Item D27
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: May 18, 2005
DIVISION:
Community Services
BULK ITEM: Yes x No
DEPARTMENT: Animal Control
AGENDA ITEM WORDING: Approval to award bid and enter into an agreement
with Stand Up for Animals, Inc. for operation of the Big Pine Key and Marathon
Animal Shelters in the amount of $248,598 per year.
ITEM BACKGROUND: On March 16,2005, sealed bids were opened and SUFA was the
only bidder. Upon review of the bid and bid criteria, staff recommends the current
contractor, SUFA.
PREVIOUS RELEVANT BOCC ACTION: On May 19, 2004, the Board approved
the 3rd and final renewal of the current contract with SUFA, which expires on June
30, 2005.
CONTRACT/AGREEMENT CHANGES: new contract.
STAFF RECOMMENDATION: Approval.
TOTAL COST:
$248,598.00
BUDGETED: Yes:
x No:
-
COST TO COUNTY: same
REVENUE GENERA TED: Yes
No x
APPROVED BY: County Atty.: x
OMB/~asjng:
y ~
l 1
I
X Risk Management:
- /i
/ ;
1/
x
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED: x
-
NOT REQUIRED:
DISPOSITION:
AGENDA ITEM #:
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
STAND UP FOR ANIMALS. INe.
Contract #
Effective Date:
Expiration Date:
07/01/2005
06/3012006
Contract purposelDescription:
Operation of the Big Pine Kcv and Marathon Animal Sheltcrs
Contract Managcr:
Sandy Molina
(Name)
4500
(Ext.)
Community Services - # 1
(Departmcnt/Stop #)
for BOCC meeting on
May 18, 2005
Agenda Deadline: May 3, 2005
CONTRACT COSTS
Total Dollar Value of Contract: $248,598.00
Budgeted? Yes!2J No D
Grant: $
County Match: $
Current Year Portion: $62,149.50
Account Codes: 00 1 ~21000-530340
Estimated Ongoing Costs: $ nla /yr.
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(e.g., maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management
Changes
Needed
YesD NoD
YesD No~
5/1. b5 Ye,O Nou;(
5) 6 Lhj YesD NOcr/
Date Out
Division Director
5~ {"if o'S
County Attorney
O.M.B./Purchasing
Comments:
CONTRACT
(Operation of Big Pine and Marathon Animal Shelters)
THIS CONTRACT, is entered this 18th day
Board of County Commissioners of Monroe County,
UP FOR ANIMALS, INC., (CONTR1\CTOR).
May~ 2005, by and between the
(COlJNTY), and STAND
WHEREAS, County h.as certain responsibilities under Stare and COli.l1ty laws, to
provide a...l1imal control services and enforcement of to animals; and
WHEREAS, it has been determined that it is in the
and visitors to the that a contract a private
THEF~FORE
of the residents
of such services, NOW
IN CONSIDERATION OF the mutual promises contained herein, the
agree as follows:
1. TERM OF AGREEMENT:
This agreement shaH a month period beginning, July 1, 2005 and
ending at 12;00 midnight on June 30,. 2006~ The term of this agreement shall be
renewable in accordance Section IV.
It PAYMENT:
tomI compensation to be paid to the Contractor in considerntion of its services under
Agreement shaH be $248,598.00 per annum. The County shall pay the Contractor on
a month in arrears basis in an amount to l/12 of the total cost oft.ite or
$_20~116,50 month.. The Contractor shaH provide a monthly invoice on the ist day of
each month to the Division payment shall be made on or
aoout the 15t day the In event fu..'1ds are partially reduced or
cannot be obtained or continued at a suftlcient to allow the of
services contemplated, then contract be terminated of
the COl."Li'lty upon notice of being delivered mail to the
The Coooty will not obligated to for any by the
Contractor after the Contractor received of inlmediate termination,
SCOPE OF
to
at Industrial
Marathon,
L STAFF: The Contractor will fully staff, operate and perform aU
current functions of the Shelters, as further identified in the training manual to be
prepared by Contractor; said training manual will be reviewed and approved by
the Director Community Services or his designee prior to implementation.
2. COMPLIANCE WITH LAW: The Contractor shall cooperate with the
Monroe County Health Departnlent and foHow all local and state laws,
regulations and procedures, including but not limited to EA.C. lOD~3.091.
