Pg. 1167 . 1 1.11.a Key West International Airport `�Ikll 3. CONSTRUCTION DOCUMENTS (90%) 3.1 CONSTRUCTION DOCUMENTS (90%)—GENERAL 3.1.1 The CONSULTANT will attend meetings with the SPONSOR's representatives and the funding agencies, the TSA, Federal Aviation Administration (FAA), and associated permitting Agencies described elsewhere herein as may be needed during this phase of the project. 3.1.2 The CONSULTANT will provide on-going coordination of the SUBCONSULTANTS identified elsewhere herein during this phase of the project. 3.1.3 The CONSULTANT will assist the CMaR during this phase of the project in the provision of documentation necessary for their preparation of opinions of probable construction costs at this design phase including bid packages as well as support to the CMaR regarding their constructability reviews/recommendations and their recommended phasing of proposed terminal building improvements to minimize N impacts to airport operations, safety and security, and airport users. 3.1.4 The CONSULTANT will attend routing weekly meetings with the SUBCONSULTANTS to assist in overall successful project advancement and to monitor the progress as a whole during this phase of the project. This includes reviews of the SUBCONSULTANT'S work efforts to enhance coordination,design decisions, and to help identify points of conflict/interference.It is anticipated there will be a total of thirteen(13) meetings during this phase. w 3.1.5 The CONSULTANT will attend routine meetings with the CMaR during this phase of the project to assist in the consideration of bid packages, project phasing and sequencing, cost estimating needs identified by CMaR, potential material and design approach substitutions identified by the CMaR that may reduce overall project cost y and enhance project phasing/sequencing/constructability, and related topics raised by the CMaR. 3.1.6 The CONSULTANT will attend meetings with the SPONSOR and other attendees >- required by the SPONSOR to report on progress, schedule adherence, issues encountered,decisions needed from the SPONSOR,and to respond to input presented during these meetings during this phase of the project. It is anticipated there will be a total of ten(10) meetings during this phase, inclusive of CMaR meetings. 3.1.6.1 The CONSULTANT and SUBCONSULTANTS will prepare a 90% set of Construction Document drawings to be used for bidding and to assist the CMaR in developing the PROJECT guaranteed maximum price (GMP). These plans will be generated from a three-dimensional BIM model, using AutoDesk Revit 2021 software,and will be provided to the SPONSOR in .pdf format. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 15 Scope of Work Packet Pg. 1168 . I 1.11.a Key West International Airport `�Ikll 3.1.6.2 The CONSULTANT and SUBCONSULTANTS will prepare a 90% set of specifications for use in bidding and to assist the CMaR in developing the PROJECT (GMP). 3.1.6.3 The 90% construction documents and specifications will be provided to the SPONSOR and CMaR for their review in .pdf format. Up to three hardcopies can be provided upon request. 3.2 CONSTRUCTION DOCUMENTS (90%)—CIVIL/SITE 3.2.1 The CONSULTANT will coordinate and provide direction to the Civil/Site SUBCONSULANT throughout this Construction Document phase of the project including the SUBCONSULTANT'S required attendance at routine weekly meetings. le 3.2.2 The CONSULTANT will review documents being advanced by the Civil/Site SUBCONSULANT throughout this Construction Document phase of the project. 3.2.3 The CONSULTANT will provide and assist in the coordination of other SUBCONSULTANTS regarding the information necessary for and requested by the Civil/Site SUBCONSULTANT to advance their work. c 3.2.4 The CONSULTANT will provide on-going review of the Civil/Site SUBCONSULTANT'S adherence to schedule requirements,development of phasing documents as coordinated additionally with the CMaR,review of permitting progress and coordination by the Civil/Site SUBCONSULTANT with permitting Agencies, and other tasks related to the Scope of Services for the Civil/Site SUBCONSULTANT' Construction Document phase efforts included herein in Exhibit C. 3.3 CONSTRUCTION DOCUMENTS (90%)—MEP/FP 3.3.1 Construction Documents will be advanced by the CONSULTANT to include final analysis and design of items listed in the Design Development(60%)—MEP/FP. 3.3.2 The CONSULTANT will provide final coordination with the FAA, TSA and SUBCONSULTANTS regarding their power, data, security and telecom needs required throughout the duration of design phase. 3.3.3 The CONSULTANT will prepare final Construction Documents for the proposed terminal expansion project to include the final BIM mechanical,electrical,plumbing, and fire protection models with final plans listed in Design Development (60%) — MEP/FP. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 16 Scope of Work Packet Pg. 1169 Key West I 1.11.a International Airport `�Ikll 3.4 CONSTRUCTION DOCUMENTS (90%)—STRUCTURAL 3.4.1 The CONSULTANT will prepare a complete statement of Special Inspections in conformance with the Building Code of Florida and develop procedures and formats for reporting results prior to the start of construction. The CONSULTANT will recommend the appropriate content and frequency of the periodic testing and subsequent reports. 3.4.2 The CONSULTANT will continue the development of structural drawings. The structural analysis model will be refined to facilitate design of structural vertical and lateral load carrying elements and the foundation systems, which is integrated with other project disciplines with primary coordination/integration with the Architectural SUBCONSULTANT. le 3.4.3 The CONSULTANT will prepare final technical specifications, plans, and construction details for the proposed terminal expansion project to include the final BIM structural model with final plans listed in Design Development (60%) — N Structural, for each bid package coordinated with the CMaR, to provide for construction of all structural project requirements. 3.4.4 The CONSULTANT will attend previously mentioned routine weekly meetings with the Architectural SUBCONSULTANT, other SUBCONSULTANTS whose scope of work may require structural considerations and coordination, the CMaR, and as determined to be required with the SPONSOR throughout this project phase. 3.5 CONSTRUCTION DOCUMENTS (90%)—ARCHITECTURE N 3.5.1 The CONSULTANT will coordinate and provide direction to the Architectural SUBCONSULANT throughout this Construction Development phase of the project including the SUBCONSULTANT'S required attendance at routine weekly meetings. y 3.5.2 The CONSULTANT will review documents being advanced by the Architectural SUBCONSULANT throughout this Construction Development phase of the project. 3.5.3 The CONSULTANT will provide and assist in the coordination of other SUBCONSULTANTS regarding the information necessary for and requested by the Architectural SUBCONSULTANT to advance their work during this Construction Document phase of the project. 3.5.4 The CONSULTANT will provide on-going review of the Architectural SUBCONSULTANT'S adherence to schedule requirements,development of phasing documents as coordinated additionally with the CMaR, review of related permitting progress and coordination by the Architectural SUBCONSULTANT with permitting Agencies Having Jurisdiction, and other tasks related to the Scope of Services for the Architectural SUBCONSULTANT'S Construction Document phase Scope of Services included herein in Exhibit B. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 17 Scope of Work Packet Pg. 1170 . 1 1.11.a Key West International Airport `�Ikll 4 CONSTRUCTION DOCUMENTS (100%) 4.1 CONSTRUCTION DOCUMENTS (100%)—GENERAL 4.1.1 The CONSULTANT will attend meetings with the SPONSOR's representatives and the funding agencies, the TSA, Federal Aviation Administration (FAA), and associated permitting Agencies described elsewhere herein as may be needed during this Construction Document phase of the project. 4.1.2 The CONSULTANT will provide on-going coordination of the SUBCONSULTANTS identified elsewhere herein during this Construction Document phase of the project. 4.1.3 The CONSULTANT will assist the CMaR during this Construction Document phase le of the project in the provision of documentation necessary for their preparation of their GMP during this phase. 4.1.4 The CONSULTANT will attend routing weekly meetings with the SUBCONSULTANTS to assist in overall successful project advancement and to monitor the progress as a whole during this Construction Document phase of the project. This includes reviews of the SUBCONSULTANT'S work efforts to enhance coordination, design decisions, and to help identify points of conflict/interference. It is anticipated there will be a total of nine(9) meetings during this phase. 4.1.5 The CONSULTANT will attend routine meetings with the CMaR during this Construction Document phase of the project to respond to project needs identified by CMaR. N 4.1.6 The CONSULTANT will attend meetings with the SPONSOR and other attendees required by the SPONSOR to report on progress, schedule adherence, issues encountered,decisions needed from the SPONSOR,and to respond to input presented during these meetings during this Construction phase of the project. It is anticipated there will be a total of nine (9) meetings during this phase, inclusive of the CMaR meetings. >- 4.1.7 The CONSULTANT and SUBCONSULTANTS will prepare a 100% set of Construction Document drawings and specifications to be used for final review by SPONSOR and submission to the Authority Having Jurisdiction. These plans will be generated from a three-dimensional BIM model, using AutoDesk Revit 2021 software. The drawings will be stamped and signed by appropriate design professionals registered to practice in the State of Florida. It is assumed three(3) full sets of hardcopy documents will be required using"E"-size drawings (30"x42"). Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 18 Scope of Work Packet Pg. 1171 . 1 1.11.a Key West International Airport `�Ikll 4.1.8 The CONSULTANT and SUBCONSULTANTS will respond to review comments received from the AHJ and incorporate required changes into the 100% set of Construction Document drawings and specifications. The drawings will be stamped and signed by appropriate design professionals registered to practice in the State of Florida. It is assumed three(3)full sets of hardcopy documents will be required using "E"-size drawings (30"x42") and provided to SPONSOR upon request. 4.2 CONSTRUCTION DOCUMENTS (100%)—CIVIL/SITE 4.2.1 The CONSULTANT will coordinate and provide direction to the Civil/Site SUBCONSULANT throughout this Construction Document phase of the project including the SUBCONSULTANT'S required attendance at previously mentioned routine weekly meetings. le 4.2.2 The CONSULTANT will review documents being advanced by the Civil/Site SUBCONSULANT throughout this Construction Document phase of the project. 4.2.3 The CONSULTANT will provide and assist in the coordination of other SUBCONSULTANTS regarding the information necessary for and requested by the Civil/Site SUBCONSULTANT to advance their work. c 4.2.4 The CONSULTANT will provide on-going review of the Civil/Site SUBCONSULTANT'S adherence to schedule requirements,development of phasing documents as coordinated additionally with the CMaR,review of permitting progress and coordination by the Civil/Site SUBCONSULTANT with permitting Agencies, >_ and other tasks related to the Scope of Services for the Civil/Site -- SUBCONSULTANT'S Construction Document phase efforts included herein in Exhibit C. m 4.3 CONSTRUCTION DOCUMENTS (100%)—MEP/FP y 4.3.1 The CONSULTANT will finalize technical specifications,plans, and construction details for the proposed terminal expansion project to include the final BIM structural model with final plans developed in Design Development(60%) and 90% >- phases—MEP/FP, for each bid package coordinated with the CMaR, to provide for construction of MEP/FP project requirements. 4.4 CONSTRUCTION DOCUMENTS (100%)—STRUCTURAL 4.4.1 The CONSULTANT will finalize the development of structural drawings. The structural analysis model will be refined to facilitate design of structural vertical and lateral load carrying elements and the foundation systems, which is integrated with other project disciplines with primary coordination/integration with the Architectural SUBCONSULTANT. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 19 Scope of Work Packet Pg. 1172 . 1 1.11.a Key West International Airport `�Ikll 4.4.2 The CONSULTANT will finalize technical specifications, plans, and construction details for the proposed terminal expansion project to include the final BIM structural model with final plans developed in Design Development (60%) and 90% phases — Structural, for each bid package coordinated with the CMaR, to provide for construction of structural project requirements. 4.4.3 The CONSULTANT will attend previously mentioned routine weekly meetings with the Architectural SUBCONSULTANT, other SUBCONSULTANTS whose scope of work may require structural considerations and coordination, the CMaR, and as determined to be required with the SPONSOR throughout this project phase. cv 4.5 CONSTRUCTION DOCUMENTS (100%)—ARCHITECTURE 4.5.1 The CONSULTANT will coordinate and provide direction to the Architectural le SUBCONSULANT throughout this Construction Development phase of the project including the SUBCONSULTANT'S required attendance at routine weekly meetings. 4.5.2 The CONSULTANT will review documents being advanced by the Architectural SUBCONSULANT throughout this Construction Development phase of the project. 4.5.3 The CONSULTANT will provide and assist in the coordination of other SUBCONSULTANTS regarding the information necessary for and requested by the Architectural SUBCONSULTANT to advance their work during this Construction Document phase of the project. 4.5.4 The CONSULTANT will provide on-going review of the Architectural SUBCONSULTANT'S adherence to schedule requirements,development of phasing documents as coordinated additionally with the CMaR, review of related permitting progress and coordination by the Architectural SUBCONSULTANT with permitting 0 Agencies Having Jurisdiction, and other tasks related to the Scope of Services for the y Architectural SUBCONSULTANT'S Construction Document phase Scope of Services included herein in Exhibit B. 5. BIDDING AND AWARD ASSISTANCE �- 5.1 BIDDING AND AWARD ASSISTANCE—GENERAL 5.1.1 The CONSULTANT and SUBCONSULTANTS will prepare bidding document packages (Bid Documents) to reflect the specific requirements of the FAA, and the SPONSOR. This will include the documents prepared in the aforementioned scope, as well as the Bid Set drawings for each of the anticipated four(4) Bid Phases. The Bid Documents will be made available in electronic format on the CONSULTANT's online bid portal or as required by the SPONSOR. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 20 Scope of Work Packet Pg. 1173 . 1 1.11.a Key West International Airport `�Ikll 5.1.2 The CONSULTANT will attend up to four (4) CMaR-led pre-bid conferences (one (1)conference for each of the assumed four(4)bid packages)at EYW to assist CMaR in presenting the projects to interested parties and to record contractors' and sub- contractors' questions. The CONSULTANT will assist CMaR in conducting a site walk of the project area to allow the contractors and sub-contractors to observe the existing conditions and to ask questions regarding their observations. The CONSULTANT will prepare written responses to questions that require additional information not available at the time of the pre-bid conferences and will distribute the responses to the CMaR for each of the four(4)bid packages of the PROJECT. 5.1.3 The CONSULTANT and SUBCONSULTANTS will answer questions from potential bidders concerning the Bid Documents. The CONSULTANT will prepare and issue up to five (5) addenda for each to bid package to the Bid Documents recipients to clarify,modify,or correct the Bid Documents. The CONSULTANT will y answer questions and provide technical advice to the SPONSOR concerning the Bid Documents. 5.1.4 The CONSULTANT and SUBCONSULTANTS will assist CMaR in reviewing the bids with the SPONSOR and answer the SPONSOR's questions concerning the apparent bid results if required. 6. SCOPE OF SERVICES ASSUMPTIONS 6.1 GENERAL 6.1.1 This contract includes design services through the bidding and award of an anticipated four (4) construction Bid Packages to complete the PROJECT. A separate Construction Administration and Management services contract will be developed for the construction phases of the project. 6.1.2 Scope and Objectives of the PROJECT are as stated per Project Overview/Description. 6.1.3 The anticipated baggage handling subconsultant is identified earlier in this >- document,but due to the potential for a large variation in their scope of work(based on CMaR construction phasing), their scope is not included and will be added via amendment later. 6.1.4 It is assumed that variances from applicable Code requirements will not be required. 6.1.5 The Federal Equal Employment Opportunity(EEO)requirements will take precedent over the State EEO requirements and the EYW specific Disadvantaged Business Enterprise(DBE)program will be the governing EEO program. 6.1.6 All interior work for the existing ticketing area is excluded from this scope of work. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 21 Scope of Work Packet Pg. 1174 . I 1.11.a Key West International Airport `�Ikll 6.1.7 The proposed two large concession spaces and three QSR's in Concourse A will be designed as shell spaces as part of this task order. As the specific needs of the future tenants are defined, this task order can be amended to include this work. 6.1.8 The SPONSOR meetings are assumed to be held at EYW. CONSULTANT and SUBCONSULTANT meetings to be held via teleconference or videoconference. 6.1.9 Destructive/invasive investigations are not anticipated as part of this scope of work. 6.1.10 Any specific requirements for the Specification Division 1 of the Contract Documents and front-end construction contract terms, conditions, and bid forms cv shall be provided by the SPONSOR for use by the CONSULTANT. 6.1.11 Leadership in Energy and Environmental Design (LEED) certification or other le sustainable features beyond building or energy code requirements are not part of this project. Actual LEED certification and application process is excluded; but can be provided as an Additional Service. N 6.1.12 Building permitting will be through the Monroe County building inspector. 6.1.13 PROJECT electronic files will be delivered in REVIT 2021 and PDF formats. e 6.1.14 The proposed design is based on the 2020 Florida Building Codes. 6.1.15 The building model will be a BIM model developed to a minimum Level of Development(LOD) 200 as described in AIA Document E202(Building Information W Modeling Protocol Exhibit). 6.2 CIVIL/SITE 6.2.1 Design scope of services assumptions for the site/civil SUBCONSULTANT can be found in Exhibit C. °® 6.3 MEP/FP 6.3.1 Mechanical/electrical services to the concessions spaces will be provided based upon information from concessionaires. 6.3.2 No landside MEP/FP services are required (e.g. parking lot lighting, road lighting, entryway lighting,ticket booths, etc.). 6.3.3 The building management system, fire alarm system and security systems will be an extension of the legacy systems, which will be interfaced with the proposed system extensions. 6.4 STRUCTURAL 6.4.1 The CONSULTANT has assumed that the structure will be founded on auger cast piles or a similar foundation system. Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 22 Scope of Work Packet Pg. 1175 . I 1.11.a Key West International Airport `�Ikll 6.4.2 The CONSULTANT will be provided with existing structural drawings of the existing building. It is assumed that these drawings will reflect the original constructed condition of the building, and all changes made since the original construction. The drawings will be complete enough such that a BIM model of the existing structure can be constructed. No selective demolition will be performed to expose hidden structural elements. 6.5 ARCHITECTURE 6.5.1 Design scope of services assumptions for the architectural SUBCONSULTANT can be found in Exhibit B. le c cv Key West International Airport Design Services Concourse A&Terminal Improvements Program Page 23 Scope of Work Packet Pg. 1176 . 1. Key West �� 11.a McFarland jol-11.15%,"111 International Airport N EXHIBIT B Architectural Services N Key West International Airport Design Services Concourse A&Terminal Improvements Program Scope of Work Packet Pg. 1177 1.11.a Exhibit "B" Scope of Services for Professional Consultation Design Services (Task 2) Key West International Airport Key West, Florida CONCOURSE A AND TERMINAL IMPROVEMENTS PROGRAM le Scope of Services Mead & Hunt Inc., (Subconsultant) will provide design services for Architectural, Interiors, Sustainability, Waste Diversion Planning, Visualization, BIM Coordination, Public Area Lighting Design, and Security Screening Checkpoint Design, and Quality Assurance/Agency Coordination services for Monroe County, Florida (Sponsor / Owner) at the proposed Key West International Airport (Airport) Concourse A and Terminal improvements as a Subconsultant to McFarland-Johnson Inc (Consultant). Abbreviations for personnel referenced herein are as follows: Quality Assurance Lead (QA) Architectural Lead (AL), Lead Project Architect (LP) Project Architect (PA), Interior Designer (ID), Sustainability >- Consultant (SC), Waste Manager (WM), BIM Coordinator (BC), Lighting Designer (LD). Additional support cv staff assisting these personnel will be involved as required. m The professional services shall be provided by the Subconsultant in a continuous design process to include the following tasks: 1. Quality Assurance,Agency Coordination, and Project Administration Upon notice to proceed, this phase will include the following items: >" Agency Coordination Services: Assist Consultant with identifying relevant Federal, State, and local codes, m regulations, and ordinances prior to beginning design and consistently review design plans for compliance with these regulations. This high level of dedicated QA review will be supported by key staff that have working relationships with the Federal Aviation Administration (FAA), Orlando Airports District Office(ADO), Southern Region and headquarters offices, as well as the Florida Department of Transportation (FDOT) District 6 and central Office, and other state agencies to facilitate coordination and communication of regulatory challenges that may arise. Page 1 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1178 i 1.11.a Project Administration: This task provides Subconsultant's project administration and coordination throughout the course of this project and will involve communicating project progress and issues with the Consultant, coordinating the Subconsultant's team's activities, weekly team meetings with the Consultant, reviewing the design with the CMaR, providing oversight of internal quality control, organizing project information, administering invoices, and managing the project budget. Subconsultant's Internal Project Administrative Services include: • Establishing project scope and fee. • Prepare, coordinate and update our project work plans and tasks. • Prepare, coordinate and update our project work schedule. • Coordination our services with Consultant and their other subconsultants' services. • Conduct internal team coordination meetings. 