Item L04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Feb. 16. 2005
Division:
BOCC
Bulk Item: Yes
No x
Department: DISTRICT 5
Staff Contact Person: Donna Hanson
AGENDA ITEM WORDING: Approval to provide $225,000 of funding to the Jacobs
Aquatic Center to offset operating and manpower costs on an annual basis.
ITEM BACKGROUND: The Jacobs Aquatic Center was built with $3.4 million of grant money.
Monroe County has funded less than 2% of the totaL This pool serves the entire Upper Keys including
Ocean Reef. The pool also serves 32 non-profits, the State of Florida, 6 Monroe County groups, 6
Monroe County schools and 5 local churches. Costs to operate this pool should be provided out of
locally collected taxes.
PREVIOUS RELEVANT BOCC ACTION:
CONTR4.CT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: $225,000
BUDGETED: Yes
No
COST TO COUNTY: $225.000
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management ~_~_
DIVISION DIRECTOR APPROVAL:
COMMISSIONER MURRAY E. NELSON
DOCUMENTATION:
Included x
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
Executive Summary of Jacobs Aquatic Center
History: Jacobs Aquatic Center became a reality in June 2002. The total cost of the
aquatic facility was 3.4 million dollars. Of the total money spent on construction and
development, more than 85% came from private donations. Upper Keys Community Pool
(a 50 l-c-3 corp.) and Monroe County entered into a 20-year lease on 12/14/2000 tor the
long-term use of approximately I-acre of land at Key Largo Community Park for the
aquatic facility. Of all the money spent to date for construction, development,
maintenance and overhead, Monroe County taxpayers have contributed less titan 2%
afthe total. During that period of time from June 2002 to December 2004 approximately
125,000 people have used the facility. Funding for operations has solely from grants,
programming, donations and passes. Monroe COlUlty did, however, aided Jacobs Aquatic
Center by refunding utility cost back to Jacobs Aquatic Center from Oct., 2003 to Sept.
2004. The amount refunded never exceeded $5,000/month for the 12-month period.
Usage: The facility is open to everyone without bias to residence. FRDAP and the FCT
require all comers to be treated equally so no special privileges in cost of usage are
allowed for local residence. Jacobs Aquatic Center also has a 1200 sq. ft meeting room
on the second floor. As of 12/31/04,52 different non-profits, State and County, School.
and Church groups have used the facility, including the meeting room. This represents
approximately 767 hours (almost 96 8-hour days or almost 14 weeks) (~fusage for the
meeting room alone, The cost of which is either totally free (Jr at a significantly reduced
fee, The additional staff costs incurred and cost differential is underwritten by Jacobs
Aquatic Center. There is no cost to state or county groups for usage.
The breakdown by categories is as follows:
I) Non-Profits- 32 different groups countywide for approximately 500 hours of usage
2) State of Florida- 3 State of Florida for approximately 27 hours
3) Monroe County- 6 Monroe County groups regularly use the facility for approximately
131 hours
4) Schools- 6 Monroe County schools use the facility regularly for approximately 58
hours
5) Churches- 5 different Churches use the facility regularly for approximately 51 hours.
Through the assistance of private donors and underwriting by Jacobs Aquatic Center, at
least 200 underprivileged families and members of the community county-wide have had
"no cost" access to all the programs given at Jacob's Aquatic Center. Because Jacobs
Aquatic Center is 100% ADA compliant such groups as Monroe Association of Retarded
Citizens (MARC), participates of Dolphins Plus and Dolphin Human Therapy regularly
use the facility at a greatly reduced cost which is underwritten by Jacobs Aquatic Center.
The breakdown on scholarships is approximately 28% Hispanic and 72% Non- Hispanic.
These numbers do not reflect the frequent additional usage by handicapped members of
the general population.
Fed ExJ Orange Bowl Alliance- Starting in May 2003, Jacobs Aquatic Center entered
into an agreement with the Fed Ex/Orange Bowl Committee to be the site for <'Orange
Bowl Winter Training and Swim Classic". College and Universities from around the
country come from mid December to mid January to use Jacobs Aquatic Center for
winter training and participate in the "Swim Classic", This is an official Orange Bowl
event and fully sanctioned by the Orange Bowl Committee. The prestige of aligning with
the Fed Ex/Orange Bowl is significant and the economics of the impact of "Orange Bowl
Winter Training and Swim Classic" is noteworthy. Since its inception it has brought over
1,500 student athletes who spent approximately $262,500 in lodging, $210,000 for meals
and undocumented but significant amounts for sidetrips, souvenirs; etc.
Finances- 2005- Projected Net Income (shortfall)"" <$225,000>
2004- Total Income"" $278,471.28
Total Expenses= $509,485.34
Net Income= <-$231,014.06> compared to
2003-Net Income"" <$199,368.29>
Possible Monroe County Involvement- 1) Change lease to include all utilities with our
assurance we will be good citizens and hold down utility costs every way possible.
Potential cost to the Monroe County and savings to Jacobs Aquatic Center-$65,299.85
(based on 2004 costs).
2) Underwrite liability insurance up to
$500,000 and Jacobs Aquatic Center provides umbrella coverage after $500,000.
Potential savings (best guess) around $20,000.
3) Flat .line item for a minimum of
$200,000 annually with the
remainder coming from the
community
4) Any combination of the above.
LIST OF AGENCIES AND ORGANIZATIONS USING
JACOBS AQUATIC CENTER
Usage at no charge or a significant reduction underwritten by
Jacobs Aquatic Center
TOTAL HOURS APPROXIMATELY 767 HOURS
Non- Profits- American Red Cross, Cub Scouts, Girl Scouts, Habitat for
Humanity, Key Largo Chamber of Commerce, Florida Keys Birding &
Wildlife, Kiwanis, MARC, Monroe County 4-H Youth Program, Monroe
County Foster Adoptive Parent Assc., Overeaters Anonymous, Poseidon
Handicap Scuba Assc., REEF, Upper Keys Athletic Assc., Upper Keys
YMCA, Boys Club, Butterfly Cooperative, First Choice, Guardian Ad
Litem, Keystone Halls, Marathon Recreation Center Assc., Dolphin Human
Therapy, Dolphins Plus, Burton Child Development Center, Girls Soccer
Assc., Murphy House, Girls Club, Upper Keys Aquatic Foundation, Upper
Keys Community Pool, Project Graduation
Total Hours= approximately 500
...
State of Florida- FOOT, Florida Division of Emergency Services, Florida
Wildlife Commission.
Total Hours= approximately 27
Monroe County- Monroe County Parks & Recreation, Monroe County
Planning Department, Monroe County Sheriff's Department, Key Largo
Volunteer Fire Department, Monroe County Emergency Management,
Monroe County Crime Watch
Total Hours= approximately 131 hours
Schools- Path School, Plantation Key School, 81. James the Fisherman
Youth Group, S1. Justin's School, Stanley SwitJik Elementary, Community
Cooperative Pre-school, Key Largo School, Montessori Island School, Coral
Shores High School
Total Hours= approximately 58
Churches- St Justin's Catholic Church, Burton Memorial Church, Faith
Church, Plantation Church of the Nazarene, 1 st Baptist Church of Ogden
Total Hours= approximately 51 hours