Item D3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: JANUARY 19.2005
Division:
TDC
Bulk Item: Yes ~ No
Department:
AGENDA ITEM WORDING:
Approval of an Amendment to Agreement with National Marine Sanctuary Foundation
to extend Agreement for the Dr. Nancy Foster Florida Keys Environmental Center.
ITEM BACKGROUND:
PREVIOUS REVELANT BOCC ACTION:
saee approved original agreement at their meeting of January 21, 2004.
CONTRACT/AGREEMENT CHANGES:
Amendment to extend
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $222.500 BUDGETED: Yes ~ No
COST TO COUNTY: $222.500 SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X- No AMOUNTPERMONTH_ Year
APPROVED BY: County Arty -L.. OMB/P~ X Risk Management-X-
DIVISION DlRECTORAPPROVAL: ~~~---;:
(Lynda Stuart)
DOCUMENTATION:
Included X
To Follow_
Not Required_
AGENDA ITEM # ~j
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: National Marine Contract #_
Sanctuary Foundation Effective Date: 1/19/05
Expiration Date:
Contract PurposelDescription:
Approval of an Amendment to Agreement with National Marine Sanctuary
Foundation to extend Agreement for the Dr. Nancy Foster Florida Keys
Environmental Center.
Contract Manager: Maxine Pacini 3523 TDC#3
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 1/19/05 Agenda Deadline 1/4/05
CONTRACT COSTS
Total Dollar Value of Contract: $ 222,500
Budgeted? YeslZl No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
117-77040-530340-T47B-491-Y-530340
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ADDITIONAL COSTS
Estimated Ongoing Costs: $-!yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
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CONTRACT REVIEW
Division Director
Changes
.!:i'9;JnJ Needed ~
~~D~~~ ~
(W01YesDNofY] JJ1-~~(gtb ~1
(.l/O~fYesD NO[ff' ~~'J$" /. /,
'*-~ YesD No~ S.Hutton (Z.. I. P'\t-
Date Out
Risk Management
O.M.B./Purchasing
County Attorney
Comments:
OMB Fonn Revised 2/27/01 MCP #2
AMENDMENT TO AGREEMENT
THIS ADDENDUM to agreement is made and entered into this _ day of 2005,
between the County of Monroe (hereinafter "County1 and the National Marine Sanctuary
Foundation, a Michigan not-for-profit corporation headquartered in Maryland and
authorized to do business in the State of Florida, hereinafter -Grantee-.
WHEREAS, the parties entered into a contract on January 21, 2004, awarding $222,500 to
fund the Dr. Nancy Foster Florida Keys Environmental Center - Florida Keys Ecosystem Exhibit
project to extend, remodel and improve the Florida Keys Ecosystem Exhibit; and
WHEREAS, it has become necessary to extend the Agreement for an additional period of
time due to a delay in construction;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Contract period as outlined in Paragraph 1 shall be extended to September 30,
2006.
2. The remaining provisions of the contract dated January 21, 2004, remain in full force
and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year
first above written.
National Marine Sanctuary Foundation
President
(SEAL)
ATTES~ DANNYL.KOLHAGE,CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chainnan
MONROE COUNTY ATTORNEY
- _r:~ ~,
ANNE A. H TT N
ASSISTANT c~~~eY
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Grant In Aid Award Aareement
This AGREEMENT dated the 2/ ~y of JAN ZlO4, is entered into
by and between the BOARD OF COUNTY COMMISSIONERS FOR MONROE
COUNTY, hereinafter "County" or "GRANTOR,. on behalf of the TOURIST
DEVELOPMENT COUNCIL, hereinafter "ToC" and National Marine Sanctuary
Foundation, a Michigan not-for-proflt corporation headquartered in Maryland and
authorized to do business in the State of Florida, hereinafter "Grantee".
WHEREAS, the third penny of Tourist Development Tax may be used to
acquire, construct, extend, enlarge, remodel, repair or improve, convention centers,
sports stadiums, sports arenas, coliseums, auditoriums, fishing piers, museums,
zoological parks, nature centers and beaches which are publicly owned and operated or
owned and operated by not-for-proflt corporations, and
WHEREAS, Grantee has applied for Grant in Aid funding for the Dr.
Nancy Foster Florida Keys Environmental Center - Florida Keys Ecosystem Exhibit
project to extend, remodel and improve the Florida Keys Ecosystem Exhibit, hereinafter
"the Property"; and
WHEREAS, the Grantor and TDC have determined that it is in the best
interest of the County, for purposes of promoting tourism and preserving the heritage of
the community, to extend, remodel and improve the property for use as a
museum/nature center open to the public;
NOW, THEREFORE, in consideration of the mutual covenants and
payments contained herein, the Grantee and the Grantor have entered into this
agreement on the terms and conditions as set forth below.
