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Item C42 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 6-15-05 Division:' County Administration Bulk Item: Yes 1L- No Department: Technical Services Staff Contact Person: Lisa DruckemiIler AGENDA ITEM WORDING: Approval to issue a PO to Xerox Corp. for a 36 month lease agreement @ $293.00 per month for a Xerox WCP el28 CopierlPrinterlSamlFax Bundled OCR Software Paper port SE9.0 under State of Florida Contract #071736301. ITEM BACKGROUND: Current Lease expired May 14,2005. PREVIOUS RELEVANT HOCC ACTION: Approved CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval TOTAL COST: $10.548.00 BUDGETED: Yes 1L- No COST TO COUNTY: $10.548.00 SOURCE OF FUNDS: REVENUE PRODUCING: Yes Year: $ 3.516.00 No x AMOUNT PER MONTH $293.00 APPROVED BY: County Atty ..iJ~ .' OMBIP~g _ Risk Management_ DIVISION DIRECTOR APPROVAL: ~? .'^ ,..,,^~" ~:i )J)uJ~~:;tlQcb;} c/~/ (Thomas Willi) DOCUMENTATION: Included x Not Required_ DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD O~OUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Xerox Corporation. Contract # - Effective Date: 6/15/05 Expiration Date: 6/15/08 Contract PurposelDescription: Approval of contract with Xerox Corporation for Xerox Work Centre Pro Cl28 Copier Contract Manager: Lisa Druckemiller 5100 Technical Services/ 5B (Name) (Ext. ) (Department/Stop #) for BOCC meeting on 6/15/05 Agenda Deadline: 5/31/05 CONTRACT COSTS Total Dollar Value of Contract: $ 10,548.00 Current Year Portion: $ 1,172.00 Budgeted? Yes[2J No 0 Grant: $ County Match: $ Account Codes: 001-06002-530-440-_ - - - - ---~~- - - - - ~-----~ - - - - ---...-.-..... ~ ~ - -........ ADDITIONAL COSTS Estimated Ongoing Costs: $3.516.00/yr For: Copier (Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.) CONTRACT REVIEW Date In Changes Needed /' /\~j) Reviqwer $ ~/ YesD Nor;-:}/ V :T" ~/J /1 /if} /J/) f rl( U:::.J r~ ~~ ::j,~" ~X'- kJ1 t I L1 ,,", Date Out YesONoff Division Director Risk Manag~~~nt YesO Nok} / j 1 ",en /-" O.M.B./P lng 5/ /()")YesDNo[1 County Attorney I t Comments: OMB Form Revised 2/27/01 Mep #2 2DG5035 XEROX SALES High^C.paCI~f fand~m fray opron" I '"-, . -I '~ .. ."""" T. r~._.A Two Trav Oplion.. CONfiGURATIONS Speed Duty cyde Ip;.gesfmo} Papw handl~ Paper trays Slamlaid (JpIiOl1al Paper output fmisl1er (<Y.J!10i1al) Copy first Piltle OUltime ResoluliOl1 Print F;rsl paps out time Resolution PwceS;lor COnl1ectivtty DJpl-!;:< AU!Orr2tit. Dv{urnenl feeder -( em..... 'O~ICS FinISher . .~- Oplio" .. OS 43 20 a rn 05-182005 4/4 Call today. For more product information or detailed produ1;t specifications, call 1-800-ASK-XEROX. Or visit us at www.xerox.com/office < 4.5 SOClJf1ds Two 500-sheet Trays, llXl-shffi Bypass Tray (Mal 1,100 shee1s) . 'N~' '~mn' _.~,.._,....__. __ n.___'___ ..m ....n..._N~'_~'~ ^ __m~" .~ ."..____ _ _..... TWII Tray 0plI0II500 t 500 sheffiS {Total 2,100 sheels) HIgh-(:ap.clty Tand8ffi Tray 0plI0II800 + 1 WO shBilts (TlllaI3,100 sheet'i) w_wc_,_, _"'m"""~~,..~~, .'_, _'~~r__~_____ m_'_a__a._~~"C~~~~.. 500 sheels, Automatic two-sided (oplional) ~ "__"~.'