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Item M3 M.3 County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `_ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting August 13, 2021 Agenda Item Number: M.3 Agenda Item Summary #3573 BULK ITEM: Yes DEPARTMENT: County Clerk of Court TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3550 N/A AGENDA ITEM WORDING: Approval of the minutes from the regular meeting of May 19, 2021; and the special meeting of May 25, 2021. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. DOCUMENTATION: 7. May 19 8. May 25 FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Packet Pg. 1534 M.3 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: N/A REVIEWED BY: Kevin Madok Skipped 08/03/2021 11:28 AM Cynthia Hall Completed 08/03/2021 12:12 PM Liz Yongue Completed 08/03/2021 1:32 PM Board of County Commissioners Pending 08/18/2021 9:00 AM Packet Pg. 1535 MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Regular Meeting Board of County Commissioners Wednesday, May 19, 2021 Key West, Florida& Via Communication Media Technology A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m. at the Harvey Government Center and via Communication Media Technology. Present and answering to roll call were Commissioner Craig Cates, Commissioner Mike Forster, Commissioner David Rice and Mayor Michelle Coldiron. Commissioner Eddie Martinez was absent from the meeting. Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio; and the general public. ADDITIONS, CORRECTIONS AND DELETIONS 0 Al Motion was made by Commissioner Rice and seconded by Commissioner Forster granting approval of the Additions, Corrections and Deletions to the agenda. Motion carried 2 unanimously. PRESENTATION OF AWARDS B 1 Presentation of Mayor's Proclamation declaring May 16-22, 2021 as Emergency Medical Services Week in Monroe County, Florida in honor and appreciation of emergency medical services providers and their day-to-day lifesaving work. E The Board recognized Chief James Callahan for his 15 years of service,presented him with an Honorary Conch Certificate and a firefighter axe plaque. Steve Hudson, Deputy Fire Chief-Operations, was sworn in as Fire Chief of Monroe County Fire Rescue. B2 Presentation of Mayor's Proclamation celebrating Community Foundation of the Florida Keys and its 25th Anniversary. B3 Presentation of Employee of the Quarter to Lisset Bautista, Case Manager, Social Services. BULK APPROVALS Motion was made by Commissioner Forster and seconded by Commissioner Cates granting approval of the following items by unanimous consent: Page 11 05/19/2021 Packet Pg. 1536 C1 Board granted approval and authorized execution of a Land Use Restriction Agreement for the State Housing Initiatives Partnership Program for the purpose of guaranteeing a fifteen- year affordability period for property located at 712 Eisenhower Drive, 714 Eisenhower Drive, 716 Eisenhower Drive, Unit 101, 716 Eisenhower Drive, Unit 102, 716 Eisenhower Drive, Unit 103, 716 Eisenhower Drive, Unit 104, 716 Eisenhower Drive, Unit 105; and for property located at 703 Pearl Street, 705 Pearl Street, 707 Pearl Street, 709 Pearl Street, Unit 101, 709 Pearl Street, Unit 201 in the City of Key West, Florida 33040. C2 Board granted approval and authorized execution of the 2nd Amendment to Grant Agreement 20.h.sc.100.022 with the State of Florida, Department of State, Division of Historical Resources for the restoration of the Monroe County Historic Jail. This amendment to the grant extends the expiration date from June 30, 2021 to October 31, 2021. C3 Board granted approval for the Mayor to sign, and for staff to submit, a letter of support for the County's application for a Florida Division of Historical Resources Grant for the Key West Historic Courthouse Brick Repointing Project. C4 Board adopted the following Resolution adopting the tentative Duck Key Security District non-ad valorem special assessment rates for Fiscal Year 2021-2022. The special 0 assessment rates remain the same as last year's rates at$292.00 for improved lots and $28.00 for 76 unimproved lots. 2 RESOLUTION NO. 170-2021 Said Resolution is incorporated herein by reference. C5 Board granted approval to advertise a Public Hearing, to be held at the June 16, 2021 meeting, to consider adoption of an Ordinance revising Section 19-4 of the Monroe County Code to increase the toll rates for Card Sound Road Toll by the Consumer Price Index (1.6%); and W granted authorization for the Monroe County Director of Engineering Services to inform the Florida Department of Transportation of the changes to the toll rates, in accordance with the Agreement for SunPass and Toll-by-Plate Electronic Toll Collection, at the Card Sound Toll Facility. C6 Board granted approval and authorized execution of a Task Order with Bender& Associates Architects, P.A., in the amount of$72,428.00, for design and construction drawings for East Martello Roof Phase 11, funded by a TDC Grant. C7 Board granted approval to award all surplus units to the highest bidder as set forth in the attached Budget& Finance Purchasing Department Tabulation Sheet; and authorization to award the surplus items to the next highest bidders if necessary, until items are disposed. Said tabulation sheet is incorporated herein by reference. C8 Board granted approval and authorized execution of a Task Order with HDR Engineering, Inc. for Construction Engineering and Inspection Services for the Koehn and Big Pine Shores Subdivisions Roadway and Drainage Improvement Project(Big Pine Key). This task Page 12 05/19/2021 Packet Pg. 1537 order is being awarded under the On Call Contract for Professional Engineering Services, in the maximum not to exceed, amount of$278,164.00. The project is partially funded by a Florida Department of Transportation Small County Outreach Program Grant Agreement. C9 Board adopted the following Resolution providing support for a Special Grant-in-Aid Division of Historic Resources Grant, affirming the County's ability to provide 50% local match funding; and approving prioritization and submission of grant applications for funding of design and implementation of repairs of the Historic County Courthouse brick structure in Key West. Grant request will be for $1,000,000.00 with a 50% County match. RESOLUTION NO. 171-2021 Said Resolution is incorporated herein by reference. C10 Board granted approval and authorized execution of a County-Owned Residential Lease with a County employee for Location E, Unit 1, commencing June 1, 2021 through May 31, 2022. The monthly rental amount is $550.00. C11 Board adopted the following Resolution to adopt tentative solid waste collection rates for commercial waste generators for Fiscal Year 2021-2022. 0 RESOLUTION NO. 172-2021 Said Resolution is incorporated herein by reference. 2 C12 Board adopted the following Resolution to adopt the tentative non ad valorem special assessment for residential solid waste collection, disposal, and recycling rates for Fiscal Year 2021-2022. The tentative rate will increase by $6.00 per year, to $413.00, per household/unit (1.4% CPI change). RESOLUTION NO. 173-2021 Said Resolution is incorporated herein by reference. C13 Board granted approval to advertise for competitive solicitation/public auction (second attempt) for the sale of five Monroe County Fire Rescue surplus vehicles. C14 Board granted approval to advertise a Public Hearing to consider adoption of an Ordinance revising Section 21-74 and Section 21-99 of the Monroe County Code (MCC) providing for corrections to the MCC sections referenced,providing for revisions to the notice requirements for commercial rates and providing for revisions to the notice requirements for the non-ad valorem assessments to conform to F.S. 197.3632. C15 Board granted approval and authorized execution of a Services Agreement with Fire Recovery USA, LLC to provide Fire Inspection Billing and Collection Services. C16 Board granted approval and authorized execution of the 9th Amendment to Agreement with Buccaneer Courier to change physical address of the Marathon Library, Stop 413. Page 13 05/19/2021 Packet Pg. 1538 C17 Board granted approval and authorized execution of Modification 41 to Subgrant Agreement with the Florida Division of Emergency Management to receive state funded appropriations for Local Emergency Management and Mitigation Initiatives Assistance Number 31.064 (Agreement Number 19-SP-10-11-54-01-237) in the amount of$5,900,000.00; and adopted the following Resolution authorizing the County Administrator to sign all amendments, modifications, and other necessary documents including reimbursement requests for this grant. The original period of time was July 1, 2018 to June 30, 2021. This amendment extends the end date to June 30, 2023. RESOLUTION NO. 174-2021 Said Resolution is incorporated herein by reference. C18 Board accepted the report of monthly Change Orders for the month of April 2021, reviewed by the County Administrator/Assistant County Administrator. Said report is incorporated herein by reference. C19 Board granted approval and authorized execution of Supplemental No. 1 to Contract GON68 with the Florida Department of Transportation for the development of the Lower Keys Scenic Viewing Area(Big Pine Swimming Hole). This amendment to the grant extends the expiration date to September 30, 2022. 0 C20 Board ratified the Task Order with WSP USA, Inc. for Construction Engineering and 2 Inspection Services for the Harbour Drive Bridge (4904604) and Seaview Drive Bridge (4904606) Interim Strengthening Project in the amount of$161,568.73. C21 Board granted approval and authorized execution of the 8th Amendment to the Amended and Restated Agreement with Florida Keys Society for Prevention of Cruelty to Animals, Inc. for Animal Control Services providing for a CPI adjustment of$10,760.46 (1.4%), funded by ad valorem revenues. E C22 Board ratified the five-year lease Agreement with Advanced Modular Space, Inc. for two temporary office trailer units to be placed at 143 Toppino Industrial Drive, on Rockland Key, in the amount of$135,299.20. C23 Board granted approval and authorized execution of a Memorandum of Understanding with Marathon Friends of the Library, Inc. ("Friends") for the purpose of creating a mutually beneficial and clear operational understanding between the Friends and Monroe County Public Library ("Library"). The Friends mission is to raise money and public awareness in the community to support the services and programs of the Library. As a non-profit, 501(c)(3) organization, it is a legally distinct entity and is not a part of the Library. C24 Board granted approval and authorized execution of a Task Order with William Horn Architect, P.A. for the design through construction administration of the renovation of the temporary Fleet Maintenance Department offices on Rockland Key. Page 14 05/19/2021 Packet Pg. 1539 C25 Board adopted the following Resolution to re-enact and reorganize the Art in Public Places Committee, which was inadvertently omitted in passage of Ordinance No. 001-2009 when the Monroe County Code was recodified, and to ratify all committee actions taken since 2009. RESOLUTION NO. 175-2021 Said Resolution is incorporated herein by reference. C26 Board adopted the following Resolutions for the Transfer of Funds and the Receipt of Unanticipated Revenue: Transfer of Funds (OMB Schedule Item No. 1). RESOLUTION NO. 176-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Revenue (OMB Schedule Item No. 3). RESOLUTION NO. 177-2021 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 3). RESOLUTION NO. 178-2021 0 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 4). RESOLUTION NO. 179-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Revenue (OMB Schedule Item No. 5). RESOLUTION NO. 180-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Revenue (OMB Schedule Item No. 6). RESOLUTION NO. 181-2021 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 7). RESOLUTION NO. 182-2021 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 8). RESOLUTION NO. 183-2021 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 9). RESOLUTION NO. 184-2021 Said Resolution is incorporated herein by reference. Page 5 05/19/2021 Packet Pg. 1540 Amending Resolution No. 135-2021 (OMB Schedule Item No. 10). RESOLUTION NO. 185-2021 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 11). RESOLUTION NO. 186-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Revenue (OMB Schedule Item No. 12). RESOLUTION NO. 187-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Revenue (OMB Schedule Item No. 13). RESOLUTION NO. 188-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Revenue (OMB Schedule Item No. 14). RESOLUTION NO. 189-2021 Said Resolution is incorporated herein by reference. 0 Transfer of Funds (OMB Schedule Item No. 15). RESOLUTION NO. 190-2021 2 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 16). RESOLUTION NO. 191-2021 Said Resolution is incorporated herein by reference. HURRICANE IRMA RECOVERY D1 Board granted approval to award and execute a Contract with Sea Tech of the Florida Keys, Inc. in the amount of$105,125.00 for the repair of the Veterans Memorial Park Restroom Building which was damaged during Hurricane Irma. D2 Board adopted the following Resolution to authorize the Voluntary Home Buyout Program (VHBP)Project Manager to act as the Fair Housing Coordinator for the duration of the VHBP Subrecipient Agreement; and to perform fair housing activities as required under the VHBP Subrecipient Agreement to ensure CDBG-DR grant compliance. RESOLUTION NO. 192-2021 Said Resolution is incorporated herein by reference. D3 Board granted approval and authorized execution of an Agreement with Design Center, Inc., in the amount of$66,816.00, for the repairs of the Marathon Tax Collector Building which was damaged during Hurricane Irma. Page 16 05/19/2021 Packet Pg. 1541 D4 Board granted approval and authorized execution of the 1st Amendment to Grant Agreement 20.h.fh.100.005 with the State of Florida, Department of State, Division of Historical Resources for West Martello Citadel repairs caused by Hurricane Irma. This amendment to the grant amends the expiration date from June 30, 2021 to October 31, 2021. TOURIST DEVELOPMENT COUNCIL El Board granted approval and authorized execution of an Agreement with Monroe Council of the Arts Corporation d/b/a/Florida Keys Council of the Arts to act as a Cultural Umbrella Organization to make recommendations to the Monroe County Tourist Development Council and the County on funding for tourism related cultural activities. E2 Board granted approval and authorized execution of the lst Amendment to extend Agreement with Monroe Council of the Arts Corporation d/b/a Florida Keys Council of the Arts to supplement cost of tourist related programs for a one-year period to September 30, 2022. E3 Board granted approval of Ms. Colleen Quirk (sole applicant) as the "At Large" appointment to the Tourist Development Council District 11 Advisory Committee. AIRPORTS J2 Board granted approval and authorized execution of McFarland Johnson, Inc. Task Order 2 2021-03, in the amount of$379,950.00, for Construction Administration and Resident Inspection Services for the FBO Access Road Project at Key West International Airport; to be funded by Passenger Facility Charge Fund 406 (PFC 417). J3 Board accepted the report of Airport Change Orders for the month of April 2021 reviewed by the County Administrator/Assistant County Administrator. Said report is incorporated herein by reference. E J4 Board granted approval and authorized execution of Jacobs Project Management, Co. Task Order 12/15 A9 in the total amount of$169,078.00; for relocation of the Automated Surface Observing Systems at Florida Keys Marathon International Airport in the amount of $160,578.00, to be funded by FDOT grant G1238, and Marathon Airport Operating Fund 403; and for geotechnical investigation and survey work for a new beacon at the Key West International Airport in the amount of$8,500.00, to be funded Passenger Facility Charge Fund 406 (PFC 418). J5 Board granted approval and authorized execution of Task Order No. 2021-01 with McFarland-Johnson, Inc. in the amount of$748,000.00 for Program Validation and Preliminary Engineering Services for the Key West International Airport Concourse A and Terminal Improvements Program. The task order is funded by FDOT Grant G1P09; Airport Operating Fund 404 and/or Passenger Facility Charge Fund 406 (PFC 419). J6 Board ratified and granted approval of Airport Coronavirus Response Grant Program Grant No. 3-12-0037-065-2021 from the United States of America, acting through the Federal Page 17 05/19/2021 Packet Pg. 1542 Aviation Administration,providing $3,536,873.00 to Key West International Airport. The purpose of this grant is for the airport to prevent,prepare for and respond to coronavirus. There is no match required for this grant. J7 Board ratified and granted approval of Airport Coronavirus Response Grant Program Concession Relief Addendum No. 3-12-0037-066-2021 from the United States of America, acting through the Federal Aviation Administration,providing $106,585.00 to Key West International Airport to provide relief from rent and minimum annual guarantees obligations, as applicable, to each eligible airport concession. There is no match required for this grant. J8 Board ratified and granted approval of Airport Coronavirus Response Grant Program Grant No. 3-12-0044-038-2021 from the United States of America, acting through the Federal Aviation Administration,providing $23,000.00 to Florida Keys Marathon International Airport. The purpose of this grant is for the airport to prevent,prepare for and respond to coronavirus. There is no match required for this grant. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING& CODE COMPLIANCE DEPARTMENTS K1 Board adopted the following Resolution setting the time, date, and place for a Public 0 Hearing to consider a request by Patrick Garvey, for a Resolution vacating that certain public right-of-way constituting a portion of Pine Drive, Big Pine Key, Monroe County, Florida, as 2 shown on the Plat of Pine Hammock, Plat Book 3, Page 163, bounded on the north by Don's Court; bounded on the west by Tract D and E, Pine Key Acres; bounded on the south by Pine Drive; and bounded on the east by Block 1, Lots 5-10. RESOLUTION NO. 193-2021 Said Resolution is incorporated herein by reference. K2 Board adopted the following Resolution waiving purchasing policy to assure the removal, refloating, demolition and disposal of derelict/non-derelict vessels, floating structures, marine signs/debris, installation/maintenance of aids to navigation and regulatory markers in Monroe County are done expeditiously by clarifying the administrative procedures and waiving Chapter 2 (D)(7) of the Purchasing Policy requiring legal approval of the standardized task orders for individual jobs awarded to pre-qualified contractors. RESOLUTION NO. 194-2021 Said Resolution is incorporated herein by reference. K3 Board granted approval of the selection of Boating Improvement Fund Grant Funding to local municipalities for Boating and Waterway Projects to be performed in Fiscal Year 2022 including regulatory buoy maintenance by the Village of Islamorada, in the amount of$10,000; dinghy dock improvements by the City of Key West, in the amount of$15,465.75; and boat ramp repairs by the City of Marathon, in the amount of$35,000.00; for a total amount of $60,465.75; and direction for staff to prepare an Interlocal Agreement with each municipality. Page 18 05/19/2021 Packet Pg. 1543 K5 Board granted approval to advertise a Request for Proposals for updates of the 2009 Geospatial Land Cover Dataset and Tier Maps for the Florida Keys as required by the Comprehensive Plan Goals, Objectives, and Policies to be used by staff, a required Tier Review Committee, and the Board, in the required update of the Land Development Code Tier Overlay District Maps, along with evaluation of the listed, threatened, and endangered species habitat. SHERIFF'S OFFICE M2 Board granted approval of the request for Expenditure from the Law Enforcement Trust Fund, as follows: Florida Missing Children's Day 2021, in the amount of$1,000.00, statewide, law enforcement sponsored event. Helping raise statewide awareness in the prevention of child abduction and sexual exploitation. COMMISSIONER'S ITEMS N2 Board granted approval of Commissioner Rice's appointment of Robert W. Kelley to the Duck Key Security District Advisory Board, replacing Sylvia Hernandez, for a three-year term ending May 19, 2024. N3 Board granted approval of Commissioner Rice's reappointment of Rick Sherman to the 0 Duck Key Security District Advisory for a three-year term ending May 19, 2024. 2 N4 Board granted approval of Commissioner Cates' reappointment of Cristina Spottswood to the Monroe County Art in Public Places Committee with a term ending November 18, 2024. N6 Board granted approval of Commissioner Forster's appointment of Paul Caceres to the Affordable Housing Advisory Committee, replacing Jim Saunders, with a term ending November 2024. N7 Board granted approval of Commissioner Forster's appointment of Pamela Caputo to the Affordable Housing Advisory Committee, replacing Stephanie Scuderi, with a term ending November 2024. COUNTY CLERK 01 Board granted approval of Tourist Development Council expenses for the month of April 2021, as follows: Advertising, in the amount of$3,660,188.34; Bricks & Mortar Projects, in the amount of$360,016.53; Events, in the amount of$29,671.37; Office Supplies & Operating Costs, in the amount of$53,323.51; Personnel Services, in the amount of$0.00; Public Relations, in the amount of$0.00; Sales & Marketing, in the amount of$42,160.01; Telephone & Utilities, in the amount of$21,434.20; Travel, in the amount of$101.76; and Visitor Information Services, in the amount of$83,485.58. 02 Board granted approval to remove surplus equipment from inventory via disposal or advertise for bid. Said inventory is incorporated herein by reference. Page 19 05/19/2021 Packet Pg. 1544 03 Board granted approval of BOCC Warrants 10084230-10085398, (PR Checks), 3142340- 3143519 (PR Voucher), 27052-27145 (WC)for the month of April 2021, as follows: 001 General Fund, in the amount of$5,176,761.73; 101 Fine & Forfeiture, in the amount of $4,632,058.67; 102 Road/Bridges, in the amount of$443,793.88; 104 Middle Keys Health Care MSTU, in the amount of$8,894.81; 115 Tourist Development Council-Two Penny, in the amount of$310,614.15; 116 TDC - Admin Promo 2 Cent 1, in the amount of$737,245.50; 117 TDC - District 1 Third Cent, in the amount of$1,316,634.89; 118 TDC - District 2 Third Cent, in the amount of$103,295.15; 119 TDC - District 3 Third Cent, in the amount of$333,560.68; 120 TDC - District 4 Third Cent, in the amount of$186,698.23; 121 TDC - District 5 Third Cent, in the amount of$322,898.52; 125 Grant Fund, in the amount of$1,020,231.24; 130 Impact Fees/Roadways, in amount of$60,344.63; 132 Impact Fees/Library 560, in the amount of $757.14; 141 Fire/Ambulance, in the amount of$861,758.07; 147 Unincorporated Service, in the amount of$154,029.68; 148 Planning Building, in the amount of$481,257.08; 149 Municipal Policing, in the amount of$617,959.51; 152 Duck Key Security, in the amount of$10,383.42; 153 Local Housing Assistance, in the amount of$279,993.67; 157 Boating Improvement Fund, in the amount of$69,286.84; 158 Miscellaneous Special Revenue Fund, in the amount of $47,423.22; 160 Environmental Restoration, in the amount of$10,752.73; 163 Court Facilities, in the amount of, $10,019.74; 177 Canal 4266 MSBU, in the amount of$7,254.12; 180 Building Funds, in the amount of$342,383.84; 304 1 Cent Infrastructure, in the amount of$625,753.34; 312 Cudjoe Regional WW Project, in the amount of$6,195.70; 314 Series 2014 Revenue Bonds, 0 in the amount of$2,312,361.62; 316 Land Acquisition, in the amount of$1,430.50; 401 Card Sound Bridge, in the amount of$68,125.06; 403 Marathon Airport, in the amount of 2 $251,960.85; 404 Key West Intl Airport, in the amount of$2,805,647.22; 406 PFC & Operating Restrictions, in the amount of$222,358.06; 414 MSD Solid Waste, in the amount of $1,688,772.88; 501 Workers' Compensation, in the amount of$192,938.52; 502 Group Insurance Fund, in the amount of$1,349,574.00; 503 Risk Management Fund, in the amount of $84,178.81; 504 Fleet Management Fund, in the amount of$201,503.41; and 610 Fire/EMS LOSAP Trust Fund, in the amount of$2,370.00. m 04 Board granted approval of FKAA invoices $50,000.00 or over for the fiscal year(to include salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are incorporated herein by reference. 05 Board accepted the FKAA invoices for the fiscal year(to include salaries), relating to the Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being provided for information only. Said invoices are incorporated herein by reference. 06 Board granted approval of the minutes from the February 17, 2021 regular meeting. Said minutes are incorporated herein by reference. 07 Board granted approval to dispose of disbursement records for Fiscal Year 2016. Said records are incorporated herein by reference. Page 110 05/19/2021 Packet Pg. 1545 COUNTY ADMINISTRATOR P1 Board accepted the County Administrator's monthly report for May 2021. Said report is incorporated herein by reference. P2 Board adopted the following Resolution authorizing the closing of the 7-Mile Bridge on April 2, 2022, from 6:30 a.m. to 9:00 a.m., for the running of the 41st Annual 7-Mile Bridge Run. RESOLUTION NO. 195-2021 Said Resolution is incorporated herein by reference. P3 Board granted approval to rescind agenda Item Q-6, approved at the April 21 BOCC meeting; and granted approval and authorized execution of the revised 1st Amendment to Revenue Grant Agreement SD0011 from the Florida Department of Environmental Protection to reduce the grant by $4,340.00; such grant is to fund the permitting of a culvert for Canal 475 on Geiger Key; and the design and permitting of an organic removal and backfill for Canal 84 as part of the County's Canal Restoration Program. COUNTY ATTORNEY 76 Q2 Board granted approval of the renewal of Primary Windstorm Insurance Policy with a 2 premium of$851,752.00 from Citizens Property Insurance Corporation; and authorization for the Risk Administrator to sign all necessary forms. Q5 Board granted approval to accept the bid from Andrew Constantine 11 and authorized the sale of Duck Key Non-Conservation Density Reduction Lot parcel identification number 00379800-000000 for $175,000.00. a� Q6 Board granted approval to accept the bid from Elizabeth and Wayne Tonning and authorized the sale of Duck Key Non-Conservation Density Reduction parcel identification number 00380440-000000 for $30,100.00. Q7 Board granted approval to accept the bid from Felix Acosta and authorized the sale of Duck Key Non-Conservation Density Reduction parcel identification number 003883380- 000000 for $51,209.00. Q10 Board granted approval and authorized execution of a Professional Services Agreement with Fogarty Mueller Harris, PLLC. The law firm provides advice and representation on tax matters. Q11 Board granted approval to advertise a Public Hearing, for June 16, 2021, at the Murray Nelson Government Center in Key Largo, to consider adoption of an Ordinance amending Chapter 12 of the Monroe County Code of Ordinances, to regulate the application and timing of fertilizer use within unincorporated Monroe County. Page 111 05/19/2021 Packet Pg. 1546 SOCIAL SERVICES U1 Board granted approval and authorized a release of a State Housing Initiatives Partnership Program mortgage lien in favor of Antoine Massih. ASSISTANT COUNTY ADMINISTRATOR U2 Board granted approval and authorized execution of a Contract to Purchase a parcel (parcel identification number 00122080-000304) on Rockland Key from SJK Investment LLC at a price of$1,198,252.00; and granted authorization for the County Administrator to execute the contract and all documents required for the closing. Funding will be provided through the one cent infrastructure sales surtax. BUDGET & FINANCE U4 Board granted approval of the revised Fiscal Year 2022 budget timetable. Said timetable is attached hereto. AIRPORT U5 Board granted approval and authorized execution of the 1st Amendment to Lease 2 Agreement with KWIA Hangar Corporation to update Exhibit A and Exhibit B to depict accurate leasehold survey and exhibit. FACILITIES MAINTENANCE U6 Board granted approval and authorized execution of the 3rd Amendment to Commercial Lease renewal and annual rental increase with Key Vaca Center, LLC, for the Supervisor of a Elections Office at the 100th Street Center building in Marathon. The new lease term commences on June 1, 2021, and terminates on May 31, 2023, at a total monthly rental fee of $4,571.66 for the upcoming year, which includes a 3.25% increase and Lessee's prorata share of annual common area maintenance costs,pursuant to the Lease provisions. PROJECT MANAGEMENT U8 Board granted approval and authorized execution of the 5th Change Order to Contract with Charley Toppino & Sons, Inc. in the amount of$70,276.50 for the East Martello Phase 11 Drainage Project. This will add additional landscaping to the area. COUNTY ATTORNEY U9 Board granted approval and authorized execution of an Agreement for Legal Services with Gray Robinson, P.A.; and granted authorization for the County Attorney to execute agreement on behalf of the County. Page 112 05/19/2021 Packet Pg. 1547 Motion carried unanimously. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING& CODE COMPLIANCE DEPARTMENTS K4 Bob Shillinger, County Attorney, addressed the Board concerning direction to amend the existing Interlocal Agreement between Monroe County Land Authority (MCLA) and Monroe County (BOCC) of October 19, 2016; authorizing the MCLA to act as the BOCC's agent for the Density Reduction Program, to expand the scope to move other County managed acquisition programs and up to five employees to the MCLA. The programs to be transferred include the less than fee; habitat restoration; re-sale of vacant density reduction lots without development rights; the CDBG-DR Voluntary Home Buyout; and the HMGP-Buyout Programs. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Cates to adopt the discussion from Land Authority Item G6 (directing staff to amend the existing ILA to consolidate the identified programs under the MCLA). Motion carried unanimously. COVID-19 I Shannon Weiner, Director of Emergency Management, gave a Power Point Presentation COVID-19 update for May 2021. 0 COUNTY ADMINISTRATOR P4 Lisa Tennyson, Legislative Affairs & Grants Acquisition Director, gave a report on the 2021 State Legislative session outcomes. Frank Bernardino, representing Anfield Consulting, addressed the Board. Christine Hurley, Assistant County Administrator; and Mr. Shillinger addressed the Board. Motion was made by Commissioner Cates and seconded by Commissioner Forster to have a veto letter sent from the Mayor, on behalf of the Board, to the Governor for House Bill 735. Motion carried unanimously. Ryan Matthews, representing Peebles Smith, addressed the Board. After discussion, motion was made by Commissioner Rice and seconded Commissioner Forster to have a veto letter sent from the Mayor, on behalf of the Board, to the Governor for House Bill 403. Motion carried unanimously. Mr. Matthews addressed the Board. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Cates to have a veto letter sent from the Mayor, on behalf of the Board, to the Governor for Senate Bill 60. Motion carried unanimously. AIRPORTS J1 Richard Strickland, Director of Airports; Pedro Mercado, Assistant County Attorney; and Mr. Shillinger addressed the Board concerning approval to reject all bids for the Construction Manager At Risk Services for Key West International Airport Concourse A and Terminal Page 113 05/19/2021 Packet Pg. 1548 Improvements Program due to an ambiguity in the scoring criteria and approval to re-advertise the competitive solicitation with a reduced period of advertisement from 45 days to 30 days for the Construction Manager At Risk Services for Key West International Airport Concourse A and Terminal Improvements Program. The following individuals addressed the Board: Joseph Graziosi, representing Turner Construction Co.; and Robert A. Spottswood, representing NV2A Gulf Keystar. After discussion, motion was made by Commissioner Cates and seconded by Commissioner Rice granting approval to reject all bids and to reduce the period of advertisement to 30 days. Roll call vote carried unanimously. COMMISSIONER'S ITEMS N8 Ms. Tennyson addressed the Board concerning approval of a Resolution expressing support for state and federal funding and completion of Everglades Restoration Projects and a letter urging U.S. Army Corp of Engineers to ensure sufficient water flow and supply to Monroe County and Florida Bay in their updated Lake Okeechobee System Operating Manual. The following individual addressed the Board: Emma Haydacy. After discussion, motion was made by Commissioner Cates and seconded by Commissioner Rice to adopt the following Resolution. Motion carried unanimously. RESOLUTION NO. 196-2021 Said Resolution is incorporated herein by reference. N9 Commissioner Forster gave a Power Point Presentation on placing "No Parking" signs in areas of concern and raising the parking fines for the "No Parking" areas. Kevin Wilson, Assistant County Administrator; Judith Clarke, Director or Engineering/Roads & Bridges; and Mr. Shillinger addressed the Board. The following individual addressed the Board: Dotti Moses. After discussion, motion was made by Commissioner Forster and seconded by Commissioner Rice for staff to prepare an Ordinance and advertise it to be heard at next month's Board meeting, to change MCC 25-27(e), to raise the parking fines from $20.00 to $200.00. Motion carried unanimously. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING& CODE COMPLIANCE DEPARTMENTS K6 Ms. Hurley addressed the Board. Mike Lalbachan, Mitigation Administrator, gave a Power Point Presentation on the opening of the Federal Emergency Management Agency Flood Mitigation Assistance Program draft application cycle for privately owned structures within Monroe County, and incorporated cities, for Fiscal Year 2021 and beyond to provide grant assistance (match required from property owner) for eligible applicants to elevate, demolish/reconstruct, or volunteer to sell their property to support rebuilding the community to be resilient to floods and other natural hazards. The Board took no official action. PUBLIC HEARINGS R1 A Public Hearing was held to consider approval of a Resolution renouncing and disclaiming any right of the County and the public in and to the right-of-way of a portion of an Page 114 05/19/2021 Packet Pg. 1549 unnamed alley, as shown on the revised amended plat of Riviera Village, Plat Book 2, Page 80, bounded on the north by Marlin Avenue; bounded on the west by Block 4, Lots 4 and 56-57; bounded on the south by Dolphin Road; and bounded on the east by Block 4, Lots 1-8. Emily Schemper, Sr. Director of Planning & Environmental, gave a Power Point Presentation. There was no public input. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Cates to adopt the following Resolution. Motion carried unanimously. RESOLUTION NO. 197-2021 Said Resolution is incorporated herein by reference. R2 A Public Hearing was held to consider adoption of an Ordinance to revise Section 19-6, 19-8 and 19-39 of the Monroe County Code. The proposed Ordinance will delete Section 19-6 providing regulations for Loop Road which is no longer under the County's jurisdiction as it was acquired by the State of Florida; to revise Section 19-8 authorizing the County Engineer to allow temporary short-term closures when needed for right-of-way repairs or projects that necessitate a temporary road closure; and to revise 19-39 to set forth insurance requirement for contractor performing work on the County's right-of-way of the Monroe County Code. Ms. Clarke addressed the Board. There was no public input. After discussion, motion was made by Commissioner Forster and seconded by Commissioner Rice to adopt the following Ordinance. Motion carried unanimously. 0 ORDINANCE NO. 009-2021 Said Ordinance is incorporated herein by reference. Mayte Santamaria, Senior Planning Policy Advisor, addressed the Board concerning the following two items (R3 & R4): R3 A Public Hearing to consider adoption of an Ordinance by the Monroe County Board of County Commissioners amending the Monroe County 2030 Comprehensive Plan Glossary to m modify the definition of accessory use or accessory structure, modify the definition of dwelling unit, delete the definition of family, modify the definition of household, create a definition for kitchen, create a definition for lock-out unit, modify the definition of transient unit; create a definition for wet bar; and amending Policy 101.3.5 to address the term lock-out unit(File 2019- 098). R4 A Public Hearing to consider adoption of an Ordinance by the Monroe County Board of County Commissioners amending Monroe County Land Development Code Section 101-1 to modify the definition of accessory use or accessory structure, modify the definition of dwelling unit, delete the definition of family, modify the definition of household, create a definition for kitchen, create a definition for lock-out unit, modify the definition of transient unit, create a definition for wet bar; and amending Section 138-23 to address the term lock-out unit(File 2019- 099). There was no public input. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Cates to adopt the following two Ordinances (Items R3 & R4). Page 115 05/19/2021 Packet Pg. 1550 R3 An Ordinance by the Monroe County Board of County Commissioners amending the Monroe County 2030 Comprehensive Plan Glossary to modify the definition of Accessory Use or Accessory Structure, modify the definition of Dwelling Unit, delete the definition of Family, modify the definition of Household, create a definition for kitchen, create a definition for Lock- out Unit, modify the definition of Transient Unit; create a definition for wet bar; and amending Policy 101.3.5 to address the term Lock-out Unit(File 2019-098). ORDINANCE NO. 010-2021 Said Ordinance is incorporated herein by reference. R4 An Ordinance by the Monroe County Board of County Commissioners amending Monroe County Land Development Code Section 101-1 to modify the definition of Accessory Use or Accessory Structure, modify the definition of Dwelling Unit, delete the definition of Family, modify the definition of Household, create a definition for kitchen, create a definition for Lock-out Unit, modify the definition of Transient Unit, create a definition for wet bar; and amending Section 138-23 to address the term Lock-out Unit(File 2019-099). ORDINANCE NO. 011-2021 Said Ordinance is incorporated herein by reference. 0 Motion carried unanimously. 76 2 R5 A Public Hearing was held to consider approval of a Resolution transmitting an Ordinance by the Monroe County Board of County Commissioners amending Policy 301.1.2 of the 2030 Monroe County Comprehensive Plan to reflect the Board's approval, on February 17 2021, of the U.S. 1 LOS Task Force Recommendations on the level of service methodology (File 2020-193). There was no public input. After discussion, motion was made by Commissioner Forster and seconded by Commissioner Rice to adopt the following Resolution. Motion carried unanimously. m E RESOLUTION NO. 198-2021 Said Resolution is incorporated herein by reference. R6 A Public Hearing was held to consider an Ordinance by the Monroe County Board of County Commissioners Amending Monroe County Code Chapter 6 Building and Construction, Article III Construction Industry, Division 3 Contractors Examination Board to reduce its quorum requirement to three;providing for severability; providing for the repeal of conflicting provisions;providing for inclusion in the Monroe County Code; providing for the transmittal to the Department of State; and providing for an effective date. There was no public input. Motion was made by Commissioner Rice and seconded by Commissioner Cates to adopt the following Ordinance. Motion carried unanimously. ORDINANCE NO. 012-2021 Said Ordinance is incorporated herein by reference. Page 116 05/19/2021 Packet Pg. 1551 R7 A Public Hearing was held to consider an Ordinance Amending Monroe County Code Chapter 6 Building and Construction, Article III Construction Industry, Division 2 Requests for renewal or reinstatement to allow administrative license renewals and/or reinstatements during which time the Board is not meeting so contractors may proceed with permitted work prior to Contractor Examining Board approval; providing for severability;providing for the repeal of conflicting provisions; providing for inclusion in the Monroe County Code; providing for the transmittal to the Department of State; and providing for an effective date. There was no public input. Motion was made by Commissioner Cates and seconded by Commissioner Rice to adopt the following Ordinance. Motion carried unanimously. ORDINANCE NO. 013-2021 Said Ordinance is incorporated herein by reference. MISCELLANEOUS BULK APPROVAL C27 Motion was made by Commissioner Forster and seconded by Commissioner Cates granting approval of a Contract between Monroe County Board of County Commissioners (Monroe County Transit) and the Community Transportation Coordinator, Guidance Care Center, Inc., for the contract period of July 1, 2021 to June 30, 2022. This is a non-monetary partnership/collaboration contract required by the State of Florida Commission for the 0 Transportation Disadvantaged. Roll call vote carried unanimously, with Commissioner Rice abstaining. 2 STAFF REPORTS F1 Ms. Hurley gave a Power Point Presentation update on the Contractor Examining Board recommended action to improve permitting and services to the construction industry. Alan MacEachern, Director of Information Technology, addressed the Board. F2 Ms. Tennyson gave a federal legislative update. F3 Mr. Wilson addressed the Board concerning an advance money to the Housing Authority for Conch Key and Howards Haven. SHERIFF'S OFFICE M1 Mr. Shillinger addressed the Board concerning approval of Fiscal Year 2021 recommendations of the Monroe County Shared Asset Forfeiture Fund Advisory Board. After discussion, motion was made by Commissioner Cates and seconded by Commissioner Rice granting approval of the recommendations, taking out items 423 & 429 (Florida Keys Healthy Start Coalition and Guidance Care Center), as follows: Easter Seals Florida, Inc., for medical rehabilitation and audiology services for children and adults with special needs, in the amount of $7,500.00; Literacy Volunteers of America-Monroe County, Inc., LVA Prevention through Literacy Program, in the amount of$10,000.00; Keys to be the Change, Inc., for Kids Win Mentoring Program, in the amount of$10,000.00; Grace Jones Community Center, Grace Jones Page 117 05/19/2021 Packet Pg. 1552 services to underserved at-risk children and adolescents, in the amount of$10,000.00; Monroe Association for ReMARCable Citizens, for adult day training, in the amount of$10,000.00; The Last Resort Ministry, Inc., for last resort ministry, in the amount of$6,000.00; Kids Come First in the Florida Keys, Inc., essentials for youth experiencing financial diversity, in the amount of $10,000.00; Autism Society of the Keys, Grace Jones services to underserved at-risk children and adolescents, in the amount of$10,000.00; A Positive Step of Monroe County, Inc., Idle Hands Summer Employment Program, in the amount of$10,000.00; D.O.L.P.H.LN.S. to Stop Domestic Violence, Inc., for Living Springs Counseling, in the amount of$10,000.00; Samuel's House, Inc., for Prevention through Provision and Services, in the amount of$10,000.00; Florida Keys Outreach Coalition, Inc., in the amount of$10,000.00; Good Health Clinic, acquisition of $3-5 million in donated medical services and medications for keys residents living in poverty, in the amount of$8,160.00; Florida Keys Area Health Education Center, Inc., Monroe County's Children's Health Centers, in the amount of$9,000.00; Educational Coalition for Monroe County, for prevention education for Marathon middle and high school students, in the amount of$10,000.00; Wesley House Family Services, for SAFF mental and physical health care for minors and adults, in the amount of$10,000.00; Heart of the Keys Recreation Association, Inc., in the amount of$10,000.00; Independence Cay, for homeless supports increases self- sufficiency, in the amount of$7,000.00; KAIR—Keys Area Interdenominational Resources, for housing assistance for keys residents, in the amount of$7,500.00; Anchors Aweigh Club, to remain a healthy, safe and open facility for 2021, in the amount of$10,000.00; Florida Keys 0 Children's Shelter, Inc., for Project Lighthouse, in the amount of$10,000.00; South Florida Council, Boy Scouts of America, for Operation Scoutreach, in the amount of$10,000.00; Key 2 West Botanical Garden Society, growing the garden companions, in the amount of$9,500.00; Islamorada Fire Rescue Explorers Post, for Islamorada Fire Rescue Explorers Post, in the amount of$8,925.00; Metropolitan Community Church Key West, Cooking with Love, in the amount of$10,000.00; Key West Preschool Co-operative Inc., in the amount$10,000.00; Volunteers of America Florida, Grant Per Diem Program, in the amount of$3,100.00; and Florida Keys Foster Adoptive Parent Association, for every child matters, in the amount of $10,000.00. Motion carried unanimously. E M1 Motion was made by Commissioner Rice and seconded by Commissioner Cates granting approval of item #23 (the Florida Keys Healthy Start Coalition, Inc., for keys to kid's safety program to support safety & enforcement, in the amount of$10,000.00). Roll call vote carried unanimously, with Commissioner Forster abstaining due to a conflict. M1 Motion was made by Commissioner Cates and seconded by Commissioner Forster granting approval of item 429 (Guidance/Care Center, Inc., for Video Surveillance Expansion Project; in the amount of$5,250.00). Roll call vote carried unanimously, with Commissioner Rice abstaining due to a conflict. COMMISSIONER'S ITEMS N1 Board directed staff to present data in June or July regarding the remaining affordable workforce housing allocations, a list of active reservations and applications in process. Ms. Schemper addressed the Board. Page 118 05/19/2021 Packet Pg. 1553 N5 Sheryl Graham, Sr. Director of Social Services, addressed the Board. Robin Bleier, Consultant with RB Health Partners, Inc., addressed the Board regarding Poinciana Gardens Senior Living Facility. Roman Gastesi, County Administrator; and Mr. Shillinger addressed the Board. The following individuals addressed the Board: Peter Batty, representing Key West Housing Authority; Sandra Higgs, representing Florida Keys Assisted Care Coalition; Ed Swift, John Dolan-Heitlinger, Louis LaTorre, Nancy Swift, D.A. Aldridge, representing Last Stand; and Dotti Moses. The Board took no official action. SOUNDING BOARD S1 Stephanie Russo addressed the Board regarding the Twin Lakes Pilot Project and funding. Ms. Clarke addressed the Board. COUNTY ATTORNEY Q1 Board accepted the County Attorney report for the month of May 2021. Said report is incorporated herein by reference. Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of Lewis et al. v. Monroe County, Case No. CAK21-258, and read the required language into the record. Motion was made by Commissioner Rice and seconded by Commissioner Forster to hold the closed session at the May 25, 2021 BOCC special meeting in 0 Marathon as soon as the strategic planning workshop has concluded. Motion carried 76 unanimously. c Q3 Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of Monroe County v. Coher and Coher Invest Co Ltd, Case No. 2018-CA-674-P, and read the required language into the record. Motion was made by Commissioner Forster and seconded by Commissioner Cates to hold the closed session at the June 16, 2021 BOCC meeting in Key Largo, FL at 1:30 p.m. or as soon thereafter as may be heard. Motion carried unanimously. Q4 Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of Monroe County BOCC v. Magnolia 101, LLC, et al., Case No. 13-945-P, and read the required language into the record. Motion was made by Commissioner Forster and seconded by Commissioner Rice to hold the closed session at the May 25, 2021 BOCC special meeting in Marathon, FL as soon as the strategic planning workshop has concluded. Roll call vote was taken with the following results: Commissioner Cates Yes Commissioner Forster Yes Commissioner Rice Yes Mayor Coldiron No Motion carried. Q8 Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of Ernest Williams v. Monroe County, Case No. 2021-CA-151-P, and read the required language into the record. Motion was made by Commissioner Rice and seconded by Commissioner Cates Page 119 05/19/2021 Packet Pg. 1554 to hold the closed session at the May 25, 2021 BOCC special meeting in Marathon, FL as soon as the strategic planning workshop has concluded. Motion carried unanimously. Q9 Mr. Shillinger advised the Board that this item is deleted from the agenda: approval of a Resolution approving in principle a formula for distribution of settlement proceeds for opioid litigation from the agenda. U3 Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of Donald Davis v. Monroe County, Case No. 2004-CA-379-M, and read the required language into the record. Motion was made by Commissioner Rice and Commissioner Forster to hold the closed session at the May 25, 2021 BOCC special meeting in Marathon, FL as soon as the strategic planning workshop has concluded. Motion carried unanimously. U7 Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of Galleon Bay v. Monroe County, et al., 02-CA-595-K, and read the required language into the record. Motion was made by Commissioner Cates and seconded by Commissioner Forster to hold the closed session at the May 25, 2021 BOCC special meeting in Marathon, FL as soon as the strategic planning workshop has concluded. Motion carried unanimously. U10 Mr. Shillinger addressed the Board concerning approval of conflict waiver from the law 0 firm of Bryant Miller Olive (BMO), to allow BMO to represent PNC Bank for purpose of 76 negotiating a$10 million Line of Credit with the County if PNC is selected as the lender; and 2 authority for the County Attorney or his designee to sign the conflict waiver letter. Motion was made by Commissioner Rice and seconded by Commissioner Forster granting approval of the item. Motion carried unanimously. COMMISSIONER'S COMMENT T Board requested the status of the Parks & Recreation Director applicants. Mr. Gastesi addressed the Board. There being no further business, the meeting of the Board of County Commissioners was adjourned. Kevin Madok, CPA, Clerk and ex-officio Clerk to the Board of County Commissioners Monroe County, Florida J ameea.C;.MAnce,&, IO.C. Page 120 05/19/2021 Packet Pg. 1555 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS BUDGET CALENDAR, FISCAL YEAR 2022 Revised Timetable Date 2021, Day RESPONSIBLE PARTY REQUIRED ACTIVITY REQUIREMENT REFERENCE Approval of the FY22 Budget Timetable. March 17, Wednesday Board of County Commissioners Regular BOCC meeting Key Largo County Administrator,Senior March 18, Thursday Management Team Budget instructions to departments. Section 129.025 Florida Statutes OMB deadline for submission-budget requests for Senior Management Team,TDC all Internal Service Funds,Capital and departments April 8, Thursday Executive Director including TDC,GAL and Medical Examiner. TDC Executive Director,State Attorney,Housing Authority,Judicial, May 14, Friday and Health Department Deadline for other agencies budgets to OMB. Submission of budget requests to the County On or before June 1, Tuesday Constitutional Officers Administrator. Section 129.03(2)Florida Statutes This is the last date to receive input from the Human June 2, Wednesday Human Service Advisory Board Service Advisory Board. June 29-July 2, Tuesday-Friday FAC 2021 Annual Conference&Exposition The Property Appraiser certifies,to each taxing authority,the taxable value within the jurisdiction of July 1, Thursday Property Appraiser the taxing authority on Form DR-420. Section 129.03(1)Florida Statutes The board of county commissioners'(BOCC)budget officer delivers a tentative budget to the board.No July 1-31 Board of County Commissioners meeting required. Section 129.03(3)Florida Statutes National Association of Counties(Naco)Annual July 16-19, Friday-Monday Conference www.naco.org Special Meeting for discussion of Budget. Q Announcement of Proposed Millage Rates and selection of dates,times and places for public Q hearings. Approval to advise the Property Appraiser Sections 129.03(3)(a)and July 22, Thursday Board of County Commissioners of proposed millage rates.10 A.M.Key West 200.065(2)(b)Florida Statutes Last day to advise the Property Appraiser of the W Proposed Millage Rates,current year rolled-back �y rate and the date,times and place of the Tentative Section 200.065(2)(b)Florida r August 4, Wednesday Office of Management and Budget Budget Hearing. Statutes Property Appraiser mails out the Notice of Proposed Property Taxes to each taxpayer listed on the Sections 200.065(2)(b)and 200.069 No later than August 24, Tuesday Property Appraiser current year assessment roll.(TRIM Notices) Florida Statutes First Public Hearing 0) Adoption of Tentative Budget and Millage Rate Sections 129.03(3)(c),200.065(2c) September 8, Wednesday Board of County Commissioners 5:05 P.M.Key West and 200.065(2)(e),Florida Statutes Special Budget Meeting(Optional) Not Required-Done as a public September 9, Thursday Board of County Commissioners 5:05 P.M.Marathon service. Budget Ad to be published in newspaper for final Section 200.065(2)(d),Florida September 11, Saturday Office of Management and Budget budget hearing. Statutes Final Public Hearing(Regular BOCC meeting day) Adoption of Final Budget and Millage Rate Sections 129.03(3)(c),200.065(2)(d) September 15, Wednesday Board of County Commissioners 5:05 P.M.Key Largo and 200.065(2)(e),Florida Statutes Notify the Sheriff,in writing,of the specific action taken on the proposed fiscal year 2021-2022 budget Following final budget adoption Board of County Commissioners appropriations of the Sheriff. Section 30.49(4),Florida Statutes Within 3 days of Final Hearing,the Resolution adopting final millage and budget to Property FL Administrative Code 12D- September 18, Saturday Office of Management and Budget Appraiser,Tax Collector and the Dept.of Revenue. 17.003(f) Within 30 days of adoption of final millage and budget,submit TRIM package(DR-487)to Dept.of Revenue. Certify final millages to Property Section 129.03(3)Florida Statutes Appraiser via DR-422 and DR-422DEBT(if any FL Administrative Code 12D- October 18, Mondayl Office of Management and Budget debt). Post summary budget on website. 17.003(h) Packet Pg. 1556 M.3.b MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Special Meeting Board of County Commissioners Tuesday, May 25, 2021 Marathon, Florida& Via Communication Media Technology A special meeting of the Monroe County Board of County Commissioners convened at 10:30 a.m. at the Marathon Government Center and via Communication Media Technology. Present and answering to roll call were Commissioner Craig Cates, Commissioner Mike Forster, Commissioner Eddie Martinez, Commissioner David Rice and Mayor Michelle Coldiron. Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio; and the general public. ADDITIONS, CORRECTIONS AND DELETIONS 0 Al There were no Additions, Corrections or Deletions to the agenda. Motion was made by Commissioner Rice and seconded by Commissioner Cates granting approval of the agenda. 2 Motion carried unanimously. BULK APPROVALS N Motion was made by Commissioner Forster and seconded by Commissioner Cates granting approval of the following items by unanimous consent: B 1 Board granted approval and authorized execution of the 1st Amendment to Contract with Adventure Environmental, Inc. for Marine Debris Removal Services along shorelines and nearshore waters affected by Hurricane Irma to revise the compensation from $1,135,127.00 to $1,296,000.00 due to lower than anticipated disposal costs (originally anticipated to be $164,873.00 and now projected to be $4,000.00)with funding provided through a no-match grant with the Florida Fish and Wildlife Conservation Commission. B2 Board granted approval and authorized execution of the 2nd Amendment to Alzheimer's Disease Initiative Contract KZ-2097 between the Alliance for Aging, Inc., and Monroe County Board of County Commissioners/Monroe County Social Services/In-Home Services to de- obligate $66,000.00. This brings the total from $157,675.51 to $91,675.51 for the period of July 1, 2020 to June 30, 2021. Page 11 05/25/2021 Packet Pg. 1557 M.3.b ANIMAL CONTROL F1 Board granted approval and authorized execution of the lst Amendment to the Contract, dated July 15, 2020, with the Humane Animal Care Coalition. This amendment will clarify conflicting language to better align with intent and spirit of the payment method understood by both parties to be the agreement. Motion carried unanimously. STRATEGIC PLANNING WORKSHOP D1 Kimberly Matthews, Sr. Director of Strategic Planning & Libraries, gave a Power Point Presentation on the BOCC Strategic Priorities, for the upcoming Fiscal Year 2022, for use in the budgeting and strategic planning processes. Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Rhonda Haag, Chief Resilience Officer; Christine Hurley, Assistant County Administrator; and Shannon Weiner, Director of Emergency Management; addressed the Board. The Board took no official action. COUNTY ATTORNEY 0 C1 Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of Board of County Commissioners of Monroe County, FL vs. Sugarloaf Volunteer Fire 2 Department, Inc. and Sugarloaf Wi-Fi, Inc., assignee ofKeys Wi-Fi, Inc., Case No. CA-K-17-631 and read the required language into the record. Motion was made by Commissioner Forster andLO seconded by Commissioner Rice to hold the closed session at the June 16, 2021 BOCC meeting in Key Largo, FL at 1:30 p.m. or as soon thereafter as may be heard. Motion carried unanimously. C6 CLOSED SESSIONS Mr. Shillinger requested to continue the following two items (E4 & E5)to the June 16, 2021 BOCC meeting in Key Largo, FL at 1:30 p.m. or as soon thereafter as may be heard: E4 An Attorney-Client Closed Session in the matter of Galleon Bay v. Monroe County, et al., 02-CA-595-K. E5 An Attorney-Client Closed Session in the matter of Donald Davis v. Monroe County, Case No. 2004-CA-379-M. Motion was made by Commissioner Rice and seconded by Commissioner Martinez to continue the above two items (E4 & E5)to the June 16, 2021 meeting. Motion carried unanimously. E2 Mr. Shillinger announced the Attorney-Client Closed Session in the matter of Disaster Solutions v. Monroe County, Case No. 2019-CA-32-K and read the required language into the record pursuant to F.S. 286.011(8). Mr. Shillinger advised that the following persons would be Page 12 05/25/2021 Packet Pg. 1558 M.3.b present at the meeting: the County Commissioners, County Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant County Attorney Cynthia Hall, outside counsel Jeffrey Hochman from the law firm Johnson, Anselmo, Murdoch, Burke, Piper& Hochman, P.A., and a certified court reporter. Mayor Coldiron declared the open session of the meeting closed. After the closed session, the meeting was re-opened. E3 Mr. Shillinger announced the Attorney-Client Closed Session in the matter of Scott Lewis and Disaster Solutions v. Monroe County, 16th Judicial Circuit Case No. 21-CA-258-K and read the required language into the record pursuant to F.S. 286.011(8). Mr. Shillinger advised that the following persons would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi, County Attorney Robert Shillinger, Assistant County Attorney Cynthia Hall, special outside counsel Jeff Hochman from the law firm Johnson, Anselmo, Murdoch, Burke, Piper& Hochman, P.A., and a certified court reporter. Mayor Coldiron declared the open session of the meeting closed. After the closed session, the meeting was re-opened. El Mr. Shillinger announced the Attorney-Client Closed Session in the matter of AshBritt, 0 Inc. v. Monroe County, FL and Florida Department of Transportation, Case No. CA-K-17-802 76 and read the required language into the record pursuant to F.S. 286.011(8). Mr. Shillinger 2 advised that the following persons would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant County LO Attorneys Cynthia Hall and Christine Limbert-Barrows, special litigation counsel Jeff Hochman from the law firm Johnson, Anselmo, Murdoch, Burke, Piper& Hochman, P.A., and a certified court reporter. Mayor Coldiron declared the open session of the meeting closed. After the closed session, the meeting was re-opened. E7 Mr. Shillinger announced the Attorney-Client Closed Session in the matter of Monroe County BOCC v. Magnolia 101, LLC, et al., Case No. 13-945-P and read the required language into the record pursuant to F.S. 286.011(8). Mr. Shillinger advised that the following persons would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant County Attorneys Peter Morris and Cynthia Hall, and a certified court reporter. Mayor Coldiron declared the open session of the meeting closed. After the closed session, the meeting was re-opened. E6 Mr. Shillinger announced the Attorney-Client Closed Session in the matter of Ernest Williams v. Monroe County, Case No. 2021-CA-151-P and read the required language into the record pursuant to F.S. 286.011(8). Mr. Shillinger advised that the following persons would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi, Page 13 05/25/2021 Packet Pg. 1559 M.3.b County Attorney Bob Shillinger, Assistant County Attorneys Paunece Scull and Cynthia Hall, and a certified court reporter. Mayor Coldiron declared the open session of the meeting closed. After the closed session, the meeting was re-opened. Mr. Shillinger addressed the Board regarding the closed session format. Pamela Hancock, Deputy Clerk, addressed the Board. There being no further business, the meeting of the Board of County Commissioners was adjourned. Kevin Madok, CPA, Clerk and ex-officio Clerk to the Board of County Commissioners Monroe County, Florida J ameea. MAnce,&, ae. 0 LO Page 14 05/25/2021 Packet Pg. 1560