Item J15
BOARD OF COUNTY COMMISSIONERS
~i' I
AGENDA ITEM SUMMARY
Meeting Date: April 20, 2005
Division:
GroV\.1h Management
Bulk Item: Yes ~ No.
Department:
Marine Resources
Staff Contact:
George Garrett
AGENDA ITEM WORDING:
Approval of a Contract between Momoe County and American Underwater Contractors to install 68 new
mooring buoys and replace 81 aging mooring buoys in Key West per' previous authorization of the Board of
County Commissioners - August 18, 2004.
II
ITEM BACKGROUND:
The BaCC approved the utilization of ClAP grant funds for the purchase and installation (or replacement) of
149 mooring buoys in the City of Key West. The cost of the project is $140,093.34 and is entirely grant funded,
PREVIOUS RELEVANT BOCC ACTION:
August 2004 ~ approval to expend CLAP grant funds
CONTRACT/AGREEMENT CHANGES:
New Contract
ST AFF RECOMMENDATIONS;
Approval
TOTAL COST:
$140,093.34
BUDGETED: Yes
No I
COST TO COUNTY:
None
SOURCE OF FUNDS:
ClAP grant
REVENUE PRODUCING: Yes
No ~ AMOUNT Per Month
Year
DIVISION DIRECTOR APPROVAL:
Risk Management ~
APPROVED BY: County Atty ~
Growth Management
DOCUMENTATION: Included ~
DISPOSITION: AGENDA ITEM NO.:
AU Azenda Summary
4/1/2005 11 :06:00 AJ\'1
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: i\merican Underwater Contract # - NA
Effective Date: Aprill,2005
Expiration Date: June 30,2005
Contract PurposelDescription:
Contract to provide materials and install 149 mooring buoys in Key West
Contract Manager: George Garrett 2507 Marine Resources III
(Name) (Ext. ) (Department/Stop #)
for ROCe meeting on March 16, 2005 Agenda Deadline: February 28, 2005
CONTRACT COSTS
Total Donar Value of Contract: $
Budgeted? Yes~ No D Account Codes:
Grant $ $140,093.34
County Match: $ None
Current Year Po:ttion: $ $140,093.34
\ a~) S=)O\~-=-5~O~f)WOclD.;::, ~ f;t3t)::>4(J
\'j~ -(J9fuCfn- b:?034 0 -_
-
---
- -
---
Estimated Ongoing Costs: $NAlyr
(Not included in dollar value above)
ADDITIONAL COSTS
For: NA
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
{'~ i ,
Risk Management . ?-I-05
Changes
Date In Needed~
tf~ S YesO NOL:J
Date Out
Division Director
q!lltrf
O.M.B./Purchasing
County Attorney 3/~ / C~
Comments:
OMB Form Revised 2/27/01 Mep #2
CONTRACT FOR SERVICES
THIS CONTRACT is entered into this 20th day of April, 2005, by MONROE COUNTY, a
political subdivision of the State of Florida, whose address is the Marathon Government Center,
2798 Overseas Highway, Marathon, Florida 33050, hereafter the "County," and American
Underwater Contractors, Inc. 17536 SE Conch Bar Ave., Tequesta, FL 33469, hereafter "AVC"
or the "Contractor."
Section 1.
AUC and the County, for the consideration named agree as follows:
1. AVC will provide and assemble, and install new hardware, equipment and materials for
68 mooring systems and provide, assemble, and install replacement hardware for 81
mooring systems as outlined in the attached Scope of Work, Attachment A.
2. AVC will deliver all the described products to the City of Key West. All materials must
be delivered by June 30, 2005.
Section 2.
The Contractor may invoice for materials prior to installation of the buoys shown
in Attachment A. The amount of all materials is $107,598.18. The total amount of the
Contract is $140,093.34. Upon receipt of an invoice the County agrees to pay up to the total
amount of $140,093.34. Payment will be based on a determination by the Director of Marine
Resources or his designee that all products and have been provided and delivered in
accordance with the Scope of Work in Attachment A and meet the satisfaction of Department
staff. The County will process invoices from AVC within 30 days of receipt.
Section 3.
Contract Termination. Either party may terminate this Contract because
of the failure of the other party to perform its obligations under the Contract. If the County
terminates this Contract because of the AUe's failure to perform, then the County must pay
AU Contract Amended
3/30/2005 12:49 PM
the AUe the amount due for an work satisfactorily completed as determined. by the County up
to the date of the Aue's failure to perform but minus any damages the County suffered as a
result of the AUe's failure to perform. The damage amount must be reduced by the amount
saved by the County as a result of the Contract termination. If the amount owed the AVC by
the County is not enough to compensate the County, then the AVe is Hable for any additional
amount necessary to adequately compensate the County up to the amount of the Contract
price.
Section 4.
Records. AUC shall maintain all books, records, and documents directly
pertinent to performance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Each party to this Agreement or their authorized
representatives shall have reasonable and timely access to such records of each other party to
this Agreement for public records purposes during the term of the Agreement and for four
years following the termination of this Agreement. If an auditor employed by the County or
Clerk determines that monies paid to AUe pursuant to this Agreement were spent for
purposes not authorized by this Agreement, the AUe shall repay the momes together with
interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to
Ave.
Section 5.
Employees Su.bject to Cmmty Ordinance Nos. 010 and 020-1990. The
AUC warrants that it has not employed, retained, or otherwise had act on its behalf any
former County officer or employee subject to the prohibition of Section 2 of Ordinance No.
010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-
1990. For breach or violation of this provision, the County, in its discretion, may terminate
this Contract without liability and may also, in its discretion, deduct :from the Contract or
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3/1/Z005 8:29:00 A.M.
2
purchase price, or otherwise recover the fun amount of any fee, commission, percentage gift,
or consideration paid to the former County officer or employee.
Section 6.
Convicted Veodor List. A person or affiliate who has been placed on the
convicted vendor list following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or public work,
may not perform work as a contractor, supplier, subcontractor, or AUe under contract with
any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017 of the Florida Statutes, for the Category two
for a period of36 months from the date of being placed on the convicted vendor list.
Section 7.
Insurance. Prior to execution of this agreement, the CONTRACTOR
shaH furnish the County Certificates of insurance indicating the fonowing coverages or in
excess thereof (Attachment 2):
.. Workers Compensation in the amount of statutory limits as specified in Florida
Statutes 440.
. Employers Liability with:
$100,000 Bodily Injury by Accident;
$500,000 Bodily Injury by Disease, policy limits; and
$100,000 Bodily Injury by Disease, each employee.
.. General Liability (premises operations, blanket contractual, expanded definition of
property damage, products & completed operations, personal iIljury) with:
$100,000 per Person;
$300,000 per occurrence; and
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3
$50,000 property damage.
Or 300,000 combined single limit.
. Vehicle Liability with:
$50,000 per Person;
$100,000 per occurrence;
$25,000 property damage;
Or $100,000 combined single limit.
Section 8.
Communication Between Parties. All communication between the
parties should be through the following individuals or their designees:
Monroe County
George Garrett, Director
Department of Marine Resources
2798 Overseas Highway
Marathon, FL 33050
Aue
David Foster
American Underwater Contractors, Inc.
17536 SE Conch Bar Ave.
Tequesta, FL 33469
Section 9.
Governing Law, Venue, Interpretation, Costs, and Fees. This
Agreement shall be governed by and construed in accordance with the laws of the State of
Florida applicable to contracts made and to be performed entirely in the State.
Section 10.
In the event that any cause of action or administrative proceeding is
instituted for the enforcement or interpretation ofim!! Agreement, the County and AUe agree
that venue will lie in the appropriate court or before the appropriate administrative body in
Monroe County, Florida.
Section 11.
The County and AVe agree that, in the event of conflicting interpretations
of the terms or a term of this Agreement by or between any of them the issue shall be
submitted to mediation prior to the institution of any other administrative or legal proceeding.
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3/1120058:29:00 &\t
4
Section 12.
Severability. If any term, covenant, condition or proVislon of this
Agreement (or the application thereof to any circumstance or person) shall be declared invalid
or unenforceable to any extent by a court of competent jurisdiction, the remaining terms,
covenants, conditions and provisions of this Agreement, shall not be affected thereby; and
each remaining term, covenant, condition and provision of this Agreement shall be valid and
shall be enforceable to the fullest extent permitted by law unless the enforcement of the
remaining terms, covenants, conditions and provisions of this Agreement would prevent the
accomplishment of the original intent of this Agreement. The County and AUC agree to
reform the Agreement to replace any stricken provision with a valid provision that comes as
close as possible to the intent of the stricken provision.
Section 13.
Attorney's Fees and Costs. The County and AUC agree that in the event
any cause of action or administrative proceeding is initiated or defended by any party relative
to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to
reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award
against the non-prevailing party, and shall include attorney's fees, courts costs, investigative,
and out-of-pocket expenses in appellate proceedings. Mediation proceedings initiated and
conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil
Procedure and usual and customary procedures required by the circuit court of Monroe
County.
Section 14.
Binding Effect. The terms, covenants, conditions, and provisions of this
Agreement shall bind and inure to the benefit of the County and AUC and their respective
legal representatives, successors, and assigns.
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5
Section 15.
Autbority. Each party represents and warrants to the other that the
execution, delivery and performance of this Agreement have been duly authorized by all
necessary County and corporate action, as required by law.
Section 16.
Claims for Federal or State Aid. The AVe and County agree that each
shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the
purpose of this Agreement; provided that aU applications, requests, grant proposals, and
funding solicitations shall be approved by each party prior to submissioR
Section 17.
Adjudication of Disputes or Disagreements. The County and AUC
agree that ail disputes and disagreements shall be attempted to be resolved by meet and confer
sessions between representatives of each of the parties. If no resolution can be agreed upon
within 30 days after the first meet and confer session, the issue or issues shall be discussed at a
public meeting of the Board of County Commissioners. If the issue or issues are still not
resolved to the satisfaction of the parties, then any party shall have the right to seek such relief
or remedy as may be provided by this Agreement or by Florida law.
Section 18.
Cooperation. In the event any administrative or legal proceeding is
instituted against either party relating to the formation, execution, performance, or breach of
this Agreement, County and AVC agree to participate, to the extent required by the other
party, in an proceedings, hearings, processes, meetings, and other activities related to the
substance of this Agreement or provision of the services under this Agreement. County and
Aue specifically agree that no party to this Agreement shall be required to enter into any
arbitration proceedings related to this Agreement.
Section 19.
Nondiscrimination. County and AUe agree that there win be no
discrimination against any person, and it is expressly understood that upon a determination by
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3/1/20058:29:00 AM
6
a court of competent jurisdiction that discrimination has occurred, this Agreement
automatically terminates without any further action on the part of any party. effective the date
of the court order. County or Ave agree to comply with aU Federal and Florida statutes, and
an local ordinances, as applicable, relating to nondiscrimination. These include but are not
limited to: 1) Title VI of the Civil Rights Act of 1964 (pL 88-352) which prohibits
discrimination on the basis of race, color or national origin~ 2) Title IX of the Education
Amendment of 1972, as amended (20 use 55. 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as
amended (20 use s. 794), which prohibits discrimination on the basis of handicaps; 4) The
Age Discrimination Act of 1975, as amended (42 use ss. 6101- 6107) which prohibits
discrimination on the basis of age~ 5) The Drug Abuse Office and Treatment Act of 1972 (PL
92-255), as amended, relating to nondiscrimination on the basis of drug abuse~ 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act
of 1970 (pL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse
or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 use 58. 690dd-
3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent
records; 8) Title vm of the Civil Rights Act of 1968 (42 USC s, et seq.), as amended, relating
to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time,
relating to nondiscrimination on the basis of disability; 10)
Any other nondiscrimination
provisions in any Federal or state statutes which may apply to the parties to, or the subject
matter of, this Agreement.
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3/112.0058:29:00 AM
7
Section 20.
Covenant of No Interest. County and AUC covenant that neither
presently has any interest, and shall not acquire any interest, which would conflict in any
manner or degree with its performance under this Agreement, and that only interest of each is
to perform and receive benefits as recited in this Agreement
Section 21.
Code of Etbics. County agrees that officers and employees of the County
recognize and win be required to comply with the standards of conduct for public officers and
employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to,
solicitation or acceptance of gifts~ doing business with one's agency; unauthorized
compensation; misuse of public position, conflicting employment or contractual relationship;
and disclosure or use of certain information.
Section 22.
No SolicitationIPayment. The County and AVe warrant that, in respect
to itself, it has neither employed nor retained any company or person, other than a bona fide
employee working solely for it, to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for it, any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of this Agreement. For the breach or
violation of the provision, the Ave agrees that the County shall have the right to terminate
this Agreement without liability and, at its discretion, to offset from monies owed, or
otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.
Section 23.
Public Access. The County and AUe shaH allow and permit reasonable
access to, and inspection of, an documents, papers, letters or other materials in its possession
or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or
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8
received by the County and AUe in conjunction with this Agreement; and the County shall
have the right to unilaterally cancel this Agreement upon violation of this provision by AVe.
Section 24.
NOllwWaiver of Immunity. Notwithstanding he provisions of Sec.
286.28, Florida Statutes, the participation of the County and the AVe in this Agreement and
the acquisition of any commercial liability insurance coverage, self-insurance coverage, or
local government liability insurance pool coverage shall not be deemed a waiver of immunity
to the extent of liability coverage, nor shall any contract entered into by the County be
required to contain any provision for waiver.
Section 25.
Privileges and Immunities. All of the privileges and immunities from
liability, exemptions from laws, ordinances, and rules and pensions and relief, disability,
workers' compensation, and other benefits which apply to the activity of officers, agents, or
employees of any public agents Of employees of the County, when performing their respective
functions under this Agreement within the territorial limits of the County shall apply to the
same degree and extent to the performance of such functions and duties of such officers,
agents, volunteers, or employees outside the territorial limits of the County.
Section 26.
Legal Obligations and ResponsibiUties.
Non-Delegation of
Constitutional or Statutory Duties. Tills Agreement is not intended to, nOf shall it be
construed as, relieving any participating entity from any obligation or responsibility imposed
upon the entity by law except to the extent of actual and timely performance thereof by any
participating entity, in which case the performance may be offered in satisfaction of the
obligation or responsibility. Further, this Agreement is not intended to, nor shall it be
construed as, authorizing the delegation of the constitutional or statutory duties of the
County, except to the extent permitted by the Florida constitution, state statute, and case law.
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9
Section 27.
Non-Reliance by Non-Parties. No person or entity shall be entitled to
rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any
third-party claim or entitlement to or benefit of any service or program contemplated
hereunder, and the County and the AVe agree that neither the County nor the AVe or any
agent, officer, Of employee of either shall have the authority to inform, counsel, or otherwise
indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement.
Sedion 28. '
Attestations. AVe agrees to execute such documents as the County may
reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a
Drug-Free Workplace Statement
Section 29.
No Personal Liability, No covenant or agreement contained herein shall
be deemed to be a covenant or agreement of any member, officer, agent or employee of
Monroe County in his or her individual capacity, and no member, officer, agent Of employee
of Monroe County shall be liable personally on this Agreement or be subject to any personal
liability or accountability by reason of the execution of this Agreement.
Section 30.
Execution in Cmm.terparts. This Agreement may be executed in any
number of counterparts, each of which shall be regarded as an original, aU of which taken
together shall constitute one and the same instrument and any of the parties hereto may
execute this Agreement by singing any such counterpart.
Section 31.
Sectic)i] Headings. Section headings have been inserted in this Agreement
as a matter of convenience of reference only, and it is agreed that such section headings are
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10
not a part of this Agreement and will not be used in the interpretation of any provision of this
Agreement.
Section 32.
IndemnifylBold Harmless. Contractor agrees to indemnifjr and save
County harmless from and against aU claims and actions and expenses incidental thereto,
arising out of damages or claims for damages resulting from the negligence of Contractor, its
agents, or employees while Contractor is cleaning the Airport facilities. However, Contractor
shall not be liable for any claims, actions or expenses which arise from the negligent or
intentional acts or omissions of the County, its agents or employees. The extent of liability is
in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere
within this agreement.
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11
Section 33. The effective date of this Contract is 18 August, 2004, in compliance with the
funding use approved August 18, 2004.
IN WITNESS WHEREOF each party hereto has caused this Agreement to be executed by its
duly authorized representative.
(SEAL)
Attest: DANNY L. KOlJiAGE. CLERK
By:
Deputy Clerk
(SEAL)
Attest:
By
Title
Cmll:i'act
3/1/20058;29:00 AM
BOARD OF COUNTY COMJ\.fiSSIO~-r:ERS
OF MONROE COUNIY, FLORIDA
By
Mayor/Chairman
AMERICAN UNDERWATER CONTRACTORS
By
Title
12
EXHIBIT A
Scope of Work -
Materials Requirements
Appendix E
3/112005 8:29:00 Al\4
Scope of Work
for
ProvidinglDelivering 496 Mooring Systems
Monroe County is assisting the City of Key West with it's mooring fidd project by funding the
purchase of 149 mooring systems (hardware, materials, etc.) for the next expansion of the City of
Key West mooring field.
AUC shall provide materials, supplies and aU necessary hardware for 149 total mooring systems
as per the fonowing specifications (note that the pennants and downlines shall be assembled):
.. 149 Hehnken Rock Cutting Multi-Helix anchors- 1 %" square x 10' long, 100,000 lb. tensile
strength;
. 149 Helmken heavy-duty mooring anchor termination heads;
. 596 feet of 1 W' red heavy duty chafing hose (as per attached specifications);
. 1200 feet of 1" premium nylon through-buoy rope;
.. 2987/8" galvanized screw pin bow shackles;
.. 149 1" galvanized eye-to-eye swivels;
. 149 1 1,4"xlO' (total finished length) StonnSoft downline assemblies, including: hard plastic
float and heavy duty galvanized thimbles;
. 149 premium 1" nylon three strand twisted white rope (tensile strength 22,600 lb.) 10' (total
finished length) pennant assemblies (see attached diagram), including: 2' of red heavy-duty
chafing hose (as per attached specifications) installed on top eye splice, red pennant float (as
per attached specifications) to be installed on pennant line next to top eye splice, and an eye
splice on bottom (without hose).
.. 149 18" mooring buoys (as per attached specifications)
Additional Equipment/Supplies Specifications
Heavy-duty chafing hose:
Red air/water hose, model #HARGID200, 1 W' ID, 200 psi
Pennant float:
Expanded polyvinyl chloride, oval shaped, high density, red, 4 W' diameter, 5 118" height,
hole 7/8", buoyancy lIb. 11 ounces.
Mooring Buoy:
Model #EMl-18, 18" spherical buoy, polyethylene shell with wv inhibitors, roto-molded,
closed cell 2 lb. polyurethane foam-filled flotation, through-buoy 1" diameter pipe with protective
flange bushing attached, true white standard color, striped with 3M heavy-duty blue reflective
tape, exceeds USCG requirements.
Appendix E
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