1. GRANT AGREEMENT PERIOD. This agreement is for the period January 21,
2004 through April 30, 2005. This agreement shall remain in effect for the stated period
unless one party gives to the other written notification of termination pursuant to and in
compliance with paragraphs 7,12 and 13 below. All work for which grant funds are to be
expended must be completed by the stated termination date.
2. SCOPE OF AGREEMENT. The Grantee shall provide materials and services to
include design, production, and project management as are required to produce and
install the exhibit items for the Visitor Center which would include Center Sign; Entrance
Wall Art; Habitat Signage; Outdoor Welcome Signage; Lobby Banners; map/model of
center; Information Area Brochures; Self-help; counter and graphics.
This project shall be completed and invoices submitted to the County Finance
Department no later than April 30, 2005. The Grant in Aid funds must be expensed in
the fiscal year ending September 30, 2005. No funds will be available for use for this
project agreement after September 30, 2005.
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The Grantee shall designate a project manager if no licensed architect, engineer or
general contractor is involved in the project. If the project is performed by County or
City personnel, the project manager shall be the Engineer, Building Official or
Construction Manager of that local government agency. This designation must be
made and notice pursuant to paragraph 20 provided to TDC/County prior to
commencement of work covered by this agreement. Documentation of said notice shall
be submitted in the first payment application.
Should any signage be erected acknowledging the development of the project, said
signage shall acknowledge the Tourist Development Council of Monroe County.
If the amount of award exceeds $25,000, the Grantee agrees to dedicate the project
property for a period of ten years, absent any acts not in control of the Grantee such as
hurricane or terrorist damage, to the public purpose for which the funds are hereunder
to be paid by County. If, project does not encompass structural improvements to real
property and for any reason the project property ceases such public pUrpose use before
the expiration of the ten years, the personalty (property other than realty) acquired
under this agreement shall be delivered to the County or a not-for-profrt organization
which shall use the items for pUrposes which are related to the promotion of tourism in
Monroe County.
3. AMOUNT OF AGREEMENT AND PAYMENT. The Grantor shall provide an
amount not to exceed $222,500 for materials and services used to extend, remodel and
improve the property. The Board of County Commissioners and the Tourist
Development Council assume no liability to fund this agreement for an amount in
excess of this award. Monroe County's performance and obligation to pay under this
agreement is contingent upon an annual appropriation by the BOCC.
a) Payment for expenditures permissible by law and County poliCies shall be made
through reimbursement to Grantee upon presentation of Application for Payment
Summary- AlA Document G702, invoices, canceled checks and other documentation
necessary to support a claim for reimbursement. Included in said documentation shall
be proof that the Grantee has received and applied to the property matching funds
equivalent to or greater than the amount invoiced to the Grantor. The application for
payment document must be certified through a statement signed by an officer of the
organization and notarized, declaring that representations in the invoice are true and
factual. Grantee shall also provide partial releases of liens if applicable. Grantor shall
retain 10% of any payment on work in progress until the Grantee has provided a Final
Release of Lien for each vendor/Contractor for whom payment is requested. Final
payment will not be made until the following documents are complete and submitted to
the Grantor:
AlA Document G-702 Application for Payment Summary
AlA Document G-704 Certificate of Substantial Completion
AlA Document G-706 Contractor's Affidavit of Debts & Claims
AlA Document G-706A Contractor's Affidavit of Release of Liens
AlA Document G-707 Consent of Surety to Final Payment
Final Release of Lien
Affidavit and Partial Release of Lien
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b) Matching funds in an amount no less than the funds provided under this
agreement are required to be applied to the project. Application of matching funds
requires actual payment of the matching funds. Mere obligation through execution of a
contract or approval of a budget item to be paid from matching funds will not suffice. In
order for funds to be deemed matching, they shall have been expended for the services
and materials required for the specific project described in the Scope of Services
paragraph. Any funds applied to any use on the real property other than the project
shall not be used as matching funds required under this agreement. In order to be
considered matching funds for the project funded by grant under this agreement, the
matching funds must be applied to the project during the term of this agreement.
c) Documentation shall be submitted to the TDC Administrative Office to show the
receipt and application of in-kind donations of goods, professional services, and
materials. Said documentation should include invoices, bills of lading, etc., and be
verified as received and applied to the project through a notarized statement of the
project architect, engineer, general contractor or project manager. The receipt and
application to the project of volunteer labor are to be documented and verified by
notarized signature of the project architect, engineer, general contractor or project
manager, and said documentation submitted to the TOC Administrative Office. All
submissions shall identify the items included in the schedule of values attached hereto
and incorporated herein as Exhibit A which are sought to be reimbursed and shall
indicate the percentage of completion of the overall project as of the submission. This
document should be signed by the project architect, engineer, general contractor or
project manager. Photographs showing progress on project shall be included in any
payment request.
c) Funding granted under this Grant in Aid Agreement must be expended by the
County no later than September 30, 2005. Any amount of the grant funds not expended
by County by that date shall no longer be available to Grantee, unless prior to April 30,
2005, an amendment extending this agreement has been approved in writing and
executed by both parties.
4. REPORTS. The Grantee shall provide financial reports in summary of activity on
forms provided or approved by the TDC, and quarterly narrative reports of activity under
the approved work plan. The Grantee shall keep such records as are necessary to
document the performance of the agreement and expenses as incurred, and give
access to these records at the request of the TDC, the County, the State of Florida or
authorized agents and representatives of said government bodies. It is the
responsibility of the Grantee to maintain appropriate records to insure a proper
accounting of all funds and expenditures. The Grantee understands that it shall be
responsible for repayment of any and all reasonable and uncured audit exceptions
which are identified by the Auditor General for the State of Florida, the Clerk of Court for
Monroe County, the Board of County Commissioners for Monroe County, or their agents
and representatives and which are not cured within a reasonable period of time. In the
event of an audit exception, the current fiscal year grant award or subsequent grant
awards will be offset by the amount of the audit exception. In the event the grant is not
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renewed or supplemented in future years, the Grantee will be billed by the Grantor for
the amount of the audit exception and shall promptly repay any audit exception.
5. MODIFICATIONS AND AMENDMENTS. Any and all modifications of the tenns of
this agreement shall be only amended in writing and approved by the Board of County
Commissioners for Monroe County..
6. INDEPENDENT CONTRACTOR. At all times and for all pUrposes hereunder, the
Grantee is an independent contractor and not an employee of the Board of County
Commissioners of Monroe County. No statement contained in this agreement shall be
construed as to find the Grantee or any of its employees, contractors, servants or
agents to the employees of the Board of County Commissioners of Monroe County, and
they shall be entitled to none of the rights, privileges or benefits of employees of Monroe
County.
7. COMPLIANCE WITH LAW. In carrying out its obligations under this agreement, the
Grantee shall abide by all statutes, ordinances, rules and regulations pertaining to or
regulating the provisions of this agreement, including those now in effect and hereafter
adopted. Any violation of said statutes, ordinances, rules or regulations shall constitute
a material breach of this agreement and shall entitle the Grantor to terminate this
agreement immediately upon delivery of written notice of tennination to the Grantee.
8. RESTRICTIONS ON AGREEMENTS ENTERED PURSUANT TO THIS
AGREEMENT. The Grantee shall include in all agreements funded under this
agreement the following terms:
a) Anti-discrimination. Contractor agrees that they will not discriminate against any
employees or applicants for employment or against persons for any other benefit or
service under this agreement because of their race, color, religion, sex, national origin,
or physical or mental handicap where the handicap does not affect the ability of an
individual to perform in a position of employment, and to abide by all federal and state
laws regarding non-discrimination.
b) Anti-kickback. Contractor warrants that no person has been employed or retained to
solicit or secure this agreement upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, and that no employee or officer of the
Contractor has any interest, financially or otherwise, in contractor. For breach or
violation of this warranty, the Contractor shall have the right to annul this agreement
without liability or, in its discretion, to deduct from the agreement price or consideration,
the full amount of such commission, percentage, brokerage or contingent fee.
