Item C04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 3/16/05
Division: Public Safety
Bulk Item: Y es ~ No
Department: Solid Waste Management
Staff Contact Person: Carol A. Cobb
AGENDA ITEM WORDING: Approval of a Scale Maintenance Agreement with Gulfstream
Scale Company, Inc.
ITEM BACKGROUND: It is required as a condition of the several DEP permits, and the haul-
out contracts that the scales at all three transfer stations be kept in good repair, and be
calibrated quarterly. The original agreement has remained in effect, without change since 1991
(14 years).
PREVIOUS RELEVANT BOCC ACTION: Original maintenance agreement approved
3/13/1991.
CONTRACT/AGREEMENT CHANGES: An increase of$I,200.00 per year.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $3.600.00
BUDGETED: Yes ---X- No
COST TO COUNTY: $3,600.00
SOURCE OF FUNDS: Solid V..,raste Tipping Fees
REVENUE PRODUCING: Yes No -.K AMOUNT PER MONTH_ Year
APPROVED BY: County Atty Yes OMB/Purchasing Yes Risk Management Yes
DIVISION DIRECTOR APPROVAL:
DOCUMENT ATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMJv1ARY
Contract with: Gulfstream Scale Co, Inc Contract #
Effective Date: 3/16/05
Expiration Date: untill replaced
Contract PurposelDescription:
scale maintenance agreement
-'
Contract Manager: Carol A. Cobb 4432 Solid Waste Management/Stop 1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 3/16/05 Agenda Deadline: 3/2/05
CONTRi\.CT COSTS
Total Dollar Value of Contract: $ 3,600.00
Budgeted? Yes~ No 0 Account Codes:
Grant: $ N/ A
County Match: $ N/ A
Current Year Portion: $ 2,700.00
42001-530460._-_.
42002-530460-_-_
42003-530460._-_-
- - - -
~ ~ ~ -..............
ADDITIONAL COSTS
Estimated Ongoing Costs: $N/A./YT For: N/A
(Not included in dollar value above) (ce. maintenance, utilitie,s, janitorial, salaries. etc.)
CONTRACT REVIEW
Date In
Changes ,,/'} ,
Needed / //f~-
y esO No~ \'/-t,:,c:'- / ,,".d
--r 11 -.....b /..)
~ /~~ i' C d _{ /
YesDNolLJ/ I))e ~LcP"
Division Director
Risk Management
O.M.B.lPurchasing .
County Attorney
YesD NoW.....-'.
Comments:
OMB Form Revised 2/27/01 Mep #2
~
--:&...---
Gulfstream Sc(jle'Compq.iJy~lnc.
7547 Garden Road, Riviera Beat:h,FL 33404
Phone: 561-844-7177 # Fax: 561-863-1723
Scale Maintenance Agreement
To~S~ fY'&rl-. D'IVi..dok::) Contact G::ARDI c..o6b
~ ~st) FL 33oljo Phone No. J/),5 c:fI~R- ~~3.:J
Connnencing :::ro.nvo.a.~ ,20 C:5 , we propose to furnish you Inspection and Test Service with respect to
the SCALES and WEIGHING DEVICES at your places of business listed in paragraph 4, below, according and subject to
the following provisions, until this agreement is terminated by either party on 30 days' written notice:
1. WE AGREE to furnish the following service once every q 0 ~ ':::)~
(a) Inspect and test each such scale and make such adjustments thereofas can be made at the site without requiring
new parts, structural changes, or machine work.
(b) Clean, when necessary, all functional scale parts (exclusive ofclciuiing scale pits, or removal of rust from or
~g castings).
(c) rnstruct your employees and advise you relative to proper operation and maintenance.
. . {M,Judw 4d..J"~6 ~~-
2. YOU AGREE (a) to pay us $ -.9 DO , OJ per visit#.to our above noted office per terms of '.Net 30 Days" (unless
approved otherwise) while this agreement remains in force. Failure to do so will result in suspended service until paid
in full.
3. IT IS MUTUALLY AGREED: (a) That (except as we may agree on your special request) all work will be confined to
regular work hours, Monday to Friday, inclusive., excl~yt'oflegal holi~~.
(b) That extra charges (quoted on request) will be made for'(i) work on Saturday, Sunday, legal holidays, or outside
of regular work hours, (ii) new parts, or (iii) any work outside of our express agreements above stated.
(c) That such test weights as may be necessary will be supplied by Gul:fstream Scale Co., Inc.
(d) That all work be done in a workman like manner and any new parts furnished us hereunder which fail within one
year after installation because of defective material or workmanship in their manufucture will be replaced by us
free of charge, f.o.b. fuctory, but that we shall in no event be or become anywise liable for damages arising out of
delay or defective workmanship, parts, or materials, or from any other cause in respect of the condition,
a4justrnent, use, or operation of any scale or for the cost of any repairs made without our express written
authorization or approval.
4. SCALES & LOCATIONS (if extra space is needed, continue list on back of this sheet):
SCALE SERIAL~BER
1l"1vat.rra)l'\ ,4~o 310:130 b~
'""1Y\~~V\' '1~a q,1 lCD;l.. I ~
\~SE ~So ~3'1"'\o'O
LOCATION
etlD.r4~ (€y
1. t:JNG It! [; Y
I( €y 1..,/9.ea/J
We accept the above proposal and request you to start inspection on or' after March 16
.!..--..
20 /)5
Approved , /"J. Cl . 20
By:~,?~
I<<prt ." . ,," .{.'uIfstrtam Sale Co~ me.
05
MONROE COUNTY AT RNEyCasfomerlTltIe
~P.pflOVED AS 0 Date: