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Marathon Tax Collector 08/18/2021
71Z 8 ' Kevin Madok, CPA Clerk of the Circuit Court&Comptroller—Monroe County, Florida DATE: August 27, 2021 TO: Stan Thompson, Project Management FROM: Sally M. Abrams, D.C. SUBJECT: August 18 BOCC Meeting Attached, for your handling, is an electronic copy of item Dl, Task Order with CPH, Inc. for the Marathon Tax Collector Seawall Repair project. This is a hazard mitigation project and is part of the Hurricane Irma recovery effort. Should you have any questions, please feel free to contact me at extension 3550. cc: Breanne Erickson County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Rorida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND CPH, INC. FOR MARATHON TAX COLLECTOR BUILDING SEAWALL REPAIRS In accordance with the Consultant Agreement for Professional Architectural and Engineering Services, made and entered into on December 19, 2018 between MONROE COUNTY, ("County") and CPH, INC., ("Consultant"), where professional services are allowed if construction costs do not exceed $4,000,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed$500,000.00 ("Agreement"), as provided in Subsection 287.055(2)(g),Florida Statutes, as amended by Section 2, Chapter 2020- 127, Laws of Florida, pursuant to which Attachment A, Subsection 1.01 of the Agreement is hereby modified, the parties enter into this Task Order. All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement of which will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. This Task Order is effective on the 18fh day of August 2021. WHEREAS, the Marathon Tax Collector Building was severely damaged during Hurricane Irma resulting in extensive repairs needing to be performed including repairs to the seawall located behind the building; and WHEREAS, the County desires to contract with the Consultant to provide design through construction administration services for the repairs to the seawall. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will provide design and support through construction for the repair of the seawall. The scope of work shall include but not be limited to the following: • Task A—Preliminary Design Services o A.1 Topographical Survey - Perform a Topographic Survey per Chapter 5J-17, Florida Administrative Code in compliance with the Standards of Practice of Surveying and Mapping of the State of Florida. ■ Data will be collected from the building wall to approximately 20 feet out from building along the 120 linear foot line. ■ Location of existing visible above ground improvements & visible utilities within scope. No underground utility designation will be provided as part of this scope. ■ Provide Mean High Water (MHW) elevation contour per Florida Department of Environmental Protection (FDEP) correspondence. ■ Provide one (1) cross-section in the canal within topographic area. Page 1 of 4 ■ Locate edge of mangroves as marked by CPH Environmental Department. ■ Signed and sealed Topographic Survey. ■ The project coordinate system will be based horizontally on the North American Datum 83 (NAD 83). The project will be referenced to state plane coordinates by field locating published control points. The National Geodetic Survey control points will be researched and verified in the field. This base of reference will be used to establish the coordinate system for the project. ■ The project will be based on the North American Vertical Datum 88 (NAVD 88). The project will be referenced to these published elevations by field locating published benchmarks. The National Geodetic Survey benchmarks will be researched and verified in the field. o A.2 Environmental Report - Consultant shall conduct an environmental survey and document the resources within, and adjacent to, the project area. Consultant will schedule and attend one (1) pre-application meeting with the Florida Department of Environmental Protection (FDEP) and the United States Army Corps of Engineers (USAGE). CPH Environmental staff will coordinate with the Project Engineer to produce Dredge & Fill permit sketches (4 plan views and cross sections)to accommodate the Civil design. o A.3 Geotechnical Report - Consultant will utilize a sub-consultant for geotechnical services. The geotechnical field work will include two (2) standard penetration tests down to a depth of 30 feet to determine the local soil parameters. The report will include an analysis of the soils, seasonal high groundwater elevation, and summary of classification of soils. The report will be delivered to Monroe County for its records. Additional scope and quote of services from Universal Engineering Sciences will be attached for reference. • Task B —Design Development - Consultant will schedule and attend pre-application meeting with FDEP, USAGE, and City of Marathon to determine permitting requirements for the project. Based on this preliminary meeting, Consultant shall commence on the design- incorporating recommendations from the permitting agencies. The schematic design will include Site Plan, Grading Plan, structural details and typical sections. The schematic design will be presented to the Monroe County Project Manager for review. Scope includes one revision to schematic design prior to submittal to permitting agencies for general layout modifications. Consultant shall prepare schematic design plans for the seawall and canal improvements per the approved FEMA Hazard Mitigation Proposal (HMP), as outlined below. 0 120 LF of(15') Sheet Piles o Concrete Caps o Tie Rods 0 6' Timber Blocks o Rip Rap Stabilization • Task C — Permitting and Construction Documents - Consultant shall submit schematic design plans to all permitting agencies, including but not limited to: Florida Department of Environmental Protection (FDEP), United States Army Corp of Page 2 of 4 Engineers (USAGE), City of Marathon, Monroe County, South Florida Water Management District(SFWMD), etc. o Scope of work includes up to two plan revisions per agency and response to all requests for information (RFI). Consultant shall obtain and keep records of all associated permits for the project. o After all permits are obtained, Consultant shall prepare Construction Documents including project specifications and permit conditions. Consultant will incorporate Monroe County and City of Marathon specifications into plan set and bid package. Construction Documents will include full electronically Signed and Sealed plans for bid,all permits and documentation for construction activities,bid specifications, bid tabulation, and an Opinion of Construction Costs. • Task D—Bidding Services and Construction Observation o Consultant will attend one pre-bid meeting and one on-site pre-bid meeting at the Client's request to answer any immediate questions from potential bidders. Consultant will respond to all Requests for Information (RFI) from bidders and issue up to one bid addendum at the request of the Client. o Consultant shall review shop drawings, respond to RFIs, issue field change exhibits, and produce plan addendums to address major RFIs. Consultant will coordinate with Contractor on progress of project and perform site visits as needed to verify field conditions. o Consultant shall review, evaluate, and issue responses to all change order requests. o Consultant shall perform substantial walk, generate punch list, and perform final walk of site to certify completion of construction. o Consultant will review as-builts,prepare close-out documents, and coordinate with permitting agencies to finalize construction activities. 2. In accordance with Article VII paragraph 7.1.1 of the Agreement,the County shall pay the Consultant a not-to-exceed total of Seventy-Seven Thousand Three Hundred Five and 00/100 dollars ($77,305.00)paid on a percent complete basis for the following phases: a. Task A—Preliminary Design Services A.1 Topographic Survey - $4,985.00 lump sum upon document review and approval by the Director of Project Management A.2 Environmental Report - $4,250.00 lump sum upon document review and approval by the Director of Project Management A.3 Geotechnical Report- $4,110.00 lump sum upon document review and approval by the Director of Project Management b. Task B —Design Development - $23,140.00 lump sum upon document review and approval by the Director of Project Management c. Task C — Permitting and Construction Documents - $31,160.00 lump sum upon receipt of permits, document review and approval by the Director of Project Management d. Task D—Bidding Services and Construction Observation- $7,660.00 lump sum upon project completion Page 3 of 4 e. Reimbursable Expenses - $2,000.00 not-to-exceed total upon receipt of proper documentation and approval by the Director of Project Management All other Terms and Conditions of the Agreement remain unchanged and in full forces and effect. ..,,,IN 1( çntative. WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized 1 7- �� BOARD OF COUNTY COMMISSIONERS KEVIN MADOK, Clerk OF MONROE COUNTY,FLORIDA As(D., tyQ Clerk /'� 1302I Date: t,�J f U 2l/0 ) rAONnol3A ASTO FORM oPFlce ANT COUNTY ATTORNEY DATE.: 7-19-9021 CONSULT T: Consultant's Witness Attest: CPH,IN By',/ 7 By. Printed Name:Alit g k 144 �f A Print Name: / i A "-. 2 Title: .((ll?. 1 njv ,t ilikru er Title: Sn YKb ; 7 i rn r .4 717 Page 4 of 4 CPHINCO-01 LHAMPTON '4�`oRoR CERTIFICATE OF LIABILITY INSURANCE DAT4/6/2 D/YYYY) 021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: JCJ Insurance Agency,LLC PHONE 2208 Hillcrest Street (A/C,No,Ext):(321)445-1117 (A///C,No):(321)445-1076 Orlando,FL 32803 ADDRESS: INSURERS AFFORDING COVERAGE NAIC# INSURER A:RLI Insurance Company 13056 INSURED INSURER B: CPH,Inc INSURER C: 500 West Fulton Street INSURER D: Sanford,FL 32771 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MM DD YYYY MM DD Y A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR PSB4563547 4/1/2021 4/1/2022 DAMAGE TO RENTED 300,000 X PREMISES Ea occurrence $ MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY�X PRO- El LOG PRODUCTS-COMP/OP AGO $ 2,000,000 OTHER: Emp Ben. $ 1,000,000 A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ X ANY AUTO X PSA0003057 4/1/2021 4/1/2022 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED L $ NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE PSA0004525 4/1/2021 4/1/2022 AGGREGATE $ 5,000,000 DIED X RETENTION$ 10,000 $ A WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER YIN PSW0002907 1/1/2021 1/1/2022 1,000,000 ANY CERIMEMBER{PXCLUDElEXECUTIVE N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liab RDP0042906 4/1/2021 4/1/2022 Per Claim 5,000,000 A RDP0042906 4/1/2021 4/1/2022 Aggregate 5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Monroe County BOCC is an Additional Insureds with regards to General&Auto Liability when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe Count BOCC Insurance Compliance THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN y p ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 100085-FX Duluth,GA 30096 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD