Item N04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 17, 2005
Division:
County Administration
Bulk Item: Yes X No
Department: County Administration
Staff Contact Person: Thomas Willi
AGENDA ITEM WORDING:
Approval of First Amendment to Solid Waste and Recycling Collection Franchise Agreement with
Waste Management Inc. of Florida.
ITEM BACKGROUND:
On May 19, 2004, the Board of County Commissioners approved an Agreement with Waste
Management Inc. of Florida for the collection and management of solid waste and recyclables. This
Amendment modifies Waste Management's audit accounting provisions.
PREVIOUS RELEVANT BOCC ACTION:
As stated above.
CONTRACT/AGREEMENT CHANGES:
As stated above.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST:
-0-
BUDGETED: Yes
No
COST TO COUNTY:
-0-
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty ~ OMB/Purchasing _ Risk Management _
Thomas J. Willi
Thomas 1. Willi
Not Required_
DIVISION DIRECTOR APPROVAL:
DOCUMENTA TION:
Included X
DISPOSITION:
AGENDA ITEM #
Revised 2/05
FIRSl :\!\U~NDM ~~Yl TO SOLID "'ASTE AND RECYCLlr"G COLL.ECTION
FRANCHISE AGRE [\1 E.'\T
Tl-IlS fiRST A\1Fl'\D\1FNT ~s. cnlCrc:d into thi~ day of _.___,2005, rryand
behveen M OnI'u€ COLlnh< a political subdi vi s~on ofthc State ofF'loriJa, C'C nunt)'''). and Waste
\1anagelllcnt Inc. of Flodda. a rlo6da corporat ion. (.'Operator-'}.
WHEREAS, on May 19,2004, the panics entered inlO that '.:ertain SOUD WASTE
/\ND RECYCLT~G COLLECTION FRANCHISE AGRLl::\1..t::NlllLTWEr.r\ fHE BOARD
OF COl-\TY CO\1 \l1SSI0'\JFRS OF \10r,mOf': COU>,,;T\' ..:\ \JD v,.' ASTE MA~AGE\1Fr\T
I\iC. OF FLORIDA (the '.Agreement") for the colkctlon afld managem~nt of soiid wd-ste and
recyclablcs~ arid
WB F RE ,\ S, lhe panif:s ha vc d"termillcd that tt j~ to their nllltua] bene-fir and intele~! that
The term ('If the Ag,eement be modified.
r\O\\', T I tEl{ FFOR L. in cOllsi derabon of the muhla.1 promi ~t'} and covenant" :Set fOl1 h
bcrcj n and for other good atld valuable considcrat~o!l, the receipt and Soufficien<.:y of which is
f:ereby ackno;\'!edged. the part~e~ agree as fo 110\\";5.
A I i capital j7f~d tcrms. ,;11<111 have the mean; ngs gi vcn them in The Agrcemern
unless specifically noted or the context Oflls.age rcqu~rcs 01 hcrv....iSC.
Section 6B is muddied <l.~ fo il 0\\ S.
B. Solid Waste and Recycling Collection Rate Adjus.lmenb.
FN all C OJ 11 ectiorl s.en. ices. t he charges. snal I he init iaBy bas€d on the rates e5tabli s.hed i fI
r'.xhjbl~ I L and as subseqLlemly adj LlS[ed pLlrsuam 10 thi:; :\gre€tneJ\t The F rant hisee ~hall
rec~ive an annual adju:>lmcnt in the Residential Solid \Va<;te CDllection Sen'ice.
Commercial Recycl illg C olJcctioll Service, Commercial Sond \It,.'aste Collection Servic~
and Re~identia! Recyci i ng Collection ServLcc fales. The ad'; li::;tmem shall he m(ld~ to t ni;'
combined cat<;,gorv of Residential So[id Waste Coltect:orl SCf\.ice and to Res.identiaJ
Recyd;ng Cu[Jtction Service and. separately- 10 the combined category of Commercia!
Solid \\"aSle Collect!on Service and Commercial Recycllllg Collection Service. At th€
end o~' the fl r~l year of [his Agr~ement the adju~tment might be made ill accordance with
tht> rerc~ntage change if] the C on:>umcr Prl~~C Index f~x all urhan i,;i.)nsumers (CPTL) for
the most. recent 12 months in;a.llablc.
I r the F raJlchisor shaH determ i ne a nc"d for same and upon 1 20 day~' v,'Tittcr:
notice hy the Franchi sor t he year toltov..ing lhe Fram::hi ~ee' s fLscal year hereby deflned as
hfluary 1 thrnugh Decemher 31, the Franchi"cc s.hall deliver to th€ Franchis.or, III d
format s.hown in Exhibit 1 \', f as may be funhcr revised by the Contract Administrator
fn.\m time to lime), a compiled Finane!,,! St(ltemctlt il1clud~l1g., ar a minimum, a balanc~
s.ht'et and iirl 1 r1CQm~ Statement fepf~~er.ting the ti.nancial po~it[on. :'md the reSLlh S or
l" Am{!lld Sohd \\:(L~t" ~ Kc'<;l.",hlL~
oper~ltiOllS rt's.peCliveh' of the FrallCh[see in fu.F eac:h Service Area. The rcpon will b~
prepared b}3"1 Florida Ccnified Pllolic Accountam. who has conducted a compilatirm uf
the Franchisec':;, books and f<X(.1rdi i 11 (:l,t:.(:ordance \.vith generally accepted accounting
s.li'll1dilrds
The Franchisor and Franchisee understand (lnd agree thar time is oftbB essence regarding
receipt of the compi I ed finam.:ial s.tatt'men1. Therefore, if the franchisee fi'l tis to provide
(he Franchi Soor w.th tile finan,ial stil.tt:ment on Or prior [0 t~le date prescrlbcd herein, the
l-"r;:lnchi~e s.hall pay the Franchi::;or tb..:- sum of one hundred dollar~ ($1 on (0) per da~' r;'.1r
each ca 1endar day the :submit tal i'. late. l'lo nlensjon wil] bt' li!ranfcd excmt fof'
],IncontrollabJe clrtumstanres as referred to in S<<tion 21. ?\lo r~t~ adjustments of ;lny:
type \vill be gramed to the Franchisee unless all required ti l1aficial stmemenh.have been
1Hed in a limelv manner.
3. See 27 is nh)d~rLed as followY
The Franchisee shaH maintaLIJ within Mon.roc County adtxlume rccord~ Ofidl Solid Waste
colltx.tion and recyding servict,s. The Franchlsor or lts dcs.jgnee shall have the right to
revie\\" all rec('Ifds mainta~ned by 1he- Franchi~ee upon 24 huur!:i \\TIttc:n notice 1ft he
Franchisor s.hall determine a need for -same and upon 120 ddYS' ~Hitten nmi<:e by the
Franchisor ill the ye(tr folk~wing the Fram.:hisee'~ fj~c<ll y'ear, hereby defined as January I
through December J 1 financial statements wi 11 be prepared by a Florida lndept:m.1el1t
certitied public ac.counting firm prepart'd in accordance v.-ith generally accepted
accoLJnting pri ncipl~s. pertail1i ng only to each indi....idual C oll~ct iOTl Agreement and
Ser\,'LC"e Area, s.ha~1 be deiivered lO lhe Franchi s.or no later {han Apri l ~o of t tie !.ear
tollmving the Fram:::hi~~e'~ tl~cal year. hereby d~fLrted a~ JanuLlry 1 through Dec:enlber 31.
!\o extension~ will b, t=:{Q.nt-:Y1 ~~rcp-t for uncootn,Uable I;:'jrcumstlm,ce~ as re(err~d
tn in Section 21. :"-Jo rate adjustments of any type will be granled to lhe Franchisee
l1l11 es.s ::Ill required ti nanci ill starcl11cnts_ha \"~ bf:cn filed in a tinwly manner. 17 nmchlsc-e
sha.l I ma~lltai I] all boo!-;.s. rcwrds and documems di reedy pen lncm to pertl1fmanct:" under
thi~ Agret'ment in accordanc:t ."., it h genera II y ac:cepfed accOlmting pri n<,:i p les consi stellt l).
apphed. Each party to thi~ Agreement or their authori7.ed represcnta1ivcs sba lJ have
rcwsllnab 1c and timcl:-,' aCCt"SS to such records or eadl nlher p;lrty lO thi.. Agreemel1t for
pubti c records plLrp[)Se~ during the term or the Agrt;>ement and for four yeilrs foll0\vi ng
the termination of this Agreem~nt.
4. Exhibit TV, page I, lS moditled as follows..
I" ..\m~nJ S[)]iJ \Va~t~ &. ~,-"t.:\6~l.!;
EXlllBlT l v
Fl~A:-JCIAI.. RFPOR 1'1 NG FOK\fA T
Franc hi<;e~ ..hall submlt to the F rflnchisor a compiled operating cos,t ~tatemem
prepared in accordance \\.'ith generally accepted accounting ~landard5.
The 1-" ranch i s.ee shall di sdose a~ part of the Statement 01 Incom~ and l'~;,,; pcn~e all
method~ of aJ locations used to distribute co'St!:i betweer:: commercial and
residential operations The Jj~\:.lusur~ .:;hall be in nnrrath/c form and include tbe
basis for the afloc.at ion method.
The Fra[1di~ee ~hall rrQ\.'idl; ~ Jescript ion of the expens.es (" ]assified as Ot lief
Open.l~ng CUSb anJ Other (Ten~nll and Administration.
Any allocmlons made will ne-ed to be dIsclosed in a ni'lrratlve formal, along \\.'ith
lhe ba~j~ lor those allocations. Additionally. it is understood that each Franchlscc
shall LHi tilt I he accnlal basi s of account lng for income Clnd e:.;:penSC5.
A nacl1ed is the reqlllred format for ftnarJd~ I statement reporting in ilccordance
v,;jtl1 t his Franchise Agreement.
) Except 3:'-; provided tll rh [So First Amend men!, in a 11 other respects the terms and
'\;ondit ions of the M ilY 1 (), 2004 Agreement remain in full force and ctTect.
r\I WI Tt\"ESS \\TiFR.F.OF. the parties hereto have set their hands and scats the
day and yeal flr~t ahove: wriuen
\SEALJ
.\ TTFST-
DAKKY L KOLHAGE. CLFRK
HOARD or COlST\{ CO;\1...\.1iSSlO~ERS
OF MOr-.;ROE COL~TY, FLORIDA
11\ .
Deputy Clerk
By.
\1ayor"'Chairper~0I1
(SEAL .l
:\ TTEST
\\.ASTL \1.Ar\AGE~tE~T 1 '"C. OF
FLORIDA
By:
Title.
By:
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