Item G4
BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date: August 17. 2005
Bulk Item: Yes No ~
Division: Fire Rescue Services
Department: Fire Rescue
Staff Contact Person: Chief Martin
AGENDA ITEM WORDING: Approval of a Resolution revising the Volunteer Fire and EMS Service
Agreements' Attachment "1" Volunteer Fire and EMS Membership Reimbursement Guidelines.
ITEM BACKGROUND: At the June 15, 2005 meeting, the Board approved Amendments to the
Volunteer Fire and EMS Service Agreements in District 1 including Exhibit 1, Attachment "I" entitled,
"Volunteer Fire and EMS Membership Reimbursement Guidelines." This attachment changed the method of
reimbursement to the volunteers.
The President of the Monroe County Fire Chiefs' Association (MCFCA) had questions and proposals
concerning the provisions of Attachment "I", so the Board of Governors directed the County Administrator, the
County Fire Chief, and the President of the MCFCA to meet and reach a compromise on those items. That
agreement was achieved and a new version of Attachment "I" is presented here.
PREVIOUS RELEVANT BOG ACTION: On June 15,2005 the Board approved of Amendments to
Agreements with Big Coppitt Volunteer Fire Department, Inc., Sugarloaf Key Volunteer Fire Department, Inc"
The Big Pine Key Volunteer Fire Department, Inc., Layton Volunteer Fire Department, Inc., and Tavernier
Volunteer Fire and Ambulance Corps, Inc. providing a legal basis to disburse funds to volunteer firefighters and
EMS providers at increased reimbursement amounts based on achievement of higher training and certification
levels in conjunction with credit for emergency response participation, conceptually approved by the board
during the FY05 budget process.
CONTRACT/AGREEMENT CHANGES: Provides reimbursement for non-fire certified volunteer
members who possess an important level of training and/or certification such as driver/engineer or vehicle
extrication specialist that was not provided in the original plan. In addition, up to 20% of the corporations'
officers are exempted from the call attendance percentage requirements.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
Nominal
BUDGETED: Yes X
No
COST TO COUNTY:
REVENUE PRODUCING: Yes No
SOURCE OF FUNDS: Ad valorem taxes
AMOUNT PER MONTH Year
o~~J'ement N/A
Clark O. Martin, Jr. -
APPROVED BY:
County Atty Yes
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
DISPOSITION:
Revised 2/05
Included )(
Not Required
AGENDA ITEM #
RVSOLl JTION No. 2005
A R~SOLUTION OF THli BOAR I) OF GOVKRNORS OF FI RE A NO
AMBLLANCF DISTRICT 1 OF !\.IO'ROE COUNT}'", FLORIDA
A PPROVI NG REViSED A TT A( :HMENT "")'" TO TJ IE VOUJ N1EER
HRf: AND EMS SE.R VICi: AGREEM t:NTS A \1F.NDMF:'iT
NIJI\1BER 1 APPROVED ,~t;NI::: l5, 2005, BETWEEN \IQNROE
fiRE AND AMHLLANCF. IlISTRICr I A~D RI(; COfflTT
VOUJNTEVR FIRE D~I)AKTMENT, INC.. StCARLOAF KEV
VOLLNTEF,R FIRF. DEPARTME~T, INC., TIlE BIG PIN.: KEY
VOI,L~TE(l~R FIRE DEPARTMENT, INC, LAYTON VOLU\TEER
FlR~ Ilt:PARTMF.NT. 1~C.. AND 'fA VRR'(fER VOlL:\lTEER FIRE.
..\:"1 U AMBU.A NeE. COHI'S. J,"C, PRft:SCRlBL'\-G THF.
