Loading...
Item I7 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 19.2005 Division: Growth Management Bulk Item: Yes X No_ Department: Planning and Environmental Resources AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement #4 with the Florida Department of Transportation for Contract AI-893. ITEM BACKGROUND: The Florida Department of Transportation supports Monroe County transportation planning activities by providing funding for projects such as: traffic studies, travel time and delay studies, Florida Keys Scenic Highway planning, and the Livable CommuniKeys program. FDOT has agreed to supplement the available funds to continue the transportation planning and engineering activities described above by $395,000. The supplement will pruvide fllnding to complete three corridor master plans for the remaining areas of the Livable CommuniKeys Program as well as additional funding for on-going corridor master plan studies. The remaining corridor segments to be completed are: a) Little Torch Key to Lower Sugarloaf Key (MM 16 to 29), b) Rockland Key to Saddlebunch Keys (MM 9.8 to 16), and c) Toms Harbor Channel to Channel 2 Bridge (MM60-72). PREVIOUSLY RELEVANT BOCC ACTION: October 11,2000 - Board approved Contract AI893 with FDOT for Transportation Planning Services. October 22, 2002 - First supplement for Contract AI893 to include funding for the Florida Keys Scenic Highway Program. June 18, 2003 - Board approves second supplement for Contract AI893, which increases available funding by $370,000, bringing total contract value to $670,000. April 21, 2004-Board approves third supplement for Contract AI893, which increases available funding by $55,000, bringing total contract value to $725,000 CONTRACT/AGREEMENT CHANGES: Add $390,000 to existing contract. STAFF RECOMMENDATION: Approval TOTAL COST: $1.120.000 BUDGETED: Yes No X COST TO COUNTY: $0 SOURCE OF FUNDS: EDOT REVENUE PRODUCING: Yes N/A No AMOUNT PER MONTH N/A Year APPROVED BY: County Atty X Risk Management X DIVISION DIRECTOR APPROVAL: AICP DOCUMENTATION: Included To Follow X Not Required 5-1 DISPOSITION: AGENDA ITEM # AGENDA ITEM WITH LATE DOCUMENTATION DIVISION: DEPARTMENT: SUBJECT: GROWTH MANAGEMENT PLANNING & ENV. RES. _Approval of Supplemental Joint Participation Agreement #4 with the Florida Department of Transportation for Contract AI-893. DATE ITEM WILL BE A V AILABLE: 1/12/05 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 19. 2005 Division: Growth Management Bulk Item: Yes X No_ Department: Planning and Environmental Resources AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement #4 with the Florida Department of Transportation for Contract AI-893. ITEM BACKGROUND: The Florida Department of Transportation supports Momoe County transportation planning activities by providing funding for projects such as: traffic studies, travel time and delay studies, Florida Keys Scenic Highway planning, and the Livable CommuniKeys program. FDOT has agreed to supplement the available funds to continue the transportation planning and engineering activities described above by $395,000. The supplement will provide funding to complete three corridor master plans for the remaining areas of the Livable CommuniKeys Program as well as additional funding for on-going corridor master plan studies. The remaining corridor segments to be completed are: a) Little Torch Key to Lower Sugarloaf Key (MM 16 to 29), b) Rockland Key to Saddlebunch Keys (MM 9.8 to 16), and c) Toms Harbor Channel to Channel 2 Bridge (MM60-72). PREVIOUSL Y RELEVANT BOCC ACTION: October 11, 2000 - Board approved Contract AI893 with FDOT for Transportation Planning Services. October 22, 2002 - First supplement for Contract AI893 to include funding for the Florida Keys Scenic Highway Program. June 18, 2003 - Board approves second supplement for Contract AI893, which increases available funding by $370,000, bringing total contract value to $670,000. April 21, 2004-Board approves third supplement for Contract AI893, which increases available funding by $55,000, bringing total contract value to $725,000 CONTRACT/AGREEMENT CHANGES: Add $390,000 to existing contract. STAFF RECOMMENDATION: Approval TOTAL COST: $1.120.000 BUDGETED: Yes No X COST TO COUNTY: $0 SOURCE OF FUNDS: FDOT REVENUE PRODUCING: Yes N/A No AMOUNTPERMONTH N/A Year APPROVED BY: County Arty X Risk Management X DIVISION DIRECTOR APPROVAL: AICP DOCUMENTATION: Included x To Follow Not Required DISPOSITION: AGENDA ITEM # I --1 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY " Contract with: F.D.O.T. Contract # AI893 Effective Date October 11, 2000 Expiration Date: January 31,2007 Contract Purpose/Description: This supplemental Joint Participation Agreement with F.D.a.T. will add $395.000 to the eXIstmg contract AI-893. As in previous years. this contract provides funding to assist Monroe County with transportation planning and engineering studies such as the travel time and delav study. site plan reviews and other special transportation projects. The contract will also provide funding for the Scenic Highwavs Program and the Corridor Enhancement Plan for the Livable CommuniKevs Program. The contract also extends the expiration date of the contract to January 31. 2007. Contract Manager: K. Marlene Conaway 2523 Planning and Environmental Resources (Name) (Ext. ) , (Department/Stop #) for BOCC meeting [ti'jm~;~li~~.2QO.5....;{ Agenda Deadline: J an 4. 2005 on CONTRACT COSTS Total Dollar Value of Contract: $ 1,120,000 Budgeted? YesO No C8J Account Codes: Grant: $ 1,120,000 County Match: $ 0 Current Year Portion: $ 0 125-50501-53040-GWOI14- - - - ---- - - - ---- - - - ---- Estimated Ongoing Costs: $Q/yr (Not included in dollar value above) ADDITIONAL COSTS For: (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Division Director Date In J-I v~ f Changes Needed YesONoB Date Out 1-1'2.' r Risk Management 1- (O.{)5 YesO NoB O.M.B./Purchasing County Attorney f/1/;.otj Comments: I3Ou~~~ OMB Form Revised 2/27/01 MCP #2 Financial Project No.: 25222811403 (item-segment-phase-sequence) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Number 4 Fund: SL 725.030.07 PUBLIC TRANSPORTATION 07102 Page 1 of 5 Contract No.: AI893 Federal No.: 8888-428 Catalog of Federal Domestic Assistance Number: 20.205 FLAIR Approp.': 088854 FLAIR Obj.: 790015 Org. Code: 55062010630 Vendor No.: VF596-000-749-054 Function: 215 Catalog of State Financial Assistance Number: THIS AGREEMENT, made and entered into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and Monroe County Planning Department 2798 Overseas Hwy., Suite 410, Marathon, FL 33050-2227 hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 11th entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and day of October 2000 WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total Department Share of $360,000.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project description is amended To add funding for transportation planning activities under Task # 1 To fund two new Livable Communikeys Planning projects and complete a third To retain the Scenic Highways coordinator, update and continue marketing the scenic highway program and complete the Florida Keys Scenic Highway Management Plan 2.00 Project Cost: Paragraph 3.00 of said Agreement is increased by $ 395,000.00 bringing the revised total cost of the project to $ 1,120,000.00 Paragraph 4.00 of said Agreement is increased by $ 35,000.00 bringing the Department's revised total cost of the project to $ 360,000.00 725-030-07 PUBLIC TRANSPORTATION 07/02 Paga 2 of 5 3.00 Amended Exhibits: Exhibit(s) A of said Agreement is amended by Attachment "A". 4.00 Contract Time: Paragraph 18.00 of said Agreement January 31st, 2007 725-030-07 PUBLIC TRANSPORTATION 07102 Page 3 of 5 Financial Project No. Contract No. AI893 25222811403 Agreement Date Except as hereby modified, amended or changed, all other terms of said Agreement dated October 11th, 2000 and any subsequent supplements shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. AGENCY FOOT Monroe County Planning Department AGENCY NAME See attached Encumbrance Form for date of Funding Approval by Comptroller SIGNATORY (PRINTED OR TYPED) LEGAL REVIEW DEPARTMENT OF TRANSPORTATION SIGNATURE DEPARTMENT OF TRANSPORTATION TITLE TITLE 725-030-07 PUBLIC TRANSPORTATION 07102 Page 4 of 5 Financial Project No. Contract No. AI893 25222811403 , Agreement Date ATTACHMENT "A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and Monroe County Planning Department 2798 Overseas Hwy., Suite 410, Marathon, FL 33050-2227 dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): See Attachment Page 1. I. Project Cost: As Approved As Amended Net Change $725,000.00 $1,120,000.00 $395,000.00 Total Project Cost $725,000.00 $1,120,000.00 $395,000.00 I. Fund Participation: As Approved As Amended Net Change Department: $325,000.00 $360,000.00 $35;000.00 Agency: $0.00 Federal Participation $400,000.00 $760,000.00 $360,000.00 Total Project Cost $725,000.00 $1,120,000.00 $395,000.00 . Comments: 725-030-07 PUBLIC TRANSPORTATION 07102 Page 5 of 5 III. MULTI-YEAR OR PREQUALlFIED PROJECT FUNDING If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds are programmed in the Department's Work program in the following fiscal year(s): ' FY FY FY FY Project years may be advanced or deferred subject to Legislative appropriation or availabity of funds. DESCRIPTION OF SUPPLEMENT: Task # 1 and Task #2: Transportation Planning Assistance to conduct various transportation planning activities along US 1, including Travel Time and Delay studies, systems planning activities, site plan reviews and other long range planning, actiivities ' Task #3: Florida Keys Scenic Highway Program: to retain the Scenic Highways coordinator, update and continue marketing the scenic highway program and complete the Florida Keys Scenic Highway Management Plan Task #4 for Lower Sugarloaf Key to Little Torch Key (MM 16 to 29) and Rockland Key to Saddlebunch Keys (MM 9.8 to 16) and complete other existing Livable Communikeys projects 725-030-07 ATTACHMENT PAGE 1 SCOPE OF SERVICES PROJECT LOCATION: Monroe County PROJECT DESCRIPTION: Monroe County Transportation Planning Program TASK 1: TRANSPORTATION PLANNING ASSISTANCE PURPOSE: The purpose of this task is to provide funding for a general transportation planning consultant that will provide assistance to the Monroe County Planning and Environmental Resources Department to maintain the short and long range transportation planning programs of the County, and to provide assistance for general transportation planning and analysis activities, including data collection, technical support and review of development proposals. ACTIVITIES: The transportation planning consultant will provide assistance to the Monroe County Planning Department in the following areas: a) review of site plans for internal traffic flows and access; b) preparation of traffic impact reports, c) review of access management issues, d) development of access management plans, e) origin-destination studies, f) attendance at appropriate public meetings and hearings; g) trip generation rates for land uses h) provision of review comments on relevant transportation documents prepared by other agencies; i) review of transportation element of reports and plans prepared by County staff in support of the comprehensive plan amendments; j) systems planning analysis (including running the FSUTMS model or other transportation planning models deemed as appropriate by Client and Consultant); k) re-evaluation of the level of service methodology for US-I; and 1) special transportation projects to implement the comprehensive plan. Monroe County staff will administer a consultant contract, issue work orders, prepare invoices for submission to the Department and participate in planning, analysis and data collection activities as necessary. This project may also include special studies in support of the comprehensive planning programs administered by the County Planning Department within the Keys. COST: $185,000 TASK 2: USl ARTERIAL TRAVEL TIME AND DELAY STUDIES PURPOSE: The Travel Time Studies will be used to monitor the level of service on US 1 for concurrency management purposes pursuant to the Monroe County Comprehensive Plan. The studies will be conducted in accordance with the US 1 LOS Task Force methodology which was approved by the County, the Florida Department of Transportation and the Florida Department of Community Affairs. The study may be conducted jointly by the Monroe County staff, and the general transportation-planning consultant. ACTIVITIES: A. Using the floating car method, travel time, speed and delay data will be recorded for each of the 24 segments of US 1 from Florida City to Stock Island; and the length of US 1 from the County line to the Cow Key Channel. ' B. The data will be recorded by data, day of week, time of day"and direction. C. The study will be conducted over 14 days within the six-week period from February 15 to March 31. Consisting of 14 round trip runs, sampling each day of the week twice. D. The study will be coordinated with seven day 24 hour traffic counts to be conducted in Islamorada (MM 84), Marathon (MM 50) and Big Pine Key (MM 30). E. The study will employ the staggered schedule of departure times previously approved by the Task Force so as to record peak hour conditions in as many different locations as possible. F. The study results will be summarized in report format including a series of tables and graphs. A statistical analysis of the mean, standard deviation, and range of speeds recorded for each segment and for the overall distance will be provided. Excess roadway capacity and deficiencies in capacity will be reported. COST: The cost of this task is included under Task 1. TASK 3: FLORIDA KEYS SCENIC HIGHWAY PROGRAM PURPOSE: To implement