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Item I3 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: August 17.2005 Division: Growth Management Bulk Item: Yes ~ No Department: Planning Department Staff Contact Person: Marlene Conaway AGENDA ITEM WORDING: Approval to issue a P.O. for the Marathon Planning Department for a 48-month lease with Pitney Bowes @ $195.00 per month for a postage machine/meter. ITEM BACKGROUND: This postage machine will replace the existing Pitney Bowes mailing machine Model #6501, Serial #00613131 0 (current lease expires 9-30-05). PREVIOUS RELEVANT BOCC ACTION: NONE CONTRACT/AGREEMENT CHANGES: N/ A STAFF RECOMMENDATIONS: Approval TOT AL COST: $9,360.00 BUDGETED: Yes -.L No COST TO COUNTY: $9,360.00 SOURCE OF FUNDS: MSTU REVENUE PRODUCING: Yes NOA AMOUNT PER MONTH_ Year APPROVED BY: County Atty ~ OMB/Purchasing X Risk Management X -4 -- cGarry DIVISION DIRECTOR APPROVAL: Not Required_ DOCUMENT A TION: IncI uded X DISPOSITION: AGENDA ITEM # Revised 2/05 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: PITNEY BOWES Contract # - 600-760-00-1 Effective Date: 10-01-05 Expiration Date: 10-01-09 Contract Purpose/Description: REQUEST FOR APPROVAL TO ISSUE A PURCHASE ORDER FOR A 48-MONTH LEASE WITH PITNEY BOWES @ $195.00 PER MONTH FOR A POSTAGE MACHINE/METER FOR THE MARATHON PLANNING DEPARTMENT. Contract Manager: MARLENE 2523 PLANNING DEPARTMENT. CONAWAY STOP 111MARA THON (Name) (Ext.) (Department/Stop #) for BOCC meeting on Agenda Deadline: CONTRACT COSTS Total Dollar Value of Contract: $ $9,360.00 Current Year Portion: $ 0.00 Budgeted? Yes[gJ No 0 Account Codes: 148-50500-530410-_-_ Grant: $ County Match: $ "'" - -- - - - ~ --------- ~ ADDITIONAL COSTS Estimated Ongoing Costs: $$2,340.00/yr For: POSTAGE MACHINE/METER (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW County Attorney "? .2P?)5~ YesO NoW Date Out Changes Date In Needed Division Director 1-21v~ YesO Not:j 7.r~7Jl!: Risk Management h( d~ .M.B./Pur~&g Comments: MONROE COUNTY ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING OFFICE PH: 305-292-4464 FAX: 305-292-45 I 5 REQUEST TO PURCHASE To: Purchasing Department/Carlos Date: From (Dept.): GMD Name: Michelle Lee Phone/Ext: 2584 Ship to Location 605 Grant/Project #: Qty. Unit Prod.# Description Unit Total Cost Acct. # Cost Annual One Each SBJB Pitney Bowes DM500 Digital $195.00 $2,340.00 As Above Mailing System w/5# Per Mo. integrated Weighing scale (Postage Meter/Machine for Marathon Planning Dept.) 48-Month Lease commencing 10/1/05 through 10/1/09 Total $2,340.00 Items needed by: Vendor Name: Pitney Bowes Vendor #: Remarks/Recommendations:.:. Administrative Instructions: Reviewed ( ) By: Date: Purchasing Office use only: Reviewed ( ) By: Date: O.MJJ. Form Me!' #) Revi,ed IOIISIOO CAN I/JL,cr937ty'~ GIlD.R' ! U8I\ tiME: I ?f9f Y)\J(::~~1'\-r !ft--T' Icrrv M~ ~f'J r ,. I .. I I fHOOE it ~ {" ~ f ~ &~C i COOW ~~E h( ~{( e.. ~ I SEMDiWrncE ill Am>! Of I i STATE ! ZIP.HI. p Bowes YmII' tIusI~ Ia~~ !tr, lIL~i1 '-\I ~ fUU I.liGAl. rJAM<: OF m;;wfl:R N(l~~G ~\.l4. \' Ji11!J.mG AJ)fj~ lll'..* "3? O;:Q EO!JlPMEm' LOCAflO1\J a~ MJf ljM.>i: AS ASCiiii' CRfDfr CABu Ii ~Df\ie it,){ Si.eMYT 11 FiSCAl t'tRllJv ffiOM TO ~~fJ 160"1 . I [ STi'll!; Fl- em' I ttAME u~ GAl'ID I , TYPE 1 I t SALts T#: lif Aml~;.e lllli&'THII'G 11 ~ IfrEM!; 14}.~ iii ~ ~p~ ~=_~fMh:ital f~~_~t ~fM~ Paymsnt Schedule I Billing iflDIJjh> mO!lills 10000 SiGMAT PRIm NAf~ Pi>> ACCQUtH REI" NAf.1E I m ACCEPTED BY RMtaI TemIs .. CelHlIlleDS tlrlroijf~nllll!re Il$"~ te!tj\\I, )'W~1Ilm weroffl1l:l ~@;Ii11fIIl!!!~~~ ~ l;"f QR :;,r."1~ ~~ ~'Eqo!jll'!lem")'Im __~~~~9 CQ1'S~ml$1 ,*~;f ~loU$QlVle_'5 fR! Mml if! l!\(! ~ fu:n!!!l~'1$. eu~ l1J llla !fimS ","4 c;:M~iJ1l'$ pt~d 1n !t;!~ I\@t~ fer Pill'~ of \hiS Agreeme!\!. all p~ wllaM in 1m. ~ fu:!leOO!e .m5~ be rn:.nw !ll as ll1e "r~ ~n1>" Th. l'OYmems ~rret! t{! l~ ~ h~ $tllWij~ Q!IiI?f!i>llI\ 1ha "I'm.\l) psymen\' _ te rl!ie'~ 1il ~lilil\lia!~ ilZ a"~ i'a\l\"llefll" ~ ~ffl!1il ~ "~~.' "fQljlf~' wi!!!le ~11!1ll'1 ~s ~ we QC1;eJl! ~!l:i l'Mlfq !i0 Ell!Jl!Jrizet empJQyee ~~. All ~ i1~r $1!1ll 00 PIIl'$tl<<! cr.ljI WlI'l al W' ~K<<(fuve c/j~ ~'~~5 Wf: i)If~n %U _,00 m wmm,-;. 1. ~-~.ll:m warr<ihl!llat j;OO fla>'ll n.1!iS ~lil!lI_l!I PIIy Wl feW i'!!Yfmmtil linllll\l€ f~ffl!"l fi~?l P"~.. ~~ ~ ~ j'lllit IJo1rt e~ ~.~ ljl.d? I') ~ ~ Tqrel~"'0~ ill ~Ml> jV~1lIc~ ~oo ~ ~ €OO $I i'X" ,;>ilia! 'furm. II Y'l'" ~ l'1J1W$! III )IU\if ~ialmt 00\Jy, !.)f l!lOOm~ aiJlOOfl1\i Climemill!J iiaUy"i illf ,~ 1ll pay Ii1s Tcl.il riIY_ '5 dem!;j. JIOO rmIti 1i1IM!1ll!W Ih11J ~m~ 1)Illl1e lim (lE~ {Ii me f~.~ l@f~ i\irulg ~'i<l bf;cn ~.Jj!o>1!, gpM 1'1 ~"~ 01 ~?{ID ",~,,""'l>it "i'Jiol$cti"'t In d' ..'~Ml!'~ I!;l' ~ ~f$ ~jj;3j QI !Ill ~~,~t*"' SVl1i!;.e"l \r, ((lflh~v;c 1I!,g .A1l<%GmM\ fM \W rn;,q li",,~e~q'n~ llsCa!~, ani! Iii} ~0Cli1lI\ cl' ali c~~ ooiIllI'lj~.oos Wl!!ef m AgI"il!l1l1lln! ~ Irego..?1 fu<;J ~ <i' \he h$1;i,l !lIlo~ '<1f "''Ili'.<> ",c-4;llave ~e1l ~ l?~!<\I'''W reliJm \lIIM E,,\;!j}ITrliIlt at ~ e.