Item P4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 20, 2005
Division:
Admini strati on
Bulk Item: Yes X
No
Department: Administration
Staff Contact Person: Tom Willi
AGENDA ITEM WORDING:
Authorization for the County Administrator to negotiate terms to meet a request from the Monroe
County Department of Health (DOH) for additional construction funds to complete a much-needed
clinic at the Roth Building, Islamorada,
ITEM BACKGROUND:
The Roth Building in the Upper Keys was recently remodeled and occupied by the Sheriffs
Department. A portion of the building is scheduled for use by DOH to operate a clinic, Due to a
significant delay in designating a site for the clinic and escalating construction costs DOH does not
have adequate funding to complete their interior construction and furnishings, Estimated budget
shortfall is approximately $250,000,
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Authorize County Administrator to discuss alternatives funding schemes with the Department of
Health to aid in the completion of the Upper Keys clinic, Funding to be approved by the BOCC at a
future agenda,
TOTAL COST:
$250,000 (Potential)
BUDGETED: Yes
NoX
COST TO COUNTY:
TBD
SOURCE OF FUNDS:
Capital funds
REVENUE PRODUCING: Yes
No X AMOUNTPERMONTH Year
APPROVED BY: County Atty _ OMBIPurchasing _ Risk Management _
DIVISION DIRECTOR APPROVAL:
boa II
(TYPE NAME HERE)
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
FLORIDA DEPARTMENT OF
John 0, Agwunobi, M.D" M,8,A.
Secretary
Jeb Bush
Governor
HEAL T
4,
ML Tom Willi
Dear Mr. Willi:
The
Health
to
the
health clink::
of the
for the Roth
of
funds
assumed the
clinic. At that time, it was
in new
was
the
The
of
in
me that he assumed the
and the
He also
the
the
a dramatic in
for the amount
which doos not does not
to open en health clinic,
was a
costs and materiels,
estimated in 1
the cost of
of the construction by
and our clinic could not be
IS
and
much we had with
of the current situation, At your
costs out to actual and
and Mr. It to US as to the
we have created a with
the enclosed for
and recommendations towards
services fer the of the
this matter so that we
COUNTY HEALTH
Gato
00 Simonton Street
P.O. Box 6193
Florida 33041...0193
293~750{) @ FAX 292.6872
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Total Costs
Contractor Overhead
Construction
$
$
Sub Total $
Architects Fee @ 7,5% $
County Expenditures $
Anticipated Future County Exp. $
Permit $
Survey $
Additional Survey $
Drawing Reproduced $
Asbestos/Lead Survey $
Injection Well Permit $
Sewage Plant Environmental $
Generator $
DOH Portion
Construction $
Portion of Contractor Overhead
DOH Mobilization Cost $
Portion of Architect $
Portion of County Salaries $
Portion of Anticipated Cnty Sa!. $
Portion of Permit $
Portion of Survey $
Portion of Additional Survey $
Portion of Asbestos Survey $
Portion of Injection Well Permit $
Portion of Generator $
Proposal Request #26 $
Architects Fee @ 7.5% $
Total DOH Cost $
Agreed County Contribution $
Remainder $
Mariner's Renovation Summary
484,167,00 Item #'s 01XXX
2,550,466,81 All other item #'s
3,034,633.81
227,597,54
140,603,65 See Attached
12,500,00 Estimated
3,000.00 See Attached
4,900.00 See Attached
500.00 See Attached
