Item D06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 18, 2005
Division: Management Services
Bulk Item: Yes X
No
Department: Administrative Services
Department Contact: Tina Boan
AGENDA ITEM WORDING:
Approval of an amendment to increase the contract for Eagle Security, Inc., in the amount of
$4,088.80, and to continue services on a month to month basis at the discretion of the Duck Key
Security Advisory Board until the RFP process is completed and a new contract for services is entered
into.
ITEM BACKGROUND:
N/A
PREVIOUS RELEVANT BOCC ACTION:
Approved contract for services dated April 2 I S\ 2004,
CONTRACT/AGREEMENT CHANGES:
Changes under Section J.(i.) increased from $63,961.60 per annum to $68,050.40 per annum due to
increase in hours of service,
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $4,088,80
BUDGETED: Yes --1L. No
COST TO COUNTY: $4,088,80
SOURCE OF FUNDS: Duck Key Security District
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH_ Year
APPROVED BY: County Atty
OMB/Purchasing ~
Risk Management X
DIVISION DIRECTOR APPROVAL:
Sheila A. Barker
DOCUMENTATION:
Included
To Follow_
Not Required__
DISPOSITION:
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Eagle Security, Inc. Contract #
Effective Date: April 2005
Expiration Date: April 2005
Contract Purpose/Description:
Amendment to current agreement to increase the contract amount from $63,961.60 to
$68,050.40 per annum. This increase of $4,088,80 is necessary due to the extra hours
Required during the term of the contract.
Contract Manager: Tina Boan 4472 OMB/ Stop #1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 511 8/05 Agenda Deadline: 5/3/05
CONTRACT COSTS
Total Dollar Value of Contract: $ 4,088,80
Budgeted? Yes[gJ No D Account Codes:
Grant: $ N/a
County Match: $
Current Year Portion: $ 4,088,80
] 52-0450] -530340
-
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- -
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Estimated Ongoing Costs: $O,OO/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date Out
O,M,B./Purchasing
Division Director
Risk Management
County Attorney
Comments:
OMS Form Revised 2/27/01 MCP #2
Contract Am.endment
This amendment is made and entered into this. 18th day of May, 2005,
between Monroe County, hereinafter called the '~County.)> and Eagle
Security, Inc_. hereinafter called the "Contractor."
Whereas., Monroe,County desires to revi~ the current agreement to
reflf:Ct more hours of service, requiring additio~l comp~nsation; now,
therefore, ,
In eODsideration of the mutual t.erms., understandings.,
. conditions, promises. covenants. and payments hereinafter set forth,.
County and Contractor agrees as follows:
, ] . The agreementenlered into on April 21. 2004, shall.be amended by
. revising Section. J. PAYMENTS TO THE CONTRACTO& ~ubsecti()n
(0 to read as follows:
(i.) The contract is for $68,050,40 per annum based on 4,477 hours .of
service at $15.20:per hour.
2. All other provisions of the Agreement dated: April 21, 2004, not
inconsistent herewith. shall remain in full force effect
In Witness Wbe~of, tbep31ties have hereunto . set their hands and
seal. the day and year first written above.
(Seal)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
Of Monroe County, Florida
By
..----.......~....._-
By:
Deputy Clerk
Mayor
~Y'I~
U.--9~
Attest; Secretaty (Seal)
Contract for Services
, THIS AGREEMENT, made and entered into this 21 sl day of April, 2004, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes called the "Owner"), and
Eagle Security, Inc , (hereinafter caned the "Contractor"),
WHEREAS, The Duck Key Security Advisory IS desirous of having a contractor for
security patrols and services in the security district; and
WHEREAS, The current contract is set to expire at 12:01 AM on April 30, 2004; and
WHEREAS, The Monroe County Board of County Commissioners as the governing body
is authorized to enter into contracts on the Advisory Board's behalf; and
NOW THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the parties agree as follows: That the parties hereto, for the consideration hereinafter set
forth, mutually agree as follow:
I. THE CONTRACT
The contract between the Owner and the Contractor, of which this agreement is a part,
consists of the contract documents, which are as follows: This agreement and any
amendments executed by the parties hereafter, together with the response to RFB and all
required insurance documentation. In the event of a discrepancy between the documents,
precedence shall be determined by the order of the documents as just listed,
2. SCOPE OF THE WORK
(a) The Contractor will provide on-site security services on the following schedule:
Daily 9:00 PM to 5:00 A.M. Monday through Friday, unless otherwise agreed to by the parties,
Friday, Saturday and Sunday 9:00 A.M, to 5:00 P.M, and 9:00 P,M, to 5:00 A.M" unless otherwise
agreed to by the parties.