VOl .lJNTn~H FIRE AND F:\-IS MEMBERSHIP RF:f\1BU RSEM ENT
(; UDEll NES
WHERfAS, On Jl1ne 15, 1005. th{; BOLlTJ or GOh~rnm;s of Fin: and Ambulance District I of Munro!,; Count},
FlorjJa. approved Am~ndrnen1 Number I to ca.ch of the Volunhxr firc and EMS Scrvice Agn;c:mcnts. in District 1 ochYGell
\1onroc COlJnt.~. rire and Ambulance Dlstrict 1 and Big COPPltt Volunl.l.:cr rire Derartment inc.. Sugarluaf Kc~ Voluntcer
Fire Department. Incoo The Rig Pine Kej Volunl;,;cr Fire rkpartment, Ine.. LajlOn Volunteer foirc Department ine., illlJ
Ta\-"~mil;, Volunt(:er Firc and Al11bllla)lC~~ CorJ!~, ItlC_: and
\VIIEREAS_ Ih!.~ ArnGndT1l~n~ Number I induded Exhibil I tv the Ami::ndment. entitled '.Vulunh;.;r Fire and
EMS MCTll ber~ hi p Re iln burseffiL'llt G u idd) ElCS -'. lahd cd Attachment T' to d isti nglJ j sh it from other attacbm cnb to the
ongmal Volunll,;~r Fin.; <lIld EMS S~n.jcc Agreement.'S in Oi:St.rict 1_ and
WHF.RF.AS. the President of the 11.10"[1'01; County Fire Chiefs' Association (1\KFCA) had qm:slions and
proposals concerning [h;: provj~iorl~ of Attachment "("~ and
WHEN:~~AS, tk fiuard of' (io~'ernors of Fire and i\l1lbulOiTlcC Di_~trjct I directed ~ho.; County AJmi n i::;tI'ator, the
CQlHtty rire ChieL and the Presidenl of lhl: McrCA to meet and reach a cons~nSllS on lhose items_ and
WHt::R.EA..~, lh~ Counly ..\JminiSlratoc the County Fire Chid" and lh~ Pn:~idctlT of"rhe MCFCA met and caml,; 10
an agre~mcnt and prepared a revised v<.:rsjon of Atl~hm.;!tt -'1"', 1::\Jubit I to Amendm~TlI Nllmb~r 1,
NOW, TIli::R[FORE. HE. IT RESOl,vF.n BY TilE BOARD OF GOVERNORS OF FIRI:: A~U
AMBllJ d\ NCF. IJISTRICT 1 Of MON ROt: COUNTY t FLORIDA;
"That ~xhibjt A attach~d to this Rc:solutiun_ Rn.j~cd AttaL:hment -r_ c'\hlbjt I to Amenumt.::n{ "I umber] to the
VoTunkl;, flr\,; dJ]d EMS Scr~.lcc Agreements approved Jum: 15, ).00:'; bdwecn Monroe (oLlnt~ Fire and Ambulance
District 1 and I:hg Coppiu Volunteer Fin: [)~pa.,rmCrlt, In,., SlJgafloaf Key Vojumccr Fin.:: Dl.:parITllcnf, JTlC, The Big Pinc
KCj Voluntecr Fife DcpartmcnL Jnc., Laylun VolurtfC.;f fi..~ Department, lne.. and Tuv>:mil.:' VoluTltC.;r fire and
Arnbulam;'-.:" Corp~_ lnc i<> hcr.;by appro...c--d and adopted. .
PASSEl) A:\D ADOPTED by the Board of Gov~mors of Fire aJld Ambulance Diwicl I or Monroe Coumy_
floriJa at a r.;gular rm.;:cting or :<.aid Board held on the day of . A. D , 1005.
Chairperson Kevill Madok
Commissioner Davi J Ric:~
Commissioner George N~ug~nl
\1a~.or Dixie Spehar
Councilman John Cromanic
(SEAL)
An~~l: DANNY L. KOLJ IA( ~L (~~erk
BOARD OF GOVliRNORS FIRE ANn AMRlJI.ANcr:
OISTRJC l' ~ OF MO~ KOE couvn _ FLORmA
B,.
8".
Deputy r 1 erk
\tayor/Cha;n1ffl~NHOE COUNTY ATTORNEY
APPROVED AS TC FORM:
Resolution No. 2005
Exhibit A
Revised Attachment "I"
V olunteer Fire & EMS Membership Reimbursement Guidelines
Monroe County, Florida
I. INTENT:
A. To define the criteria and process for the disbursement of stipends to the active
volunteer firefighters and emergency medical services providers serving
unincorporated Monroe County, Florida.
II. PURPOSE:
A. To help to reimburse volunteer fire and EMS personnel for expenses incurred as a
result of their participation in their respective volunteer fire or EMS
organizations.
B. The volunteer reimbursement system will provide incentives for individuals who
choose to increase their training, participation or rank/position within the
volunteer fire or EMS organization. It will also assist in the recruitment and
retention of volunteers.
III. GENERAL GUIDELINES AND PROGRAM CRITERIA:
A. FUNDING:
1. Funding of this reimbursement/stipend program is based on an annual
appropriation from the Monroe County Board of County Commissioners.
The funding level is currently set at $375,400 in MSTD 1 and $220,200 in
MSTD 6. The individual corporations are responsible for administering
the reimbursement/stipend program within the guidelines established by
this attachment. There shall be no additional reimbursement provided
once funding is exhausted in that corporation's budget.
2. The Chief serving each corporation shall verify compliance with the
requirements of this agreement.
B. RELATIONSHIP:
1. The relationship of the County to the individual volunteer firefighter or
EMS provider is non-existent for the purposes of this
reimbursement/stipend program and the county has no employer
responsibility. The relationship between the individual volunteer
firefighter or EMS provider and his/her volunteer fire or EMS department
is established in the Agreement of Understanding Between the Individual
Volunteer Firefighter or EMS Provider and the Fire Department or
Ambulance Corps.
C. ELIGIBILITY:
1. Must be a full member (not a probationary member) in good standing with
a Volunteer Fire or EMS Department.
Page 1 of 4
Resolution No, 2005
Exhibit A
Revised Attachment "I"
Volunteer Fire & EMS Membership Reimbursement Guidelines
Monroe County, Florida
2. Must maintain the position of active combat firefighter, state-certified
emergency medical services provider, support personnel or
administrative/technical personnel.
3. Shall have executed an Agreement of Understanding Between the
Individual Volunteer Firefighter or EMS Provider and the Fire
Department or Ambulance Corps.
D. MINIMAL REQUIREMENTS:
1. Must attend two (2) training meetings per month or be excused from
training by the volunteer fire or EMS chief.
2. Must meet the minimum percentage of calls per month based on years of
service/seniority. NOTE: Station shifts, approved details and medical
calls count toward the total number of calls required.
3. Within the previous twelve months, must have attended at least two
periodic training sessions at the Joe London Fire Training Facility or any
other training opportunity found acceptable by the Monroe County Fire
Rescue Training Bureau.
E. CRITERIA:
1. BASE REIMBURSEMENT: Members meeting the minimal requirements
will be eligible to receive a monthly base reimbursement dependent upon
position and qualifications and rank at the schedule indicated herein:
r-- Position &-Qualifkations -~ Bas('-P(~ \Iaxilm--;r:n'
I Call rvlonthly
Rookle f;[;. Su ppUli & 75 ; I () 500
Acllldni:31i'ative 1\~rSOJlllel rl I ~
II?riv~r-Enginec(t" Extricatio-n-- 125--~)l--- 7sij- I
u:~~~::::::: TechIllcal Resclle -+ _ I . -l _ ~
Fird'idltcrJorFr\H-rr:- 150 t-]() 750
I Fi.rcfighter-n or I_~MT-P-i'.. _~_ l~~_+; -~-l-~ 7~(i __~
Lieutenant. state FFI certified '1 i') ='0 8')()
~:clQtain, state Fn_Cerlirie~ . I 200 - I :!JJ ~_ - 8~(j-1
I LIeutenant. statc I. FII ci.Crtlfled I 250 ; 20 i 8')0 I
I C;1?lain.~late FFII cClwied _; 2-:'.:'- +-- ::'IJ=r S5t)
Balta1ion, or ~s,istanl ('hieft '. _. 30~ f---2() -=r 9~() j
DL'jillty ( hid ~ - ! 32:-- ::'( 1 ')J () ,
I Chj-d** =- = = _ [ 400 _L- 20 i _ ~ lO(JO~
~, nOli state fire ce rtified
H lllust be SLate f-'FI ccrlified, dl minimum
Page 2 of 4
K"'v\.Hlu.H..... l~v. L.UV.J
Exhibit A
Revised Attachment "I"
V olunteer Fire & EMS Membership Reimbursement Guidelines
..... __ ~ 1"""'1 ~ __ _... ~.. ...
lVlonroe Lounty, J:llOrUla
2. ADDITIONAL REIMBURSEMENT: Additional reimbursement will be
added to the base reimbursement amount for each of the additional
qualifications or certifications possessed by the individual at the schedule
indicated herein:
I - ~ ... Additional Qualificati;ms- I-Ad(1 to I
Base '
Driver Engineer _ _ _ _ _ _, _ [5_ .