Contractor acknowledges that it is aware that funding for this agreement is available at
least in part through the County and that violation of this paragraph may result in the
County withdrawing funding for the Project.
c) Hold harmless/indemnification. Contractor acknowledges that this agreement is
funded at least in part by the County and agrees to indemnify and hold harmless the
County and any of its officers and employees from and against any and all claims,
liabilities, litigation, causes of action, damages, costs, expenses (including but not
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limited to fees and expenses anslng from any factual investigation, discovery or
preparation for litigation), and the payment of any and all of the foregoing or any
demands, settlements or judgments (collectively claims) arising directly or indirectly
from any negligence or criminal conduct on the part of Contractor in the performance of
the terms of this agreement. The Contractor shall immediately give notice to the County
of any suit, claim or action made against the Contrador that is related to the activity
under this agreement, and will cooperate with the County in the investigation arising as
a result of any suit, adion or claim related this agreement.
d) Insurance. Contractor agrees that it maintains in force at its own expense a liability
insurance policy which will insure and indemnify the Contractor and the County from
any suits, claims or actions brought by any person or persons and from all costs and
expenses of litigation brought against the Contractor for such injuries to persons or
damage to property occurring during the agreement or thereafter that results from
performance by Contractor of the obligations set forth in this agreement. At all times
during the term of this agreement and for one year after acceptance of the project,
Contractor shall maintain on file with the County a certificate of the insurance of the
carriers showing that the aforesaid insurance policy is in effect. The following
coverage's shall be provided:
1. Workers Compensation insurance as required by Florida Statutes.
2. Commercial General Liability Insurance with minimum limits of $500,000 per
occurrence for bodily injury, personal injury and property damage.
3. Comprehensive Auto Liability Insurance with minimum limits of $300,000
combined single limit per occurrence.
The Contractor, the County and the TDC shall be named as additional insured, exempt
workers compensation. The poliCies shall provide no less than 30 days notice of
cancellation, non-renewal or reduction of coverage.
At all times during the term of this agreement and for one year after acceptance of the
project, Contractor shall maintain on file with the County a certificate of insurance
showing that the aforesaid insurance coverage's are in effect.
All Insurance certificates should be mailed directly to:
Monroe County Board of County Commissioners
CIO Risk Management
1100 Simonton Street
Room 2-277
Key West, FL 33040
Re-Imbursement shan not move forward until the above Insurance certificates
have been received and approved by the County Risk Management Department.
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e) Licensing and Permits. Contractor warrants that it shall have, prior to
commencement of work under this agreement and at all times during said work, all
required licenses and permits whether federal, state, County or City.
9. HOLD HARMlESS/lNDEMNIFICATION. The Grantee hereby agrees to indemnify
and hold harmless the BOCCfTDC and any of its officers and employees from and
against any and all claims, liabilities, litigation, causes of action, damages, costs,
expenses (including but not limited to fees and expenses arising from any factual
investigation, discovery or preparation for litigation), and the payment of any and all of
the foregoing or any demands, settlements or jUdgments arising directly or indirectly
from the negligence of Grantee in the performance of services under this agreement.
The Grantee shall immediately give notice to the Grantor of any suit, claim or action
made against the Grantor that is related to the activity under this agreement, and will
cooperate with the Grantor in the investigation arising as a result of any suit, action or
claim related to this agreement.
10. ANTI-DISCRIMINATION. The Grantee agrees that they will not discriminate
against any of their employees or applicants for employment or against persons for any
benefit or service because of their race, color, religion, sex, national origin, or physical
or mental handicap where the handicap does not affect the ability of an individual to
perform in a position of employment, and to abide by all federal and state laws
regarding non-discrimination.
11. ANTI-KICKBACK. The Grantee warrants that no person has been employed or
retained to solicit or secure this agreement upon an agreement or understanding for a
commission, percentage, brokerage or contingent fee, and that no employee or officer
of the County or TDC has any interest, financially or otherwise, in the said funded
project, except for general membership. For breach or violation of this warranty, the
Grantor shall have the right to annul this agreement without liability or, in its discretion,
to deduct from the agreement price or consideration, the full amount of such
commission, percentage, brokerage or contingent fee.
12. TERMINATION. This agreement shall terminate on April 30, 2005. Termination
prior thereto shall occur whenever funds cannot be obtained or cannot be continued at a
level sufficient to allow for the continuation of this agreement pursuant to the terms
herein. In the event that funds cannot be continued at a level sufficient to allow the
continuation of this agreement pursuant to the terms specified herein, this agreement
may then be terminated immediately by written notice of termination delivered in person
or by mail to Grantee. The Grantor may terminate this agreement without cause upon
giving written notice of termination to Applicant. The Grantor shall not be obligated to
pay for any services or goods provided by Grantee after Grantee has received written
notice of termination. If the Agreement does not receive an approved extension beyond
the grant agreement period, as defined in-paragraph 1, the grant in aid funds will expire
on the fiscal year ending date of September 30, 2005.