Procedures for Control of Specific Communicable Diseases and Chapter 64B16-
29, Animal Control Shelter Permits,
3. CARE
ANU,"1ALS:
(a) Contractor will receive and properly confine aU animals iliat
are brought to the Shelters or which become the responsibility of
the Shelters. AU animals the custody of the Contractor shaH
have a constant supply of fresh water and be fed a diet appmpriate
for their species:, breed, and physical conditione
(b) The Contractor shaH provide appropriate care fur sick and injured
animals in its custody and shaH obtain the servi.ces of a
veterinarian who is licensed by and in good standing with the
Board of Veterinary Medical Examiners for the State of Florida for
consultations and/or professional services.
The Ccm.tractOf shall provide personnel and materials necessary
to.huma..nelyeuthan1ze animals designated tQr euthanasia by LiIe
supervisors or designees of the Shelters. The primary drug to be
utilized for euthanasia shaH be sodium pentobarbital, and the
Contractor shall administer euthanasia to those animals designated
for destruction in a humane man.'1er and with state and
county The Contractor's personnel who
perform euthanasia will appropriate certificates attesting to
the employee's authority to perform euthanasia, copies the
vviH be fonvarded to the Director of Communitv
'"
or designee.
The Contractor heartworm to aU
dogs, provide deworming to aU adoptable animals, and shall have a
program. in place flea Contractor shaH
funding sources to provision of feline leukemia virus testing
and, obtaining such provide leukemia
testing all adoptable and eats.
4. l\riAINTENANCE OF PREMISES; The Contractor shJ1l1 maintain the
Shelters, induding kennel areas, cages and euthanasia and aU
equipment in a dean, safe, and sanita.y manner.
5. ADOPTIONS:
(a) The Contrat.:tor ensure rabies inoculations will be given
to aU adopted and redeemed animals as required by law.
(b) The Contracwr win an adoption through the
Shelters for the purpose of securing suitable homes fur adoptable
animals. The Contractor shaH follow appropriate criteria to insure
that each companion animal is given a suitable home through basic
screening procedures that evaluate both the animal to be released
and the potential adopter in an effort to assure that the animals
adopted are being placed in long-term homes. The screening
procedures shall be reviewed periodicaUy by the Director of
Comoounlry Services or his designee as to form and practicality.
All adoptable animals win be available inspection by the public
during oom1al hours. The Contractor shaH utilize
Adoption Agreement attached hereto as EXHIBIT "A, ~ unless
modified by \~l!itten and signed directive from the Director of
Community Services.
(c) The contractor shaH enforce the pn:rVlSlOns of the c-Ontract,
including, but not limited to, taking any action necessary to ensure
that an adopted animal is spayed or neutered prior to releasing the
animal or transferring oVvl1ership to its adopter.
ISSUANCE OF COill~'TY LICENSES: The Controctor win
license certificates for dogs as required by the Monroe County Code
and coHeet the fees establisbed by COi.L"'1ty Resolution therefor. The
Contractor win be responsible for determining that aU requirements
have been satisfied an applicant prior to issuing a license certificate
and shaH remit ail tees therefor to the County.
7. POLICIES AND PROCEDURES MANUAL: The Contractor
maintain it Policies and Procedures Manual guidance of aU staf[
a minimum~ it shaH set forth the
1
L
Objectives
2"
for
Organization"
adoption, retum to
other
disposal
3. Protocnls for responding to animal control
whether nature of law enfurcement,
or other.
4. Protocols for daily maintenance of premises and equipment,
including vehicles.
5. Training Staff
a. prerequisites certain positions
b. keeping staff current
6. Training provided* shall include:
a Shelter Policies & Procedures (required of an staff,
including volunteers)
b. Basic Pet Care
c. Veterinary Health Care
d. Animal Behavior
e. Animal Handling
f. Breed Identification & characteriB1:ics
g. Obedience Training
h. Behavior Problem Solving
1. Counseling Methods
l Conflict Management (required of aU law enforcement
personnel)
k. Grief Counseling
L Te1ephone Manners and Customer Service Skills
* Items a & j mUst be at in part provided in a
classroom or seminar type setting, with live or video
teaching. AU other training may be self-study, although
some in-person or video training is highly recommended.
Training shall be provided appropriate to the position fined
by whether that worker is an employee or a
volunteer.
7. Adoption Guidelines, which illEl! absolute Iv requiruterilization
oial! animals prior to release to ad..opter. Other guidelines shaH
address, at a minimum:
a Consultation tr.e prospective adopter.
