Item C35
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 15, 2005
Division:
Mana2ement Services
Bulk Item: Yes -L
No
Department: Group Insurance
AGENDA ITEM WORDING: Approval of three year contract renewal with Acordia National
for Third Party Administration Services and waiver of policy reQuirin2 2oin2 out for bid.
Administrative fees will remain at the current rates for next three years. Current contract
expires September 30, 2005.
ITEM BACKGROUND: Current contract effective October 1, 2002 throu2h September 30, 2003
with renewals for FY 03-04 & FY 04-05.
PREVIOUS RELEVANT BOCC ACTION: BOCC directed RFP be done March 2001 and
BOCC approved in January 2002 to continue with Acordia National as the County's Third Party
Administrator. On December 17, 2003, as the result of the October 2003 RFP for fully insured
and self-insured medical benefits, the BOCC approved to reiect proposals for the Health Benefit
Plan Claims Administration & Utilization Review Services and continue the contract with
Acordia National. No proposals were received for fully insured pr02rams and after reviewin2
the self-insured pr02rams the proposal submitted by Acordia National was the most cost
effective and lease disruptive proposal received.
CONTRACT/AGREEMENT CHANGES: This would be a one year contract with two renewals.
Administrative fees will remain at the current rates for the upcomin2 three years.
STAFF RECOMMENDATIONS: Approval
TOT AL COST:
$216,000.00
BUDGETED: Yes ~
No
COST TO COUNTY:
$216,000.00
SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes
No AMOUNT PER MONTH_ Year
rr
County Atty _ OMB/pu~ng _ Risk Management_
APPROVED BY:
DIVISION DIRECTOR APPROVAL:
Sheila A. Barker
Division Director Management Services
DOCUMENTATION:
Included X
To Follow_
Not Required
DISPOSITION:
AGENDA ITEM #
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Acordia National Effective Date:October 1, 2005
Expiration Date:September 30, 2006
Contract Purpose/Description:Third Party Administration for the processing of our Group
Insurance Program claims.
Contract Manager:Maria Z. Fernandez
(Name)
4448
(Ext. )
Administrative Services
(Department)
for BOCC meeting on June 15,2005
Agenda Deadline: August 31, 2004
CONTRACT COSTS
Total Dollar Value of Contract: $216,000.00
Budgeted? YesLg] No 0 Account Codes:
Grant: $N/ A
County Match: $N/ A
Current Year Portion: $_
502-08002-530310-_ _
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ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director YesD NoD
Date Out
Reviewer
Risk Management
O.M.B./P
YesD No
County Attorney
YesD NoD
Comments:
OMB Form Revised 9/11/95 MCP #2
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