13. TERMINATION FOR BREACH. The Grantor may immediately terminate this
agreement for any breach of the terms contained herein which are not cured within ten
days of notice by Grantor or its designated agent of said breach. Such termination shall
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take place immediately upon receipt of written notice of said termination. Grantee shall
be given notice of any breach by Grantor or its designated agent and failure of Grantee
to cure such breach to the reasonable satisfaction of Grantor within 10 days of its
receipt of notice shall be a basis for immediate termination. Any waiver of any breach of
covenants herein contained to be kept and performed by Grantee shall not be deemed
or considered as a continuing waiver and shall not operate to bar or prevent the Grantor
from declaring a forfeiture for any SUcceeding breach either of the same conditions or of
any other conditions. Failure to provide Grantor with certification of use of matching
funds or matching in-kind services at or above the rate of request for reimbursement or
payment by is a breach of agreement, for which the Grantor may terminate this
agreement upon giving written notification of termination.
14. ENTIRE AGREEMENT. This agreement constitutes the entire agreement of the
parties hereto with respect to the subject matter hereof and supersedes any and all prior
agreements with respect to such subject matter between the Grantee and the Grantor.
15. CONSENT TO JURISDICTION. This agreement, its performance, and all disputes
arising hereunder, shall be governed by the laws of the State of Florida, and both
parties agree that the proper venue for any actions shall be in Monroe County.
16. ETHICS CLAUSE: Grantee warrants that he has not employed, retained or
otherwise had act on his behalf any former County officer or employee in violation of
Section 2 or Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the
Grantor may, at its discretion terminate this agreement without liability and may also, at
its discretion, deduct from the agreement or purchase price, or otherwise recover, the
full amount of any fee, commission, percentage, gift, or consideration paid to the former
or present County officer or employee.
17. PUBLIC ENTITY CRIME STATEMENT: A person or affiliate who has been
placed on the convicted vendor list following a conviction for public entity crime may not
submit a bid on an agreement to provide any goods or services to a public entity, may
not submit a bid on a agreement with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or
consultant under a agreement with any pUblic entity, and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
18. AUTHORITY: Grantee warrants that it is authorized by law to engage in the
performance of the activities encompassed by the project herein described. Each of the
signatories for the Grantee below certifies and warrants that the Grantee's name in this
agreement is the full name as designated in its corporate charter (if a corporation); they
are empowered to act and contract for the Grantee, and this agreement has been
approved by the Board of Directors of Grantee or other appropriate authority.
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19. LICENSING AND PERMITS: Grantee warrants that it or any contractor it shall hire
shall have, prior to commencement of work under this agreement and at all times during
said work, all required licenses and permits whether federal, state, County or City.
20. INSURANCE: Grantee agrees that it maintains in force at its own expense a
liability insurance policy which will insure and indemnify the Grantee and the Grantor
from any suits, claims or actions brought by any person or persons and from all costs
and expenses of litigation brought against the Grantee for such injuries to persons or
damage to property occurring during the agreement or thereafter that results from
performance by Grantee of the obligations set forth in this agreement. At all times
during the term of this agreement and for one year after acceptance of the project,
Grantee shall maintain on file with the Grantor a certificate of the insurance of the
carriers showing that the aforesaid insurance policy is in effect. The following
coverage's shall be provided:
1. Workers Compensation insurance as required by Florida Statutes.
2. Commercial General Liability Insurance with minimum limits of $500,000 per
occurrence for bodily injury, personal injury and property damage.
3. Comprehensive Auto Liability Insurance with minimum limits of $300,000
combined single limit per occurrence.
The Grantee, the Grantor and the TDC shall be named as additional insured, except
workers compensation. The policies shall provide no less than 30 days notice of
cancellation, non-renewal or reduction of coverage.
At all times during the term of this agreement and for one year after acceptance of the
project, Grantee shall maintain on file with the Grantor a certificate of insurance showing
that the aforesaid insurance coverage's are in effect.
All insurance certificates should be mailed directly to:
Monroe County Board of County Commissioners
C/O Risk Management
1100 Simonton Street
Room 2-277
Key West, FL 33040
Re-imbursement shall not move forward until the above insurance certificates
have been received and approved by the County Risk Management Department.
21. NOTICE. Any written notice to be given to either party under this agreement or
related hereto shall be addressed and delivered as follows:
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For Grantee:
Lori Arguelles
8601 Georgia Avenue
Silver Spring, MD 20910
Lynda Stuart
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
and
Suzanne Hutton, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
For Grantor:
. '. ~'..,IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
.' ex8ijuted'tho day and year first above written.
. '.. 'f (slk~"~}: .' BOARD OF COlNTY COMMISSIONERS
1,;~)-- ~itII!::_~NY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
~<-'~:_~~(df.. ~.~~~;'.~:-:~:';"
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By:
eputy Clerk
By. ~(~
Mayor/Ch n
(SEAL)
National Marine Sanctuary Foundation
By: ~. ~"t:/L..-
Preslden
a,c..c.;;Ii 0/6 ;rfCCT1r
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PART V:
PROJECT BUDGET AND TIMETABLE - ALL PROJECTS
EXHIBIT A
1. Coat Estimates: List all major work item. and the estimated costs of
each. If the project is phased, segregate clearly those costa for the phase to be
assisted by the TOC funds requ~. All phases and total estimated cost of the
entire project must be listed here.
The exhibit budaet Ie attached IndicatinG Pha.. I and Pha.. II comDOnenta
and contract cia.. for each. Fund. reaueatad are Indlcatec:lln bold.
Total cost of phase/project for which funds are requested: (not to exceed
50% of the total project cost:
a) Phase .v87.100
b)Project J2.3oo.oo0
Percentage of TOe funds requested of Total Budget (not to exceed 50%
of the total prcjed cost)
a)Phase 21"
b)Project I"
Confirmation that signed. sealed bid process was utilized for acquiring
architectural services, or that project does not require architectural
services.
Guldry/Beulev h_ oerformed Ita work throUGh an Indefinite Quantltr
Contract with the National Oceanic and Atl'noaDherlc Admlnlatratlon
(NOAA).
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3. Matching Funds. . List the sources and amounts of confirmed matching
funds. (For items involving personnel. include the number of hours. to be spent
on the project activities and their per-hour value). These funds must not be
expended before execution of a Capital Project Agreement. Prior donated
services or expenditures are not acceptable as match for grant funds. No more
than fifty (50%> .percent of matching funds or twenty-five (25%) percent of the
total project shall be in-kind services.
a) HanI-4ollar National FI8h ud Wlldl.,. Foundallon - ~24S.000,
DeDllrbnent of Interior /National Park Service - '250.:..000 and
Sanctuary Frlenda of the Florida Keva - SSO.OOO
b) In-Kind (50%) limit None
Total confirmed matching Hard-dollar funds:
Total confirmed matching In-kind funds:
--'545.000
$0
This amount should equal or exceed TOC Funds requested.
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PART V
Question 1: Proj ec t Bud8e~
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Proiected in-kind services and ooods shall be allocated the followino valuesl
subiect to neaotiation with TDC/County. List here all such anticipated values:
non.
4. Outline of expansion opportunity for acquiring further match grants.
Th. DroJect I. DI.nned a. a Dubllc';'Drlvate NrtnerahlD. Public fund. have
been _cured to build the facility and NY for a limited number of exhlblt8.
Funda to cover the ...malnlna exhibit coeta will be sou,ht from Drlvata
aourcea Includlna COrDOratlona. found.tlona and Indlvldu.'s. A th.....
Dronaed committee struc"'" to secu... n.tlon.'. sta.. and loc.I funda has
been c....f8d. An honorarY committee h.s .,....dy been established to heiR
In the fundrafalna efro... This committee fa belna chall8d by
Cona.....woman llean. Roa-Lehtlnen. Addltlon.,IY. two loca; co-chalra
Bob Hofaton .nd Cece Roycra" h.ve aareed to take the lead In efforts to
secu... fundal A number of sDecI.1 eyenta will be held to helD rals.
.waren_ .bout the DroJect .nd fundal A wld.-ranae of recoanltlon
oDDOrtunltl.. h.y. been deyeloDed Includlna n.mln; ODDOrtunltfes for
Indlvldu.1 exhlblt8 and the muftf-medl. th....r.
24
Page 3 of 3
.
JRN-~-2B04 11:03R FROM:
TO: 13052'35Q3&f
1"':,)',)
(
(
l'mt ..dllMtt
MONROF. COI1NTV,FI..ORlDA
Rf-qunl Fur Wither
or
.1 Murane. Rfqui...m~nt~
II i~ rt'q"f'~p.d th3t ,he Jnsuranrt' fequircments.llS sptcititd in IlK" Cuwlty's Sl:hcduk: tlf IIlNUJllIIC\:
Re<tui,~."ts.. be Wlli\ied or mndit~i ,'" .hI.' lill"'lwillY C:Vlllrltc:1.
O,l.trraclO": Nlltiot181 Marlllc Saltdu.ry FlIund.tHlft_ .,
('oetract ror: Ur. N..cy 'oste.. Flm-Ida I(&:)"~ F.11~il'mllll~t1h.1 (.f'flll'r-Florkht Kl')'S [(Wiysl....
t;xIt ibil
AddrlSl of (;ontrador: HMI (:en"a:ie ""~I'.t'. S.itt'lOI
SlIv.r Spr..... MD 10910
Phnna: (J01) (iOA-.lCWO
s('o~ of Work: rh~ N:ttillnal Maril" Sillll,;tWl'~ FUlIIII.Juti4ln "hall I'rII\'ick: Inllh.:rilll~ llncl ~'rvic",s to
include de!iittn, production, Dnll pll~t'('1 Illllllltycmt:nl ItS are requJr~ CO produce and .It~tall tlte exhibit items
li'l ,hl~ Visi".. ("'"ll" whit'h wc.'uld include tenter Sian; I2ntrilncc: Wall An; Habitat Si~.llI1I.c; Ouldnltl
Welcome ~ign3gC; I.Qbhy Hanlle..'; lIl11pimmJ\:l u"I.:l.:llt~r; Inrllrmltliun Are,. Rrc,,:hllrl's; ,,'If.hc>lp: ('otlnter
ilnd arapbi-:s.
Re:a~ln fur Walivlr: _The Nlt.101la1 MArt.. Sand..~ Foulldatlon Itas no clDployt.-es based ill Fh.ridL
thus tilt st.tc', Work.....'. Compeaqtlnn ,.,Il'A dOllttl "ppl". T.,' Nl\1Sf dlH!~ blln II puUry haNd
OM M.ry....d sla'.t.'!l. I. lIddhllln, 'h. NMSF will e.~.re tllat all SIb-Cl)ntncton carry "'brkma,.'!,
"'IIOINlnllll.i"o in~.'l'llor.. in tlltlr nat. Itf 11...1..
Pollck!l Waiver wtll apply It): Wnr
Slj(nllure of Contmcto..: /
Approved v"
Ri.." MIIP.I,'nK."t:
Dak: .. d1 d'f
N()t Allllrun:1J
("Iunty ^dllinl.tr.tor APPC~II:
"" ,11.,11\'1Ic1
Nor Approved
D.~;
Iklllrd or County Co...isa.itUltnl A",,,:al:
i\ppru"t'd __
Ntll App,"nvcd
Ml:diltl: Dall1:
4dtlllnisrnatlon Insfrudion
"4711~U
JRN-~-20B4 11:B2R FROM:
TO: 13052954364
"':~".j
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.,.. ...."in.
MONROE ('OUNTV, lLOlllDA
Req\l~.t .'or W.inr
ur
''''linnet It...quil'f'm('ots
II i!ll"fq1l61eU dloat l"~ il1lillr/tnrtl rrquirtl11l'''I~, Ill! specllied in tlw ('1l1l111~' s Schedule of II"U'I1I1t"c:'
Kequlmnenl'i, be wilived or mnditk.1 Ulllhc follo\tilllt cnntr3Cl.
Contnldor: National Marint Sametllary "'6undalit',"_
Contratl for: nr. NaM')' tosler FI4Irida Keys t:nvil'tlllnMe/ltlll C:.ntt, Floridll KrYll rrn"~'s'eln
[ ...ihif
Add.'._ ,,1 ('u.'nlnor: 164~1 G...",. ^v..llle, Suil&: 101
!\ilvC'r Sprint. MD 20910
Pi"....: (30 I) tt08-JOoM
Scope or Wllrk: lbe National MlIlilll." ~anctU3l'Y "nul,,1111~11t shall provide material" ",tll l'C'rvkt'5 to
illdudl." oo"i"" producti.ln, fl.,,1 prujc:cl rnoInfllCmt'nr 1I!\ l'lf\'\ rc:'quired 10 PI""IA:~ and Install ~ exhibllltellls
for the Vil'ilu, ('.,nflr which woukl illdualc f "nltt Sign; Entlll.lIl:1.' Wall Art: lIabirat Sianilll:. OuLalnllT
Wl."kttmc ~i~na~; LClbby 8otu"..,:!: mlt",im~1 ot' celltel, '''I'-lrmation Are3 Umchur~" <i.'lr-hdp; L'ounUt
and waPhicr;.
Kel'$l'ln for W..iv,'r: _Tilt National Marin&' Sltllrtuary I"oundatlnn Iltllilh..r U~DS 114)' leaHs allY
vehil'I...... hi :.dditloa, (he I'iMSF will rllatlA that alls.lfoClmtraefors wllo u" autolUubiks a!lI'&'Ie,':..t
to this project, provM their uwn UfO InSUI8"''I:.