~Si;. DATE msrmcr ~I%ME & il 06 J"- Tfllf DATE EXfC'UnvE fJFflCE: 27 WATfR\flEW Dn: " SHElTON, CT 00484-4361 " fwJPMEl\iT jfEijr()~1 Pfil\iti SOWS, INC, " FOR SAlES MD SERViCE CALL 1-80(k122.0000 $ PINK CQPV PITNEY !:lO':NES me, "" YELLOW COPY CUSn.lMEl1 PAGEl ** TOTAL PAGE,02 ** ~~_ ~~~ l~~~ IV l~~~~U~~U~_ . PitneyBowes "."" ..,,~ , ~ STATE AND LOCAL GOVERNMENT TERM RENTAL AGREEMENT cAII.I.{~qcn7t?b~ ORHR' .. ..",.. ""..."., )F ""NTER No~I<J:.\G ~\l'-\"\ '1... 7 f9 f ~ \JcE~1'\-r ~ , ~{' 2..f ~ 2..-~o ~N NOT SAM( AS A80 NAME ON CNlD M o "" ",."". ... DBA NAME CITY t1 f'tttA- ~I'J h(~((e.. G:x SEM> CITY ST. ZIP lYPE A81TER PO . ..m...........".Jl-...1Il R~___._-,............. ."trEM$"'.~..._",. ~.cY'._ ~rllrllr._Arvnnll...... , .... . I' Inn.... rnt .. ..... By valli' sltnaft a "AenlI(' below. JOII '"""' 1IIIl '" ""'. vaull1e eQUIDIlllIlIl de!clille IlIIellId ....... \'IIle .~,.. ___ gill......... P\II'IICIMS III eGl'SiOelllion " '011' I IlII fld in JIlt ,...,. Sc:I!ItIIIIe, .."., .lI1IIIIII"I. aJIIdiIiont IlfINidP.cl ill 1M /l1fIfI AgrwmM, III ~ III... "' llIe....... ~.... _1'IlI!fIWd .. &'I die "JvlIt I """" to In !he""" ScIlJduIt o\IIIr \IIIn!he .~ ,.,... .. be .,.. to SIIIglI III!lI ~ a lIle '?eIiaJI ~.' Your. Will lIP lliIIlfinV an lIS """" we ICtfllI i ~ Iign It. AI ~ ~r ",.. De \IIYflIle 0flIY 10 \IS 11 our exetllllVe oIliCeS __.. 1/1 wrilIng. 1. NON-N'fllOrIIWIflIl 'lDlI WMl".wlI1IIit JOlI 11M fuI1IIs I1IIIIIIIIIlD pay III TlllII ~ c""'"" fi~ (l!!rilI!l, ~"" ..... ~ ,.... bft1 tIhts 10"""' f\lnds '9 py !he ~ ~nt1 I*iDIIIIIlllugb ... IIllI III your lnililll r..... I JOl" """.~ I'IqUe$t III 'lfNl1egis/abwt !Jo i'liovaning 1lalIy"j ,,, Iund& III par Ihtr TaUI P.- ~ deniId, JOlI mar ......... rIIiI A4Irt ~~"'_~~~_~.!lpllIl[i)~"'~n Schedule/llllllng ~ mDIlIIIs IIIClIIIIIS $ 100.00 ".,., .... .., CoIIIIIIIoII. ",..<.. Dave Holbrook Distributors, Inc. 3776 NW 124 Avenue; Coral Springs. FL 33065 Palm Beach 561-732.(1766 Broward 954-340-0991 IMam! Dade 305.945-1162 Fax 9~~91 OJSTOMERS 4i HASLER 6/12/05 PROPOSAL FOR MONROE COUNTY PLANNING DEPT. WJ135 Digital Automatic Feed Mail System wi Interfaced SIb. Scale [$2 i 656Jmonth for 4& months $233.27/month for 36 months INCLUDES: I. State of Florida Contract Pricing (Contract # 600-760-00-1). 2. Maintenance. 3. Delivery. installation and training. 4. Free postage resets. 5. Free initial supply ofmctcr ink and tapes. HASLER Mailing Systems and SOlu,ns.../... - ~ l:Jk CbdL~r Dave Holbrook Distributors, Inc. 1AL..-4-t _ T D Sieber ~ -.to -{ -.,,- ~ Senior Account Manager (954) 340...0991 tLf1 Ext.231 eel: (305) 773-7031 (305)945.1162 :J. ~ - Fax: (954) 564-0791 3~/venue . Coral Springs, FL 33065 Website: W1'lo"W .metermail.eom