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Item C12 BOARD OF COUNTY COMMISSIONERS AGENDAITEMSU~Y Meeting Date: January 19. 2005 Bulk Item: Yes X No Division: County Administrator Department: Fire Rescue AGENDA ITEM WORDING: Request approval of Affiliation Agreement between the District Board of Trustees ofBroward Community College and the Board of County Commissioners of Monroe County, Florida for Monroe County Fire Rescue (MCFR) to provide an EMS training environment from date of approval of Agreement through January 31,2006 with the option to renew on a year-to- year basis. ITEM BACKGROUND: Broward Community College (BCC) students enrolled in Emergency Medical Services (EMS) courses (EMT-Basic and Paramedic) must complete a specified number of supervised hours on a licensed ambulance. MCFR and BCC sought the Affiliation Agreement to provide a resource for a comprehensive learning experience for students from BCC, within a clinical field setting, for completion of the students' health-related program criteria. The Terms of Agreement provide for either party to elect annually to extend the Agreement for an additional year with written notice. An Agreement was drawn up, was approved by the BOCC, and was subsequently rescinded due to the necessity for specific self-insurance verbiage to be added to the Agreement. This verbiage has now been added, and is ready for BOCC approval. PREVIOUS RELEVANT BOCC ACTION: On August 18, 2004 the Board approved and authorized execution of an Affiliation Agreement between the District Board of Trustees ofBCC and the Board of County Commissioners of Monroe County, Florida for MCFR. On November 17,2004, the Board approved to rescind the Affiliation Agreement. CONTRACT/AGREEMENT CHANGES: N/A. STAFF RECOMMENDATIONS: Approval. TOTAL COST: N/A BUDGETED: Yes _ No_ COST TO COUNTY: N/A SOURCE OF FUNDS: REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty YES OMB/Pm DEPARTMENT HEAD APPROVAL: ent YES DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included X DISPOSITION: To Follow Not Required_ AGENDA ITEM # (! ) J- Revised 1/03 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Broward Community College Contract #_ Effective Date: Jan. 15,2005 Expiration Date: Jan. 31, 2006 Contract Manager: D. Hayes for C. Martin (Name) 19,2005 6004 (Ext. ) Fire Rescue 1 Sto #14 (Department/Stop #) A enda Deadline: Jan 04,2005 CONTRACT COSTS Total Dollar Value of Contract: $ Budgeted? YesD No D Grant: $ County Match: $ N/A Account Codes: Current Year Portion: $ - - - - ----- - - - - ----- - - - - ----- - - - - ----- Estimated Ongoing Costs: $-!yr (Not included in dollar value above) ADDITIONAL COSTS For: (e~. maintenance, utilities, ianitorial, salaries, etc.) CONTRACT REVIEW Division Director Changes Date In Needed YesD NoD fd:ift~ YesD NaB YesD NO~ ld/20/()tf YesD Nold--" Risk Management O.M.B./Purchasing County Attorney Comments: OMB Form Revised 2/27/01 MCP #2 AFFILIATION AGREEMENT THIS AGREEMENT entered into this day of , 2005 by and between the DISTRICT BOARD OF TRUSTEES OF BROWARD COMMUNITY COLLEGE, hereinafter referred to as the COLLEGE, and MONROE COUNTY FIRE RESCUE, by and through the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS, hereinafter referred to as the COUNTY. WITNESSETH WHEREAS, the COLLEGE desires that students enrolled in its health-related programs as affiliated with the COUNTY obtain experience within a clinical field setting at the COUNTY, and WHEREAS, the COUNTY is offering to provide the necessary facilities for said clinical experience in recognition of the need to educate health-related students. NOW, THEREFORE, for and in consideration of the promises and the mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. The education of the Student shall be the only purpose of the program. 2. Both parties agree not to discriminate against any student, in any manner whatsoever, on account of race, creed, color, sex, age, national origin, or mental or physical handicap. 3. The COUNTY agrees to accept COLLEGE students as determined by mutual consultation and to make available as practical facilities to the COLLEGE in order to provide necessary clinical experiences. The COLLEGE shall be responsible for the classroom instructional curriculum maintenance of permanent records, all educational experiences, and evaluation of program through an employed instructor. 