Item C14
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/20/05
Division: Community Services
Bulk Item: Y es _~_
No
Department: Extension Service
Staff Contact Person: DO~Ig_Gr~Q[Y
AGENDA ITEM WORDING: Requesting approval to waive the purchasing policy requirement
for two quotes for lease of Extension Service office space in Damaron Building in Key Largo.
ITEM BACKGROUND: Extension Services has maintained an office in the Upper Keys since
1997 for the 4-H Youth, Horticulture and other programs. The department has leased office
space in the Damaron Building since 2001. There is no office space available in the existing
County facUities in the Upper Keys. The CUI'rent lease expires on September 30,2005. The
renewal lease will only be a 4 % increase each of the three years over the current rent of $840 pel'
month/ $10,080 per year, which is much less than the additional costs tbat would be incurred in
moving, especially since the premises are already set up with county phone and network
connections. The office will move to the Quay government center when it becomes available.
.
PREVIOUS RELEVANT BOCC ACTION: Original lease approved at September 19,2001
meeting, lease extension approved at 8/20/03 meeting, and lease modification approved at 9/15/04
meeting.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST:$32.724.48 over 3 years
BUDGETED: Yes _l<;____ No
COST TO COUNTY:$32.724.48 over 3 years SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
AMOUNTPERMONTH_ Year
No x
APPROVED BY: County Atty $ OMB/Purchasing _ Risk Management Iii,"
DIVISION DIRECTOR APPROVAL:
Q~Ji~4Y c;?/I crd_
(James Maflo ,Dk Dtf. Community Service)
DOCUMENTATION:
Included
Not Requjred~x_
DISPOSITION:
AGENDA ITEM #
Revised 2/05