Po'_ W.ln' ",.....'" ~'..~.."..,l
S~nal.1C or Cllntl'll('tor: .. ~.I J ~
A......... ~_ Ill/_Not Ap....'..
Rill" M:&Inlll,U'lMn': ~~
Dah:: dtIL<L
Count). A.t..i..i>>t,a'or Appeal;
Appruu:d
Nol A pprovfd
Dllli':
Board IIrrllunty l'otamililitoncn ^111"!ilI:
AI'I'"I\ &.t1_,
I"\u. ^pp..o"~d
MIldI_, 1).1e: _
Ad.-ilJillnlli... IndrllC'tlOI1
#47f19.2
.ACIJRQ.. CERTIFICA"'[(: OF LIABILITY INSURA.N.CE I DATE (MMlDDIYYYY)
01/09/2004
PRODUCER (989)354-3185 FAX { 1)354-2364 THIS CERTIFICATm iSUED AS A MATTER OF INFORMATION
Lappan Agency, Inc. ONLY AND CONFE ~... 1'<10 RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
180 South Ripley Blvd. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Alpena, M1 49707
Steven lappan INSURERS AFFORDING COVERAGE NAlCiI
INSURED National Marine Sanctuary Foundation INSURER A: Cincinnati Insurance Co. 10677
8601 Georgia Avenue INSURER B:
Suite 201 INSURER C:
Silver Spring, MD 70910 INSURER D:
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDINI
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
~ TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION UMITS
GENERAL UABlUTY CPP073771 8 08/15/2003 08/15/2004 EACH OCCURRENCE $ 1 000,000
t-y COMMERCIAl GENERAl LIASILIlY DAMAGE TO RENTED $ 500.00Q
I CLAIMS MADE [!] OCCUR MEa EXP (Anyone person) $ 10,000
A PERSONAL & ADV INJURY $ l.ooo.00Q
'-- 2 . 000 , 00il
GENERAL AGGREGAlE $
f-- 2.ooo.00Cl
GEN'L AGGREGAlE LIMIT APPLIES PER: PRODUCTS. COMPIOP AGG $
n POLICY n ~ n lOC
AUTClIIOIIlLE lIA8IUTY COMBINED SINGLE LIMIT
f-- I~~ M~~M (Ea IICddent) $
AN'( AUTO
- ~" ~NT
All OWNED AUTOS J BODtl Y INJURY
- AJ\ " ~ (Per person) $
SCHEDUlED AlTTOS
- ...Q -1 ~~
HIRED AlTTOS BY v ." - BODilY INJURY
- (Per accident) $
NON-OWNED AUTOS DATE - ./
~ A. ~
WAIVER Ilji YES PROPERTY DAMAGE S
" (Per accident)
=rEUARITY AUTO ONLY. EA ACCIDENT S
AN'( AUTO OTHER THAN EA ACe S
AUTO ONLY: AGG S
EXCESSIUIIBREUA lIABI..ITY EACH OCCURRENCE S
:J.OCCUR 0 ClAIMS MADE AGGREGATE S
S
R DEDUCTIBlE S
RETENTION S S
WORKERS COMPENSATION AND I ~T~w;' I IO~
EMPLOYERS'LlABIIJTY E.L. EACH ACCIDENT S
ANY PROPRIETORlPARTNERlEXECUTIVE
OFFICERJNEMBER EXClUDED? E.l. DISEASE. EA EMPlOYEE S
~ desalbe WIder E.l. DISEASE . POLICY LIMIT S
IAL PROVISIONS below
OTHER
DE8CRIPTlON OF OPERATIONS IlOCA~NS I VEHICLES ~'i\1ONS ADDED BY ENDORSEMENT I SPECIAl.. PROVISIONS
rt is hereby agreed an underst t at the Monroe County Tourist Development Council and the Monroe
:ounty Board of County Commissioners are additional insured but only as this policy provides.
SHOULD ANY OF THE ABOVE DESCRIBED POlICIES BE CANCellED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUING INSURER WIlL ENDEAVOR TO MAIL
~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOlDER NAMED TO THE lEFT,
BUT FAILURE TO MAIl SUCH NOTICE SHAll IMPOSE NO OBLIGATION OR LIABIlITY
OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Steven La an
~CORD 25 (2001/08) ACORD CORPORATION 1988
Monroe County Board of County Commissioners
C/O Risk Management
1100 Simonton Street
Room 2-277
Key West, FL 33040