Item N2
BOARD OF COUNTY COMMISSIONERS
AGENDAITEMS~ARY
Meeting Date: January 19,2005
Division: Monroe County Housing Authority
Bulk Item: Yes XX
No
Department: Special Programs Office
AGENDA ITEM WORDING: Resolution of the Board of County Commissioners of Monroe
County, Florida, Rescinding Resolution 340-2004 and Approving An Amendment to the Interlocal
Agreement With the Monroe County Housing Authority.
ITEM BACKGROUND: The Monroe County Housing Authority has been the Administrator for
the Monroe County's State Housing Initiatives Partnership (SHIP) Program under the terms of an
interlocal agreement from 1993 and amended in September 2004. This amendment provides for
further clarification on the method of payment/reimbursement of administrative funding, Revisions
were coordinated with the Clerk of the Circuit Court's staff.
PREVIOUS RELEVANT BOCC ACTION: Approval of the existing Interlocal Agreement in
April 1993 and approval of Resolution 304-2004, September 21,2004, the amendment to be rescinded.
CONTRACT/AGREEMENT CHANGES: The proposed amendment to the Interlocal Agreement
provides specific functions and responsibilities relative to the administration of the Monroe County
SlllP Program and provides for a consistent method of payment/disbursement of administrative
funding.
STAFF RECOMMENDATION:
TOTALS COST:
$0.00
BUDGETED: Yes X
No
COST TO COUNTY: $0.00
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes No-X-
AMOUNT PER: Month
Year
APPROVED BY: County Attorney. _ OMB
a ng _ Risk Management _
DEPARTMENT APPROVAL:
J. el Castillo, Sr" Executive Director
onroe County Housing Authority
DOCUMENTATION:
Included XX
To Follow _ Not Rerired-
AGENDA ITEM # Ad-
DISPOSITION:
RESOLUTION
- 2004
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, RESCINDING RESOLUTION 340-2004 AND APPROVING
AN AMENDMENT TO THE INTERLOCAL AGREEMENT WITH THE MONROE
COUNTY HOUSING AUTHORITY
WHEREAS, the Florida Interlocal Cooperation Act of 1969 authorizes governmental entities to enter into
agreements to efficiently use their powers, enabling cooperation with other localities for mutual advantage
and provision of services and facilities in a manner that will accord the best geographic, economic,
population and other factors influencing the needs and development of local communities; and
WHEREAS, Monroe County and the Monroe County Housing Authority executed an Interlocal
Agreement in April 1993 for the purposes of administering a variety of federal, state and local housing
programs in cooperation with Monroe County; and
WHEREAS, the existing agreement appoints the Authority to provide professional planning, management
and administrative services for and within Monroe County for affordable housing; and
WHEREAS, the existing agreement lacks specificity as to the SHIP Program and its requirements; and
WHEREAS, the County Commission previously passed Resolution 340-2004, but the amendment
attached thereto required revision; and
WHEREAS, Amendment I to the Interlocal Agreement, attached hereto as Exhibit A, specifically
addresses the Authority's administration of the County's SHIP Program;
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Monroe County,
Florida, that the County hereby:
Authorizes the execution of Amendment 1, attached hereto as Exhibit A, to the existing
Interlocal Agreement, as amended, between Monroe County, State of Florida and the Monroe
County Housing Authority dated April 1993 for the fJUTPOses of administration of Monroe
County's State Housing Initiatives Partnership (SHIP) Program effective October 1, 2004.
PASSED AND ADOPTED, by the Board of County Commissioners of Monroe County, Florida at a
regular meeting on said Board on the _ day of . AD., 2004
Mayor Spehar
Commissioner McCoy
Commissioner Rice
Commissioner Neugent
Commissioner Nelson
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor Spehar
(SEAL)
ATTEST: Danny L. Kolhage, CLERK
By:
Deputy Clerk
MONROE COUNTY ATTORNEY
PROVED AS TO F
Page 1 of 1
BOCC Exhibit A
Amendment #1, Interlocal Agreement
AMENDMENT #1
TO
INTERLOCAL AGREEMENT
BETWEEN
THE COUNTY OF MONROE, STATE OF FLORIDA
AND
THE MONROE COUNTY HOUSING AUTHORITY
WHEREAS, Monroe County, State of Florida, (herein referred to as "County"), a body politic
having its principal office at 1100 Simonton Street, key West, Florida 33040, and the Monroe
County Housing Authority, (herein referred to as "MCHA"), a body politic organized under
Chapter 421, F.S. and the U.S. Housing Act of 1937, as amended, and having its principal office
at 240 Sombrero Road, Marathon, Florida 33050, referred to collectively as the "Parties"
executed an Interlocal Agreement dated April 14, 1993; and,
WHEREAS, the Parties agree to amend the aforementioned Interlocal Agreement, for the
purposes of clarification relative to the specific operation of Monroe County's State Housing
Initiatives Partnership (SHIP) Program, and;
NOW THEREFORE, the Parties agree to the addition of the following language to the
Agreement, applicable specifically to the implementation and administration of the Monroe
County State Housing Initiatives Partnership (SHIP) Program:
SECTION III.
ACCOUNTING AND ACCOUNTS
E. MCHA's Certified Public Accounting firm will provide the County monthly with
a Certification that all payments were utilized for administration as identified in
the County's approved Local Housing Assistance Plan.
SECTION IV.
EXPENSES AND COMPENSATION
D. MCHA for administration, reporting and monitoring of the SHIP Program, shall
receive as compensation 10% ofthe annual SHIP State Allocation, and 5% of
Program Income collected in the previous fiscal year. These amounts shall be
evenly distributed over the life of administering the SHIP Program. The
beginning balance for distribution during the current plan year will be the
percentage of the actual State contract and the calculated Program Income less
any funds that were previously paid for the first two years of the program cycle
and current plan year (i.e. FY 2002-03, 2003-04, and 2004-05).
MCHA for providing Homeownership Counseling (formerly Fair Housing)
services shall receive compensation on a reimbursable basis as annually
budgeted and approved by the County.
Page 1 of2
BOCC Exhibit A
Amendment #1. Interlocal Agreement
E. Monroe County, upon receipt of an invoice, shall compensate MCHA monthly,
that amount which represents 1/12th of the total funds approved and available as
stated in Section N (0) above.
SECTION VI. RESPONSmILITIES AS TO RECORDS AND REPORTS
C. MCHA shall provide the County quarterly with SHIP Tracking Reports, detailing
all SHIP program expenditures, commitments and demographic compliance data.
FURTHER, the parties agree, all other provisions of this Agreement, as amended, not
inconsistent herewith, shall remain in full force and effect.
FURTHER, the parties agree, that this amendments shall be effective October 1,2004
Passed and adopted, by the Board of County Commissioners of Monroe County, Florida at the
regular meeting of said Board on the _ day of January 2005, A.D.
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
By:
(SEAL) Mayor
ATTEST: Danny Kolhage, Clerk of the County
By:
Deputy Clerk
~VED~
., . ATE:
"...one K D, Asst. Co. Atty. #
MONROE COUNTY HOUSING AUTHORITY
By:
(SEAL)
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
DATE:
Page 2 of2