Prospective adopter's commitment to be responsible for
providing care~ safe environment, veterinary bills for life of the
a.'1ima.L
c. Animal's disposition and that of members (huma.'1 and animal)
or the household to enha."1ce as wen as possible the probability
successful placement.
8. HOURS OF OPERA nONS: At a Artimal
Shelter shaH be open to the public from 10:00 a.m. to 2:00 p.m., Eastern Timt\
Tuesday and the Marathon 14nimal Shelter shaH be to
public from 9:00 a,m. to 5;00 p.m., Eastern Time, Tuesday through Friday, and
9:00 1l..ffL to p.m"; Eastern time, on Saturdays and Surl.daYft
Hours of operation be adjusted
County the Contractor.
mutual written consent of the
R ENFORCEMENT SERVICES: The Contractor will provide complete
animal control and enforcement services vvithin the Service Area described above,
including, but not limited to:
1. Training of Animal Control Officers: The Contractor shall provide
that aU animal control officers complete the ffi<.mdatO:ry certification program
outlined by F.S. 82827 (40 hours of training curriculum approved by the Florida
Animal Control Association); said training shaH be completed on a timely basis
after a 90-day probationary period. The Contractor is to provide the Director of
Community Services, or his designee, with copies of the Animal Control Officer
Training Program Certificates.
2. Emergency services (24-hours per dayl7-days a week) for Priority One
calls which are:
a. I~ured animal;
b. Bite cases; person bit by any warm-blooded creature;
c. Animal bites: to other animals;
ct, Wild animal in home;
e. Dangerous dog investigations;
f. Animal cruelty investigations;
g. Law enforcement requests.
3. Patrolling service area on a regular and consistent basis;
4. Picking up dogs that are running at-large;
5. Picking up cats or raccoons captured in cat or raccoon traps;
6. Non-emergency animal pick up from residential homes during
operating hours;
7. Picking up dead animals along County or rights...of-waY,li1d arrange
for proper disposal in accordance v,lith applicable laws, regulations and
ordinances;
~t Disposing of any animals are euthanized or
care, custody, or control of the Contractor,
applicable laws, regulations and ordinances"
expire while in the
ill accordance aU
9. Investigating aU reports violation local and state and
regulations relating to animal control and, when warranted by the facts,
issue citations and/or prosecute all persons charged Vvith violation of said
ordinances: regulations, which includes representing COiLtlty
in court when required. Further, upon tcnnination of this
agreement, the Contractor shaH complete aU cases originated by
including representing the in court necessary.
10. Complying aU applicable
as the laws of the State Florida.
ordinances
regulations as wen
FEES. The Contractor shall collect and remit to the County all funds that are
collected for fees, license certificates, citations, penalties, adoptions, etc. In Lnis
regard~ the Contractor shaH receipts and keep appropriate records of all funds
received and provide the Director Community Services or his designee with
copies of daily cash reconciliation forms} daily bank deposit information and
original license certificates that are issue on a bi-weekly basi::" AU f1ll1ds must be
deposited into specific County bank requests for waiver of
any fines or fees owed to County must be submitted in writing on the County-
approved affidavit form to Director of Community Services or his designee, said
affidavit fonn is attached hereto marked Exhibit wH. n The Contractor shall
only charge fees as outlined in County Resolution 496-2000, as same
may be amended from time to time; said is attached hereto and marked
Exhibit "'C." The Contractor shaH not charge other fees services at the
Shelters unless by the Coumy to so.
D. REPORTS, The Contractor shaH provide the Director Community Services
or his designee \Vith copies of an bite reports and citations that are issued on a
weekly basis. Contractor shaH submit on a monthly basis to Director of Community
Services the following reports:
Adoption Reports, by species & age (mature/immature), with separate
accounting showing
Pure breed; returns and
(2) Complaint Reports, showing
manner (telephone
course of duties); and the action
(3) &
were feral, diseased or injured.
(4) of animals taken &
brought in, picked up & redeemed.
(5) collected, the conected
following: licenses,
denials.
tor bites, nuisaflces, cruelty, other;
to office, encounter
and
number
each of
at the
month
at the end of the
the event a
to
designate at least three
the disaster for
animals not evacuated
employees'
at
reqmre
a
to
1,2 or 3 Hurricane or
shaH provide t.ne
Pet Friendly Special
Special
evacuation
No person or
Agreement to
entitlement to or
the
be entitlezi to rely upon the terms, or any of this
or attempt to enforce or attempt to any third-party claim or
any service or program
agree that neither the COll.'1ty nor
have the to
or group of
under Agreement
or for purposes contemplated
Contractor or any agent,
or
or entities,
or
to
the option to renew agreement after the
additional one-year periods. Tne contract arnmmt agreed to herein
ammaUy with the in the Price
ail urban consumers fur most recent 12
upon
The
tt~e term
and
its
STAFFING:
Since this contract is a senice agreement" staffing is of paramount
Contractor shaH provide services using foHO\\ring standards, as 11 minimu.vn
requirement:
The Contractor provide at own expense aU necessary personnel to
provide the
services under this oontFaet. The personnel shall not be employees of or any
contractual relationship with the County,
13. AU pe:rsonnel engaged in performing under Li[is contract
qualified, and, if required, to he authorized or permitted under State and loeal
perform such services.
VIlt UTILITIES: The Contractor shan be responsible for payment of aU utility
charges for the Shelters. utility accounts be held in Contractor's
name.
IX. VEHICLES:
County leases to the
Shelters identified as
two
County
currently assigned to
L 1995 FI50 Pick Up 0910/0(1);
2. 2004 Ford F150 Heritage Tmck (Unit 0910/082);
The Contmctor shaH responsible
to operate In addition,
repairs to vehicles and shall maintain them accordance
schedule attached hereto .as Exhibit "D." Contmctor
oil annually each ve:rnde~ schedule
Monroe County no times
The Contractor the option of Management
preventative maintenance, at Fleet's current or
to the of Corrnnooity or
verify that the required maintenance has been
County from vehicles at any
supplies
for
an average of
with
HOLD
covenants
Corrnnissioners and
(including
occaqioned by the
or Subcontractors in
errors, or other
employees, or
act
Contractor
The extent
is in no limited
this agreement.
or
u"1e
Insurance
VL1,
and incorporated as in
Prior to
Owner Certificates
Requirements
WC!, All Property
EXHIBIT "E."
of Insurance as indicated on fonus
Animal E&O,
TCS, as
DONA nONS:
on
for
records of aU donations received
be used by Contractor for
provides spay/neuter or other
the the
entity
available to
The Contractnr
at the Shelters
benefit shelter or
services, shall not be
case solicited by
must its
of the
through Friday, a.m.
an amount not to
to the
is UllwiHing or
not
total
entity <
XII.
sala
and additional equipment
responsibility
an
he assumesfuU responsibility therefor. rne provisions tbe shaH
control any inconsistent provisio.ns contained specifications. An speciflcations
been carefully Contractor, understands same
agrees to their sufficiency for the work to be done. Under no circumstances,
conditions, or situations shall this Contract be more strongly construed against Lne Owner
tha.~ against the
Mi\lli'TENANCE:
The Contractor shaH maintain be responsible for the costs of repairs to Ll)e Shelter
buildings, grounds, and equipment in order to keep same in proper working condition.
Prior to. commencement repairs~ the County must notii1ed~ in v\lnting, repairs
estimated to. cost over $1,000.00. If repairs are approved County, the
Contractor shaH pay the first $1,,000.00 of cost regardless of the total cost of said
XVt IMPROVEMENTS OR MODIFICA TJONS
F ACIUTIES:
improvements or modifications
surrounding properties without the prior
be made to the Shelters, appurtenances, or
approval of the County.
XVU. FUNDRAISING:
The ContmcK)r may use the Shelters for fundr-alsing or for selling merchandise after its
items have been reviewed and approved the Director Community Services or his
designee. Requests, for events shall he requested by the Contractor in writing and
appmved by the County Administrator in v.Tiring. Funds raised the Contractor from
fundraising or events at the Shelters .shaH only be used to benefit the shelter animals or
animals for which Contractor provides spay/neuter or other services, and shaH not be
used to defray or reduce County fimding the PJture.
XVIII. NON-DISCRIMINATION:
and agree wm be no against person, and
it is expressly upon a deren-nination by a court of competent jurisdiction
that discrimination has occurred~ Agreement automatically terminates without any
further action on the of any party, effective the date the court or
Contractor agree to comply Florida smtutes~ and all ordinallccs.
as applicable, relating to nondiscrimination, These include but are not limited to: 1)
Title Civil Rights Act of (PL 8g~352) which prohibits discrimination on
race, color or national Title the Education A.mendment of
1 as use 58. -1683~ 1685-1686),
discrimination on the basis of 3) Section of the
amended (20 USC s.
