Item C13
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Januarv 19,2005
Division:
County Administrator
Bulk Item: Yes X
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval to waive purchasing policy and issue a purchase order to
Zoll Data Systems, sole source provider of the RescueNet suite software products, in the amount of
$30,500.00 for the purchase of EMS Pro software package for Key Largo Volunteer Ambulance Corps
including network and mobile licensing, training, installation and tech support for pre-hospital
collection of data to be used for patient care reporting, state reporting and electronic billing.
ITEM BACKGROUND: In October of 2003, Monroe County Fire Rescue purchased and
implemented EMS Pro (now RescueNet), a comprehensive EMS data management system. This
system has successfully integrated patient billing, medical quality assurance, state reporting, and record
keeping. It has also significantly decreased the number of staff hours dedicated to these tasks, while
simultaneously improving the quality of data.
Purchase of this system for Key Largo Volunteer Ambulance Corps will enable their department to
manage its data in a similar fashion, which should contribute to a similar savings in staff-hours, and
improve the quality of data managed.
PREVIOUS RELEVANT BOCC ACTION: December 17, 2003 a Resolution was approved
authorizing the Mayor to execute an EMS Grant Application and related Request for Grant Distribution
to the State of Florida Department of Health, Bureau of Emergency Medical Services.
CONTRAC~AGREEMENTCHANGES: WA
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
$30,500.00
BUDGETED: Yes ~ No
SOURCE OF FUNDS:
Grant funds: Department of Health, Bureau of EMS
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty N/A OMB/Purchasing N/A Risk Management N/A
F1RE CHIEF APPROVAL: ;1.#1 d ~~.o - ./eW.! ;ltfitf,(Q~4 ~ {),:.t
Clark o.~Martin r.
DIVISION DIRECTOR APPROVAL: . ~
Thomas J. Willi
DOCUMENTATION: Included X To Follow
Not Required
AGENDA ITEM # (l/.3
DISPOSITION:
Revised 1/03
Software Licensing Agreement
ZOLL
Data Systems
Accoun'III_r. Meyers. Jeff
P,O. Number:
Onler Data: 11/2212004
Control No,:
Order Type: Regular Order
Slalua: Sales Order
Pogo No: 1 01 1
ZOll Data Systems. Inc,
1800 38th Street
Boulder. CO 80301
303.801.0000 Fax: 303,801,1063
Key largo Vol Ambulance Corps,
1-----------'--------------,-.",----___.,__
'I- Ship To: Key largo Vol Ambulance Corps,
AIIn:
i AddN..: 98600 Overseas HiQhway
i Key lafllo
I Fl
33037
U,S,A,
98600 Overseas Highway
Key largo
Fl
33037
U,S,A.
Ship VIa:
FedEx
......
IlHcIIptlon
0,01)
Quantity
MUl
Mobile User license
3
Unit Price Ext. Prlca
$1,500,00 $1.500.00
$10.000.00 $10,000.00
$3.000,00 $9.000,00
$5,000.00 $5,000.00
$5.000.00 $5,000.00
Rl..htCAD
BTX
Standard Billing Transfer
WUm
BPK
Base Package (Includes one networked licenae)
CUltom SoludoDI
SRE
Stale Regulatory Eldract
~Dlovment
DEG
TabletPCR Gold Deployment (price excluaive 01 travel & expenses)
T."".
$7.625.00 Due at first deployment site visit $7.625.00 due net 30 days after final
deployment site visit
Subtotal:
To:
00_'"
-
....... -.......
To&.I Cannct Pnce:
2,550,00
2.550.00
30.500.00
Tax Exempt
15,250.00
90 Days Free..
1 Year Free-
30.500.00
No Geo-DaIa included
No Fonna included
. Tec:tvatc:8I Support.nd Softwanl Upgl'llde ptogl'llm8 are each 10% at the Iot8IIOftw8re prtce.
.. 90 day froe T_ Support and 1 year he _re upg_ porioda atan upon _Uon oI_are,
CUllome"', signature acknowtedgee rhat custom.. h8I read and uncletwtanda the lenn. 8nd conditions of thll agreement or thou .eparately executed.
Agreement expires In 80 days from above date
ZOll Data System., Inc.
Key largo Vol Ambulance Corps.
Authorized Signalure
Date
Fred Funke
Director 01 North American Sales
Prlnled Name
To Whom It May Concern:
ZOLL
Data Systems
FORMERLY PINPOINT TECHNOLOGIES, INC.
ZOLL Data Systems is the sole provider and supplier of the RescueNet suite of software
products. We sell our products direct to our customers without the use of resellers or
distributors.
Sincerely,
William J. Potts
Vice President of Sales
ZOLL Data Systems (formerly Pinpoint Technologies)
12202 Airport Way, Suite 300
Broomfield I CO 80021
0(303) 801-1870
F (303) 801-1063
bpottsai>.zolldata.com
12202 Airport Way, Suite 300
Broomfield. Colorado 80021
Tel: 800.474,4489 Fax: 303.801,0001
www.zolldata.com
~ .......
RescueNet 1,-
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