4. The COLLEGE shall select practical educational experiences based upon the needs of the Student(s) to meet objectives of the program. 5. The period of time that Student(s) are assigned to the COUNTY will be determined by mutual agreement. The Affiliation Agreement does not obligate the COLLEGE to place a Student in the COUNTY during all or future externship periods. 6. The Student's scheduled work day shall vary depending upon the hours of the COUNTY. Each Student's schedule must be determined by mutual consultation. Page 1 of3 7. The COLLEGE shall provide the COUNTY with a list of Students in the learning experience at least ten (10) days before each program is to start. 8. The COLLEGE shall, at its discretion, appoint Clinical Instructors as required for a given program. The COUNTY shall assure COLLEGE personnel access to the appropriate afeas to perform observation and evaluation of the student and the facility operation. 9. At the discretion of the COUNTY Of the COLLEGE, any Student unacceptable for the reasons of health, performance, or any other reasonable and legally permissible cause shall be withdrawn from the COUNTY. 10.AII services rendered by Students under this Agreement for the COUNTY, employees, and patients shall be uncompensated and shall be deemed to be given in consideration fOf instruction and educational experience. Student participants shall not be considered to be employees of the COUNTY. 11. The parties to this Agreement stipulate that each is a state governmental agency as defined by Florida Statutes and represents to the other that it ~as purchased suitable Public Liability, Vehicle Liability, and Workers' Compensation insurance, or is self-insured, in amount adequate to respond to any and all claims under federal or state actions for civil rights violations, which are not limited by Florida Statutes Section 768.28 and Chapter 440, as well as any and all claims within the limitations of Florida Statutes Section 768.28 and Chapter 440, arising out of the activities governed by this Agreement. To the extent allowed by law, each party shall be responsible for any acts of negligence on the part of its employees, agents, contractors, and subcontractors and shall defend, indemnify and hold the other party harmless from all claims arising out of such actions. The COLLEGE must keep in full force and effect the required insurance coverage during the term of this Agreement. If the insurance policies originally purchased which meet the requirements of this Agreement are cancelled, terminated or reduced in coverage, then the COLLEGE must immediately substitute complying policies so that no gap in coverage occurs. Copies of current policy certificates shall be filed with the COUNTY whenever acquired or amended. Page 2 of3 12. The COLLEGE covenants and agrees to indemnify and hold harmless Monroe County BOCC and Monroe County Fire Rescue (MCFR) from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by the COUNTY) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the organization/individual participating in the program governed by this Agreement. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this Agreement. 13. The COUNTY, when requested and mutually agreed upon, will assist in the responsibility for the direct guidance with supervision of the Student(s) while on the premises of the COUNTY and will cooperate in evaluation student performance. 14. The term of this AGREEMENT shall be from the date of AGREEMENT, and shall remain in full force and effect until January 31, 2006. Either party may elect annually to extend this AGREEMENT for an additional year upon providing at least thirty (30) days prior written notice of intent to extend. Either party hereto may terminate this AGREEMENT by giving at least thirty (30) days written notice to the other party. NOTICE: Where notice is required under this AGREEMENT to be given to either party, the notice shall be mailed to: For COLLEGE: Deborah Papa Assoc. Vice-President Center for Health Science Broward Community College 3501 SW Davie Road Davie, FL 33314 For COUNTY: Clark O. Martin, Jr., Fire Chief Monroe County Fire Rescue 490 63rd Street, Suite 140 Marathon, FL 33050 The undersigned hereby approve this Affiliation Agreement: (SEAL) Attest: Danny L. Kolhage, Clerk Board of County Commissioners of Monroe County, Florida By: Deputy Clerk Mayor / Chairman District Board of Trustees of Broward Community College Page 3 of3 MONROE COUNTY ATTO APPROVED AS TO By: