Item C06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 21,2004
Division: Manaqement Services
Bulk Item: Yes ~ No D
Department: Administrative Services
Staff Contact Person: David P. Owens
AGENDA ITEM WORDING: Authorization for the Mayor to execute the State fiscal year
2006 Byrne Memorial Justice Assistance Grant Certificate of Participation with the
Florida Department of Law Enforcement.
ITEM BACKGROUND: Federal funds are provided throuqh the Florida Dept. of Law
Enforcement. BOCC receives fundinq recommendations from the Substance Abuse
Policy Advisory Board. Florida Administrative Code requires that units of qovernment in
each county reach consensus concerninq the expenditure of these funds, includinq the
proiects to be implemented as well as the aqencies responsible for such
implementation. This requires someone to exercise leadership and assume a
coordinatinq role in the development of applications for these funds. FDLE
recommends that county commissioners in each county assume this responsibility.
PREVIOUS RELEVANT BOCC ACTION: None this year. Participation in Byrne Grant
Proqram since approximately 1990.
CONTRACT/AGREEMENT CHANGES: No siqnificant chanqes from previous year.
Amount of federal funds is $143,683.00; local match required is $47,895.00.
STAFF RECOMMENDATION: approval
TOTAL COST: $191,478.00
COST TO COUNTY: $47,895.00
REVENUE PRODUCING: Yes D No ~
BUDGETED: Yes ~ No D
SOURCE OF FUNDS: ad valorem tax
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY
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OMB/PURCHASING D RISK MANAGEMENT
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED: TO FOLLOW: D NOT REQUIRED: D
DISPOSITION: AGENDA ITEM #:
CERTIFICATE OF PARTICIPATION
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
Date: April 20, 2005
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts xxx Declines
_ the invitation to serve as the coordinating unit of government in the Florida
Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant
(JAG) Program.
For purposes of coordinating the preparation of our application( s) for grant funds with
the Office of Criminal Justice Grants, we have designated the following person:
Name: David P. Owens
Title: Grants Administrator
E-mail address: owens--david@monroecounty-fl.gov
Agency: Monroe County Board of County Commissioners
Add 1100 Simonton Street; Key West, FL 33040
Telephone: 305-292-4482
County: Monroe
Sincerely,
Chair, Board of County Commissioners
FDLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
Guy M. Tunnell
Commissioner
March 25, 2005
The Honorable Dixie Spehar
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street
Key West, Florida 33040
Re: Federal Fiscal Year 2005 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program
Dear Mayor Spehar:
The Florida Department of Law Enforcement (FDLE) anticipates an award in the
amount of $12,243,819 from the United States Department of Justice for Federal Fiscal
Year 2005 JAG funds. JAG blends the previous Byrne Formula and Local Law
Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to
prioritize and place justice funds where they are needed most. The FDLE, Office of
Criminal Justice Grants, is the State Administrative Agency for these grant funds which
will be distributed in accordance with the provisions of Chapter 110-9, Florida
Administrative Code.
FDLE has set aside $143,683 of these funds for use by all units of government within
Monroe County. The Federal Fiscal Year 2005 (State Fiscal Year 2006) Program
Announcement is enclosed for your use and provides guidance for submission of
applications for these funds. These funds may be used by local units of government to
support a broad range of activities to prevent and control crime and to improve the
criminal justice system. Since Congress did not appropriate the same level of funding
as in previous years, this amount may represent a decrease in funding.
As a condition of participation in this program, the units of government in each county
must reach a consensus concerning the expenditure of these funds. This consensus
must include the projects to be implemented as well as the agency responsible for such
implementation.
Committed to
Service' Integrity' Respect. Quality
The Honorable Dixie Spehar
March 25, 2005
Page Two
Developing such consensus will require someone to exercise leadership and assume a
coordinating role in the development of applications for these funds. FDLE
recommends that the Board of County Commissioners assume this responsibility.
In the event the county declines to serve in this capacity, the Department will request
the governing body of each municipality in the county, in descending order of
population, to serve as the coordinating unit of government.
The enclosed Certification of Participation form requests the identification of an
individual coordinator. We will send this individual further information regarding the
application process in FDLE's on-line grant management system. Please complete the
enclosed Certificate of Participation and return it within 30 days from the date of this
correspondence to:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Clayton Wilder
We look forward to working with you. If you have any questions or if we can provide
you with any assistance regarding the JAG Program, please contact me at
(850) 410-8700.
Sincerely,
(]QQJ -L0-tl-. ~
Clayto~ H. Wilder
Community Program Administrator
CHW/JP/dh
Enclosures
cc: Mayors in Monroe County
Law Enforcement Agencies in Monroe County
Project Directors in Monroe County
Commi t ted to
Serv~ice . In ty . Respect . Quality
PROGRAM ANNOUNCEMENT
FEDERAL FISCAL YEAR 2005
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
The State of Florida, Department of Law Enforcement (FDLE), anticipates an
award from the United States Department of Justice for $12,243,819 in Justice
Assistance Grant funds. This announcement is to notify eligible applicants of
program requirements.
Eli~ible Applicants
Units of local government are eligible to receive subgrants from FOLE. "Units of local
government" means any city, county, town, township, borough, parish, village, or other general-
purpose political subdivision of a State and includes Native American Tribes that perform law
enforcement functions as determined by the Secretary of the Interior.
Pro~ram StrateQY and Purposes
Units of local government applying for these federal funds must use them to implement projects
that offer a high probability of improving the functioning of the criminal justice system,
aggressively and effectively to support a broad range of activities to prevent and control crime
based on their own local needs and conditions.
JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG)
Programs to provide agencies with the flexibility to prioritize and place justice funds where they
are needed most. JAG funds can be used for state and local initiatives, technical assistance,
training, personnel, equipment, supplies, contractual support, and information systems for
criminal justice for anyone or more of the following purpose areas:
1) Law enforcement programs
2) Prosecution and court programs
3) Prevention and education programs
4) Corrections and community corrections programs
5) Drug treatment programs
6) Planning, evaluation, and technology improvement programs.
Any law enforcement or justice initiative previously eligible for funding under Byrne or LLEBG is
eligible for JAG funding.
Pro~ram Development
Each county is allocated a sum of money for use by all local governments within the county.
This amount is determined through a funding algorithm established in administrative rule.
Chapter 110-9.005, Florida Administrative Code, requires that units of government in each
county reach consensus concerning the expenditure of these funds, including the projects to be
implemented and the agency responsible for such implementation.
Page 1
Maximum coordination is required to meet this program requirement and the Department
requests the county board of commissioners to coordinate requests for all local governments
within the county. The Chairman, Board of County Commissioners, in each county so notified is
requested to return to the Department a statement of certification indicating the county's
willingness to serve as the coordinating unit of government for at least 51 percent of the units of
government which also represents at least 51 percent of the population located in said county.
This certification must be returned within 30 days from the date of receipt of notification. In the
event the county declines to serve in this capacity, the Department will request the governing
body of each municipality in the county, in descending order of population, to serve as the
coordinating unit of government.
Match Requirements
There is no match requirement under the guidelines of the new JAG program.
Application Requirements and Deadlines
Once the Certificate of Participation form designating the coordinator for your county is
received, the Office of Criminal Justice Grants will send this individual further information
regarding the application process.
Applicants must apply on-line using FDLE's new grant management system. In addition to the
on-line submission, applicants must print out the completed application and submit two (2) hard
copies (both with original signatures) no later than 5:00 P.M., Friday, June 24, 2005. A
separate application must be submitted for each proposed project. Applications should be
mailed or hand delivered to the following:
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Applications must be accompanied by letters of approval representing agreement among at
least 51 percent of all units of local government representing at least 51 percent of the county
population as to the allocation of dollars to each project in the county.
Questions regarding this Program Announcement should be directed to Clayton
Wilder, Florida Department of Law Enforcement, at (850) 410-8700.
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