Ad \-,lllced 1.\triGlt ion 1:' ;
r-EM"l'- or Grcater-------- ---- r-~')---l
tW. \Iat Technician - ~. - - - i - 15-
I Technical Rescue (i.e. hive R~'scue or Ad~'anced I ~1:1-l
. H_ope ResclJt:) !
i_Board Meil~her_______ --=-i= 2.') --I
3. CALL CREDITS:
a. Members qualifying for reimbursement will also be reimbursed an
amount equivalent to one call credit for each approved detail up to
six (6) hours with a maximum of 2 details per day. Example of an
approved special detail would be a fire prevention/education detail
performed at a local school.
b. V olunteer personnel shall be eligible for one call credit for each six
consecutive duty shift hours spent at the station, available for
immediate response. Volunteers can receive up to 4 duty credits
per 24 hours, in addition Volunteers will receive call credits for
responding to calls during duty shifts. Rookie FF, Support and
Administrative personnel are not eligible for duty shift credits.
c. In order to receive any reimbursement, members must respond to a
minimum percentage of the total number of calls to which his/her
department has been dispatched. That required percentage is
indicated in this table:
Years of Service Percentage of Calls Required
Up to 10 years 35%
From 11 - 15 years 30%
From 16 - 20 years 25%
From 21 - 25 years 20%
From 26 - 30 years 15%
Over 30 years 10%
Note: Up to 20% of total membership who are Administrative Personnel
can be exempt from the Percentage of Call Requirement.
Page 3 of 4
g~ ':::~~~1!...:;I.~.. ~':Il.l'::
~ .... h:::II: . \
Re,,'ised A ttdc.~h ment ~ It'
Volunteer Fire & E!\IS Membership Reimbursement Guidelines
I\-Ionrue Cou....ty, Florida
,~ f'Tr\ DI'\JG lfr\.11I"AT!O'\JS A'\jl) RfCORD Kf:Ef'I'\iG
<I lhe total rermhursement dishur"ed to each department !"early shall
not exceed the annual hudgeted amount as deterl1li ned hy 1 he
!\1onrot County Board or Count y Comrni sfiloner<;
b. T utal monthl v r~imbm:s~merll amOUIlL <::l\'ailable 10 ead] \0 uluHleer
departmcnt \vill be dcter[l1i [Icd by d ividi ng their respective annua I
volunteer rei mburscmcnt budget amount by 12. Budgeted month! y
reimbursement dollars not disbursed ""itl .'roll over" and bt~
(lvai labl e fhr th~ next mant h' s request
c Each volu meer cJepartmt'nl v,'ill prepare and suhmit a rtqLlf;st for
volun1cer reimbursement 1O f\.'1onmc County Fire Rt:'scue
Headq uaners u.~jng lbe V uluTtteer Departmenl Ro~ter &
Reimbursement Requcst form (\1CFRF -02 ~) specifLed j{}r ead
month of the ycar not to exceed [heir t"lne-! ,vel fth of the a.nnLl<!l
alloc.:ation to that corporation and an} fLmd~ rolled over bom a
previous mortth. Rei mburscmcm will be disbul':-:;ed to the
qualifYi rtg \'o[untc:ers in order of seniority In all cases pref"erente
shall h~ given to rei mburscmcnt of elIgible stale-fjr~-certirteJ
memher~ who qualify f()f reimbursemellt for any month
d. Eacl1 .....olunteer departrn~l1t cQrporalion wi I] b~~ rcspon~tbJc lor
keeping monthly re{:mds. ~rel:ifYing eacn member's quaH !1cattom.
paniciparion and total amount of reimhur~ement received. Thcse
records must be retained t()[ three fU 11 fiscal years (October l-
September lO) ilnd made available if requested by Monroe COllnty
and ma\' be subject to audLt.
c \1 Lnimunl reimbur<;ement for members snving. and oth~rv.is~
qualified for reimburs.ement during Fi ,>eal Year 1004.5 shall be
One Ilundrcd Fifty Dollars {$1.'i0. OO} per mont h ~'lember~
ser.:jng durtllg l;i)ca~ Ycar :2004-5 .~hall t'xecut~ the Aj;..rr~.'onem (!{
Umla....'anding }jen~cefllhe /rulh'hlual VO!WNt'U rirefiyhrer ur
rAf,)' Pm!'hler and ,he lire j)eparfmen! or A mhulan(,1! ('mps by
September 30. ~OO:; 'ALlh an efredtve date of July I. 2005.
Page -l of ..
MONROE COU~JLY ATlORr"':EY
APPROVED AS TO ~ORM'
, .
.~ .)'))1 :(
. .
SU N M, GRIM EY
ASSIST .N'T COUNTY ATTORNEY