395.82 See Attached
3,873,00 See Attached
750,00 See Attached
9,568.00 See Attached
85,830.19 See Attached
280,468,26 DOH % Of Total Relate Work, See Worksheet
11,0% Equals DOH construction cost divided by total construction cost
53,242,60 Equals Contractor Overhead multiplied by 11.0%
25,028.31 Equals Architect Fees multiplied by 11,0%
15,461,82 Equals County Salaries multiplied by 11.0%
2,638,89 Equals Ant County Saleries multiplied by 21,1 %
633.33 Equals Permit Cost multiplied by 21,1 %
1,034.44 Equals Survey Cost multiplied by 21.1 %
105.56 Equals Survey Cost multiplied by 21.1 %
817,63 Equals Survey Cost multiplied by 21,1%
158,33 Equals Permit Cost multiplied by 21,1%
18,119,71 Equals Generator Cost multiplied by 21.1 %
6,608,75 DOH Sewer
495,66 Architect Fee @ 7,5% for Proposal Request #26
404,813.29
400,000.00
(4,813.29)
?Lt
WORKSHEET
Portion of Which DOH
Item Number Description of Work Scheduled Value is to Assume Responsibility
01060 Mobilization 24690 24690
01070 General Labor 29768 29768
01200 Bond 28016 28016
01220 Risk, Wind, Flood Ins. 200521 200521
01390 Superintendent Fees 98009 98009
01420 Temporary Toilet 2806 2806
01440 Temporarv Electric 7225 7225
01445 Temporary Telephone 5161 5161
01470 Submittal 36460 36460
01480 Project Sign 1366 1366
01510 Safety 5311 5311
01700 Rubbish Removal 25986 25986
01710 Final Clean-Up 6926 6926
01810 Tool Rental 2258 2258
01830 Misc General Conditions 9664 9664
02101 Exterior Concrete Slabs 8400 8400
02102 Exterior Canopies, fences 3100 3100
02103 Helecopter Pad fence 3000 0
02104 Trailers (2) 3825 3825
02105 Misc Exterior Items Tower 4200 4200
02106 Interior Partitions, Ceiling 45430 0
02107 Mechanical Equipment Interior 4087 0
02108 Asbestos Removal 26025 26025
02121 General Sitework 18731 18731
02122 Clearing & Grubbing 15000 15000
02400 Lavout 525 525
02500 CulverslDrainage 41055 41055
02501 Injection Well 25200 25200
02600 Asphalt Paving 53928 53928
02611 Site Concrete 24570 24570
02700 Fencing 4100 4100
02800 Landscaping 28487 28487
02801 Exotic and Invasive Species 5775 5775
02810 Irrigation 17168 17168
02841 Bike Racks 1155 1155
02940 Drainage Structure 8400 8400
03121 Sawcut Columns/Prep 138000 138000
03122 Rebar 30000 30000
WORKSHEET
Portion of Which DOH
Item Number Description of Work Scheduled Value is to Assume Responsibility
03123 Form, Pour, Strip Columns 60496 60496
03500 Lightweight Concrete 92400 92400
03900 Misc Concrete 19184 19184
03905 Concrete Restoration 25000 25000
05300 Misc Metals 1575 1575
06400 Cabinetry 127315 0
06950 Misc CarDentrv 27952 27952
07151 Modified Bituminous Membrane Roof 165650 165650
07152 Roofing Removals 14700 14700
07153 Expansion Joint Replace 3400 3400
07800 Insulation 10377 10377
08201 Hollow Metal Door Frame Material 13860 8207
08202 Hollow Metal Doors Material 10809 6400
08203 Wood Doors Materials 17781 1123
08204 Wood Doors labor 9000 568
08205 Hardware Materials 27950 0
08206 Hardware labor 6800 0
08401 Hurricane Shutters 60900 60900
08800 Awnina/Slidina Window 41419 41419
08850 Special Glazing 4200 4200
09150 Stucco 37023 37023
09201 Metal Framing 72765 0
90202 Hollow Metal Frame Installation 7150 0
09203 Bridging and Blocking 4356 217.8
09204 Drywall 72868 0
09205 MR BoardlWet Area Mt 8500 0
09300 Ceramic Tile 42656 0
09452 Carpeting 19637 0
09453 Vinyl Tile 4300 0
09454 Vinyl Base 6500 0
09455 Rubber Flooring 6900 0
09500 Painting @ 21,4% of Total 72975 15603
09600 Susoended Ceilina 25923 0
09900 Mise Finishes 662 0
10100 Toilet Partitions 15204 0
10150 Chalk and Tack Boards 898 0
10200 Toilet Accessories 5255 0
10250 Fire Extinguishers 1691 0
WORKSHEET
Portion of Which DOH
Item Number Description of Work Scheduled Value is to Assume Responsibility
10400 Lockers and benches 9784 0
10450 Flagpoles 8657 8657
10461 Storage Shelving 6158 0
10462 High Density Filing 13399 0
10463 Dimentional Letters 1254 1254
10464 Cast Metal Plaque 650 650
10466 Directory/Evacuation MapS 861 861
10467 Interior 10 Signs 5577 278.85
13600 Exterior Signage 7861 7861
15101 Demo Disconnects 2710 0
15102 Interior Layout/Concrete Removal 11190 0
15103 Interior Rough-in FloorlWalls 24900 0
15104 Stack-out & Vents 5972 0
15105 Set Carriers and Drain 4276 0
15106 I nterior Fixture Trim-out 23643 0
15107 Exterior Condensate lines 7306 0
15108 Exterior Water and Sewer 8152 8152
15109 Backflow Devices 1946 0
15110 Misc Plumbing 8500 0
15501 HVAC Equipment Drain-Down 2600 0
15502 HVAC Ductwork 30500 0
15503 HVAC Units and Fans 64095 0
15504 HVAC Copper Rough-in 16500 0
15505 HVAC Control Wiring 7600 0
15506 HVAC Unit Installation 10400 0
15507 HVAC Grill/Fan Installation 7500 0
15508 HVAC Start-Up 3500 0
16101 Temporary Power/Oem 12980 0
16102 Rough-in panels 134000 0
16103 Trim-Out Panels 18000 0
16104 Rough-in walls/lights 51500 0
16105 Fixtures Interior 64500 0
16106 Trim-out Switch/Plug 18500 0
16107 Distribution Equipment 14580 0
16108 Distribution Install 12800 0
16109 Fire Alarm 23500 0
16110 Communications 8500 0
16111 Site Ught Fixtures 12400 12400
Project Cost
Descri ion of Work
Underground Site Light
Mise Site Lighting
Lightning Protection
Change Orders
Overhead
Construction
27,000 Total Building Square Footage
5700 DOH Square Footage
. DOH ShareChange Orders
Change orders include Overhead
WORKSHEET
Scheduled Value
5540
3950
13000
2829600
205,033.81
484,167,00
2550466,81
3034633,81
.Change Orders
Sub Total (Not Including Overhead)
Sub Total @21,11%
DOH Share for Common Area Use
Sub-Total
DOH Construction Cost Percentage
Sub Total Overhead
Overhead @ DOH Percentage
Sub-Total to DOH
Construction Total $2,550,466.81
Sub Total DOH $1,264,221.61
Remainder $1,286,245.20 Remaining Portion Not Directly Associated With DOH
But Associated With Common Space
$64,312,26 Multiplied By 5% for Common Space
$13,577.03 Multipled By 21,11 % for DOH Share of Common Space
Percentage of DOH
Building Square Footage
Percentage of DOH
Construction Cost
5700
27,000
= 21,11 %
$280,468,26
$2,550,466,81
11.0%
CHANGE ORDERS
# Change Order DOH Partial
Amount Responsibility
14,800.00 14,800,00
1,000.00 1,000.00
2 -4,080.00 -4,080.00
3 28,349.40 28,349.40
4 3,472,00 0,00
-1,094.00 -1,094,00
2,723,60 2,723,60
5 72,233,80 72,233.80
6 10,047,65 0,00
7 13,334.20 13,334,20
8 5,293,75 5,293.75
6,608.75 <6608.75>
9 1,350.30 0,00
1,501.50 0.00
458.00 0.00
10 18,757,09 0.00
11 15,259.30 0.00
12 15,018.47 15,018.47
205,033,81 Total 147,579,22
< > See Summary Sheet
This Number not included
in this Total