Item I14 1.14
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County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
August 18, 2021
Agenda Item Number: I.14
Agenda Item Summary #8581
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 2 to Public
Transportation Grant Agreement GIQ91 as executed by the Director of Airports providing
$741,901.00 in additional funding for Design and Construction of the Aircraft Overflow Parking
project at the Key West International Airport. The project was identified in the EYW Master Plan
completed in 2019 due to increased aircraft activity and the need for additional aircraft apron
parking. The grant requires a$741,901.00 match from Airport Operating Fund 404.
ITEM BACKGROUND: The expansion of the general aviation apron is needed as the airport
continues to experience increased need for aircraft apron parking.
PREVIOUS RELEVANT BOCC ACTION: Approval of original Public Transportation Grant
Agreement GIQ91 on November 17, 2020, and Amendment No. 1 is also on the August 18th
agenda.
On April 15, 2020, the BOCC granted approval for Mayor or the Director of Airports execute FAA
and FDOT Airport grants as received to meet deadlines for return to the granting agency and
expedite use of grant funds, with grants to be ratified by the County Commission at the next BOCC
meeting.
CONTRACT/AGREEMENT CHANGES:
Additional FY22 funding allocation.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT G1 Q91 Amendment 2
FINANCIAL IMPACT:
Effective Date: Upon Execution
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Expiration Date: 12/31/2025
Total Dollar Value of Contract: $741,901.00
Total Cost to County: -0-
Current Year Portion:
Budgeted:
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A If yes, amount: N/A
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 08/03/2021 12:38 PM
Richard Strickland Completed 08/03/2021 12:42 PM
Pedro Mercado Completed 08/03/2021 1:59 PM
Purchasing Completed 08/03/2021 3:14 PM
Budget and Finance Completed 08/03/2021 3:16 PM
Maria Slavik Completed 08/03/2021 4:32 PM
Liz Yongue Completed 08/03/2021 4:36 PM
Board of County Commissioners Pending 08/18/2021 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION ODc 11/19
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(i tenrseg ment-phase-sequence)
447978-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1Q91 Federal Award Date: Amendment No.: 2
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment')is made and entered
into on by and between the State of Florida, Department of Transportation
("Department'), and Monroe County Aviation Department, ("Agency"),collectively referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 11/18/2020 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement').
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WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description.The project is amended to add additional FY22 funding
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
Seaports
Transit
— F®
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit 131: Deferred Reimbursement Financial Provisions
*Exhibit 62: Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
— Exhibit E: Program Specific Terms and Conditions
— Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
— *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
— *Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000A3
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Dcc 11/19
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/— decreased by$1,483,802 bringing the revised total
cost of the project to$2,944,214.
The Department's participation is X increased/ — decreased by $741,901. The Department agrees to
participate in the Project cost up to the maximum amount of $1,472,107, and, additionally the Department's
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project.
Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. I
to
AGENCY Monroe County Aviation STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Department W
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By: By:
Name: Richard Strickl nd Name: Daniel llesias
Title: Director of Airports Title: Director of Transportation Development
�NROE COUNTY ATTORNEY STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION h®
'nOVED FOPW
PAD OJ CA Legal Review: Alicia Trujillo
ASSIST UNTY ATTORNEY
Date 8/3/21
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West International Airport-Aircraft Overflow Parking
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FUMonroe County
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C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This scope includes the design and construction to extend Taxiway A to the
departure end of Runway 9 and relocate General Aviation Overflow Parking.
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting 0
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with I
the accomplished incremental progress and costs incurred by the Agency. LO
E. Unallowable Costs(including but not limited to):
F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year ,
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
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Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Fund Funding
Management Type Category Fiscal Code CFDA Funding Source Amount
Number yp Year Number Description
447978-1-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $430,206.00
447978-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $300,000.00
447978-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $300,000.00
447978-1-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $430,206.00 '0
447978-1-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $741,901.00 i
447978-1-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $741,901.00 LO
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Total Financial Assistance $2,944,214 B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Federal
% % %
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $1,472,107.00 $1,472,107.00 $0.00 $2,944,214.00 50.00 50.00 0.00 ,
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only)
Totals $1,472,107.00 $1,472,107.00 $0.00 $2,944,214.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3476, FLORIDA STATUTES:
I certify that the cost for each line item budget category(grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Aviation Department
Department Grant Manager Name
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occo2120
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS occ02120
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
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Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $1,472,107
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: hts:!/apes.fldfs.com/fsaa/searchCatalo .as
COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS i
AGREEMENT: LO
State Project Compliance Requirements for CSFA Number 55.004 are provided at: >-
h_tt ://a S.fldfs.com/fsaa/sgarchCo liance.as x
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The State Projects Compliance Supplement is provided at: h t s://a s.fldfs.cor /fc aalcgM _! ngg,
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDA T T OF TRANSPORTATION
APPROVALFUNDS
G1 91
8/3/2021
CONTRACT INFORMATION
Contract: G1 Q91
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
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Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
Beginning Date of This Agreement: 11/18/2020
Ending Date of This Agreement: 12/31/2025
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Contract Total/Budgetary Ceiling: of=$1,472,107.00 �+
Description: Key West International Airport-Aircraft Overflow Parking r
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 8/3/2021 I
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Action: Supplemental r
Reviewed or Approved: APPROVED
Organization Code: 55062020629
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Expansion Option: A9
Object Code: 751000
Amount: $741,901.00
Financial Project: ' 44797819401
Work Activity(FCT): 215
CFDA: r
Fiscal Year. 2022
Budget Entity: 55100100
Category/Category Year: i 088719/22
Amendment ID: S002
Sequence: 00
User Assigned ID: S002
Enc Line(6s)/Status: 0003/04
Total Amount: $741,901.00
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