0 • Set up and monitor our project invoicing and accounting. y • Manage our project budget and resources. 2. Schematic (30%) Phase Following the completion of our prior Programming Verification services and with Consultant's authorization to proceed,the Schematic(30%) phase will include design work for further development of the architectural, interior,sustainability, BIM Coordination, visualization, and lighting design including coordination with other disciplines. The purpose of these documents is to clearly identify changes and enhancements made during the Program Verification Task Order, to the 15% Preliminary Design Documents prepared by Jacobs. This phase will include the following elements: General Tasks ■ Field verify existing conditions as needed to affirm design. ■ Update design layout to include requirements from an evaluation and application of building code to the proposed work, and code summary prepared by Consultant's code subconsultant and other subconsultants. o Update plans for egress, accessibility, and fire-rated construction. o Coordinate fire-rated construction requirements with other disciplines/subconsultants. ■ Develop 30% Construction Document level drawings: o Architectural and interior design including floor, ceiling, and roof plans, building sections, wall sections, exterior elevations, primary interior elevations, curtainwall elevations, sunlight controls, preliminary door and finish schedules, lighting design considerations, security checkpoint layout, and coordination of and structural, mechanical, electrical and technology interfaces, space requirements and equipment sizes. o Initial coordination of design services for Utilities, and Foundations Enabling Packages by Consultant and their other subconsultants. o Supplemental architectural design and coordination with other subconsultants responsible for the design of baggage handling, pedestrian bridges, passenger boarding bridges, and existing building renovations identified in thel5% Preliminary Design Documents prepared by Jacobs. o Review and generate FAA eligibility area-based calculations. Page 2 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1179 1.11.a o Coordinate with code subconsultant, and wayfinding subconsultants' services for incorporation of their comments into the building design. o Coordination with Consultant and Atkins (Consultant's site/civil subconsultant) for their development of Construction Safety Phasing plans for their following enabling packages. ■ Site Utilities ■ Apron and Passenger Boarding Bridges Layouts ■ Concourse A Foundations ■ Review of design for incorporation of sustainability and waste diversion elements in all disciplines. o Waste Diversion ■ Develop initial Construction Waste Diversion plan ■ Review design level drawings for facility waste diversion infrastructure and space allocation with Owner's facility personnel. o Sustainability Services y ■ Conduct a three-hour design charrette with design team to identify and select sustainable design and resiliency goals for the project. These may include goals related to energy use, water use, embodied carbon content, material selection, daylighting, glare, thermal comfort, IAQ strategies, waste reduction and other strategies to be determined. ■ Prepare comparative EUI and energy cost benchmarks for concourse projects ■ Prepare predicted Energy Use Intensity (pEUI) for baseline/code building based on energy use and cost information available from Consultant and ASHRAE 90.1 2016. ■ Prepare predicted Energy Use Intensity (pEUI) for proposed building based on energy use and cost information available from Consultant and ASHRAE 90.1 2016. m ■ Prepare potential energy use optimization strategies and bundles (up to 4) for energy use and cost reduction including preliminary cost analysis. (Cost metrics by CMAR) ■ Prepare comparative glazing optimization strategies with preliminary cost metrics and simple ROI analysis. (Cost metrics by CMAR) ■ Prepare shading vs dynamic glazing strategy analysis including preliminary cost analysis. (Cost metrics by CMAR) ■ Prepare analysis for on-site renewable energy (PV) + simple ROI analysis. (Cost E metrics by CMAR) ■ Prepare baseline embodied carbon (CO2e) content of structure and envelope ■ Prepare embodied carbon reduction strategies for selection by team ■ Review project design documentation for conformity and progress with sustainability + resiliency goals and strategies ■ Prepare sustainability + resiliency narratives, strategies, and predicted EUI performance based on energy use information available from Consultant. Page 3 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1180 1.11.a ■ Lighting Design o Development of interior public space lighting design plans. o Initial selection and layout of lighting fixtures in public spaces and cut sheets (Site and apron lighting is excluded) ■ Security Checkpoint Design o Security Checkpoint input for this phase will include a new TSA-compliant 4-lane layout of major equipment placement,with core configuration concepts. Coordination with electrical, IT, and security systems designers for their equipment's spatial needs. ■ Incorporate initial building construction phasing and sequencing, including input provided by CMaR into phasing diagrams. ■ Develop draft outline with narrative for the project specification's architectural technical sections (Divisions 4 through 14). ■ Assist Owner in finding a sponsor and design consultant for aquarium design, construction, and y maintenance. ■ Coordination with Consultant and Atkins for their initial preparation for submittal of site Construction Safety Phasing Plan and 7460 to FAA for airspace evaluation for the following enabling packages. ■ Site Utilities 0 ■ Apron ■ Concourse A Foundation ■ Review initial construction cost estimates by the CMaR and Atkins. o Review and comment on documents. o Provide feedback on potential value engineering concepts. cv Meetings/Site visits ■ One (1) field reconnaissance trip for final verification of existing systems and conditions. o Anticipated attendees: Design Team (LP, PA, ID, WM). y ■ Three (3) progress design meetings with Owner, to review the development of the design, and concurrently attend one presentation to the Board/Public. o Anticipated in-person attendees: Design Team (AL, LP). o Anticipated call-in attendees: Design Team (QA, PA, ID, SC, WM, LD). ■ Eight (8)weekly design meeting to review the development of the project with Consultant and their other subconsultants, including one sustainability charette. E o Anticipated call-in attendees: Design Team (QA, AL, LP, PA, ID, SC, WM, LD). ■ One (1) final design meeting to review the development of the project with the Owner to sign-off on the 30% Construction / Design Development Documents and initial project overview meeting with AHJ. o Anticipated in-person attendees: Design Team (QA, AL, LP,). o Anticipated call-in attendees: Design Team (PA, ID, SC, WM, LD). Page 4 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1181 1.11.a Quality Control • Conduct internal review of documents, coordinating with QC services provided by Atkins. • Run NAVISWORKS clash detection and distribute results to all disciplines. • Revise documents per internal QC review comments. Deliverables Schematic (30%) deliverables submitted for Consultant's review and approval to include the following: ■ Code analysis summary on Drawings. ■ Coordination with Atkins for their Construction Safety Phasing Plans for each enabling package, along with 7460 to FAA. ■ Schematic (30%) level architectural floor plans, finish plans, reflected ceiling plans, roof plan, a, exterior elevations, building sections, wall sections, interior elevations, and schedules. 0 ■ Security Screening Checkpoint Systems: y o Refined System Design Criteria o Draft equipment layout drawings. o Support Space and System Housing Floor Plans ■ Schematic (30%) level furniture, fixtures, and equipment (FF&E) FIDS, and BIDS plans and schedules. 0 ■ Preliminary 3-D renderings (up to 3 describing interior views) ■ Outline specification of architectural, interiors, and lighting materials. ■ Updated Eligibility Calculation. Owner and Consultant review comments will be incorporated into the subsequent Design Development (60%) deliverables. Changes affecting project scope, schedule or budget will be reviewed regarding N potential contract modifications. These deliverables will be of sufficient level to allow for completion of an initial cost estimate by the CMaR y and Atkins. Deliverables to the Consultant will include one (1) electronic copy in PDF format. 3. Design Development (60%) Phase Subject to approval of the Schematic (30%) design deliverables, and Consultant's notice to proceed, 60% level construction document drawings and specifications will be completed for the CMaR's and Atkins construction cost estimating update purposes. The deliverables provided at the conclusion of this phase will be further developed drawings and specifications. The following Construction Documents services will be provided: General Tasks— Progress the development of the construction drawings and specifications for architectural, interiors, and security screening checkpoint design including coordination with other disciplines to a 60% level of completion. Annotate drawings for a more detailed construction cost estimating and construction phasing analysis by the CMaR. Page 5 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1182 1.11.a ■ Further development of architectural and interior design including dimensioned floor, ceiling, and roof plans, building sections, wall sections, envelope/transition provisions, exterior elevations, primary interior elevations, updated curtainwall and mullion elevations, sunlight controls, FIDS/BIDS casework elevations, advertising display locations, finishes selections, door and finish schedules, initial door hardware schedule to coordinate with Consultant's security controls design, security screening checkpoint design layout, and coordination of structural, mechanical, electrical and technology interfaces, space requirements and equipment sizes. ■ Supplemental architectural design and coordination with other subconsultants responsible for the design of baggage handling, pedestrian bridges, passenger boarding bridges, and existing building renovations identified in the15% Preliminary Design Documents prepared by Jacobs. ■ Coordination of design services with Utilities and Foundations Enabling Packages by Consultant and other subconsultants. ■ Develop finish and FF&E plans, room and initial material schedules, and presentation boards y including colored renderings. Coordinate with code subconsultant, and wayfinding subconsultant's services for incorporation of ■ their comments into the building design. ■ Development of an Enabling Package for initial pricing of building's exterior envelope including roofing and curtainwall system by the CMaR. 0 ■ Incorporate building construction phasing/sequencing updates including input provided by the c, CMAR into phasing diagrams. ■ Complete first draft of all related specification sections, including input into Division 01 General Requirements by Consultant. ■ Update public area lighting design layout and product selections, and coordination with Consultant's electrical engineer for inclusion in Consultant's electrical construction documents ■ Coordination with Atkins for updates to their Construction Safety Phasing Plan to incorporate FAA review comments, and their submittal to FAA. ■ Review of design for incorporation of sustainability and construction waste diversion elements in all design disciplines. o Sustainability: ■ Update predicted Energy Use Intensity (pEUI) for proposed building based on energy use information available from Consultant and ASHRAE 90.1 2016. ■ Update comparative glazing optimization strategies with preliminary cost metrics and simple ROI analysis. (Cost metrics by CMAR) ■ Update shading vs dynamic glazing strategy analysis including preliminary cost analysis. (Cost metrics by CMAR) ■ Update analysis for on-site renewable energy (PV) + simple ROI analysis. (Cost metrics by CMAR) ■ Update embodied carbon (CO2e) content of structure and envelope ■ Assist with sustainability requirements in project specifications (review/edit specifications prepared by others) ■ Review project design documentation for conformity and progress with sustainability + resiliency goals and strategies ■ Update sustainability + resiliency narratives, and strategies for project. Page 6 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1183 1.11.a o Waste Management ■ Update construction waste diversion plan with CMaR. ■ Submit 60% Construction Document Review Set to Consultant for maximum 2-week concurrent reviews by Consultant, Owner, CMaR, and TSA. Review comments with Consultant and Owner if necessary, prior to incorporating them into documents. ■ Review updated estimated construction budget provided by the cost estimating subconsultant with Consultant, Owner and CMaR. Meetings ■ Four(4) progress meetings with Owner, to provide detailed review of the document progress and obtain Owner feedback, to include a separate finishes and FF&E review. o Anticipated in-person attendees: Design Team (AL, LP). o Anticipated call-in attendees: Design Team (QA, PA, ID, SC, WM, LD). Ch ■ Twelve (12) weekly design meeting to review the development of the project with Consultant and other subconsultants. o Anticipated call-in attendees: Design Team (QA, AL, LP, PA, ID, SC, WM, LD). ■ Three (3) conference call meetings with the TSA office. o Anticipated attendees: Design Team (QA, AL, LP, PA). ■ One (1) meeting to review the project with the Owner to solicit Owner review comments and approval before regulatory preview meeting with local Authority Having Jurisdiction (AHJ). o Anticipated in-person attendees: Design Team (AL, LP, PA, ID) o Anticipated call-in attendees: Design Team (QA, SC, WM, LD). Quality Control • Conduct internal review of Design Development (60%) deliverables in coordination with Atkins. • Run NAVISWORKS clash detection and distribute results to all disciplines. • Revise Design Development (60%) Review Set per internal QC review comments. Deliverables ■ Design Development (60%) Review Set — Architectural, Interiors, and Security Screening Checkpoint Construction Drawings and Finishes Boards >- ■ Design Development (60%) Review Set — Technical Specifications and input into Division 01 General Requirements ■ Design Development (60%) Set— Architectural, Interiors, and Security Screening Checkpoint Construction Drawings &AHJ Review Set. ■ Design Development (60%) Set — Technical Specifications and input into Division 01 General Requirements ■ Finishes and FF&E presentation materials, both actual and digital versions. ■ 3-D renderings (up to 4 describing major spaces or views) ■ Enabling Package for building's exterior envelope including roofing and curtainwall system These deliverables will be of sufficient level to allow for completion of Utilities and Foundations Enabling Packages by others, and updated cost estimate by the CMaR. Page 7 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1184 1.11.a Deliverables to the Consultant, will include one (1) electronic copy in PDF format of the Design Development (60%) Review deliverable package, one (1) electronic copy in PDF format of the Enabling Package for exterior envelope, and one (1) electronic copy in PDF format Design Development (60%) Set (drawings will be half-size or full-size set). 4. Construction Documents (90%) -GMP Set Phase Subject to approval of the Design Development (60%) deliverables and Consultant's notice to proceed, 90% Construction Document drawings and specifications will be completed for the CMaR's development of a Guaranteed Maximum Price (GMP) for the purpose of the Owner to obtain bonds for funding the project. The following construction documents services will be provided: General Tasks— Progress the development of the construction drawings and specifications for architectural, interiors, and security screening checkpoint systems design including coordination with other disciplines to a 90% completion level. Annotate drawings for more detailed estimating and construction phasing purposes. ■ Architectural and interior design including dimensioned floor, ceiling, and roof plans, exterior elevations, building sections, wall sections and details, envelope/transition provisions, interior elevations, curtainwall/window and mullion elevations and details, sunlight controls, FIDS/BIDS/Gate casework details, advertising display layouts, finishes details, door and finish schedules, security screening checkpoint design, and coordination of structural, mechanical, electrical and technology interfaces, space requirements and equipment sizes. r- ■ Supplemental architectural design and coordination with other subconsultants responsible for the design of baggage handling, pedestrian bridges, passenger boarding bridges, and existing building renovations identified in thel5% Preliminary Design Documents prepared by Jacobs. m ■ FF&E plans and schedule. ■ Coordination with code subconsultant, and wayfinding subconsultant's services for incorporation of their comments into the building design. ■ Incorporate updated building construction phasing/sequencing, including input provided by CMAR into phasing diagrams. ■ Complete second draft of all related specification sections, including input into Division 01 General Requirements. ■ Lighting design (public areas only) final layout and product selections, and coordination with E Consultant's electrical engineer for inclusion in Consultant's electrical construction documents ■ Coordination with Atkins for their revisions to Construction Safety Phasing Plan to incorporate FAA review comments, and their resubmittal to FAA. ■ Review of design for incorporation of sustainability and construction waste diversion elements in all disciplines. o Sustainability: 1. Update predicted Energy Use Intensity (pEUI) for proposed building based on energy use information available from Consultant and ASHRAE 90.1 2016. 2. Update comparative glazing optimization strategies with preliminary cost metrics and simple ROI analysis. (Cost metrics by CMAR) Page 8 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1185 1.11.a 3. Update shading vs dynamic glazing strategy analysis including preliminary cost analysis. (Cost metrics by CMAR) 4. Update analysis for on-site renewable energy (PV) + simple ROI analysis. (Cost metrics by CMAR) 5. Update embodied carbon (CO2e) content of structure and envelope 6. Assist with sustainability requirements in project specifications (review/edit specifi cations prepared by others) 7. Review project design documentation for conformity and progress with sustainability + resiliency goals and strategies 8. Update sustainability + resiliency narratives, and strategies for project. o Finalize Construction Waste Diversion Plan with CMaR. ■ Submit 90% complete construction documents to Consultant for maximum 1-month concurrent reviews by Consultant, Owner, and TSA, and GMP development by CMaR. Review comments y with Consultant and Owner if necessary, prior to incorporating them into documents. Meetings ■ Three (3) progress meetings with Owner, to provide detailed review of the document progress and obtain Owner feedback. o Anticipated in-person attendees: Design Team (AL, LP,). o Anticipated call-in attendees: Design Team (QA, PA, ID SC, WM, LD). ■ Twelve (12) weekly design meeting to review the development of the project with Consultant and other subconsultants. o Anticipated attendees: Design Team (QA, AL, LP, PA, ID, SC, WM, LD). ■ One (1) meeting at 90% completion to solicit Owner review comments and approval of GMP documents. m o Anticipated in-person attendees: Design Team (QA, AL, LP, PA,). o Anticipated call-in attendees: Design Team (ID, SC, WM, LD). ■ Three (3) conference call meeting with the TSA office. o Anticipated attendees: Design Team (QA, AL, LP, PA). Quality Control >- • Conduct internal review of Construction Documents (90%) Review Set in coordination with Atkins. • Run NAVISWORKS clash detection and distribute results to all disciplines. • Revise Construction Documents (90%) Review Set per internal QC and Atkins review comments. Deliverables ■ Construction Documents (90%) Review Set — Architectural, Interiors, and Security Screening Checkpoint Construction Drawings and Finishes Boards. ■ Construction Documents (90%) Review Set — Technical Specifications and input into Division 01 General Requirements by Consultant ■ Construction Documents (90%) / GMP Set — Architectural, Interiors, and Security Screening Checkpoint Construction Drawings. Page 9 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1186 1.11.a ■ Construction Documents (90%) / GMP Set — Technical Specifications and input into Division 01 General Requirements by Consultant. Deliverables to the Consultant will include one (1) electronic copy in PDF format of the Construction Documents (90%) Review Set deliverable package, and one (1) electronic copy of Construction Documents (90%) /GMP Set in PDF format (drawings will be half-size or full-size set). 5. Final Construction Documents (100%) Phase Subject to approval of the Construction Documents (90%) /GMP Set and Consultant's notice to proceed, 100% Construction Document drawings and specifications will be completed for CMaR's bidding purposes. The deliverables provided at the conclusion of the Final Construction Documents (100%) phase will be bid drawings and specifications. The following Construction Documents services will be provided: y General Tasks— Finalize the development of the construction drawings and specifications for architectural, interiors, and security screening checkpoint systems design, including coordination with other disciplines. Annotate drawings for bidding and construction purposes. ■ Incorporate final building construction phasing/sequencing revisions provided by CMAR into construction phasing diagrams. ■ Finalize FF&E plans and schedules. ■ Coordination with code subconsultant and wayfinding subconsultant's services for incorporation of their comments into the building design. ■ Finalize the development of the related material specifications for bidding and construction. ■ Submit 100% Construction Document Review/Permit Set to Consultant for maximum 1-month m concurrent reviews by Consultant, Owner, Atkins,AHJ-Permitting, and TSA. Review CMaR and AHJ-Permitting comments with Consultant and Owner if necessary, prior to incorporating them into 100% Documents for issue. ■ Verify lighting design (public areas only) layout, product selections, lighting schemes with Consultant's electrical engineer for inclusion in Consultant's electrical final construction documents ■ Coordination with Atkins for their revisions to Construction Safety Phasing Plan to incorporate FAA review comments, and their resubmittal of final to FAA. E ■ Review of design for incorporation of sustainability in all design disciplines final documents. o Review project design documentation for conformity and progress with sustainability, resiliency goals, and strategies o Update sustainability, resiliency narratives, and strategies for project if required. ■ Review GMP provided by CMaR with Consultant, Owner and cost estimating subconsultant. ■ Final Construction Documents (100%) will include all revisions to our prepared construction documents into a single updated package for use during construction. Page 10 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1187 1.11.a Meetings ■ Two (2) progress meetings with Owner, to provide detailed review of the document progress and obtain Owner feedback. o Anticipated in-person attendees: Design Team (AL, LP). o Anticipated call-in attendees: Design Team (QA, PA, ID, SC, WM, LD). ■ One (1) conference call meeting with the TSA office. o Anticipated attendees: Design Team (QA, AL, LP, PA). ■ Four(4)weekly design meeting to review the development of the project with Consultant and other subconsultants. o Anticipated attendees: Design Team (QA, AL, LP, PA, ID, SC, WM, LD). ■ One(1)final meeting to review the project with the Owner before release for permitting and bidding. m o Anticipated attendees: Design Team (QA, AL, LP, PA, ID). o Anticipated call-in attendees: Design Team (SC, WM, LD). le Quality Control • Conduct internal review of Construction Documents in coordination with Atkins. • Run NAVISWORKS clash detection and distribute results to all disciplines. • Revise Construction Documents per internal QC review comments. 0 Deliverables ■ Final Construction Documents (100%) Review/ Permit Set—Architectural, Interiors, and Security Screening Checkpoint Construction Drawings. ■ Final Construction Documents (100%) Review / Permit Set — Technical Specifications including input into Division 01 General Requirements ■ Final Construction Documents (100%) — Architectural, Interiors, and Security Screening N Checkpoint Construction Drawings. ■ Final Construction Documents (100%) — Technical Specifications including input into Division 01 0 General Requirements y Deliverable to the Consultant for Final Construction Documents (100%) Phase, will include one (1) electronic copy in PDF format of the Final Construction Documents (100%) Review/Permit Set, and one (1) electronic copy in PDF of the Final Construction Documents (100%) (drawings will be half-size or full- size set). 6. Regulatory Processing The Subconsultant will submit Construction Documents and related documentation to Consultant and assist in completing forms and submittals to applicable local regulatory agencies for review and approval of construction documents as follows: General Tasks ■ Coordinate with Consultant's and code subconsultant's submittal and review with Authority Having Jurisdiction's (AHJ) plan review process and assist Consultant with assembly and submittal of forms, documentation for the following: Page 11 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1188 1.11.a o Initial in-person building plan review of Design Development (60%) set, including hardware coordination with Consultant's security access controls and code subconsultant with AHJ. o Follow-up in-person building plan review of 100% Construction Documents/Permit Set with Consultant's security access controls and code subconsultant with AHJ. ■ Address questions from AHJ with code subconsultant and revise documents accordingly to facilitate the approval of the documents with up to one (1) revision resubmittals of the documents to the appropriate agencies. Meetings Consultant will attend meeting scheduled by code subconsultant and Consultant with AHJ as needed to support the approval process, to include: ■ One (1) preliminary meeting with AHJ. y o Anticipated Attendees: (LP) ■ One (1) final meeting with AHJ. o Anticipated Attendees: (LP) Deliverables • The number of permitting documentation sets required for permitting process will be sealed by the licensed professionals of record and submitted to Consultant for their plan review application process to the AHJ. 7. Bidding Assistance Subject to Consultant and Owner's acceptance of the Construction Documents (90%) /GMP Set, and for preparation of construction by the CMaR,the following Bidding Assistance Phase services will be provided: General Tasks y ■ Issue Pricing Documents o Generate and compile final electronic Construction Document files to Consultant for distribution to the CMaR. ■ Bidding Coordination o Review responses to questions from CMaR and provide clarifications of the bidding documents. o Review requests for substitutions of specified materials and advise Consultant and Owner as to acceptability of substituted materials/equipment. Responsibilities of Consultant Subconsultant's Scope of Services and Compensation are based on the Owner or Consultant performing or providing the following: ■ A designated representative with complete authority to transmit instructions and information, receive information, interpret policy, and define decisions from Owner in a timely manner. ■ Scheduling, coordination, leading, and documentation of all meetings, including minutes. Page 12 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1189 1.11.a ■ Coordinate escorting/access services to the project site's sterile areas and AOA for Subconsultant's team members. ■ Available data, drawings, and information related to the project including as-built drawings of the existing facility. ■ Review of draft drawings and specifications in a timely manner and coordination of timely QC reviews by Atkins. ■ Protection of Subconsultant-supplied digital information or data, if any, from contamination, misuse, or changes. ■ Coordination of related preconstruction support services by the Owner, or CMaR. cv Items Not Included in the Scope of Services The following items are excluded from this agreement, but can be provided as an additional Task Order: 0 ■ Construction Administration y ■ Environmental documentation, reviews, submittals, or related support (SEPAm NEPA, CEQA, CATEX) ■ Stormwater management assessments (none anticipated) ■ Wetland mitigation ■ Property surveys ■ Property plan sheet ■ Traffic or noise studies ■ Air Services Consulting, projections or studies ■ ATCT line-of-site obstruction surveys/studies ■ ALP or AGIS updates ■ Overall funding analysis/grant management ■ FAA submittals and coordination other than those specifically noted ■ Threat assessments ■ Hazardous materials investigation or mitigation efforts. If hazardous materials are found in the y work, the Owner shall contract separately to mitigate and/or have them removed. ■ Fees associated with AHJ review submittals other than those specifically listed. ■ Submittals or presentations to Boards, Local neighborhood groups, Plan Commissions or other agencies beyond those specifically listed. ■ Permitting services or fees other than those specifically noted. ■ Planning Department, Building Official, other agency or utility reviews, meetings or permits beyond those noted. ■ Inventory of Owner's existing furniture, fixtures and equipment. ■ Exploration of upgrades beyond those identified herein ■ Utility service upgrades or site utility redesign beyond those noted. ■ Utility company fees for new service(s) ■ Evaluation or design of upgrades to existing central heating/chiller plant or related mains ■ Evaluation or design of full upgrades or replacement of current technology systems ■ Tenant-owned or operated technology systems ■ Redesign due to changes in Owner directives established in previous stages of design. Page 13 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1190 1.11.a ■ Printing, binding, or mailing of design documents (documents will be posted electronically) unless noted otherwise in scope. ■ The cost to re-design and re-bid the project in the event the final project bids exceed project budget. ■ Contractor negotiations after bidding ■ Structural, mechanical, electrical, plumbing, and fire protection engineering services ■ Design services associated with: o Second CBIS unit and associated baggage belt within existing buildings. o Rework of existing 2-lane Security Screening Checkpoint into a 3 lane Checkpoint. o Security system, information technology, fire alarm, or other technology systems equipment o Concessions tenant buildouts. (Concession shell space layout will be provided as part of this Task Order.) o Custom furniture or fixture design aside from FIDS, BIDS, and Gate Podiums. y o Creation of artwork, or management of Arts program implementation aside from review and consultation. ■ Design, specifications and coordination of: o IT/IS workstations o Vending equipment 0 o Planters, interior plantings except for providing the same stand-alone planters as existing. U o Miscellaneous movable furnishings and equipment (printers, supply carts, movable shelving, etc.) o Maintenance or shop equipment or their spaces o Study or design of areas outside of the 15% Preliminary Design Documents scope. o Photovoltaic systems for new or existing terminal building roofs o Lighting upgrades in existing terminal, except in the terminal improvement area o Lightning protection systems for new or existing buildings o Loading dock and related access provisions o Roadway, curbside, sidewalk or canopies o Blast wall and perimeter fence. ■ Design services for LEED or other formal sustainability certifications, commissioning, detailed energy modeling or detailed life-cycle cost analysis ■ DBE participation in design services ■ Value Engineering exercises requiring ROI analysis. ■ Separate bid packages beyond those noted, or segregation of work on drawings for funding categories. ■ Password protected SSI document distribution per CFR 1542. ■ Exhaustive field investigations and measurements to verify existing conditions. Page 14 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1191 1.11.a Project Schedule From the date of Owner's official notices to proceed for each phase, it is anticipated that the project design will be performed continuously in the following seven timeframes: 1. Schematic (30%) Phase 9 weeks 2. Design Development (60%) Phase 13 weeks 3. Construction Documents (90%) /GMP Set Phase 13 weeks 4. Final Construction Documents (100%) Review/Permitting Phase 4 weeks 5. Final Construction Documents (100%) Phase 4 weeks 6. Regulatory Processing Concurrent with#2 and#5 7. Bidding Assistance Concurrent with#4 a, le End of Exhibit B 0 cv m Page 15 of 15 Mead & Hunt, Inc. 2021 0727 EYW Key West Scope of Services Task 2 MH Packet Pg. 1192 . 1. Key West �� 11.a McFarland jol-11.15%,"111 International Airport N EXHIBIT C Site/Civil Services 0 N LU Key West International Airport Design Services Concourse A&Terminal Improvements Program Scope of Work Packet Pg. 1193 1.11.a EXHIBIT C Attachment "A" Scope of Services Concourse A and Terminal Improvements Program Site/Civil, Cost Estimating, and QAQC Consultation Services Key West International Airport Key West, Florida Scope of Services McFarland Johnson (CONSULTANT) has requested that Atkins North America (SUBCONSULTANT) perform the following design phase scope of services for the New Concourse A and Terminal Improvements (PROJECT) covers services for the Site/Civil design N and includes permitting with the South Florida Water Management District (SFWMD), if required, sanitary sewer permitting through both the City of Key West and the Florida Department of Environmental Protection (FDEP), and water permitting (if required) through the Florida Keys Aqueduct Authority (FKAA) and FDEP. The SUBCONSULTANT will also provide the Cost Estimating and QAQC services of the overall design documents at each milestone as described herein. The design development will be in coordination with the CONSULTANT, SPONSOR, and CMaR for their input. Site Civil/Stormwater/Utilities The intent of this scope of services is to design airfield and utility modifications necessary to support the New Concourse A and Terminal Improvements (PROJECT) at Key West International (EYW) Airport. In a previous task order, the SUBCONSULTANT validated the program set forth in the Concourse A Schematic Design Narrative Report, dated October 19th, 2020, and the Concourse A Schematic Design 15% Plans, dated June 17th, 2020. y It being understood and agreed that there will be no substantial changes from the PROJECT description, space, layout, or functionality set out 15% documents or permits, except as expressly authorized by SPONSOR in writing. To that end, the design objectives and constraints, space, >- LU capacity and performance requirements, flexibility and expendability, and any budgetary limitations shall be as described in the 15% Concept Documents as may be amended by SPONSOR accepted changes submitted by SUBCONSULTANT in this validation phase. Based on the 15% Concept Documents, the PROJECT will include the reconstruction of a portion of the apron and associated improvements to support the New Concourse A and Terminal Improvements including the following project elements: • Airfield Phasing including CMaR Coordination • Airfield pavement reconstruction as required to construct the new concourse; • Airfield pavement design; • Airfield pavement markings; • Site sanitary and water improvements; • Site grading and drainage improvements and associated erosion control; 1 Packet Pg. 1194 1.11.a • Airport perimeter fence modifications as necessary; • Permitting of various project elements • Performance Specification for PBBs Cost Estimating The SUBCONSULTANT will provide Cost Estimating services of the design documents at 30%, 60%, and 90% Design Document milestones. The cost estimating services included are the following items: • 30% Design (Schematic Development) Cost Estimate • 60% Design (Design Development) Cost Estimate • 90% Design (Construction Documents) Cost Estimate • Delivery of report in PDF format • Preparation of cost estimates in Master format • Review and reconcile draft estimates with the PROJECT design team at each stage. • Provide single update of the reconciled cost estimate at each stage to incorporate design team review comments. a • Review and reconcile draft estimates with the CONSULTANT, SPONSOR, and CMaR at each stage. • Provide single update of the reconciled cost estimate at each stage to incorporate CONSULTANT's, SPONSOR's, and CMaR's review comments. QAQC The SUBCONSULTANT will provide QAQC services of the design documents at 30%-60%-90% and 100% construction documents. These reviews will be performed utilizing the SUBCONSULTANT's Quality and Technical Assurance Program. This five-step review is outlined below. Changes �a�kaY F® r iY NSF a s T - ''�,.�sst8vr �7� IY97 �'. E B 2 Originator/ Independent dent Lead technical z Independent Project quality Lead technical Originator LU prgfess�pnal l evievver professional viewer manager (?)Ongir_atsr.and I aci techri call p nressiord can be the sane person. � The QC review process using Bluebeam software as a QA/QC tool, which documents and tracks the entire five-step review process in a cloud-based, real-time environment. The SUBCONSULTANT will provide a training session for the team in the five-step Bluebeam review process. Step 1: The SUBCONSULTANT will input all the documents into a Bluebeam session once the team's consultants notify Atkins that Step 1 is complete. All consultants will be notified the Session is open. Team will be sent a link. Step 2: The SUBCONSULTANT will perform an independent review of all the documents in the Bluebeam session. Once the review is complete each consultant team will be notified, and they 2 Packet Pg. 1195 1.11.a can proceed with Step 3. At the onset of Step 3 the SUBCONSULTANT will conduct a team wide call to review the comments with the team. Step 3: Each consultant will resolve their comments made in Step 3. It is assumed this will involve cross discipline discussions. Step 4: Each consultant will verify the correct changes were made. Step 5: Each consultant will verify all the comments have been addressed. Step 5a: The SUBCONSULTANT will close the Session out as complete. A permanent record will be kept of the session and comments. A. BASIC SERVICES The Basic Services for this PROJECT include the following design and permitting services by the SUBCONSULTANT. TASK 1 — Project Administration and Coordination Task 1.1 The SUBCONSULTANT's Project Manager and respective design leaders will coordinate with agencies having jurisdiction and subconsultant firms as necessary to complete the design phase services. The SUBCONSULTANT's Project Manager and c respective design leaders will participate in telephone calls and Microsoft Teams, WebEx or similar web conferences with the SPONSOR, CONSULTANT, and CMAR as reasonably , required to accomplish the tasks and objectives of this phase. This task also involves the internal management of the contract including project bookkeeping, >' billing, and coordination with the CONSULTANT. The SUBCONSULTANT's Project Manager will be readily available to the project team and the CONSULTANT to oversee necessary project related elements. The SUBCONSULTANT's Project Manager will be the main point of contact to the CONSULTANT and will be responsible for ensuring that the Project's goals and 0 objectives are met within the agreed upon schedule. y Task 1.2 The SUBCONSULTANT will attend a kick-off meeting with the CONSULTANT, SPONSOR, and CMaR to discuss the goals and objectives for the project. The SUBCONSULTANT's Project Manager and/or technical leads will attend the meetings as >- appropriate to perform the work. Task 1.3 The SUBCONSULTANT will prepare a quality control (QC) plan for the PROJECT in accordance with the SUBCONSULTANT's Quality Control and Assurance for Projects (QCAP) program. This will include a plan for project deliverables to be reviewed by a qualified technical expert who is independent of the design team. The plan will address how the QC process will be incorporated into the various design phase submittals. TASK 2 — Schematic Design (30%) Task 2.1 The SUBCONSULTANT'S Project Manager and/or appropriate technical leads will prepare for and attend various PROJECT team meetings. It is anticipated that there will be ten (10) virtual team coordination meetings, four(4) virtual meetings with the CONSULTANT, SPONSOR, and CMaR, and one (1) in-person document review meeting with the CONSULTANT, SPONSOR, and CMaR for this phase of the PROJECT. The CONSULTANT shall record the meeting minutes of all meetings. 3 Packet Pg. 1196 1.11.a Task 2.2 Under this task the SUBCONSULTANT will prepare the 30% Design for the Site/Civil elements of the PROJECT. At this phase, the design will include the project design components to reflect the project goals and objectives while still allowing for modifications. The 30% Design will include preliminary airside geometry and associated aircraft parking layouts, future terminal building location, stormwater management locations, etc. The drawings are anticipated to include the following type of sheets: • Cover Sheet • Index of Drawings • Site Plan • Airfield Phasing and CMaR Coordination • Airfield Demolition Plan(s) • Airfield Typical Pavement Sections • Airfield Geometry Plan(s) y • Airfield Grading and Drainage Plan(s) • Airfield Pavement Marking Plan(s) • Airfield Fencing Plan(s) • Utility Layout Plan(s) (Gas to be designed by CONSULTANT but included within SUBCONSULTANT's Plans) • Glass PBB Conceptual Plan(s) c Task 2.3 The SUBCONSULTANT's Project Manager and/or appropriate technical leads shall schedule, prepare for and attend pre-application meetings with the respective agencies as needed for the permits listed below. The SUBCONSULTANT shall establish agency review contacts and confirm the permit types, required forms, fees, and timelines and shall prepare notes to be presented to the CONSULTANT and the project team for the following permits and respective agencies: i. Environmental Resource Permit - South Florida Water Management District ii. Sanitary Sewer Permitting - City of Key West and the Florida Department of Environmental Protection (FDEP) y iii. Water Permitting - Florida Keys Aqueduct Authority (FKAA) and FDEP Task 2.4 The SUBCONSULTANT shall collect, review, compile, and summarize available data related to the PROJECT. The SUBCONSULTANT will review the SPONSOR's files and >- records to determine relevant information for the SPONSOR to provide, such as the airport master plan, airport layout plan, pavement evaluation reports, aerial photogrammetry, survey data, previous design plans as-builts, specifications, water/sewer reports/records, and geotechnical investigation reports. A written summary and assessment of this available relevant data will be included in the 30% Design Report. Task 2.5 The SUBCONSULTANT will review the topographic and subsurface utility exploration (SUE) surveys completed as part of the PROJECT. The resulting data will be utilized by the SUBCONSULTANT in the Site/Civil design of the PROJECT. Task 2.6 The SUBCONSULTANT will review the geotechnical investigation reports completed as part of the PROJECT. The resulting geotechnical information will be utilized by the SUBCONSULTANT in designing pavements and stormwater and sanitary facilities. A summary of the pavement design will be included in the 30% Design Report. 4 Packet Pg. 1197 1.11.a Task 2.7 The SUBCONSULTANT will perform quantity take-offs for Site/Civil elements. Task 2.8 The SUBCONSULTANT will prepare a design narrative documenting the basis of design and criteria for the Site/Civil elements of the PROJECT. This report will include a summary of site investigation data, preliminary design analysis, preliminary design calculations, technical specification outline, and applicable standards. Task 2.9 The SUBCONSULTANT will prepare a cost estimate in Master format for the 30% Design. The SUBCONSULTANT will review the cost estimate with the SPONSOR, CONSULTANT, and CMaR. The 30% cost estimate will be updated based on the review and reconciliation with the design team. The 30% cost estimate will then be updated based on the two-day workshop with the CONSULTANT, SPONSOR, and CMaR. Task 2.10 The SUBCONSULTANT will conduct an in-house quality control review of the 30% Design Documents prior to submittal to the CONSULTANT in accordance with the SUBCONSULTANT QC Plan referenced above. Task 2.11 The SUBCONSULTANT shall compile, submit, and distribute PDF copies of the N Site/Civil 30% Design Plans, Design Report, and overall PROJECT Cost Estimate to the CONSULTANT, SPONSOR, and CMaR. Task 3: Design Development (60%) 0 Task 3.1 The SUBCONSULTANT shall review the comments received from the SPONSOR from the 30% Design submittal review and incorporate applicable comments into plans, specifications, and design narrative. The SUBCONSULTANT shall provide a written response to each comment stating how it will be incorporated into the documents or why it was not applicable. N Task 3.2 The SUBCONSULTANT'S Project Manager and/or appropriate technical leads will prepare for and attend various PROJECT team meetings. It is anticipated that there will be fifteen (15) virtual team coordination meetings, eleven (11) virtual meetings with the CONSULTANT, SPONSOR, and CMaR, and one(1) in-person document review meeting with y the CONSULTANT, SPONSOR, and CMaR for this phase of the PROJECT. The CONSULTANT shall record the meeting minutes of all meetings. Task 3.3 This task includes the development of drawings necessary and appropriate for a �- 60% level of design for the Site/Civil elements of the PROJECT as determined by the SUBCONSULTANT. The 60% Design drawings shall include major design items and provide information to define the scope of the PROJECT. Major PROJECT elements will be included, but detailed design items may not be included in this submission. The drawings are anticipated to include the following type of sheets: • Cover Sheet • Index of Drawings • General Notes • Site Plan • Airfield Construction Phasing, Safety Plan, and Coordination with CMaR • Airfield Demolition Plan(s) • Airfield Typical Pavement Sections • Airfield Geometry Plan(s) 5 Packet Pg. 1198 1.11.a • Airfield Jointing Plan(s) • Airfield Grading and Drainage Plan(s) • Drainage Structure Data • Drainage Details • Erosion Control Plan(s) • Stormwater Pollution Prevention Plan Sheet • Airfield Pavement Marking Plan(s) and Details • Airfield Fencing Plan(s) and Details • Utility Layout Plan(s) (Gas to be designed by CONSULTANT but included within SUBCONSULTANT's Plans) • Utility Details • Glass PBB Draft Performance Plan/Specification Task 3.4 The SUBCONSULTANT's Project Manager and/or appropriate technical leads shall schedule, prepare calculations, exhibits, and other supporting documents required for y application submittals with the respective agencies as needed for the permits listed below. The Consultant's Project Manager and/or appropriate technical leads shall prepare and submit the following permit applications to the respective agencies: i. Environmental Resource Permit— South Florida Water Management District ii. Sanitary Sewer Permitting —City of Key West and the Florida Department of Environmental Protection (FDEP) iii. Water Permitting — Florida Keys Aqueduct Authority (FKAA) and FDEP Task 3.5 The SUBCONSULTANT will develop a preliminary list of appropriate PROJECT bid items and methods of measurement and payment for Site/Civil elements for the construction of the PROJECT in concert with the CMaR. The SUBCONSULTANT will perform quantity take-offs for Site/Civil elements. Task 3.6 The SUBCONSULTANT will prepare a draft Construction Safety and Phasing Plan (CSPP) for the PROJECT in accordance with FAA requirements. The SUBCONSULTANT will solicit input from the SPONSOR and CMaR regarding necessary safety and phasing y requirements for the construction of the PROJECT. Task 3.7 The SUBCONSULTANT will prepare a 7460 for the temporary construction and proposed site plan for the PROJECT in accordance with FAA requirements. �- Task 3.8 The SUBCONSULTANT will develop draft technical specifications for the PROJECT based on the FAA, FDOT, or CSI standards as appropriate in concert with the CONSULTANT and CMaR. If standard technical specifications are not available for a particular construction item, the SUBCONSULTANT will create the necessary technical specification. Task 3.9 The SUBCONSULTANT will update the design narrative to document additional design progress. This report will include a summary of site investigation data, design analysis, design calculations, and applicable standards. Task 3.10 The SUBCONSULTANT will prepare a cost estimate in Master format for the 60% Design. The SUBCONSULTANT will review the cost estimate with the SPONSOR, CONSULTANT, and CMaR. The 60% cost estimate will be updated based on the review and 6 Packet Pg. 1199 1.11.a reconciliation with the design team. The 60% cost estimate will then be updated based on the two-day workshop with the CONSULTANT, SPONSOR, and CMaR. Task 3.11 The SUBCONSULTANT will conduct an in-house quality control review of the 60% Design Documents prior to submittal to the CONSULTANT in accordance with the SUBCONSULTANT QC Plan referenced above. Task 3.12 The SUBCONSULTANT shall compile, submit, and distribute PDF copies of the Site/Civil 60% Design Plans, Technical Specifications, Design Report, and overall PROJECT Cost Estimate to the CONSULTANT, SPONSOR, and CMaR. Task 4: Construction Documents (90% & GMP) Task 4.1 The SUBCONSULTANT will review the comments received from the SPONSOR a, on the 60% Design submittal review and incorporate applicable comments into plans, specifications, and design narrative. Then the SUBCONSULTANT will continue to progress the plans, specifications, and drawings to a 90% Design level. At 90% Design, the PROJECT elements and details will be essentially complete and ready for final review. When the 90% Design drawings are submitted to the SPONSOR, they shall be considered final design N documents pending only AHJ's review and approval to proceed with bidding. Task 4.2 The SUBCONSULTANT'S Project Manager and/or appropriate technical leads will prepare for and attend various PROJECT team meetings. It is anticipated that there will be fifteen (15) virtual team coordination meetings, eleven (11) virtual meetings with the CONSULTANT, SPONSOR, and CMaR, and one(1) in-person document review meeting with , the CONSULTANT, SPONSOR, and CMaR for this phase of the PROJECT. The CONSULTANT shall record the meeting minutes of all meetings. Task 4.3 This task includes the development of drawings necessary and appropriate for a 90% level of design for the Site/Civil elements of the PROJECT as determined by the SUBCONSULTANT. The drawings are anticipated to include the following type of sheets: • Cover Sheet • Index of Drawings • General Notes • Site Plan • Airfield Construction Phasing, Safety Plan, and Coordination with CMaR >- • Airfield Demolition Plan(s) • Airfield Typical Pavement Sections • Airfield Geometry Plan(s) • Airfield Jointing Plan(s) • Airfield Jointing Details • Airfield Grading and Drainage Plan(s) • Drainage Structure Data • Drainage Details • Erosion Control Plan(s) • Stormwater Pollution Prevention Plan Sheet • Airfield Pavement Marking Plan(s) and Details • Airfield Fencing Plan(s) and Details • Utility Layout Plan(s) (Gas to be designed by CONSULTANT but included within SUBCONSULTANT's Plans) 7 Packet Pg. 1200 1.11.a • Utility Details • Glass PBB Performance Plan/Specification Task 4.4 The SUBCONSULTANT will finalize and submit the Environmental Resource Permit (ERP) application to South Florida Water Management District (SFWMD). This includes agency coordination, ERP application, submittal of project plans and supporting documents for drainage and environmental components, and responses to agency requests for additional information (max. two requests for additional information are assumed). Any changes due to permitting will be incorporated into the Bid Documents. A project assumption is there are no FDOT Drainage Connection Permit or any local permits necessary. Task 4.5 The SUBCONSULTANT will update the list of appropriate PROJECT bid items and methods of measurement and payment for Site/Civil elements for the construction of the PROJECT in concert with the CMaR. The SUBCONSULTANT will perform quantity take-offs for Site/Civil elements. Task 4.6 The SUBCONSULTANT will finalize and submit the CSPP to the FAA for their review and approval. N Task 4.7 The SUBCONSULTANT will update the technical specifications for the PROJECT in concert with the CONSULTANT and CMaR. 0 Task 4.8 The SUBCONSULTANT will update the design narrative to document additional design progress. This report will include a summary of site investigation data, design analysis, , design calculations, and applicable standards. Task 4.9 The SUBCONSULTANT will prepare a cost estimate in Master format for the 90% >' Design. The SUBCONSULTANT will review the cost estimate with the SPONSOR, CONSULTANT, and CMaR. The 90% cost estimate will be updated based on the review and reconciliation with the design team. The 90% cost estimate will then be updated based on the two-day workshop with the CONSULTANT, SPONSOR, and CMaR. 0 Task 4.10 The SUBCONSULTANT will conduct an in-house quality control review of the 90% Design Documents prior to submittal to the CONSULTANT in accordance with the SUBCONSULTANT QC Plan referenced above. Task 4.11 The SUBCONSULTANT shall compile, submit, and distribute PDF copies of the Site/Civil 90% Design Plans, Technical Specifications, Design Report, and overall PROJECT Cost Estimate to the CONSULTANT, SPONSOR, and CMaR. Task 5: 100% Design Documents (QC/Permit Set) Task 5.1 Utilizing comments from the SPONSOR, CMaR, SFWMD, and other AHJs, the SUBCONSULTANT will complete the plans and specifications to a level necessary for final QC/Permitting. This will include finalizing necessary calculations, detailing, planning, etc. to complete the design process. Task 5.2 The SUBCONSULTANT'S Project Manager and/or appropriate technical leads will prepare for and attend various PROJECT team meetings. It is anticipated that there will be four (4) virtual team coordination meetings, two (2) virtual meetings with the CONSULTANT, SPONSOR, and CMaR, and one (1) in-person document review meeting with the 8 Packet Pg. 1201 1.11.a CONSULTANT, SPONSOR, and CMaR for this phase