~~m~m~^ ~ ~ _ ____________ ~,_~.~_'~,___. AilIsheJiSt2pIBJ (l,OOO-Sheel, 50 sheets stapled. 3'pos~lon Stlpling) ~..,~_.. .....n... ... _ 'nm^ ~ _ ________ NA NA ...._-- NA NA I J~^ F.. Speed Compressilln Resolution ~ ~ ~ Sc8b ResohrtiO!l Sc;m to lHTlaH Scan destinations I-Fax ~ Speed: 23/28 copies po, m,o. (lener/M) Resol\llion; 00(1 x 600 dpi first Copy Out < 4,5 second, full OllplexOptior Yes 1'-2,2-2.2.11 R~IfUr;elfl1'atge 25 - 400% in 1 % ;ncremenl, Productivity: Scan Once P,int Mary, Electronic Pre.Collahon, Program Aheaa Multiple Copir$: Up 10 999 copies 01 muiiiple oage originals Auoiiron: lip 10 500 aCCQunts Optian: forolg~ Devi(e Intertac€ Devi/;ff MttmQr( C1231C12B: 128 MB PrintIng IWorkCentre or WorkC&ntre PI'OI 'fschnology: laser black.aM.w!1r,e Speed 23/28 ppm LetleriA4 Hesciullon: 1200 x t 200 dpi First Prort Out < 4.5 seconds Duplex Opl")[I; Yes Page Description Language (POL): PCL6: Adobe PostScript 3' Pnrl DrIVelS: Windows 9BI"Jf4.0i2000iMeiXP, Inieriaces: usa 2.0 51;,woaro: Parallel PD<l, lEE[ 12114, 101l00bmT Ethom.1. .'iirelm UlN (IEEE H02.11) via third partv"irrltss rqUlmmmt OBvj~e MBmoty MI231M128 255 M8 Option 20GB Hard Od Drive Warllr""rtle Pro 1231128: 256 MB wr;Oh9 hard erwe NIl NA NA NA !kan (WookCent7e Pro) Scan flesolulion: OptiCilI flesolulion 600 ~ 600 dpl OeDth: 1 M 'fer! and Hall1one: 8 bff BIm<lle{l OCR Softw,lIe: ?apelPort Sf 9 U. Omruf'a;Je SE kO Falling TransmlSS!On SDMd: 33.3 Kbps wiJB:G Comrnunic<ticn Mode: ~.i1 Duplex Modrm Spted: 33.6 Ktps Da!a CompreSS,00: J8IG, MMRiM RIMH ResolLtion: p'~-sels up 10 600 dpi D1all~g Speed Dials Un 10 500 loeolloos Group Dials UP to 50 sopported Fa. Fea/ures Halftones 25& ."..ls SeCU!f r..: send and r,e,iv, i'C fa>' (LAN) Email /W0ftlc-t:.... Pro) Scan to SMTP addre,ses Loca! USH access and "jjt~"n~tation Device n~twDr~ access )flO 2uthefllicarwII Gues~ mode aCC!l-SS is availabl.e Notworl< adllles, I'st searc~ VI. LOAP IIIill:!lII . - < 4.5 set;QrJjs 1200 x 1200 dpi I'oYollr PC 300 MHz EhlmeI., IEEE 1284, optiofIaI802.11 ~ ('Via 3m party) fOO x fOO dpl USll2,Q,~, llV100 .... Handling Input Pap" Capatll1 Slanaara: Two Tra~s (500 + 500 sheels); Optional: Two Tr3ys (500 I 500 sheet~) or Klgh'CiljMCity Tandem Tray 1800.1200 sheets) Bypass Tray. 1 Qil Shs$ts Auto Tray SWltchll1g Capable PIper Size ' Minimum: 5 in, x 7 1n.J1.18 x 210 mm Ma~:mllm: 11 in, x 1l inn9? x 420 mOl Plpff Welgbt Tray 1. 16 lb. bend - 6il lb. iflue>J6i} g,m -105 gsm T,~y 2,3,4: 1610. bond -110 lb. IndeX/fiO gsm- 216 gsm Bypass Tray: 1610 bond -110 ib inde>i6il gsm- 216 gsm Oocumenl Hanoier: 50 Sheets Oulp~l Tf~i Capacity: 500 Sheets Media Types ?ape', etM!lopes, labels. tra15p;H"-ocies Finisher: 1.011lhl1cet, 50 ,hWs slapled 3.posrtion S',aplmg Phyllleal DImeMioM (WxDxH): Wrtn slMC ino lm:sner): 52 in, ,47 in, x 45 if.. ; 1340, li85 x 1143 mm W~h finisher Jnd Hi"CJpii'-"ty ~""de'" r,.y Opl101'; 114 in.' 47111, x &D:o i 21~O, l1S5 <1524 rnm: WElqhl: 1391b i 63.5 kg, up 10 301 lb i 135.53 '9 33.6 Kbps wl!tl 1134 t JBIG ~ JIIlG, t.t.lRiMRiMH Presels up 10 600 dpI Up III 600 dp: Yes (LIJAP eIIil.bk!d) sc.m 10; E.maiI, Se!ver (FTPl)f 5MB), MaiIOOx, !lesklIJp, Templates am l-fu 0pti0nal1Wti Sl:amin:l CenlreWare Internot Sor'llie"" IN.tvmrked Products) CenlreWa(i Web, Cer,lreWar€ Dp NOPS and HP Openvi~w Operating EnviI'ClflnWflt TemperalUlfl Maximum Range: 32' - 95'fI10" - 35"C Recommsnded Rangs: 50.B". 86"fit6' - 30'C Humid/I; Maximum Raf1{je: 15.~ 85'Yo Recommended RJI\ge: 30 - 70% f/ectrlr:l1/ Power: 1iG VAC, 50/SO Hi 00220 VAG 51l!60 HI Power Ccnsumptio1: Average. 130D watts Power Save, Mude: 4J watts Energy Save, ENERGY STAR Comoll_nl SUppfies Approxifflifie Yi~/ds TU!Ie' .- Starte, ki;: 11000 ima{jes' Heplaumeni ,0: 30,0CI) Im_ge,' Owm Cc,rtridge ~ 60,000 imag,s' ~Cap(j(~le'S Ml' Clpprcll:irn,ate h~s€"j ()ll 5~'I. CQ1;'~fage on J !tlJeJ'/M-'SUild pag~ ,md df.oPf.r~jeJ)1 :)1'1 CJS~Dme( iob m~ r'JrEleng1h ' Agency Appr-ovalll Sal"ry: UL Sality CSA Salety ,;'> 2004 X!CiOlt Ccir;r}~~~i(.(\ M i'.c;rm _ct::;.t,.~~c ;;:,,{[lX Tb~ Cr;n:'drl~m G-~1:"1~:;~~ It" -rti-g,~~! X k;)yC~'l~f.g-. W,,!~C~r!~1' .a$i-d CorHr~;c~"tre~rt ~!~d~m~;1::s "f )If'1>1I: C-\Jn:::l)~~i.)" In ~-ur~c~ j/ J(~~t:!f'~ ~r...;r-r:lIlfc~:il~~ I&~dtl~rnp ~~;l~$, ~h~S""" mo(s-J~ ~0~Y C'.:l',!~rfl s;un~ ~"tq'(iM ~(;': rfqi~lm>lj t,.,OW1~'\i~ r:~ Sc.z..roSoft (n~_ fNERGY Sip_fl b~ l r~iSUsrtd m.nk .itS a:'! ENERGY STAR ~ltIiW X-P(Ll)' C;;fpnli[fr, ha~ tl~:mri;fit!'d 1~;,2;~ !hes:: pOd"Ci::: n~~t ~ht. fNf!-l[;,' $t~R (;\Fid'>2!Ir1~S. r/}r ~;'i~r\N e!hci;S.f;q :~flij(j;:, hiS \'~r:t.td Hut ~!1t~€ ~fGdltd'S: t(j.fFf;.:~m -ru ~H ;;;J~lC"h~~ fr.vilOomfft.,: C~ci'r;t~ E'7rUi-;)!J- i~:l1i'~fl'!wt~ Ir)! r';ilihiEllt~ jm~c! W H\~ i:rwiW1ffi!!r,1. Pi'.'d\lc! inf::.r.l'liHi('{! ""liV~,( ~p~:;~h(f1:F(;H:;' ?f~ $\:L;,:ttt ~c E:,'1-..ir:-r,1~ wi!illld n{~i~e. Prj,~~t'~ ~r' V.S.t<. 1(l!J4 6'~r'{2D2EQ Wl~B.A.Ol\JA 29G5035 XFHOX SALES 08 4250 am 05-182005 2/4 THE Dou '\1[:'>:1' CO\IPA\;Y XEROX PA.\..lEL:\ J_ KU\! .s~d~~ :\;;(111 x Xerox Authorized Sale, Agent Budde -, Ofti,-" Supp! y Ben Budde - :\~"~I O"-,vr 3216 Flagler Ave. Key W"~I H. :nO.1O Ph_ :.\05) 2% 6211! F;.x nil) ) 2'1h -,Ii~<) May17, 2005 Monroe County BOeC AUn: Lisa Druckemiller AUn: Jim Van Tassle / State of Florida Putnam County Contract: 071736301V Proposed Equipment: Xerox Work Centre Pro C128 CopierlPrinterl Scan Fax! Bundled OCR Software Paper port SE9.0 28prints per minute in BIW Automatic Document Feeder www.xerox.com Ilx17 Yes Electronic Collation 36Month Fair Market Lease: $293.00 rS This includes supplies and Maintenance also included i 5,000 ;opies per month BIW 5,001 will be billed at 0.0084 per copy. (staples an - paper) is not included). MUST BE ON PO: . Putnam County Contract 071736301 . Work Centre Pro C128 . 23.28HCF . 23-28Fin . 5000 copies per month Overage billed at 0.0084 . Supplies and Maintenance included . Training and consulting . 36 Month Fair Market Lease $293.00per month Total Satisfaction Guarantee: If you are not satisfied with your new Xerox equipment, at your request we will replace it with the same model or one with similar capabilities at no charge to you. This guarantee applies to equipm t maintained continuously by Xerox Corporation for 3 ye rs om installation erm of lease.