Item C13
No
to include additional costs for the annual
Station and
new installations at the Stock Station and
Sheriff s Aviation Hangar are no longer under warranty and be added to our
maintenance and monitoring contract with Alarm Systems,
bid and enter into
amendment
on
to contract specifications
RECOMMENDATIONS:
as stated above.
No
No-X
2/05
r
CONTRACT SUMMARY
Contract
Effective Date:
03/01/05
02/28/06
To include a cost $324.25 each for the annual certifications
at the Stock Island Fire Station and the Sheriffs Aviation Hangar.
Contract Manager:
for BOCC meeting on
(Name)
04/20/05
systems
4549
(Ext.)
Facilities Maint/Stop #4
(Department/Stop #)
Agenda Deadline: 04/05/05
CONTRACT COSTS
Value of Contract: $ 25,000
Budgeted? Y es~ No D Account Codes:
Grant: $ N/ A
County Match: $ N/ A
Current $ 18,583.33
001-20501-530-340-_
101-20505-530-340-_
Estimated Ongoing Costs:
(Not included in dollar value above)
For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT
Changes
Needed
YesDNoD
Date
CONTRACT AMENDMENT
(Alarm System Annual Certification, Maintenance, and Monitoring)
THIS Amendment is made and entered into this 20th day of April, 2005, between the COUNTY
OF MONROE and Barnes' Alarm Systems, Inc. in order to renew the agreement between the
parties dated February 19,2003, as renewed on February 18,2004, and February 16,2005, and
as amended on March 17, 2004 (copies which are incorporated hereto by reference) as follows:
1. Section Two, Contract Specifications, 2.01 shall include the Stock Island Fire Station
located at 2nd Street and McDonald Avenue, Stock Island, for fire alarm annual
certification.
2. The contract sum for Alarm System Annual Certification shall increase by $324.25 for
the Sheriffs Aviation Hangar (approved by the BOCC 02/16/05), and $324.25 for the
Stock Island Fire Station; thereby increasing the total annual fee from $6,160.75 for 19
alarm systems, to $6,809.25 for 21 alarm systems.
3. All contract obligations and issues pertaining to the alarm system annual certification,
maintenance, and monitoring, pertain to the Monroe County Sheriff's Office Aviation
Hangar.
4. In all other respects, the original agreement between the parties dated February 19, 2003,
as renewed on February 18,2004, and February 16,2005, and as amended on March 17,
2004, remains in full force and effect.
IN WITNESS WHEREOF. the parties have hereunto set their hands and seal, the day and year
first written above.
(Seal)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Deputy Clerk
By:
Mayor Dixie Spehar
BARNES' ALARM SYSTEMS, INC.
Witness
Witness
Title
(AJa. s,...
... NlMlicwiW
1lIIS J\~at is .... aad ~ed iDto dIis I" day of.Man:ll, 2004, IJetwes die couaY
OF AIO.NllOE ... Dames9 Alana SJ*ms, IDe. ill order 10 ..-- file ~ hehen tile
,.ties dakd Fc:bn.&y 19. 2003. aod IaIICWIed 011 FeIxmry 18. 2G04, (copies ~ Ire
iDaxpoIated hen:m by I~~) as fOllows:
1. 11IePublic SeMcc ,........ SIOO CoIJeaeRoad. Stoc:t,..., sWIlJe('Rlit,"ba.
coabact speci:6catioas adide 2.01 Fo AImD SJSCeID AIIIUII Ccl.f.IiI..... ... 8ICicIe
2..02 Alarm SysIaD Moil....
2.. The ()()Gfjact 111m _ Alarm 5,... AImaaI~"'~ by S324J5..
-'415.00 fi:Jr20 aIann ~.1""1D 16,160. 7S _19.... ty*-.
3. TIle 008b~ II1II1_ AIBra SJI*m o,n.n.I Statiaa .. D U1 ~.. ......... "S2I.2S
pee IIIIOIIlfh &om $2l2.5O ...10.... ."a.. m Sl91.2S.9 .....~
Ia aD OIlIer' ~ .......,.ooaeat Iwlt..4ec4 6e pRes dIded NIo.:y 1\ 2OOl,
.~.~ aaFelM\1elY 18. 20M. .-- in filllfine_c&ct.
"".j>-~~,tr ;''',
. die .... ... ..~ -........... .... .. day" Jar
IIOAItD OF(Oi\IftII COM" nrlJI!WM
OF.....ODnY....omM
BARNBr AIA1DISll'mMS.INC.
.,.
unIIRnI= r:na'NTY 4IlIlIUfEY
ItDfEWAL AGJlRDIRNT
(Alarm System Annual Certification, MainteIJance, and Monitoring)
1HIS Renewal is made and entered into this Iflt day ofFebroary, 2005, between the couNTY
OF MONROE and Barnes' AIann Systems, Inc. in order to renew the agreement between the
parties dated Februmy 19.2003, as renewed on February 18,2004, and as amended on March
17, 2004 (copies which are incorporated. hereto by reference) as follows:
1. The County exercises its final of two one-year options to renew the con1raet in
acoordaDCe with Article 3.058 oCthe original agreement.
2. Secoon Two, Contract Specifications, 2.01 sbaJI iDcIude the Monroe County Sheriffs
Office Aviation Hangar located at 10100 Overseas Highway in Marathon.
3. All contmct obligations and issues pertaining to the aIann system annual certitication,
m8jnt~, and monitoring, pertain to the Monroe County SheritI"s Office Aviation
Hangar.
4. 1be teDn of the renewed agreement will ~ OIl Mard11, 2005, and terminate on
February 28, 2006.
S. In all other ~ the original agreement between the parties dated February 19, 2003,
as renewed on February 18, 2004, aDd as amended OIl Mad 17, 2004, remains in full
force 8Dd effect.
IN WITNESS WHEREOF, the palties have hereunto set their hands and seal, 1M day aDd year
DANNY L
CLERK
BOARD OF COUN1Y COMMISSIONERS
OF MONROE COUNlY, FWRlDA
BARNES' ALARM SYSTEMS, INC.
Title
...
~41.AGRaNa:i ..
~~S,J1J ABmaIOe.~~~~"'Ma jl....
I iDto tJJis I~ day ofFdnaty" 2004, ~ die 0IUNlY
... ....~,. Alma S~ lac.. ill order to l1eIIIeW die ~If t.ew- die
....... .....RllN.., 19" 2GB (a opywhida a iDooI~1Icn:m ""I~)as fOk$:
L 1JIe~fllIDe(dsles_fiotoftwo..,.".. q8w......dIe~..dil4h:'t · ~f
wilII.AdicIe 3..oSB _de.,.."" .1:: -'lIlIt
2. TIle fB.m Gf'dIe /.l!llllo 4f.UI ~ r~ will ft r ...... J. ~....... .. ....,_
~ 28. 200S.
3. fa. CJtJ.~ tlleoqr.....~ W~e. ...,..........FcL-y _.2IlOl
0: I .................
. WHIfBBlF'. .. .-~... ~ _ fIIeir........... ........,...
, ."'-..........
BOARDOFQ)ur(lV~
oFNONIOB~~
(~
SECTION THREE
CONTRACT
THIS AGREEMENT, made and entered into this 19th day of February, 2003, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes call the "owner"), and
Barnes' Alarm Systems, Inc. , (hereinafter called the "Contractor").
WITNESSED: That the parties hereto, for the consideration hereinafter set forth, mutually
agree as follow:
3.01 THE CONTRACT
The contract between the owner and the contractor, of which this agreement is a part,
consists of the contract documents.
3.01 THE CONTRACT DOCUMENTS
The contract documents consist of this agreement, the specifications, all change orders,
and any addenda issued hereafter, any other amendments hereto executed by the parties
hereafter, together with the bid proposal and all required insurance documentation.
3.02 SCOPE OF THE WORK
The Contractor shall provide all labor, tools, and equipment necessary to provide Alarm
System Annual Certification, Maintenance, and Monitoring, in accordance with the Public
Works Contract Specifications entitled:
ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE, AND MONITORING
MONROE COUNTY, FLORIDA
The Contractor shall provide all required documentation pursuant to National Fire
Protection Association Requirements, and shall be on call twenty-four hours per day,
seven days per week.
And his bid dated January 9, 2003, each attached hereto and incorporated as part of this
contract document. The specifications shall serve as minimum contract standards, and
shall be the basis of inspection and acceptance of all the work.
3.03 THE CONTRACT SUM
The County shall pay to the Contractor for the faithful performance of said service on a
per month in arrears basis on or before the 30th day of the following month in each of
twelve (12) months. The Contract price (as stated in the Contractor's proposal) must be
invoiced as follows:
.
Alarm System Annual Certification
$6,485.00
per year
.
Alarm System Central Station Monitoring
$ 212.50
per month
.
Labor - Normal working hours of 8:00 a.m. to
5:00 p.m. Monday through Friday excluding holidays
$ 55.00
per hour
.
Labor - Overtime rate for hours not stated above,
including holidays.
$
110.00 per hour
.
Materials, supplies, and replacement parts
Compensated at standard institutional and
governmental discounts as offered by the
manufacturer. Such costs must be documented
with sales slip, invoices, or other acceptable
proof of purchase. See Note Below.
27 % off list price
Or
.
Manufacturers invoice cost of parts and materials
Cost + N/A %
Note: Some providers get governmental discounts offered by the manufacturer, and they
give Monroe County a percentage off of list price. Other providers base their
pricing on a markup on the manufacturers cost. Only one of the above methods
may be used
3.04CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. The Contractor hereby agrees that he has carefully examined the site and has made
investigations to fully satisfy himself that such site is correct and a suitable one for this
work and he assumes full responsibility therefore. The provisions of the Contract shall
control any inconsistent provisions contained in the specifications. All specifications
have been read and carefully considered by the Contractor, who understands the same
and agrees to their sufficiency for the work to be done. Under no circumstances,
conditions, or situations shall this Contract be more strongly construed against the Owner
than against the Contractor.
B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed by
the Owner, and his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance by the Owner of any of the services furnished
by the Contractor shall not operate as a waiver by the Owner of strict compliance with the
terms of this Contract, and specifications covering the services. Failure on the part of the
Contractor, immediately after Notice to Correct shall entitle the Owner, if it sees fit, to
correct the same and recover the reasonable cost of such replacement and/or repair from
the Contractor, who shall in any event be jointly and severally liable to the Owner for all
damage, loss, and expense caused to the Owner by reason of the Contractor's breach of
this Contract and/or his failure to comply strictly and in all things with this Contract and
with the specifications.
3.05 TERM OF CONTRACT/RENEW AL
A. This contract shall be for a period of one (1) year, commencing March 1, 2003 and
terminating February 29,2004.
B. The Owner shall have the option to renew this agreement after the first year, and each
succeeding year, for two additional one year periods. The Contract amount agreed to
herein might be adjusted annually in accordance with the percentage change in the
Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve (12)
months available.
3.06 HOLD HARMLESS
The Contractor covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reason of services provided by the Contractor or
any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other
wrongful act of omission of the Contractor or its Subcontractors in any tier, their
employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the Contractor's failure to purchase or maintain the required
insurance, the Contractor shall indemnify the County from any and all increased expenses
resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor IS for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
3.07 INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent
contractor and not an employee of the Board of County Commissioners for Monroe
County. No statement contained in this agreement shall be construed so as to find the
contractor or any of hislher employees, contractors, servants, or agents to be employees of
the Board of County Commissioners for Monroe County.
3.08 ASSURANCE AGAINST DISCRIMINATION
The Contractor shall not discriminate against any person on the basis of race, creed, color,
national origin, sex, age, or any other characteristic or aspect which is not job related, in
its recruiting, hiring, promoting, terminating, or any other area affecting employment
under this agreement or with the provision of services or goods under this agreement.
3.09 ASSIGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this agreement, except
in writing and with the prior written approval of the Board of County Commissioners for
Monroe County and Contractor, which approval shall be subject to such conditions and
provisions as the Board may deem necessary. This paragraph shall be incorporated by
reference into any assignment or subcontract and any assignee or subcontractor shall
comply with all of the provisions of this agreement. Unless expressly provided for
therein, such approval shall in no manner or event be deemed to impose any obligation
upon the board in addition to the total agreed-upon price of the services/goods of the
contractor.
3.10 COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the contractor shall abide by
all statutes, ordinances, rules and regulation pertaining to, or regulating the provisions of,
such services, including those now in effect and hereinafter adopted. Any violation of
said statutes, ordinances, rules and regulations shall constitute a material breach of this
agreement and shall entitle the Board to terminate this contract immediately upon delivery
of written notice of termination to the contractor. The contractor shall possess proper
licenses to perform work in accordance with these specifications throughout the term of
this contract.
3.11 INSURANCE
Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of
Insurance indicating the minimum coverage limitations as indicated by an "X" on the
attached forms identified as INSCKLST 1-5, as further detailed on forms WC1, GLI, and
VL 1, each attached hereto and incorporated as part of this contract document, and all
other requirements found to be in the best interest of Monroe County as may be imposed
by the Monroe County Risk Management Department.
3.12 FUNDING AVAILABILITY
In the event that funds from Facilities Maintenance Contractual Services are pmiially
reduced or cannot be obtained or cannot be continued at level sufficient to allow for the
purchase of the services/goods specified herein, this agreement may then be terminated
immediately at the option of the Board of County Commissioners by written notice of
termination delivered in person or be mail to the contractor. The Board shall not be
obligated to pay for any services provided by the contractor after the contractor has
received written notice of termination.
3.13 PROFESSIONAL RESPONSIBILITY
The Contractor warrants that it is authorized by law to engage in the performance of the
activities encompassed by the project herein described, subject to the terms and
conditions set forth in these contract documents The provider shall at all times exercise
independent, professional judgment and shall assume professional responsibility for the
services to be provided. Continued funding by the Owner is contingent upon retention of
appropriate local, state, and/or federal certification and/or licensure of contractor.
3.14 NOTICE REQUIREMENT
Any ~ requiAd or p~ u.nder this ~DJE!iCt $haJJ be in 1Nritiug &fId h&ld:
lIeiiwred or mailed, pClla.aellfeplki,. w dJe od1Ilf pitty by eeni.fied Nil" m:umed ~t
teq.ueM4. to tht f'oDo'Wiflg:
FOll COlJ"NTY
M.('JN'Oe CwJ:Jty F&eiJitiIIMaj~~
3513 S. .Rt:le~ mvd.
K.cy WeIftFL]l040
FOR CO)i'TRACTOR
Ibmm' .Alarm. s.y~t1:lJ" 11WZ.
~6U 1N A"''IIl'I1.I6:11
Key W.1'L J3G40
1.1S CANCELLATION
A) The COUl'tty may t.aflool this ~ for QlIUK. \'i.th ~en (1) dmyl tlC1:ke ro tie
cootra<<or, CIIuIe..1 ooMtdute Ii breIch ofthc obli8Miotll ortOa Cont:radorto
pcfon:n CIte 1K'!n;~ e:tmm~ ;U tbe ~ I crhtialltio~ 1J:!'d.v 1.ldB
GOldrIld.
B) Bb.ber of the par1:la hereto DIIy oar~ thi&\ lSfeemeDt. witbotlt ~~ by Jivmg tb8I
oIlIbIr party lid:)' (60) days 'WI'iitfII ~ oib ialMtitlA to do 110
3..1.5 ~'1NaLAVlS
TJDa Agreeme1ltiB 80....~by the Jaw. of lhe StIle of FIeri&.. V ~t\Ue f<< any Utiplio.D
ariDJ u1!ld.er ibis ~emem. must be in W.l.OttKIe CWDt)'. Fknidll In t.I1e ..WIt of an,
litillfiml. the pt'fiailiag pIltfJis eaIlt1edto ~'I &eI. end COtfB.
:UlS CONTmQHNC.y STAT&"\tIBN"'T
Mam'Oc ~'i p~ dd ,obU8Bioo. to pay uHer this co~ is 00f.l~
upon at'l.lllli1'lUlI ~ by the M.tmroo COOIIlty Baud of~ Co~Mni.
IN \\~S WB:ImEOF the plldiDJ .. ba~ ~te:l1N1J ~8Dt O~ the daJ Dad d.
.ftnt writtllll above in four (4) ~ each ofwmch llha11. ~ proof or ~. tieli'
dle other. oo~rtI, be dlel'lHlll! an odiitW~.
(SEAL) .
AttesI~ D.t\.Nl\Y.. I(OLHAGF", Cf..1!RK
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Boy"~~ .. . i .. ......p..,. . ..... '.. . -
Deputy (fork
.f2il""t..9""o .3
BO.~ OF Cl)UNI'Y COMMISSIQ't..1BIlS
OF MONl\OECOtJNTY. rLOIDA
B}':4+ ~.'.' c. .... ,4".,t;)
Mayo11
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