of the PROJECT. The CONSULTANT shall record the meeting minutes of all meetings. Task 5.3 This task includes the development of drawings necessary and appropriate for a 100% QC/Permitting level of design for the Site/Civil elements of the PROJECT. Task 5.4 The SUBCONSULTANT shall conduct an in-house quality control review of the 100% Design Documents prior to submittal to the CONSULTANT in accordance with the SUBCONSULTANT QC Plan referenced above. Task 5.5 The SUBCONSULTANT shall compile, submit, and distribute PDF copies of the Site/Civil 100% QC/Permit Design Plans and Technical Specifications to the CONSULTANT, SPONSOR, and CMaR. a, Task 6: 100% Design (Bid Documents) Task 6.1 The SUBCONSULTANT will complete the plans and specifications to a level necessary for bidding. Documents will be updated to include bidding dates and requirements as provided by the CONSULTANT. N Task 6.2 The SUBCONSULTANT'S Project Manager and/or appropriate technical leads will prepare for and attend various PROJECT team meetings. It is anticipated that there will be four (4) virtual team coordination meetings, two (2) virtual meetings with the CONSULTANT, SPONSOR, and CMaR, and one (1) in-person document review meeting with the CONSULTANT, SPONSOR, and CMaR for this phase of the PROJECT. The CONSULTANT , shall record the meeting minutes of all meetings. Task 6.3 The SUBCONSULTANT shall conduct an in-house quality control review of the 100% Design Bid Documents prior to submittal to the CONSULTANT in accordance with the SUBCONSULTANT QC Plan referenced above. Task 6.4 The SUBCONSULTANT shall compile, submit, and distribute PDF copies of the Site/Civil 100% Design Bid Document Plans and Technical Specifications to the y CONSULTANT, SPONSOR, and CMaR. Task 7: Bid Phase Services Task 7.1 This task includes assistance to the CONSULTANT, SPONSOR, AND CMaR >- during the bidding phase of the PROJECT. The SUBCONSULTANT will prepare for and attend the Pre-Bid Conference and address technical questions. The SUBCONSULTANT will also respond to written technical questions from prospective bidders which are submitted to the CMaR with respect to the documents prepared under this scope of services. The SUBCONSULTANT will prepare addenda relating to the design as necessary to interpret or clarify the Bidding Documents for construction. Task 7.2 The SUBCONSULTANT'S Project Manager and/or appropriate technical leads will prepare for and attend various PROJECT team meetings. It is anticipated that there will be four (4) virtual team coordination meetings with the CONSULTANT, SPONSOR, and CMaR for this phase of the PROJECT. The CONSULTANT shall record the meeting minutes of all meetings. Task 7.3 The SUBCONSULTANT will also prepare a set of Conformed Documents for use during construction of this project. Conformed Documents result from the integration of items 9 Packet Pg. 1202 1.11.a modified and/or revised via addendum during the Bidding Phase into the Bidding Documents (plans and specifications), resulting in an "official' set of Conformed Documents to be used for Construction. Task 7.4 The SUBCONSULTANT shall conduct an in-house quality control review of the Conformed Documents prior to submittal to the CONSULTANT in accordance with the SUBCONSULTANT QC Plan referenced above. Task 7.5 The SUBCONSULTANT shall compile, submit, and distribute PDF copies of the Site/Civil 100% Conformed Documents Plans and Technical Specifications to the CONSULTANT, SPONSOR, and CMaR. cv c cv 10 Packet Pg. 1203 1.11.a B. BASIC ASSUMPTIONS The following is a list of assumptions forming the basis of the SUBCONSULTANT's cost proposal for providing the services detailed in the Scope of Services for this PROJECT. Any modification and/or revision to these basic assumptions will constitute a change in the project scope and may result in a revision to the SUBCONSULTANT's cost proposal. 1. The SPONSOR will provide any record documents that relate to the project area such as existing information for location of utilities. 2. Documents will be created in the SUBCONSULTANT's standard format. All drawings will be created in black and white AutoCAD and Revit format using English units. Technical specifications will be provided in Master Spec, FAA, or FDOT standard format as determined appropriate by the CONSULTANT. 3. The SPONSOR will provide the latest edition of their standard "front end" documents to the CONSULTANT for incorporation into the bid documents. The SUBCONSULTANT will assist the CONSULTANT in updating the front-end documents for the PROJECT. 4. The SPONSOR will pay all costs required for permitting directly. The SUBCONSULTANT shall not be responsible for payment of any permitting fees. 5. Geotechnical investigations to support the project design are not included and will be completed by others. 6. Uploading data in the FAA/GIS Database or creating a project on the FAA/GIS is not a part of the Scope of Services as enumerated above. If this information is required, the tasks associated with same will require additional fee negotiations. cv 7. Utility design and bid documents may be an early works bid package pending available funding for the PROJECT. 8. The following items are excluded from the PROJECT scope of services but can be y added for additional fee if desired: a. Substantive Changes to Scope, Size or Complexity after 90% (GMP) Submittal b. Subsurface utility engineering and locations >- c. Boundary survey d. Landscaping Design e. Site Lighting f. LEED Sustainable Design or Certification g. Sustainability Certification or Verification h. Renderings / Models i. Traffic studies j. Offsite roadway improvements k. FDOT Connection Permits I. Gopher Tortoise (or other endangered species) survey and/or relocation m. Water quality monitoring n. Noise modeling o. Special environmental studies p. Environmental permitting q. Construction Administration Services 11 Packet Pg. 1204 1.11.a r. Construction Inspection Services s. Construction Management Services t. Airport Layout Plan (ALP) Update u. Airspace Study v. PBB Performance Specification/Design do not include the following services: i. Structural foundation design ii. Bridge-Terminal-Aircraft modeling w. Estimating fees do not include the following services: i. Consideration of reissued documents (within a single milestone) ii. Consideration of multiple design options iii. Estimate breakouts beyond those in services to be provided above iv. Provision of cost estimate detail in alternative work breakdown structures v. Separate identification of labor and material costs vi. Construction alternates analysis beyond those in services to be provided above vii. Cost reduction analysis beyond those in services to be provided above viii. Value engineering workshops ix. Life cycle cost analysis N x. Extensive reproduction costs 9. Any other service not specifically delineated within this scope is not included and would only be performed at Client's request and approved fee. cv 12 Packet Pg. 1205 . 1. Key West �� 11.a N McFarland Jol-11.15%,"111 International Airport U EXHIBIT D Major Tasks & Associated Cost N Key West International Airport Design Services Concourse A&Terminal Improvements Program Scope of Work Packet Pg. 1206 . 1. Key West �� 11.a McFarland Jol-11.15%,"111 International Airport N EXHIBIT D EYW Task Order#2—Major Tasks&Associated Cost y Description Cost Task 1 Project Management $ 320,000 Stakeholder Coordination $ 160,000 Permitting Assistance $ 160,000 0 ca TASK 2 Schematic Design (30%) $ 1,200,000 TASK 3 Design Development(60%) $ 1,600,000 Construction Documents C" TASK 4 (90%) $ 1,650,000 >- Construction Documents �-- TASK 5 (100%) $ 540,000 Bidding&Award TASK 6 Assistance $ 320,000 Task Order#2 Total $ 5,950,000 Key West International Airport Design Services Concourse A&Terminal Improvements Program Scope of Work Packet Pg. 1207 1.11.a MCFAJOH-01 KLISHM CERTIFICATE OF LIABILITY INSURANCE DATE(MWDDNYYYI 1 212 3/2 0 2 0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(iss)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement s. PRODUCER HAMS CT Michael Burns Insurance Office of America PHONE 31 Lewis Street FAX LAIC,No,Exq:(607)754-0329 45230 (A/C.Nol:(607)754-9797 Suite 201 A%&Michael.BurrtsAiaausaxom Binghamton,NY 13901 INSUR♦=RiS1 AFFORDING COVERAGE NAIC N INSURERA:National Fire Insurance Co of Hartford..- .-....- 20478. .-...-- INSURED INSURER B:Continental Insurance Company -._ --_ 35289 McFarland Johnson,Inc. INsuRERc:Valley FoM.lnsurance Company 20508 49 Court Street INSURER O Suite 240 - Binghamton,NY 13901 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS- N ADDL SUBR I POLICY EFF POLICY EXP W iLTR TYPE OF INSURANCE POLICY NUMaER LIMITB A X COMMERCIAL GENERAL LIABILITY .EACH OCCURRENCE S.__._.--_... 1,000'000 - - - DAMAGE TO RENTED 100,000 CLAIMS-MADE X OCCUR x x 6056803227 11112021 111/2022 PREMISE$.{Ea occunnt S -. -_-_ee]—_ . .. ... . -. __-_-_ MIL)EXP LAny one sp parn}-..__$.... .. . .-..------._... O Approved Risk Management 1,000,000 PERSONAL&ADV INJURY I GEN'L AGGREGATE LIA11T APPLIES PER: GENERAL AGGREGATE $ 21000,000 .-.-...I POLICY I x EC7 I X I LOC 1-26-2021 PRODUCTS-COMPIOPAGG.-S._..... 2,0007000 rr l OTHER. COMEI INE0 SINGLE LIMIT 1.000,000 � B AUTOMOBILE LIABILnY iEa acciden]l. .... ...$. X ANYAUTO x x 6056803213 1/1/2021 1/112022 -.BODILY INJURY[Per perso(1) S. . LU LU OWNED I SCHEDULED AUTOS ONLY ....-.. AUTOS BODILY INJURY{Per accident) S. . RREEDp pp ❑❑ j PROPERTY DAMAGE x AUTOS ONLY x R[1T05 ONLY I_(Per accident) S I S � B X UMBRELLA LIAB X I OCCUR `- EACH DCCURRENCE .... _ $ 10'Og0'000 130 - EXCESS LIAB --�� CLAIMS-MADE X x 60568032" 1)1)2021 1/1/2022 AGGREGATE -.--.-..._. 10,D00,000 $ _.._..-.._... DEL) 7K RETENTION$ i0+000 DER UTH• S C WORKERS COtnPENSATIQN x 9T9TUTE].. ER....-._...—_... AND EMPLOYERS'LIABILITY WC656803230 1/1/2021 I 1/112022 1,0D0,000 Y 1.N EA H ACCIDENT ___ _ $ ANY PRDPRIETORiPARTNERlEXECUTIVE •NIA x E.L-. ._C .............. OFFICERIMEA4BER EXCLUDED? .N J - 1,000,000 [Mandatory In NH] E.L.DISEASE-EA EMPLOYE- $It yes.descnbe under _ _ E.L.DISEASE-POLICY LIMIT 11000,000 ✓~ DESCRIPTION OF OPERATIONS Delow __ A Val Pprs&Records 6056803227 1/1/2021 1/1/2022 Blanket Limit 1,000,000 LU DESCRIPTION OF OPERATIONS ILOCATIONS!VEHICLES{ACORD 101.AddiSional Remarks Schedule,may be attached if more space is required U Project: Any and all work at Key West and Marathon Airports. t8 Monroe County BOCCand all other parties as required by written Contract are additional insured on a primary and noncontributory basis including completed operations in regard to general Ilability per endorsement numbers CNA74858NY,CNA75079XX,CNA74987XX,in regard to auto per endorsement number CNA71627.A Waiver of Subrogation applies in favor of the certificate holder,owner and all other parties as required by written contract in regard to general liability per endorsement number CNA74858NY,In regard to auto per endorsement,number CA 04 44 10 13,In regard to workers compensation per endorsement WC 00 03 13,The umbrella policy Is following form of the underlying policies per endorsement NCNA76604XX. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County BOCC AUTHORIZED REPRESENTATIVE Insurance Compliance �G PO Box 100085-FXa0096 U_ k n�* lLA" ACORD 25(2016103y ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 1208