Item P4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 19.20.2005
Bulk Item: YES~ NO
Division:
Monroe County
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via transfer
and disposal.
Department: Fixed Asset Surplus
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACVAGREEMENTCHANGES:N/A
STAFF RECOMMENDATION:
TOTAL COST:
N/A
BUDGETED:
Yes_
No
COST TO COUNTY: N/A SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes No_ AMOUNTPERMTH
YEAR_
APPROVED BY: County Atty
OMBlPurchasing
Risk Management
Prepared by: JJ~ ~
Print Name: Divina D, Speer, Deputy Clerk
APPROVAL: y~)?~
Print Name: KEVIN MADOK, Clerk's Chief Accountant
DIVISION DIRECTOR APPROVAL: ,-)~ ~
Print Name: SANDRA CARLILE, Finance Director
DOCUMENTATION: Included
YES
To Follow
Not Required
DISPOSITION:
'--/-P ~
Agenda Item # -
Monday, January 03, 2005'
Revised 1103
Board of County Commisioner
January 19, 2005
SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION
Original Estimated
CountY 10 # Description Value Present Value need approval to-
1 1401-371 Honda Generator old $1,822.00 $0,00 remove from inventory and transfer
2 1401-372 Honda Generator old $1,822,00 $0,00 remove from inventory and transfer
3 1401-373 Honda Generator old $1,822.00 $0,00 remove from inventory and transfer
4 0801-103 Computer bevond economical repair $1,130.00 $0,00 remove from inventory and dispose
5 1200-115 Computer beyond economical repair $1,719,50 $0,00 remove from inventory and dispose
6 3500-039 Computer beyond economical repair $1,052,00 $0,00 remove from inventory and dispose
7 3500-040 Computer bevond economical repair $1,285,00 $0.00 remove from inventory and dispose
8 1401-462 Generator beyond economical repair $2,100.00 $0,00 remove from inventory and dispose
9 1416-029 Radio bevond economical repair $1,117.35 $0,00 remove from inventory and dispose
10 1430-148 Radio beyond economical repair $1,067.93 $0,00 remove from inventory and dispose
11 1430-214 Radio beyond economical reoair $768,95 $0,00 remove from inventory and disoose
12 1430-219 Radio bevond economical repair $788.46 $0,00 remove from inventory and disoose
13 1439-288 Radio beyond economical repair $809.25 $0,00 remove from inventory and dispose
MONROE COUNTY .RECEIVED DEC 1 32004
INVENTORY DELETION REQUEST
TO:
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
FROM: PUBLIC SAFETY DEPARTMENT
DATE:
1401-371
1401-372
1401-373
1017435
1017023
1017453
Honda Generator
2/28/85
2/28/85
2/28/85
$1,822,00/$0
$1,822,00/$0
$1,822.00/$0
Honda Generator
Honda Generator
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS,
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT,
XXX APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: MC SCHOOL BOARD
REASON FOR REOUEST:
~LI~",
~z~
PREPARED BY: ,-r;;~
PRINT NAME
/dftD.~
/ / /'
DIVISION DIRECTOR APPROVAL:
PRINT NAME
OMS FORM REVISED 11/99
fD) rn@rnowrnrnl
lJO NOV I 6 2004 ~
MARATHON AIRPORT
Monroe
County
Emergency
Management
I'........~
,
490 63rd Street
Ocean Suite 150
Marathon, FL 33050
Bus: (305) 289-6018
Fax: (305) 289-6333
December 07, 2004
Reggie Paros, Director, Division of Public Safety
Subject:
Approval to remove (generators) from Monroe County Emergency Management inventory and transfer
to the Monroe county School Board
Reggie,
The generators in question (Asset Identification Numbers 1401-371, 372, and 373) have been in the
custody of, and maintained and utilized by the Monroe County School Board since their purchase
(February 28, 1985). After discussion with Fred Sims, Monroe County School Board Director of
Facilities, and Divina Speer, Monroe County Property Clerk, Finance Department, it was deemed most
logical to transfer these assets from the MC Emergency Inventory to that entity which has been
providing maintenance and deriving appropriate use these generators for 19 years, the Monroe County
School Board,
Sincerely,
.Fh 1-1-:> 1 E::) J tll..L.\
Jerald L. O'Cathey
Inventory Manager
Monroe County Emergency Management
RECET",-'~'" \!OV 1 52D04
MONROE COUNTY
FIXED ASSET TRANSFER FORM
MONROE C:)UNTY EMERGENCY
MANAGEMENT
TO: Divina Speer
FROM:
PROPERTY CLERK. FINANCE DEPT.
DATE: ~/~+
ASSET SERIAL
I.D.NUMBER NUMBER
-f'/tJa-N.(>1\, "EN.
t tt~-t - ,.,;r/ led "T'+-'7 S;
-t/-o /\JIM c:.'E='N.
I'+e>>l - ~r2- ., E) J -:r~ z. ..,
-H$NOA -'=-E"N. I ~, T...... S- ~
,Lf-o.c - ?~~
LOCATION LOCATION
FROM: TO:
MONROEC1JNTYEMEAGENCY r~'E"O 51"'\7
Me.vRcOt::; r~. I~T'\I - L l3~.
II 1110 WNI~t"'O S~C't: r
k-e\J ',1/~-r~ FL.
,
OWNERSHIP CHANGE:
YES K
NO
DATE: 11./.:2./01-
..
MONROEC~JNiYEMEAGENCY
MANAGEMENT
SURRENDERING DEPARTMENT:
RECEIVING DEPARTMENT:
OMB FORM REVISED 4/01
DIVINA D, SPEER STOP #8
DECEIVED DEe 0 9 2004
MONROE COUNTY RECEIVED DEe 1 32004
INVENTORY DELETION REQUEST
FROM: j M~Q lOf6q-~ \1
f~)(~ ()~(
TO:
PROPERTY CLERK, FINANCE DEPT,
DATE: e Jd 1D~
M.C.
I,D. NUMBER
QRIGlNAL & EST,
PImSENT VALUE
I,I3&"tt'/&
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS,
X APPROVAL TO REMOVE FROM INVENTORY Al'm DISPOSE OF IT,
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REOUEST, 0ofl\f~ ~\.p l..()n~ ~\.~ .
= , ~ 0 \6(O~
(\~(\r. . ~. A.. tit ~ ~U ",~SS" r Y
PREPARED BY, \\ _ _R~~ _ V,., DAm &<20'-\
PRINT NAME: ~o.. \oO~ II i;,a .
DIVISION DIRECTOR APPROVAL: ~ ji. f If!>-~
PRINT NAME: -.S.b-e./I a.. If B I1lllCI6'^-...--
OMB FORM REVISED IOI28/2003
MONROE COUNTY ~ RECEIVED DEe 1 02004
INVENTORY DELETION REQUEST
TO:
DIVINA D, SPEER STOP #8
FROM: Charles L. Ingraham
PROPERTY CLERK. FINANCE DEPT.
DATE: 12/10/04
M.C. SERIAL ASSET DATE ORIGINAL & EST,
I.D, NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
1200-115 H972Q Dell Computer, monitor and 1719.50/Unknown
keyboard 2/03/99 But obsolete,
Ronald Johnson's computer
CHECK ONE (1 ) APPROPRIATE LINE BELOW:
~
APPROVAL TO ADVERTISE FOR BIDS,
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT,
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST:
This computer is 5 years old. It runs slowly and does not have enough capacity to run our VA software,
A new replacement computer has been ordered.
DIVISION DIRECTOR APPROVAL:
PREPARED BY, SJ)Q~ (jl'N~
PRINT NAME: Sail . Smith
L: ~~_
PRINT NAME: Charles L. In ham
DATE: 12/10/04
OMS FORM REVISED 10/28/2003
~~&\....
1<j/fJ(-o Y
S.Q;'~~'~~~
RECEIVED DEe 0 72004
MONROE COUNTY
"COMPUTER RELATED; EQUIPMENT"
INVENTORY DELETION REQUEST
TO: Divina Speer
FROM: Kim Nystrom
PROPERTY CLERK. FINANCE DEPT,
DATE: ~04
Monroe County Land Authority
M,c. SERIAL ASSET DATE ORIGINAL & EST,
I,D,. NUMBER NUMBER DESCRIPTION PURCHASED.. PRESENT VALUE
Dell monitor 03/07/01 original $I ,052
3500-039 GND9DOl computer & present $0
3500-040 B83BDOl Dell computer * monitor 03/07/01 original $1,285
present $0
CHECK ONE (I) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS,
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT,
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
--X-
REASON FOR REQUEST:
equipment outdated
PREPARED BY: Kim Nystrom
DATE:
I~~
DIVISION DIRECTOR APPROVAL:
"^\. '
TECHNICAL SERVICES APPROVAL:
PRINT NAME: Hark J. Rosch, ecutive Director
PRINTNAME,~L ~:~~
OMB FORM REVISED 10/2812003
MONROE COUNTY
INVENTORY DELETION REQUEST
RECEIYED DEe 2 72UU4
TO:
Divina D, Speer - Stop #8
Property Clerk, Finance Dept.
FROM: Pete Lubert
DATE:
1401-462
1155067
Generator
9/30/87
$2,100,00/$0
CHECK ONE (1 ) APPROPRIATE LINE BELOW:
xxxxx
APPROVAL TO ADVERTISE FOR BIDS,
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT,
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REOUEST:
BROKEN - BEYOND ECONOMICAL REPAIR
DEPARTMENT APPROVAL:
PRINT NAME
I:LI :1-3/(1 Y
DIVISION DIRECTOR APPROVAL:
PRINT NAME
OMB FORM REVISED 11/99
TO:
DATE:
MONROE COUNTY
INVENTORY DELETION REQUEST
RECEIVED firi" 2 '7 ?0~,.
L-.' ;.,~ ;.,f . ~ __~ tJ!.J (,
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
FROM: Pete Lubert
1416-029
1430-148
1430-214
1430-219
1439-288
776ATN0001
751ASC0250
428A TN0085
428TUU2082
749ATG0795
Radio
9/30/93
4/22/94
422/94
1/25/95
4/22/94
Radio
Radio
Radio
Radio
CHECK ONE (1 ) APPROPRIATE LINE BELOW:
xxxxx
APPROVAL TO ADVERTISE FOR BIDS,
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT,
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
OLD - OBSOLETE - NO LONGER IN USE
$1,117,35/$0
$1,067.93/$0
$768,95/$0
$788.46/$0
$809.25/$0
f.tt: elk- DATE:
PETE~Rk Pi' ....-#-/J
DNISIONDIRECTORAPPROVAL: ~~
PRINT NAME CLARK. MARTIN
DEPARTMENT APPROVAL:
PRINT NAME
OMS FORM REVISED 11/99
1;1.../ .:J..3JCI ({