and improve the Corridor Management Plan for the Florida Keys Scenic Highway ACTIVITIES: 1. Florida Key Scenic Highway Coordinator Project Description: Coordinate efforts related to the Florida Keys Scenic Highway (FKSH) A. Provide leadership related to the Florida Keys Scenic Highway - 50% Provide staff support to the Florida Department of Transportation and Monroe County Planning and Environmental Resources Department in administering the State and National Scenic Highways Program for the Florida Keys Scenic Highway. Assist the Florida Keys Scenic Highways Advisory Group (SHAG) in scheduling, organizing, facilitating and documenting SHAG meetings. Develop a work program for the Florida Keys Scenic Highway Master Plan in conjunction with SHAG members. Manage/oversee consultant work related to the Florida Keys Scenic Highway initiatives. Assess corridor funding needs. Identify grant sources for planning and project development; prepare and submit grant applications, approvals, request for proposals and consultant contracts. Develop partnerships and coordinate with local government staff and appropriate staff from the public and private sections (e.g. members of the SHAG) to implement the Florida Keys Scenic Highway Corridor Management Plan. Prepare and submit Florida Keys Scenic Highway Annual Report. B. Coordinate programmatic and procedural aspects of the Florida Keys Scenic Highway with Monroe County Bicycle and Pedestrian Planner and the Florida Department of Transportation District 6 - 25%. Review development and project proposals on the state and local roadway system. Coordinate US 1 project development activities with FDOT, FDEP, and other agencies. C. Design and implement an ongoing public participation program for the Florida Keys Scenic Highway - 25%. Prepare and disseminate presentations and materials. Implement public information outreach and education programs. Develop surveys and utilize feedback from the public in the design and implementation ofFKSH Action Plans and strategies. COST: Salary $50,000 Travel $4,000 Marketing $6,000 TASK 4: LIVABLE COMMUNIKEYS PLANNING PURPOSE: The purpose of the project will be to utilize professional consulting services to develop area enhancement plans for communities in unincorporated Monroe County. ACTIVITIES: The main activities for this task include the development of area enhancement plans for: a) Little Torch Key to Lower Sugarloaf Key (MM 16 to 29), b) Rockland Key to Saddlebunch Keys (MM 9.8 to 16), and c) Toms Harbor Channel to Channel 2 Bridge (MM60-72), furthermore, part of this task may include further analysis of existing area enhancement plans for multi-modal transportation improvements. The firm(s) selected to complete the area enhancement plans shall provide planning, design services, and conduct a community charrette to analyze methods and alternatives to public and private property improvements to enhance the visual quality of the streetscape and identify bicycle, pedestrian and public transit improvements to help reduce traffic congestion on US 1 and in Key West. Issues to be addressed shall include visual enhancement, streetscapes, bicycle and pedestrian safety, appropriate parking, landscaping, lighting, signage, and general aesthetics, the identification and enhancement of the planning area's "sense of place", identification of opportunities for public/private partnerships and other funding mechanisms for implementation. The proposed recommendations are to be developed and considered in the context of the Florida Keys Scenic Highway Corridor Management Plan, the Overseas Heritage Trail, and the Monroe County Livable CommuniKeys Plan. The exercise shall result in graphic alternatives, recommendations of the development of specific land development regulations necessary to facilitate and maintain improvements and community character, recommendations to improve bicycle and pedestrian access throughout the planning area and an implementation plan that includes planning estimates sufficient for preparing funding requests. COST: $150,000 TASK 5: PROJECT ADMINISTRATION PURPOSE: The purpose of this task is to ensure administration of the project by Monroe County Planning Department staff. ACTIVITIES: The task activities will include selecting and coordinating with a transportation planning consultant, issuing work orders, reviewing and approving consultant products, paying invoices, preparing quarterly progress reports, invoicing the Department, and generally administering the transportation planning program of the County. COST: The cost of this task will be included under Tasks 1 and 3.