Item C14
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 3/16/05
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS to provide a Finance Plan for the new
Terminal Project at the Key West International Airport.
ITEM BACKGROUND: The Florida Department of Transportation will provide 50% funding for the Plan of Finance, with
an existing grant for Planning Studies,
PREVIOUS RELEVANT BOCC ACTION: Approval to proceed with the Terminal Project, July 14, 2004.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $33,000.00
BUDGETED: Yes
COST TO AIRPORT: $16.500.00
COST TO PFC: None
COST TO COUNTY: None
SOURCE OF FUNDS: FOOT, Airport Operating
REVENUE PRODUCING: No
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X
OMS/Purchasing n/a
Risk Management n/a
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Pet r J. Horton
AIRPORT DIRECTOR APPROVAL
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: 2/15/05
Expiration Date: 2/14/06
Contract Purpose/Description: Plan of Finance for Terminal Project at the Key West International Airport
Contract Manager: Bevette Moore
(name)
# 5195
(Ext. )
Airports - Stop # 5
(Department! Stop)
for BO~C meeting on: 3/16/05
Agenda Deadline: 3/1/05
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CONTRACT COSTS
Total Dollar Value of Contract NTE - 33,000.00
Budgeted? Yes
Grant: FOOT
County Match: Airport Operating
Current Year Portion: -15,000.00
Account Codes: 404-63053-530490-GAKD50
Estimated Ongoing Costs: None
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities. Janitonal, salaries, etc.)
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Date 0 ut
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Risk Management
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Reviewer
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Peter Horton
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for Risk Management
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I .Il.- r( ILC-- ~A.D\ de
County Attorney
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Airports Director
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O. M. B.lPurchasing
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County Attorney
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Comments:
FEB-25-05 0858 FROM MONROE COUNTY ATTY OFFICE 10,3052823516
PAC!:
1/1
PURCHASE I SERVICE ORDER
FOR
MONROE COUNTY
To: URS
Purchase Service Ordill' No.
04/05-11
Re: PSA Agreement, Dated 1 -] -02
Resolution No.
Project Name: Kt:\! West International - Terminal Cost and Funding
Description of Services
(See attached Scope ofSelVices)
Multlple of Direct Salaries
lump Sum nTI,)
.",
A
Reimbursable Expense $ 33.00000
Days to Complete 2-15-05 to 2-14-06
fee this Service Order
Puyrnent for Services shaH be in Lheir entlTety a" per PSO.
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\1ilford A. Reisert
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Prepared by:
Date:
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Date: ~ __ 'L - ,l ~ "'0 c;;-
BY
Approved by: DATE
FORM
Cy
Carlos Garcia
Date:
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Date',
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MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
DEVELOPI\;IENT OF 2005 TERMINAL PROJECT
PLAN OF FINANCE
SCOPE OF SERVICES
TASK I. ANALYZE PROJECT COST ESTIMATES AND FUNDING ASSUMPTIONS
This task will include the following:
I The review of the Terminal Concept Study dated September 2004 which identifies the
preferred concept details of the proposed terminal area and roadway development
program. Key focus will be placed on project costs, project phasing and AIP/PFC/FDO'
eligibility assumptions. Critical review of existing and proposed PFC Application
requirements to identify amendment strategies to ensure maximum PFC funding for the
proposed terminal development program.
I One on-site, one person, overnight meeting with Airport Staff and URS to obtain and
discuss project cost, funding and PFC details concerning the 2005 Terminal Project is
included.
TASK II. DEVELOP DETAILED PLAN OF FINANCE
I Based on the information and direction received under Task I, Newton & Associates, In
will develop of a detailed Plan of Finance comprising a project cost and funding analysi
a local share determination, an estimated revenue bond sources and uses and bond debt
service analysis, and a project bond principal retirement schedule. The Plan of Finance
will be prepared in both Lotus and Excel spreadsheet software formats and will be
suitable for inclusion with the new PFC Application to be developed in connection with
the 2005 Terminal Project Wlder separate scope of services.
lOne on-site, one person, overnight meeting with Airport Staff and URS to present and
discuss details of the preliminary Plan of Finance for the 2005 Terminal Project is
incl11ded~
MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
DEVELOPMENT OF 2005 TERMINAL PROJECT
PLAN OF FINANCE
SCOPE OF SERVICES
TASK III. PREPARE NARRATIVE ON DETAILED PLAN OF FINANCE
I This task will include the preparation ofa narrative of the Plan of Finance developed
under Task II. The narrative will include discussions on project descriptions, project
costs, AIP, PFC, FDOT and County funding assumptions and the remaining local share
requirement. The revenue bond sources and uses and debt service analysis assumptions
will be described as well as the estimated bond principal retirement schedule. One draft
narrative will be delivered to the Client for review and comment and then a final
narrative will be prepared and presented to client.
I One on-site, one person, overnight meeting to make presentation of the Plan of Finance to
the Board of County Commissioners is included.
The amount of this Financial Plan should be PFC eligible and become an element in the New PFC
Application for reimbursement.