The Discrimination of 1975, as
discrimination on L~e
Act (PL 92-255), as
abuse; 6) Comprehensive and Alcoholism Prevention, and
Rehabilitation 1970 (PL -616), as amended, nondiscrimination on the
of alcohol abuse or Health Service Act of ss. 523
527 (42 use S5. 690dd~3 and 290ee-3), as amended, to confidentiality of
drug records; 8) Title VBI the Act of 1968 (42
use s, et seq.), ,a'i amended, to nondiscrimination the sale, or financing
of housing; AmericaI'lS Disabilities (42 use s. as
maybe amended time to to nondiscrimination on the basis of
disability; 10) County eh. 13, prohibiting discrimination on t.'!}e
of color, disability, national sexual
gender identity or expression, status or age; 11) any other
provisions in Federal or state statutes which may apply to the parties or the
subject matter this
XIX INSPECTION
BOOKS AND F ACILITIESI AUDIT! ACCOUNTING:
The Contractor shall maintain Lb.e
accounting principles, the
shelter at any time.
provide the County audit prepared
Contmctor retain records
years after tcnn
generally accepted
records and the
shall, at it'S expense,
an independent Certified
to this for a period
XX
RECORDS:
The shaH comply
to provisions providing
the ofille
from disdoEmre.
Florida. subject
XXI. MEDICAL RESEARCH:
or control
the
be
XXIII. BREACH OF TERMS
CONTR.A.CTOR:
The passing, the Ov"l1cr of any defect in the services
furnished by the not operate as a waiver by County of strict
compliance \Vith the terms of this: Contract, and specifications covering the services.
County immediately terminate the Agreement due to any violations by Contractor
of criminal statutes governing humane and cruel treatm.ent of animals. Any other
Contractor breach of this agreement be governed by article above on termination
for cause<
The Contractor agrees that the County Administmtor may designate representatives to
visit the facility(ies) periodically to Contractor~ s maintenance of the premises,
at'1d care provided to animals. The agrees that the County Administrator may
designate representatives to the f8J.Ciiiry(ies) periodically to conduct random open file
evaluations during Contractor's business hours.
XXIV, TERMINATION WITHOUT
County may this agreement
'lAtith notice oftermination at least sixty
cause Contractor
prior to the date of termination,
XXV. TERI\lINA nON WITH CAUSE:
The County may te:n:ninare this agreement cause if the Contractor shaH default the
performance of its obligations under agreement Default shaH include the
occurrence of anyone of the events same is not corrected to the
satisfaction of the County fifteen (15) days after County provides
Contmctor wntten notice of default:
3" Failure to provide food or water for in the custody of ContractoL
b, Failure to procure appropriate veterinary care for sick or injured
the custody
c, to in a manner,
d, Failure to w.aintain the Shelters in a safe and s~nitary marmer,
e. Breach or requirement of this agreement
ASSIGNMENT:
its obligations under this
approval of the Board of
which shall
XXVII.
LAW:
to, or
adopted,
a
to
te:rn:! of this contract.
DISCLOSURE AND CONFLICT OF
The
presently have no interc-st and shaU acquire no interest, either direct or
which any manner by
as in 1
as
financial
Fll'-lANCIAL RESPONSIBILITY:
not pledge or it a
debt, obligation, judgment, lien, or any form
warrants and that it no
to fulfill the terms contract,
or
for any
The Contractor
that would impair
or
XXX. NOTICE REQUIRE~1.ENT:
hand
notice
or
to the
or
FOR
1
FOR CONTRACTOR:
TAXES:
T;'1e is from payment of
Contractor not be ex.empted by
tax to its suppliers materials to
the to use the County's
materials, The Contractor
withholding, related to services rendered under
Exemption
for any a..'1d
Sales taxes, Tne
exemption from
contract, nor is:
Ln such
or
GOVEF~ING
This Agreement is the
arising under Agreement must be in
prevailing party is to
Venue for
Florida, In the event
and costs.
XXXIII. PUBLIC
CRIME STATEMENT:
been on a
may not submit a bid on a contract to goods or
services to a may not a bid on a a public fo.r
construction or of 11 public building or public may not submit bids on leases
of real property to public not 'be awarded or perform as a
supplier, subcontrdCtor, or consultant under it contract public and may not
with public in excess the amount
F,S. CATEGORY a period
vendor list
The signatory
n~me as
and a
agreement between the and
herein. Any amendment., or to
same man.~er as this agreement.
have this Agreement on
counterparts, each of which
an original contI-act,
CLERK BOARD OF COMMISSIONERS
MONROE COuNTY,
By: By:
Clerk
By:
By: