Item C30
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 16, 2005
Division:
Community Services
Bulk Item: Yes ~ No
Department: Social Services . . /:;> ~)
Staff Contact Person:_Louis LaTorre/~~~
AGENDA ITEM WORDING: Approval to execute Modification of Agreement #2 of Contract #04-
EA*4P-11-54-01-019, between Monroe County and State of Florida, Department of Community
Affairs.
ITEM BACKGROUND: Funds provided by the program are available to qualified households for the
payment of home heating and/or cooling costs. The application for funding and the grant agreement
are combined in one document. Modification #2 extends the Contract two months, until May 31,2005,
due to surplus funds.
PREVIOUS RELEVANT BOCC ACTION: On March 17,2004 the Board of County
Commissioners granted approval and authorized execution ofFY 04/05 Low Income Horne Energy
Assistance Grant Agreement #04-EA-4P*11-54-01-019. The Board of County Conunissioners also
granted approval and authorized execution of Modification of Agreement #1 on June 16,2004
increasing funding by $33,545 in addition to the original $73,848.
CONTRACT/AGREEMENT CHANGES: Extends term of Contract #04EA*4P-II-54-01-019
through May 31, 2005. All provisions not in conflict with the Modification remain in full force and
effect.
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
$107,393
BUDGETED: Yes ~ No
COST TO COUNTY:
N/ A SOURCE OF FUNDS:
Grant Funds
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH N/ A Year N/ A
APPROVED BY: County Atty W OMB/Purchasing ~ Risk Management ~
DIVISION DIRECTOR APPROV AL:
8 Ch...-<> )'NJ. 0 Q {Jer, 11.Jr
(James E. Malloch)
DOCUMENTATION:
Not Required_
Included X
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACTSUNUtlARY
Contract # 04EA-4P.1l-54-01-019/Mod #2T~4-
/ /):t&; lrr <,.?"'~~
{ Louis LaTorre
Contract with: Department of Community Affairs Effective Date: March 16.2005
Expiration Date: May 31,2005
Contract PurposefDescription: Modification #2 extends the Contract two months. until May 31.2005 due to surplus
funds.
Contract Manager: Louis LaTorre
(Name)
4573
(Ext. )
Social Services/Stop 1
(Department)
for BOCC meeting on 3/16/05
Agenda Deadline: ~/1_/ 05
CONTRACT COSTS
Total Dollar Value of Contract: $ 107.393
Budgeted? Yes X- No _
Grant: $ N/ A
County Match: N/A
Current Year Portion: $
Account Codes: 125-6153504XXXX
ADDITIONAL COSTS
Estimated Ongoing Costs: $ N/A
(Not included in dollar value above)
For: N/A
(e.g. maintenance, utilities~ janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In Needed
( Y)es N(O /
lL.L/O~ t-J
3-/ ~/ DS'
O.M.BJPurchasing
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lju2.5. ()
(v{
Reviewer
~i1 "",~OmJ;iJ;1 ~
.~ I' j 'i J i .'
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Date Out
Risk Management
County Attorney
( )
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Comments:
MOD#2
MODIFICATION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida, Department of
Community Affairs (the "Department"), and the Monroe County Board of County Commissioners (the
"Recipient") to modify DCA Contract Number #04EA~P-11 *54*01-019 (the "Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the
Department has provided a subgrant of $107,393 to the Recipient; and
WHEREAS, the Agreement expired March 31,2005.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the
parties agree to reinstate and modify the Agreement as follows:
1. Section (3) PERIOD OF AGREEMENT is revised as follows: "This Agreement shall begin upon
execution by both parties or January 1,2004, whichever is later, and shall end May 31,2005,
unless terminated earlier in accordance with the provisions of paragraph (9) of this Agreement"
2. All prOVisions of the Agreement being modified and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective as of the
date of the last execution of this Modification by both parties.
3. All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set out
herein.
MONROE COUNTY BOARD OF
COUNTY COMM1SSfONERS
STATE OF FLORIDA
By:
By:
Janice Browning, Director
Division of Housing and Community Development
Dixie M. Spehar, Mayor
(Typed Name and Title)
Date:
Narch 16. 2005
Date:
59-6000749
Federal Identification Number