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1st Modification 09/05/2013 Rick Scott Jesse Panuccio GOVERNOR EXECUTIVE DIRECTOR FLORIDA DEPARTMENTof ECONOMIC OPPORTUNITY September 20, 2013 The Honorable Craig Cates Mayor,Monroe County 530 Whitehead Street Key West, Florida 33040 RE: Modification Number: 1 Small Cities Community Development Block Grant(CDBG)Program Contract Number: 12DB-05-11-54-01-H15 Dear Mayor Cates: We have received your letter requesting a 9-month extension to the subgrant agreement and approval of revisions to the Activity Work Plan. Upon review of the modification documents,we have determined that sufficient justification has been provided to approve the requested changes. The revisions are approved, and the agreement is extended through June 29,2014. Enclosed are copies of the signed Mo&flcation to the SubgrantAgreement form and the revised Activity Work Plan. Please keep these documents with your copy of the approved subgrant agreement. If you have any questions,please call Roger Wilburn, Government Operations Consultant II, at (850) 717-8424,or e-mail him at Roger.Wilburn@deo.myflorida.com. Sincerely, Roger J.Doherty, CZEP Planning Manager Small Cities CDBG Program RJD jrw Enclosure cc: Mr.John O'Brien,Project Manager,Key West Housing Authority Mr.Mark Nixon,Project Management Consultant, Government Services Group,Inc. Florida Department of Economic Opportunity I Caldwell Building l 107 E.Madison Street I Tallahassee,FL 32399 866.FLA.2345 1850.245.7105 1850.921.3223 Fax www.fiondaiobs.oM I wwwfacebook.com FLDEO An equal opportunity employer/program.Auxiliary aids and services are available upon request to individuals with disabilities.All voice telephone numbers on this document may be reached by persons using TTYJTDD equipment via the Florida Relay Service at 711. ATTACHMENT C-1 - Grants/Sut ants DEPARTMENT OF ECONOMIC OPPORTUNITY Grant/Grant and Aid Subgrant Routing Sheet DEO Contract/Grant Number- 12DB-C,5711-54-01-H 15 6 MW I W Mod : Date Initiated: Project Manager/Contact�F .99 r Wilbum/Colleen Matthews Phone: 717-8415 9 Division Approval 1-3 Date: Date Div.Director Subgrantee/Funding Source: Monroe County Received: Effective Dates: 09/30/2011 - 09/29/2013 Amount: $750,000.00 Type of Agreement: A)Grant B)G&A Subgrant Agreement C)Loan Agreeement D)Other(explain) A 4t AA^, t Routing: lVz)7-e-: No, 0,,Aa4v,, //7 MA,9— First Review-Fiscal Mgmt: Date Reviewed: Fiscal Mgmt Signature: First Review-Legal: Date Received: Date Reviewed: Legal Signature: First Review-Grants: Date Received: Date Reviewed: Grants Signature: Second Review-Fiscal Mgmt: Date Received: Date Reviewed. Fiscal Mgmt Signature: Second Review-Legal: Date Received: Date Reviewed: Legal Signature: Second Review-Grants: Date Received: Date Reviewed: Grants Signature: Distribution: 1-Division/Bureau with Original Agreement 2-Grants with Original Agreement 3-Fiscal Mgmt with Copy of Agreement RESOLUTION NO. 301 2010 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING THE MAYOR AND/OR COUNTY ADMINISTRATOR TO EXECUTE THE APPLICATION, AWARD AGREEMENT, PROGRAM DOCUMENTS, REPORTS, AND CLOSE OUT DOCUMENTATION WHEREAS, the Florida Small Cities Community Development Block Grant (CDBG) program is a competitive grant program administered by the Florida Department of Community Affairs (DCA) that address critical housing and infrastructure needs of the elderly, disadvantaged, and low to moderate income populations; and WHEREAS, Monroe County is eligible to apply to DCA for funding from the Small Cities Community Development Block Grant program; and WHEREAS, Monroe County has identified a need for physical housing improvements to benefit low-to- moderate income persons; and WHEREAS, the Board of County Commissioners of Monroe County conducted a first Public Hearing on May 19, 2010, to obtain citizen input as to the type of grant application that it should submit to the DCA under the FFY 2009 Small Cities CDBG Program; and WHEREAS, the Board of County Commissioners of Monroe County conducted a second Public Hearing on June 16, 2010, to allow citizens to review and comment on a proposed 2009 Small Cities CDBG Housing Rehabilitation grant application; and WHEREAS, as a result of the second public hewing, the Commission agreed to submit a 2009 Small Cities CDBG Application; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Monroe County, Florida, that the County hereby: I. Authorizes the submission of FFY2010 Small Cities Community Development Block Grant application to the Florida Department of Community Affairs; 2. Authorizes the Mayor and/or County Administrator to execute the application, award agreement, program documents and reports including close-out documentation; and 1 Adopts the County's Comprehensive Plan as the County's Community Development Plan; This Resolution shall go into effect immediately upon its passage and adoption by the signatures of the Commission and the Clerk of the Commission. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 20th day of October, 2010. Mayor Sylvia Murphy Yes Mayor Pro Tern Heather Carruthers Yes- (C%'— rj ommissioner Mario DiGennaro Yes nunissioner Kim Wigington Yes ramissioner George Neugent Yes L. KOLHAGE, Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUN FLORIDA By: Deputy Clerk Sovia W�rphy, Mayor Approved as to legal sufficiency: f��f County Attorney Date: :ZD zr is p JN�7tL7 QD Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form SC-44 Modification to Subgrant Agreement 5/15/2013 MODIFICATIONU 1 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY (MONROE COUNTY) This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department"), and Monroe County, ("the Recipient"), to modify DEOIDCA Contract Number 12DB-05-11-54-01-H15, award dated September 30, 2011 ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a subgrant of $750,000 to Recipient under the Small Cities Community Development Block Grant("CDBG") Program as set forth in the Agreement; WHEREAS,the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of June 29, 2014. ® Revise Activity Work Plan 3. Attachment I, Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment I, which is attached hereto and incorporated herein by reference. Revise Program Budget 4. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A, which is attached hereto and incorporated herein by reference. Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form SC-44 Modification to Subgrant Agreement 5/15/2013 Modification Number: # I DEO/DCA Contract Number: 12DB-05-11-54-01-HI5 Recipient: Monroe County Page 2 ❑ Change in Participating Parties 5. Attachment A, Program Budget, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A, which is attached hereto and incorporated herein by reference. 7. Attachment 1, Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment 1, which is attached hereto and incorporated herein by reference. 8. A revised Project Narrative, Form G-2 from Part 11 of the approved CDBG Application Form, which shows the unmet need from the original application that is being included in the Subgrant Agreement listed as addressed need, is attached hereto and incorporated herein by reference. ❑ Change in Number of Accomplishments and/or Beneficiaries 9. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Z Reflect Change in Agency from DCA to DEO 10. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ❑ Other: (Type in the reason for the modification.) Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form SC-44 Modification to Subgrant Agreement 5/15/2013 Modification Number: # I DEO/DCA Contract Number: 12DB-05-11-54-01-HI5 Recipient: Monroe County Page 3 A Request for Amendment, Form SC-35, shall be included with this Modification if there is a change to the Attachment A, Program Budget, of the Subgrant Agreement; if unmet need is being included as addressed need; or if there is a change in the number of accomplishments or beneficiaries. All provisions of the Subgrant Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. State of Florida Department of Economic Opportunity Recipient: Monroe County By: a3CAA ) By: C-- Name: William . Killingsworth Name: Roman Gastesi Jr. Title: Director Title: County Administrator Division of Community Development Date: Date:-C a C) Cc 0 = 0 0 0 U') LO C) 0 a 0 0 a C\f cNi U3 cli cn 0 O..Lo 0 2 to CL cr Cl 4) Q O L LO 4) 0 0 0 a C) 1- 0 C) 0 0 C) C� 0 0 U") LO E "a 0 r Ld L6 0 m w (D CY) ce) (n U) cli (0 (0 tU z 0 0 c 0 4) .0 a. 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M 0 0 :3 CL CL-C o cl o 0 0 E = Z cr 0) 0) -co " - 0 E -o CL V- 0- 0 , a o 2 cu 0 CD Q Z�ii D_,R -0 a) 0 U 0 0 2 ui > Q. a) a) 0 a) Q) 0 < -0 0 :3 0)-�5 (D = a) a CL (D m =3 (D :3 a) q) > > Cy - r- C: U x 0 E = 'n = := 0 LO 5 = CD :3 C� 0 = r C 0 L) Er (5 I:r m co (D E D C 0 U . = .0 0 U = cr CL 0 0 0 o CL a) 0 Q) c 0 Z3 D = 0 0 (D a) Q) (h a) 0 0 0 o - (D 0 CL M Ct� LL LL c� U) -a CO O—b W 0 0 u 0 U o- U) M CL 0 Of 0 LL U) -0 LU ;�, 0 a — m C'-4 E co 0 is Lu N N co O CN 'IT C~4 co f cn CD to co rl- 0 (D 0 m E E 0 m C: r 4.1 :F •Q t a) C14 N C14 C\l Cl) co Cl) 0 wc CD 00 LO LO T 't a CO m 0 E 0 z Department of Economic Opportunity—Small Cities Community Development Block Grant Program Farm st-39 Contract Modification Review Checklist 4/3/2012 Recipient: Monroe County Contract Number: 12DB-05-11-54-01-N15 Modification Number: 1 Date Received: 09/11/2010 Date 45-Day Period Ends: _10/26/2013 Review and Approval CDBG Staff Member Sign re Date Government Operations Consultant 11 , Planning Manager Community Program Manager 1. Desk Monitoring 1. This modification request involves the following proposed changes: (Check all that apply.) ❑ Reinstate Agreement ® Extend Agreement ❑ Revise Activity Work Plan (may require restoring) ❑ Revise Program Budget(may require rescoring) ❑ Change in Participating Parties ❑ Inclusion of an Unmet Need as Addressed in the Original Application ❑ Change in Number of Accomplishments and/or Beneficiaries (reduction may require rescoring) ® Reflect Change in Agency from DCA to DEO ❑ Other(specify): 2. Which of the following documents are included in the modification package? • Cover letter from CEO or designee describing the proposed changes ® Yes ❑No ❑ N/A • Revised work plan—Attachment I (or B for older contracts) ® Yes [-]No ❑ N/A • Revised program budget—Attachment A ❑ Yes ❑No ® N/A • Revised service area map ❑ Yes ❑No ® N/A • CATF meeting minutes (only if there is a reduction in beneficiaries, ❑ Yes ❑No ® N/A accomplishments, or, for grants awarded before June 6, 2010, score.) • Copies of the notice of public hearing (only if reduction in beneficiaries, ❑ Yes ❑No ® N/A accomplishments, or, for grants awarded before June 6, 2010, score.) Page 1 of 5 Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form sc-39 Contract Modification Review Checklist 4/3/2012 3. Is this a reinstatement? (If no, go to #4.) ❑ Yes ❑ No Date contract expired: Proposed new expiration date: • Has the contract been extended before? ❑ Yes ❑ No • If yes, how many extensions have been granted? • Was justification provided in the cover letter for the reinstatement that ❑ Yes ❑ No clearly identifies why it is needed? • Is the reinstatement needed to meet the ED job creation requirement? ❑ Yes ❑ No Justification for Reinstatement: 4. Is an extension being requested? (If no, go to #5.) ❑ Yes ❑ No Date contract started: 09/30/2011 Date contract will end: 09/29/2013 Number of extensions previously approved: 0 Proposed new end date: 06/29/2014 • Was justification provided in the cover letter for the extension that ® Yes ❑ No clearly identifies why it is needed? Justification for Extension: The Department rejected the County°s earlier request for modification to the grant agreement and recommended that the County request a grant period extension to allow adequate.time for the County to address issues related to the Housing Assistance Plan. 5. Is the work plan being amended? (If no, go to 6.) ❑ Yes ❑ No • Is the work plan more than two months behind schedule? ❑ Yes ❑ No • Is the work plan being amended because of a budget modification? ❑ Yes ® No Comments: The work plan is being revised to reflect the current pace of activites which includes a nine month grant period extension. Page 2 of 5 Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form st-39 Contract Modification Review Checklist 41312012 6. Is the program budget being modified? (If no, go to 7.) ❑ Yes ® No • Are funds being moved from a higher goal point activity, engineering or ® Yes ❑ No administration into a lower goal point activity? • Are funds being moved from a higher goal point activity into engineering M Yes ❑ No or administration? • Is there any reduction in leverage funds? ❑ Yes ❑ No • If yes to any of above, rescoring is required. Comments: 7. Does the modification include an unmet need being added that was 0 Yes ® No included in the application? (If no, go to #8.) • Does the unmet need being added have lower goal point score than ❑ Yes ❑ No addressed needs in the contract, creating a restoring issue? Comments: 8. Is there a change in the number of accomplishments or the location of an ❑ Yes ® No activity? (If no, go to 9.) • Does the request describe proposed changes and justification for any reductions in accomplishments or addition/deletion of activities? ❑ Yes ❑ No • Does the addition or deletion of activities or reduction in ❑ Yes ❑ No accomplishments create a rescoring issue? • For NR and CR projects are any new activities in the modification reflected in the application as "Units Needed?" (If no, the new activities ❑ Yes ❑ No ❑ NIA cannot be added. • Is there a change in the location of an activity? (If yes, a revised map is ® Yes ❑ No required.) Comments: 9. Is there a change in the number of beneficiaries? (If no, go to #10.) ❑ Yes ® No • Review the amendment forms to verify that all LMI and VLI percentages changes are accurately reflected in the rescoring. Does the revised ® Yes ❑ No project still provide at least 51% benefit to LMI persons, or for ED projects, is the cost per job not more than $34,999? • If no, the modification cannot be approved, or all grant funds must be returned. Comments: Page 3 of 5 Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form SC-39 Contract Modification ReviewChecklist 413l2012 10. Is there some "Other" change? If yes, discuss below. ® Yes ❑ No Comments: The grant agreement is being amended to recognize the change in agency from the former Department of Community Affairs to the Department of Economic Opportunity. Penalty11. i 1. Will any penalty points result from this modification? If no, skip to ® Yes ® No Section IV: Conclusions. * If yes, complete the appropriate penalty point calculation: Neighborhood Revitalization LMI homes not served x 5 points = (not to exceed 50 points) Note: When there is both direct benefit and indirect benefit to the same beneficiaries in the same service area, all direct benefit(i.e., hookups) must be completed to avoid the penalty as provided in 98-43.0041(10)(h)2. This rule section also provides some exceptions to assessment of the penalty for hookups under certain situations. Housing Rehabilitation homes in original contract not addressed x 5 points = (not to exceed 50 points) Commercial Revitalization #�facades not addressed x 5 points = (not to exceed 50 points) Economic Development ____of jobs (total, not just LMI) not created x 5 points = (not to exceed 50 points) Note: This penalty does not apply to ED subgrants awarded after June 5, 2010. If penalty points are applicable, include a paragraph in the modification letter advising the focal government of the penalty and duration. Also, advise the Operations Unit planning manager of the contract number and penalty points so that it is entered into the database. Comments: Page 4 of 5 Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form Sc-39 Contract Modification Review Checklist 413/2012 III. Rescoring (if rescoring is required, complete this section. If not, skip to lV. conclusions.) Identify the lowest funded score in same category for the funding cycle in which grant was awarded. Fundable Range FFY07(08DB) FFY08(09DB) FFY09(10DB) FFY10(11 DB) FFY11 (12DB) FFY12(13DB) NR-230.66* NR-512.62 NR-547.66 NR-490.24 NR- NR- HR-659.57 HR-718.76 HR-694.49 HR-618.94 HR- HR- CR-618.76* CR-599.52 CR-617.54 CR-353.49* CR- CR- all funded *all funded *all funded *all funded *all funded *all funded Scoring Calculation A. Original application score when contract was signed: B. Modification score, including penalty points: C. Penalty points assessed in previous modifications: EDFinal Score: (B-C=D) The Final Score cannot be less than highest unfunded score identified above for the respective fiscal year. if it is, the modification must be denied. Conclusions 1. Review all changes proposed in the modification and the supporting documentation. Is there adequate documentation that each activity, as amended, ® Yes ❑ No is eligible with regard to 24 CFR Subpart C, 570.200? Explain any finding(s)or concern(s) below and specify corrective actions that the Recipient must take. List any technical assistance that was provided to the Recipient or other comments not discussed previously. Review of the proposed modification indicates that it appears to comply with program requirements; it is recommended for approval. There were no findings or concerns. Page 5 of 5 . . BQARD OF COUNTY COMMISSIaNE Mayor George Neugent,District 2 Mayor Pro Tern Heather Carruthers,District 3 OUNTYjorDanny Kolhage, District 1 KEY WEST FLORIDA 33040 David Rice,District 4 t305>zsa-asap Sylvia J.Murphy,District 5 (�0�-n September 3, 2013 Bob Dennis Community Program Administrator Florida Department of Economic Opportunity CDBG Disaster Recovery Program 107 East Madison Street MSC-400 Tallahassee, Florida 32399-6508 RE: Small Cities CD►BG Contract Number 12DB-05-11-54-01-H15 Request for Amendment Number 1 Dear Mr. Dennis: Monroe County is requesting Amendment 1 to Contract Number 12DB-05-11-54-01-H15 dated September 30, 2011. The purpose of this amendment is to request a time extension from the current end date of September 29, 2013 to June 29, 2014. We are responding to an August 26, 2013 letter from Mr. Bob Dennis recommending that we resubmit Amendment 1 solely as an extension of the end date. Additional time is required to complete other documentation and actions requested by the Department of Economic Opportunity. On behalf of Monroe County, I would like to extend my thanks for the assistance that has been provided by the Department of Economic Opportunity in the implementation of this Community Development Block Grant Program. If you have any questions regarding this amendment, please contact Mr. John O'Brien at (305) 296-5621. Sincerely, 411 Roman Gastesi Jr., County Administrator Attachments: Modification I Revised Activity Work Plan cc: Roger Wilburn, Department of Economic Opportunity