Holidays- Thanksgiving, Christmas, New Year's Day, Memorial Day, 4th of July and Labor Day - 9:00
A.M. to 5:00 P.M, and 9:00 P,M, to 5:00 A.M, unless otherwise agreed to by the parties.
(b) A minimum of four (4) drive through circuits of the entire Duck Key Security will be provided for
each eight (8) hour shift.
(c) Door checks of all unoccupied residences will be made at least once every thirty (30) days with a
minimum of twenty (20) random door checks provided each eight (8) hour shift, All door checks
will be noted in the daily patrol report, unless otherwise agreed to by the parties,
(d) Daily patrol reports will be in duplicate, One copy will be retained by the Contractor; one copy will
be provided to a designee of the Duck Key Security Advisory Board.
(e) Security personnel will be expected to report any unusual activity, remove trespassers, quiet noisy
parties, and direct emergency vehicle and/or traffic and question suspicious activity, Contact with
the Monroe County Sheriffs office will be made anytime situations occur which, in the judgment
of security personnel, fall outside these parameters or when obvious illegal activity has taken place,
(f) Excess water usage notifications found at unoccupied residences will be forwarded directly to the
property owner by the contractor.
(g) Additional security services may from time to time be requested by the Duck Key Security District
Advisory Board. Any such additional security services shall be billed at the normal hourly rate as
specified in the contract.
(h) The Duck Key Security District reserves the right to contract with other vendors or agencies from
time to time for additional security services (i.e. Off-duty Sheriff's Deputies, Marine Patrol Officers
or other private security providers,) Individual residents of the Duck Key Security District may
also contract for additional security services either directly with the contractor or with a vendor of
their choice.
(i) Security personnel will not enter an unoccupied residence without an accompanying Monroe
County Sheriff's Deputy.
Contractor shall provide servIces usmg the following standards, as a mmImum
requirement:
(j) Staffing
The Contractor shall maintain adequate staffing levels to provide the services required
under the contract resulting from this RFB process.
The Contractor shall provide the County with an annual report, and other statistical
reports as are required by law.
(i) The Contractor shall provide at its own expense all necessary personnel to provide
the services under this contract. The personnel shall not be employees of or have
any contractual relationship with the County,
(ii) All personnel engaged in performing services under this contract shall be fully
qualified, and, if required to be, authorized or permitted under State and local law
to perform such services.
H. Contractor's Financial Records
(i) The Contractor shall maintain financial records capable of being audited of all
fines, restitution, and supervision fees received, expended and disbursed by the
Contractor. An annual financial report audited and certified by a licensed
Certified Public Accountant shall be provided to the County Clerk and to the
Court Administrator or his designee within one hundred twenty (120) days
following the close of the Contractor's fiscal year. The certified financial report
shall be in such detail as to disclose the revenues, expenses, and disbursements
relating to the services provided under this contract. Notes to the financial
statements shall disclose noncompliance with requirements of this contract
concerning conflict of interests.
(ii) The Contractor shall also record and maintain statistical data concerning the
security patrols and services, and such additional information as may be required
by the County. A quarterly report shall be submitted to the County Administrator.
2
(iii) The Contractor shall retain all records pertaining to this contract for a period of
five (5) years after the termination of this contract.
(iv) The County, the Clerk, the State Auditor General, and agents thereof shall have
access to Contractor's books, records, and documents required by this contract for
the purposes of inspection or audit during normal business hours, at the
Contractor's place(s) of business.
I. Public Records and Open Meeting Laws
The Contractor acknowledges the requirement, insofar as it may be deemed to be acting
on behalf of either the County or the Court, to comply, when applicable, with Florida
public records and open meeting laws,
PAYMENTS TO THE CONTRACTOR
(i.) The contract is for $63,961.60 per annum based on 4,208 hours of service at
$15.20 per hour.
(ii.) The contractor shall submit to the County an invoice with supporting
documentation acceptable to the Clerk on a schedule as set forth in the contract.
Acceptability to the Clerk is based on generally accepted accounting principles
and such laws, rules and regulations as may govern the Clerk's disbursal of
funds.
(iii,) The contractor will submit such invoice monthly for services provided during the
preceding month. The invoice will include a record of employee time worked and
will differentiate time worked at the normal rate, time worked at the premium rate
and additional time worked at the request of the advisory board.
(iv.) Upon receipt of the contractor's invoice in the proper form as stipulated above and
upon acceptance by the Clerk, Monroe County will make payment in accordance
with the Florida Prompt Payment Act, Florida Statute 218.7.
3. TERM OF CONTRACT
The term ofthis contract is for one year, commencing on the 1 st day of May, 2004, at 12:01
A.M. and ending on the 30th day of April, 2005 at 12:01 A.M. County has the option of
renewing this contract for two (2) additional one-year terms. County shall provide Contractor
at least thirty (30) days notice of its intent to renew.
4. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. The Contractor hereby agrees that he has carefully examined the security district for which
he shall provide services and has made investigations to fully satisfy himself that such
site(s) is (are) correct and suitable for this work and he assumes full responsibility therefor.
The provisions of the Contract shan control any inconsistent provisions contained in the
specifications. All specifications have been read and carefully considered by the
3
Contractor, who understands the same and agrees to their sufficiency for the work to be
done. Under no circumstances, conditions, or situations shall this Contract be more
strongly construed against the Owner than against the Contractor.
B. ~ny ambiguity or uncertainty in the specifications shall be interpreted and construed by the
Owner, and his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance by the Owner of any of the services furnished by
the Contractor shall not operate as a waiver by the Owner of strict compliance with the
terms of this Contract, and specifications covering the services. Failure on the part of the
Contractor, immediately after Notice to Correct shall entitle the Owner, if it sees fit, to
correct the same and recover the reasonable cost of such replacement and/or repair from
the Contractor, who in any event shall be jointly and severally liable to the Owner for all
damage, loss, and expense caused to the Owner by reason of the Contractor's breach of
this Contract and/or his failure to comply strictly and in all things with this Contract and
with the specifications.
D, The Contractor agrees that the County Administrator may designate representatives to visit
the Contractor's facility(ies) periodically to conduct random open file evaluations during
the Contractor's normal business hours.
E. The Contractor has, and shall maintain throughout the term of this contract, appropriate
licenses and approvals required to conduct its business, and that it will at all times conduct
its business activities in a reputable manner. Proof of such licenses and approvals shall be
submitted to the County upon request.
5. HOLD HARMLESS AND INSURANCE
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board
of County Commissioners and the County Court of Monroe County from any and all claims
for bodily injury (including death), personal injury, and property damage (including property
owned by Monroe County) and any other losses, damages, and expenses (including attorney's
fees) which arise out of, in connection with, or by reason of services provided by the
Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or
other wrongful act of omission of the Contractor or its Subcontractors in any tier, their
employees, or agents,
The extent ofliability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of
Insurance indicating the minimum coverage limitations as indicated by an "X" on the attached
forms identified as INSCKLST 1-5, as further detailed on forms WCI, GLl, GLS, GIR 1, and
VLl, each attached hereto and incorporated as part of this contract document, and all other
requirements found to be in the best interest of Monroe County as may be imposed by the
Monroe County Risk Management Department
6, INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent
contractor and not an employee ofthe Board of County Commissioners of Monroe County.
No statement contained in this agreement shall be construed so as to find the Contractor or any
4
of his employees, contractors, servants, or agents to be employees of the Board of County
Commissioners of Monroe County.
. 7. ASSURANCE AGAINST DISCRIMINATION
The Contractor shall not discriminate against any person on the basis of race, creed, color,
national origin, sex, sexual orientation, gender identification, age, or any other characteristic or
aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other
area affecting employment under this agreement or with the provision of services or goods
under this agreement.
8. ASSIGNMENT/SUBCONTRACT
The Contractor shall not assign or subcontract its obligations under this agreement, except in
writing and with the prior written approval of the Board of County Commissioners of Monroe
County and Contractor, which approval shall be subject to such conditions and provisions as
the Board may deem necessary and pursuant to the recommendation of the County Court
Administrative Judge, This paragraph shall be incorporated by reference into any assignment
or subcontract and any assignee or subcontractor shall comply with all of the provisions ofthis
agreement. Unless expressly provided for therein, such approval shall in no manner or event
be deemed to impose any additional obligation upon the board.
9. COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the Contractor shall abide by all
statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such
services, including those now in effect and hereinafter adopted. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material breach of this agreement and shall
entitle the Board to terminate this contract immediately upon delivery of written notice of
termination to the contractor. The contractor shall possess proper licenses to perform work in
accordance with these specifications throughout the term of this contract.
10, DISCLOSURE AND CONFLICT OF INTEREST
A. The Contractor represents that it, its directors, principles and employees, presently have no
interest and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required by this contract, as provided in Sect.
112.311, et. seq., Florida Statutes.
B. Upon execution ofthis contract, and thereafter as changes may require, the Contractor
shall notify the County of any financial interest it may have in any and all programs in
Monroe County which the Contractor sponsors, endorses, recommends, supervises, or
requires for counseling, assistance, evaluation, or treatment. This provision shall apply
whether or not such program is required by statute, as a condition of probation, or is
provided on a voluntary basis.
11. ARREARS
5
The Contractor shall not pledge the County's credit or make it a guarantor of payment or
surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The
Contractor further warrants and represents that it has no obligation or indebtedness that would
impair its ability to fulfill the terms of this contract.
] 2. NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered
or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to
the following:
FOR COUNTY
Monroe County Office of Mgmt & Budget and
1 ]00 Simonton St., Suite 2-213
Key West, FL 33040
County Attorney
PO Box 1026
Key West, Fl. 33041-1026
FOR CONTRACTOR:
Joe Fernandes
PO Box 522724
Marathon, Fl 33052
13. TAXES
The County is exempt from payment of Florida State Sales and Use taxes. The Contractor
shall not be exempted by virtue of the County's exemption from paying sales tax to its
suppliers for materials used to fulfill its obligations under this contract, nor is the Contractor
authorized to use the County's Tax Exemption Number in securing such materials. The
Contractor shall be responsible for any and all taxes, or payments of withholding, related to
services rendered under this agreement.
14, TERMINATION
A. The County may terminate this contract for cause with seven (7) days notice to the
Contractor, Cause shall constitute a breach of the obligations of the Contractor to perform
the services enumerated as the Contractor's obligations under this contract.
B. Either of the parties hereto may terminate this contract without cause by giving the other
party sixty (60) days written notice of its intention to do so.
15. GOVERNING LAWS
This Agreement is governed by the laws of the State of Florida. Venue for any litigation
arising under this Agreement must be in Monroe County, Florida. In the event of any
litigation, the prevailing party is entitled to attorney's fees and costs.
6
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and
date first written above in four (4) counterparts, each of which shaH, without proof or accounting
for the other counterparts, be deemed an original contract.
. -
(SEAL)
Attest:
By:
WITNESS
Title:
BY:~~
~, A;,~~ / /7jfdP'/Ad
Title: ~ ~~Ol
BOARD OF COUNTY COMMISSIONERS
OFMONROECO~A
By ~~
v ayor/C aIrman
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PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of36 months from the date of being placed on the
convicted vendor list."
20 -
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other
losses, damages, and expenses (including attorney's fees) which arise out of, in connection with,
or by reason of services provided by the Contractor or any of its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act of omission of the Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay,
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
- 21 - Adminislration Instruction
TCS
#4709.2
SWORN STATEMENT UNDER ORDINANCE NO.1 0-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
FJ4G Ie Secl.1.l?l ~ ~ warrants that he/it has not employed, retained or
otherwise had act on hishts behalf any former County officer or employee in violation of Section
2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No, 10-1990. For breach or violation of this provision the County may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former ounty officer or employee.
/"
(Signature)
3- 9 -() 1.-/
(Date 5
(//
STATE OF TJ tJlC IdYl-
COUNTY OF (YI tJ J1J RtJ e .
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
:> ~ ~ \) 4 OJu'(ui. ~o, after first being sworn by me, affixed hislher signature (name of
individual signing) in the space provided above on this ~~y of m , 20 J2..t.
My commission expires:
S.'iE11.A CAN1i.ER
I,IY COMMISSION II DO 220970
EXPlRCS: June S. 2007
lIorideclllvuN<lWfPlllllc~
OMB - Mep FORM #4
38
1996 Edition
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRA nON
MANUAL
General Insurance Requirements
For Other Contractors and Subcontractors
As a pre-requisite ofthe work governed, or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall obtain, at his own expense, insurance
as specified in any attached schedules, which are made part of this contract. The Contractor will
ensure that the insurance obtained will extend protection to all Subcontractors engaged by the
Contractor. As an alternative, the Contractor may require all Subcontractors to obtain insurance
consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work.,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in the contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules, Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced, Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance,
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
It Certificate of Insurance
or
It A Certified copy of the actual insurance policy
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
.22 -
GIRl
Administration Instruction
#4709,2
1996 Edition
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County-prepared fonn entitled, "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
- 23 -
GIRl
Administration Instruction
#4709,2
1996 Edition
WORKERS'COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT: Uniform Service
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers'
Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the State of
Florida and the company or companies must maintain a minimum rating of A-VI, as assign&! by the A.M.
Best Company,
If the Contractor has been approved by Florida's Department of Labor. as an authorized self-insurer, the
County shall recognize and honor the Contractor's status. The Contractor may be required to submit a
Letter of Authorization issued by the Department of Labor and a CertifICate of Insurance, providing details
on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the contractor may be required to submit updated financial statements from the fund upon
request from the County,
Administrative Inslruction- 24 -WC1
#4709,2
1996 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Uniform Service
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall
obtain General Liability Insurance, Coverage shall be maintained throughout the life of
the contract and include, as a minimum:
'" Premises Operations
'" Products and Completed Operations
. Blanket Contractual Liability
. Personal Injury liability
'" Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred, If coverage is proVided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County,
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
. 25 -Administrative Instruction
GL1
#4709,2
1996 Edition
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Uniform Service
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to
the commencement of work, shall obtain Vehicle liability Insurance. Coverage shall be maintained
throughout the life of the contract and include, as a minimum. liability coverage for:
.. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all poliCies
issued to satisfy the above requirements.
- 26 -Administrative Insll'Uction
GL1
#4709.2
1996 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves providing of guards and other
security services on or off County property, the Contractor's General Liability Insurance policy
must extend to, and be no less restrictive, than an acceptable Law Enforcement Liability policy
specifically providing coverage for intentional acts, which coverage must include any violation
of the constitutional right of any person for damages and attorney's fees under anyone or more
of the following civil rights statutes: 42 USCA 1981, 42 USCA 1982, 42 USCA 1983, 42 USCA
1985, 42 USCA 1986 and 42 USCA 1988.
The Monroe County Board of County Commissioners shaH be named as Additional Insured on
all policies issued to satisfy the above requirements.
GLS
Administrative Instruction
27
#4709.3
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POUCY AND PROCEDURES
CONTRACT ADMDNISTRA nON MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate from the
standard insurance requirements specified within this manual. Recognizing this potential, and acting on
the advice of the County Attorney, the Board of County Commissioners has granted authorization to Risk
Management to waive and modify various insurance provisions.
Specifically excluded from this authorization is the right to waive:
.. The County as being named as an Additional Insured-If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name the
County as an Additional Insured. Risk Management has been granted the authority to waive
this provision.
and
.. The Indemnification and Hold Harmless provisions
WaivinQ of insurance provisions could expose the County to economic loss. For this reason, every
attempt should be made to obtain the standard insurance requirements, If a waiver or a modifICation is
desired, a Request for Waiver of Insurance Requirements fonn should be completed and submitted for
consideration with the proposal.
After consideration by Risk Management and if approved, the fonn will be returned, to the County
Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of the
Courts,
Should Risk Management deny the Waiver Request, the other party may file an appeal with the County
Administrator or the Board of County Commissioners, who retains the final decision-making authority,
Administrative Inslruclion
28
#4709,3
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have himlher sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
x
Workers' Compensation
Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$100,000/$500,000/$100,000
$500,000/$500,000/$500,000
$1,000,000/$1,000,000/$1,000,000
Same as Employers'
Liability
Same As Employers'
Liability
WCI
WC2
WC3
WCUSLH
WCJA
Administration Instruction
#4709.2
INSCKLST31
GENERAL LIABILITY
As a minimum, the required general liability coverage will include:
e Premises Operations
e Blanket Contractual
III Expanded Definition
Of Property Damage
II!I
Products and Completed Operations
Personal Injury
.
Required Limits:
GLl
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
GL2
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
GU
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
GU
$5,000,000 Combined Single Limit
Required Endorsement:
GLXCU
Underground, Explosion and collapse (XCV)
GLLIQ
GLS
Liquor Liability
Security Services
All endorsements are required to have the same limits as the basic policy
Administration Instruction
#4709,2
INSCKLST32
I'
Progressive Corp
2/23/2004 11:59 PAGE 2/2
RightFax
~t'SSi\l!' lngjrancl'
Commerdal Vehlde Ol1Rson
6300 WtI5al Mills Road
Mayteld Village. OIl 44143
fI(}{)..444-4<l!l7
PIlIMIIIEUNF
!~1~~
Po&y ~ 0211S71G.o
Febtu.wy 23. 2004
Page 1 01 1
Certificate of Insurance
C.....tlllIeIIhr
Addilionallnsured
MONROE (OUNlY
1100 SIMONTON S
KEY WEST, FL 33040
~
.. .... iOSEPti FE"Ri,jANDES...... ..
DBA EAGlE SEQJRllY
1050 SYl. VIA AVE
MARATHON, FL 33050
~
....PROGRESSiijE' .
PO BOX 94739
CLEVELAND, OH 44101
This dOOJment certifies thit insurance polices identified belON have been issued by the designited insurer to the
insured named above for the period(c;) indicated. This Certificite is issued for informiticn purposes only. It coofers no
rights upoo the certificite holds and does nd: change. ~er, modify, or e'Xtend the covs ages .iforded by the polices
listed bellMl. The c()/erage5 afforded by the pdides listed belON are subject to all the terms, exdusions, limititions.
endorsements, and con ditions 01 these policies.
...... .,. .. -....
Policy Elfertive Date: Cd: 2, 2003
.....~ilIl~. . ....
B odil.v IniJ'Yl!'r!lp~ DalTlage....
Pl!l~a1ln jury Prote<1ion
...".. . ..."..... . ...
Policy Expiratim Date: Cd: 2, 2()()o1
I.IIIIIIs
'$50;00&$ i oo;OOOi$:?s; 000' .
.. .....,........ .. .. ..............d.....................
$10,000 w/$O Oed - Named In~red Only
Ducription of Loc:atiolt/Vtlhides/Spllcial Item
~cIIIIe~ .~~&J~IJ.... ...........
1990 CHE\lRt'lET SlN 1GNa18lOL0117943
............ ............. ........ ..........
1993 GMC 9.JJ lGKCS13W2P2501231
1991 CHEVY SlN lGNCS 1817M8227846
........ ....... ....".
1993 fORD PASS AUTO lfAPP15i4PW340671
Cert:iialte ulllllher
05404851710
Please be advised mat additioollli il1Sllll'_ and lienholden will be I"IOtifieJd in 1M went of ill mid-term
amceIliItion.
;+
f..",141 (IOAl))
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have himlher sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
WCI
WC2
WC3
WCUSLH
X
X
Workers' Compensation
Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$100,000/$500,000/$100,000
$500,000/$500,000/$500,000
$1,000,000/$1,000,000/$1,000,000
Same as Employers'
Liability
Same As Employers'
Liability
WCJA
Administration Instruction
#4709.2
INSCKLST31
VEHICLE LIABILITY
As a minimum, coverage should extend to liability for:
. Owned; Non-owned; and hired Vehicles
Required Limits:
VLl
x
VL2
VL3
VL4
BRl
MVC
PROl
PR02
PR03
POLl
POL2
POL3
ED!
ED2
GKl
GK2
GK3
Administration Instruction
#4709.2
$50,000 per Person; $100,000 per Occurrence
$25,000 Property Damage
or
$100,000 Combined Single Limit
$100,000 per Person; $300,000 per Occurrence
$ 50,000 Property Damage
or
$300,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
MISCELLANEOUS COVERAGES
Builders '
Risk
Limits equal to the
completed project
Motor Truck
Cargo
Limits equal to the maximum
value of anyone shipment
Professional
Liability
$ 250,000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$l ,000,000 Agg.
$1,000,000 per Occurrence/$2,000,000 Agg.
$ 500,000 per Occurrence/$ 1,000,000 Agg.
$1,000,000 per Occurrence/$ 2,000,000 Agg.
$5,000,000 per Occurrence/$1 0,000,000 Agg.
Pollution
Liability
Employee
Dishonesty
$ 10,000
$100,000
Garage
Keepers
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
INSCKLST33
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements, be waived or modified on the following contract:
Contractor:
E Il-G'/e
SeeM ref 'J
&.
})tj,c Is j< eJ See. /.4'" I 7 ~ /$
/O..QJ s;; J V J ~t 1ft! e
tJ1J4f(J4f-h.ON FL .3.10j-0
Contract for:
Address of Contractor:
Phone:
.?oS-7cf3- dtY22-
S ec <1 ~ I f;j p/;./-ro /
DfAck
...
Ke)
CI
Scope of Work:
fE~~ N;:,,-~ml!;;:;;:~~~;.rT~
No T f(tefi( Ifl~'
g Wot" t:.e fS CciM~" li q,./."'>'
Signature 01 Contractor: .:t 1>~. ~
a~/J ~/ ~ Not Approved
Risk Management: ~
tf 17/01
Reason for Waiver:
Policies Waiver
will apply to:
Date:
County Administrator appeal:
Approved
Not Approved
Date:
Board of County Commissioners appeal:
Approved
Not Approved
Meeting Date:
Administrative Instruction
#4709.3
29
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
EItGie Sec&fl?l~ (1, '
(Name of Business)
I. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace,
any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (I).
4. In the statement specified in subsection (I), notify the employees that, as a condition of working on the commodities or contractual
services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is
available in the employee's community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
39
NON-COLLUSION AFFIDAVIT
I, ... To 5E Jd h b IiRrJttNd~Softhe city of m I1-IfJ4 f-h ON
according to law on my oath, and under penalty of perjury, depose and say that:
F'-
L lam
of the firm of E J40 Ic.;e 5:e C fA ,-e J f;j 0"
the bidder making the Proposal for the project described in the Notice for Calling for bids for:
D ~ c j~ K'fJ <:; .eC t.u<e I/;J ~ I'S .
and that I executed the said proposal with full authority t do so:
2. the prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor;
3. unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid
opening, directly or indirectly, to any other bidder or to any competitor; and
4. no attempt has been made or will be made b the bidder to induce any other person, partnership or
corporation to submit, or not to submit, a bid for the purpose of restricting competition;
5. the statements contained in this affidavit are true and correct, and made with full knowledge that
Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts
for s . pr 'ect.
~ 3-7-d~
(Date)
STATE OF:
HOIC1d4
m tJ n) Je..ee.
fI' "
COUNTY OF:
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
:5~U ~~~
who, after first bei~swom by me, (name of individual signing) affixed hislher signature in the space provided
above on this ~ \- day of \"{'\. r~ 20M.
My Commission Expires:
SHaACANTLel
MY COMMISSION # DO 220970
llooded T1wu NoIIty Publie lJndenItlilM
37
ACORD .. CERTIFICATE OF lIABll:TY If~SURANCE I DATE~
10/31/2003
l'ROllUCER THIS CERTIFICATE IS ISSUED AS A .....TTER OF INFORMATION
El Dorado Insurance Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AIIIEND, EXTEND OR
p, O. Box 66571 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
Houston, Texas 77266-6571
713-521-9251 INSURERS AFFORDING COVERAGE
",SURm Eagle Security Company INSURER A:. Clarendon America Insurance Co.
1050 Sylvia Avenue INSURER B;
Marathon, FL 33050 INSURER ~
INSUREft D:
1305-743-2822 .""IAI'RF'
COVERAGES
THE POlICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A8CVE FOR THE POLICY PERIOO INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAlN. THE INSURANCE AfFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO AU THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POUClES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAlO CLAIMS.
~~ TYPE OF IHS~ POUcv NUIIIIIIER -- __1101< uwrs
~ UAIllUTV EACH 0CClJRRI!NCE ! 1,000,000
~DRCIAl Ga<€RAL L........'TY fIRE DAMAGE (Any........1 ! 50,000
_ CLAIMS lAAOE [R] OCCUR IoOiDEXP(Any.......-) $ 5,000
A ~ Errors & HXOOO07448 10/27/03 10/27/04 P1ERSONAL & AIH INJIJRY $ 1,000,000
_ Omissions GE.NeRAL AGGREGATE $ 2,000,000
~AGGREGAn~leSn PRODUCTS . COUPIOP I<GG $ 1,000 000
X POlICY '::z: LOC
~.-:>BM.E LIAlIIUTY CClOI8INEO SINGlE uurr $
AHYAUTO ~ (Ell_)
t--
I-- AU. OWNED AUTOS 800ll Y INJURY
$
SCHEOiJl.ED AUTOS (Pv........,)
I--
t-- HIRE!> AUTOS BOO&.. y INJURY
$
NON-OWNEO AUTOS (Pv-l
t--
I-- PROPER'N DAMAGE $
(Pv~
~~ AlJTO ONly. EAACCIDEHT $
OTHER THAN EAACC $
AUTO ONlY: AGG $
OCESSLIAlIIUTY EACH 0CClJRRI!NCE $
OCCUR o ClAlMS lAAOE AGGREGATE $
$
~ OEDUCTI8LE $
RETENTION $ $
~S~MTJUHAIQ WCST...ru- I IO~'
.-.o't'llRS' UAIlIUTV
EL EAC:;H ACClOENT $
EL OlS€ASl! . EA I!MPlOYEE $
E.L DISEASE. POlICY uurr $
0""'"
DDCIWTlON OF OPERAT1ONM..OCAl"IONSNE.HICL.UlEXClUSIOHS ADDED BY 1!:HO(jff! e E II'&P'ECfAL ~
The Certificate Holder is named as Additional Insured on the General Liability
policy as required by Written Contract.
CERTIFICATE HOLDER I X, ADOOlOIW. _ __ ~ A CANCElLATION
SHOULD AHV OF THE AIIOVE 00CRIIlII!'D FOUCIlES BE CANCIIEU...tED liiIIEFOftE: THE' OPtRAl'1OH
Monroe County DAft T'tIERE:OF. THE tMUINO 1lN~ WILL t1!Mt:IEAVOR 1'0 MAM.. ~ DAYS """"""
1100 Simonton Street NOl1CI! TO TMO! camFlCAl1! -...... ........, TO """ LEFT. IIlJT FAIllME TO 00 so ~
Key West, FL 33040 (OMB) IMP'Ol!SI! NO 08C..JGA'f'IOflI Oft UA8I.IrY OF AIf'( KIND lJfI'ON THIE ~ ITS AGENTS OR ~ )
--..r...'I'lWS- ........--... ~
IW1"NORQ:E:D ~AT1'W ( or. ~
1 ....L.
ACORD 25-8 (1/91) e ACORD CORPOR'ATION 19M
SECURITY PATROLS AND SERVICES
BID FORM
The undersigned, duly authorized to submit this bid on behalf ofthe bidding entity, hereby proposes
to provide the services specified in the Duck Key Security District Security Patrols and Services
Request for Bids, Specifications and Scope of Services, as outlined therein in Articles 2.03 and
2.04, for
The sum of $.b3 9 bl. /:'0 per year, to be paid in ~
I
~jS:JO pe.e hr.
DATED: 1)3~of
stallments of $ ~ ltach.
/) '~A-
~~
u h FeI?,.hMld~
of 2 required): Print
Title:
i
36
GENERAL LIABILITY
As a minimum, the required general liability coverage will include:
. Premises Operations
. Blanket Contractual
. Expanded Definition
Of Property Damage
.
Products and Completed Operations
Personal Injury
01&
Required Limits:
GLl
x
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
GL2
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
GL3
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
GL4
$5,000,000 Combined Single Limit
Required Endorsement:
GLXCU
Underground, Explosion and collapse (XCU)
GLLIQ
Liquor Liability
GLS
x
Security Services
All endorsements are required to have same limits as the basic policy
Administration lnstruction lNSCKLST32
#4709.2
Mar 09 04 09:37a
Mar 8 '04 10:21
(305)289-18588
EAGLE SE~iUTY:
. .' .. . ..... .... ..... ... n<_.._.:'______
INSURANCE ACF-i'lT'S STATEMENT
J llitve rc"ic....t:d the <:IN:>\fC rcxJoin:!lletlls with the hidder named below. TIle lollowm!;
<lcducliblcs apply to the C()1T~11ot'lding policy.
POU{;V
IlF.DUCTmt ES
__H!QQQ.02!~~eDeral Liabih1:y
$100
El Dorado In~~ce A~Inc.
i~uran~c: Agmcy
Li"bility poli,;;"s 3re ----I- Occurrence '__ Claims Made
RmDER..~ STATEMENT
j understand the insurance thllt will be mandatory if awllJ'ded tbe contract and will l."llIply in lull
with :dlll1e roquil'l."I11et1ts.
f~~ ~_e~il-f
Bidder (:;1
^thIUniMf,.Hu.l'f1 hl:'{llt(;lhJfI
::.a,()(),2
INSU<J.ST35
P_O?
1".2
MEDl Medical $ 250,000/$ 750,000 Agg.
MED2 Professional $ 500,000/$ 1,000,000 Agg.
MED3 $1,000,000/$3,000,000 Agg.
MED4 $5,000,000/$10,000,000 Agg.
IF Installation Maximum value of Equipment
Floater Installed
VLPl Hazardous $ 300,000 (Requires MCS-90)
VLP2 Cargo $ 500,000 (Requires MCS-90)
VLP3 Transporter $1,000,000 (Requires MCS-90)
BLL Bailee Liability Maximum Value of Property
HKLl Hangarkeepers $ 300,000
HKL2 Liability $ 500,000
HKL3 $1,000,000
AIR 1 Aircraft $ 1,000,000
AIR2 Liability $ 5,000,000
AIR3 $50,000,000
AEOJ Architects Errors $ 250,000 per Occurrence/$ 500,000 Agg.
AE02 & Omissions $ 500,000 per Occurrence/$1 ,000,000 Agg.
AE03 $1,000,000 per Occurrence/$3,000,000 Agg.
EOl Engineers Errors $ 250,000 per Occurrence/$ 500,000 Agg.
E02 & Omissions $ 500,000 per Occurrence/$I,OOO,OOO Agg.
E03 $1,000,000 per Occurrence/$3,000,000 Agg.
Administration Instruction
#4709.2
INSCKLST34
RESPONSE TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
do PURCHASING DEPARTMENT
GATO BUILDING, ROOM 2-213
1100 SIMONTON STREET
KEY WEST, FLORIDA 33040
I acknowledge receipt of Addenda No.(s)
Oml3- 7t)-~9~-~oOC/-LC
I have included:
Bid Form y..,
Drug Free Workplace Form L
Insurance Agent's (or RespondentlBidder's)Statement
Lobbying and Conflict of Interest Clause -i..-
Non-Collusion Affidavit ~
In addition, I have included a current copy of the following professional and occupational
licenses:
(Check mark items above. as a reminder that they are included.)
p (J) So DC.. S;;.. J.. ) do 4
fJ1 f!ICAf-htfrlJ FL Fax: 365'- .zpt:- fSbG
~O,52 ~C) {)!j
~...L- Wilness:~~..
D Fe/ftlJt1Jvdd'.s
Mailing Address:
Telephone: ..?a.>- 7tJ,3- >>;2 Z
.:JO 513" J:j h
(Name)
(Seal)
{)Wfl./e;e .
(Title)
Administration Instruction
114709,2
INSCKLST30
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