Item C13
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 3/16/05
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS to update and revise the Rates & Charges
Study for the Key West International Airport.
ITEM BACKGROUND: Federal Aviation Administration policy obliges Airports to revise Rates & Charges on a regular
basIs. The Florida Department of Transportation will provide 50% funding for the updated Rates & Charges Study, with an
existing grant for Planning Studies.
PREVIOUS RELEVANT SOCC ACTION: Approval of Rates & Charges for the Key West Airport, October 16, 2002.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $34,540,00
BUDGETED: Yes
COST TO AIRPORT: $17.270.00
COST TO PFC: None
COST TO COUNTY: None
SOURCE OF FUNDS: FDOT, Airport Operating
REVENUE PRODUCING: No
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing nla
Risk Management n/a
AIRPORT DIRECTOR APPROVAL
~n
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
(bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: 2/15/05
Expiration Date: 2/14/06
I Contract Purpose/Description: Update and revise Rates & Charges Study for the Key West International
Airport
Contract Manager: Bevette Moore
(name)
I for SOCC meeting 2.n: 3/16/05
# 5195
(Ext. )
Airports - Stop # 5
(Department! Stop)
Agenda Deadline: 3/1/05
CONTRACT COSTS
Total Dollar Value of Contract: 34,540.00
Budgeted? Yes
Grant: FDOT
County Match: Airport Operating
Current Year Portion: -17,000.00
Account Codes: 404-63053-530490-GAKD50
Estimated Ongoing Costs: None
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(e9 maintenance, utilities, janitorial, salaries. etc.)
CONTRACT REVI EW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
Risk Management _1_/_
) (''f+
) ( )
) (
) (
~tf-
Peter Horton
/U/l1 ~b- OM f)
for lsk Management
/l'/"" ~ 0 JV\ '1f
/;) or OMS
( Tlbd /La f11 ~1L01 db
County Attorney
~2.1f'/~
Airports Director 'L ;Zrr:lll
_1_1-
I O.M.S./Purchasing _ _1_
County Attorney _ _1_
'e- P5'; 0>
Comments:
L
I'L~5 ~~-0~ ~~ qU }'I~UM:MUNROE COUNTY ATTY OFFICE 10,3052823510
PAGE
2/2
Pt:RCHASE f SERVICE ORDER
FOR
;'\10:\fROE COUNT\'
To URS
Purchase ~ervlce Order ~o.
04/05-12
Re PSA Agreement Dated ) -1-02
Resolution !\'o.
Project :.la.'Tlc: . Key We.sU~terr!Qtio~s & Charges
Dcscnp!Jon of Services:
(See attached Scope of Services)
~Iultlple of DireCI Salaries _~__
Lump Sum. X
Reimbursable Expen:~c_
Duys to Complete 2..l5~05 to 2 - ] ,~-06
Fcc this SC'lVICe Order $ 34,)40,00
Paymtnt for Sef\t!!:es shall be In thel! entirety as per PSO.
Prepared by:
Rc{',ommcnded by:
/;/
~ / <, n
/> , ~ .
.' -#--- -~~- u_ u
Milford A. Reisert
Date:
;J- I ~ - OJ
Date:
..., ~ ,--
~ - t ~O 7.i
Accepted by; /)
C,,,J{1C1;. ftf~~
2-(1 (., ( 2.DG~
Approved by: DAlE
~-----
Date:
Date:
"h,' ..:;:i:;:;'--Chl,'-'.r\'\;:'::~;,;:;:'... :"-~\-,r":'(.'\r':':o:.:-',..;.,')-]'. :':'';-'':~'.~\-.;~
MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
RATES AND CHARGES UPDATE 2005
SCOPE OF SERVICES
TASK!. UPDATE AND REVISE RATES AND CHARGES STUDY
This task will include the following:
I Revision of the rates and charges study previously prepared by N evvton & Associates,
Inc. and currently in effect at the Key West International Airport (as the same may have
been adjusted for general price increases or security requirements). The revised study
will reflect an update of the Key West International Airport Budget information from
levels included in the existing calculation to those provided by the County for the Fiscal
Year ending September 30,2005. The written report and rate setting schedules will be
revised accordingly.
I TIllS task will also include !\Vo draft revisions of the initial revised rates and charges
study as a result of: (i) review and comment from Staff (received via written or telephon
communication) on the initial draft revised rates and charges study, and (ii) review and
comment from the airlines (received via written, telephone, or, via verbal
communication during the airline presentation meeting which may be made pursuant to
Task II, below) on the initial draft revised rates and charges study. Any additional
revisions requested by Staff or airlines will be outside of this scope of services and
provided at Newton & Associates, Inc.'s current hourly fee schedule and actual out
of-pocket expenses. Upon completion of the of the two draft revisions, Newton &
Associates, Inc. will finalize and deliver nine (9) copies of the final revised rates and
charges study.
I Nevvton & Associates, Inc. will attend one working meeting with Staff to discuss the
subject budget information and the ensuing rates and charges recalculation,
I
ASSUMPTION:
The subject budget information for FY 2005 will be the latest
available and provided in a form which is consistent with the fOTIl1
previously provided by the County and utilized by Nevvton &
Associates, Inc. in the preparation of the study currently in effect.
TASK II. INITIAL AIRLINE PRESENTATION
This task will include the following meetings:
I Newton & Associates, Inc. will attend a strategy meeting with Staff in preparation of the
1
MONROE COUNTY
KEY 'VEST INTERNATIONAL AIRPORT
RATES AND CHARGES UPDATE 2005
SCOPE OF SERVICES
airline presentation meeting described below.
I Newton & Associates, Inc. will attend an airline presentation meeting with the airlines
which serve the Key West International Airport to present and discuss the revised rates
and charges study for the Key West International Airport prepared under Task I, above.
I
ASSUMPTION:
Staff strategy meeting and the airline presentation meeting will be
scheduled over two consecutive days.
TASK III. FOLLOW-UP AIRLINE PRESENTATION
This task will include the following meeting:
I Newton & Associates, Inc. will attend one follow-up airline meeting to present and
discuss any revisions to the initial revised rates and charges study as a result of the initial
presentation meeting made under Task II hereof.
TASK IV. BOARD OF COUNTY COMMISSIONERS PRESENTATION
This task will include the following presentation:
I Newton & Associates, Inc. will make a presentation of the final revised Key West
International Airport rates and charges study to the Monroe County Board of
Commissioners.
2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 3/16/05
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS to update and revise the Rates & Charges
Study for the Key West International Airport.
ITEM BACKGROUND: Federal Aviation Administration policy obliges Airports to revise Rates & Charges on a regular
basIs. The Florida Department of Transportation will provide 50% funding for the updated Rates & Charges Study, with an
existing grant for Planning Studies.
PREVIOUS RELEVANT SOCC ACTION: Approval of Rates & Charges for the Key West Airport, October 16, 2002.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $34,540,00
BUDGETED: Yes
COST TO AIRPORT: $17.270.00
COST TO PFC: None
COST TO COUNTY: None
SOURCE OF FUNDS: FDOT, Airport Operating
REVENUE PRODUCING: No
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing n/a
Risk Management n/a
AIRPORT DIRECTOR APPROVAL
~n
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
(bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: 2/15/05
Expiration Date: 2/14/06
I Contract Purpose/Description: Update and revise Rates & Charges Study for the Key West International
Airport
Contract Manager: Bevette Moore
(name)
I for SOCC meeting 2.n: 3/16/05
# 5195
(Ext. )
Airports - Stop # 5
(Department! Stop)
Agenda Deadline: 3/1/05
CONTRACT COSTS
Total Dollar Value of Contract: 34,540.00
Budgeted? Yes
Grant: FOOT
County Match: Airport Operating
Current Year Portion: -17,000.00
Account Codes: 404-63053-530490-GAKD50
Estimated Ongoing Costs: None
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(e9 maintenance, utilities, janitorial, salaries. etc.)
CONTRACT REVI EW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
Risk Management _1_/_
) (''f+
) ( )
) (
) (
~tf-
Peter Horton
/U/l1 ~b- OM f)
for lsk Management
/l'/"" ~ 0 JV\ '1f
/;) or OMS
( Tlbd /La f11 ~1L01 db
County Attorney
~2.1f'/~
Airports Director 'L ;Zrr:lll
_1_1-
I O.M.S./Purchasing _ _1_
County Attorney _ _1_
'e- P5'; 0>
Comments:
L
I'L~5 ~~-0~ ~~ qU }'I~UM:MUNROE COUNTY ATTY OFFICE 10,3052823510
PAGE
2/2
Pt:RCHASE f SERVICE ORDER
FOR
;'\10:\fROE COUNT\'
To URS
Purchase ~ervlce Order ~o.
04/05-12
Re PSA Agreement Dated ) -1-02
Resolution !\'o.
Project :.la.'Tlc: . Key We.sU~terr!Qtio~s & Charges
Dcscnp!Jon of Services;
(See attached Scope of Services)
~Iultlple of DireCI Salaries _~__
Lump Sum. X
Reimbursable Expen:~c_
Duys to Complele 2..l5~05 to 2 - ] ,~-06
Fcc this SC"lVICe Order $ 34,)40,00
Paymtnt for Sef\t!!:es shall be In thel! entirety as per PSO.
Prepared by:
Rc{'.ommcnded by:
/;/
~ / <, n
/> . ~ .
.' .#--- -~~- u_ u
Milford A. Reisert
Date:
;J- I ~ - OJ
Date:
t') ~ ,--
~ - t ~O 7.i
Accepted by; /)
C,,,J{1C1;. ftf~~
2-(1 (., ( 2.DG~
Approved by: DAlE
~-----
Date:
Date:
"h,' ..:;:i:;:;'--Chl,'-'.r\'\;:'::~;,;:;:'... :"-~\-,r":'(.'\r':':o:.:-',..;.,')-]'. :':'';-'':~'.~\-.;~
MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
RATES AND CHARGES UPDATE 2005
SCOPE OF SERVICES
TASK!. UPDATE AND REVISE RATES AND CHARGES STUDY
This task will include the following:
I Revision of the rates and charges study previously prepared by N evvton & Associates,
Inc. and currently in effect at the Key West International Airport (as the same may have
been adjusted for general price increases or security requirements). The revised study
will reflect an update of the Key West International Airport Budget information from
levels included in the existing calculation to those provided by the County for the Fiscal
Year ending September 30,2005. The written report and rate setting schedules will be
revised accordingly.
I TIllS task will also include !\Vo draft revisions of the initial revised rates and charges
study as a result of: (i) review and comment from Staff (received via written or telephon
communication) on the initial draft revised rates and charges study, and (ii) review and
comment from the airlines (received via written, telephone, or, via verbal
communication during the airline presentation meeting which may be made pursuant to
Task II, below) on the initial draft revised rates and charges study. Any additional
revisions requested by Staff or airlines will be outside of this scope of services and
provided at Newton & Associates, Inc.'s current hourly fee schedule and actual out
of-pocket expenses. Upon completion of the of the two draft revisions, Newton &
Associates, Inc. will finalize and deliver nine (9) copies of the final revised rates and
charges study.
I Nevvton & Associates, Inc. will attend one working meeting with Staff to discuss the
subject budget information and the ensuing rates and charges recalculation,
I
ASSUMPTION:
The subject budget information for FY 2005 will be the latest
available and provided in a form which is consistent with the fOTIl1
previously provided by the County and utilized by Nevvton &
Associates, Inc. in the preparation of the study currently in effect.
TASK II. INITIAL AIRLINE PRESENTATION
This task will include the following meetings:
I Newton & Associates, Inc. will attend a strategy meeting with Staff in preparation of the
1
MONROE COUNTY
KEY 'VEST INTERNATIONAL AIRPORT
RATES AND CHARGES UPDATE 2005
SCOPE OF SERVICES
airline presentation meeting described below.
I Newton & Associates, Inc. will attend an airline presentation meeting with the airlines
which serve the Key West International Airport to present and discuss the revised rates
and charges study for the Key West International Airport prepared under Task I, above.
I
ASSUMPTION:
Staff strategy meeting and the airline presentation meeting will be
scheduled over two consecutive days.
TASK III. FOLLOW-UP AIRLINE PRESENTATION
This task will include the following meeting:
I Newton & Associates, Inc. will attend one follow-up airline meeting to present and
discuss any revisions to the initial revised rates and charges study as a result of the initial
presentation meeting made under Task II hereof.
TASK IV. BOARD OF COUNTY COMMISSIONERS PRESENTATION
This task will include the following presentation:
I Newton & Associates, Inc. will make a presentation of the final revised Key West
International Airport rates and charges study to the Monroe County Board of
Commissioners.
2