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Item C21Meeting Date- Au _qusLI7._2005 Division:— Engineering Bulk Item: Yes -- x— No Department: Engineering Staff Contact Person: David S. Koppel, P.E. County Engineer AGENDA ITEM WORDING: Approval of Exhibits A, B and C to be attached to the contract with Currie, Sowards, Aguila Architects for planning, design, contract documents, and construction administration services for the construction of an Upper Keys Government Center. ITEM BACKGROUND: in November, 2004 a request for Professional Services for the Upper Keys Government Center was advertised. On December 22, 2004 six responses were received in Purchasing. On January 6, 2005 the BOCC approved the Selection Committee ranking as follows-, Spfflis Candela & Partners, Inc.; Currie Sowards Aguila Architects; Zelch & McMahon, Architects; mbi/k2m Architecture; Vaughn, Wunsch, Masullo Architects; and Clemons, Rutherford Architects. Negotiations were terminated with the first firm after an impass was reached. On May 18, 2005 a contract with Currie, Sowards, Aguila Architects was approved and the exhibits were inadvertently omitted. These exhibits identify the insurance, the schedule of hourly rates, and the response to technical questions posed during the submittal process. PREVIOUS RELEVANT BOCC ACTION: On 12/18/02 BOCC approved infrastructure monies for the capital improvements with bond monies. CONTRACT/A(3 R EEM ENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval as stated above. TOTAL COST: $ 0 BUDGETED: Yes X NO COST TO COUNTY: $0 SOURCE OF FUNDS: Bond Proceeds Fund (24001- 560620-CF0303-560620) REVENUE PRODUCING: YES NO X AMOUNT PER MONTH YEAR APPROVED BY: County Atty. OMB/Purchas' g Risk Management DIVISION D61PECTOR APPROVAL: David A::?oppel, . , E., County Engineer DOCUMENTATiON: included ---X— To follow Not required_ DISPOSITION; AGENDA ITEM # w Client#: 8905 g CURRROB3 CERTIFICATE OF DATE (MM/DD(YY) f ll 07-27-05 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Suncoast Insurance Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P.O. Box 22668 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR T ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. - ampa, FL 33622-2668 813 289-5200 INSURED Robert G. Currie Partnership, Inc. d/b/a Currie Sowards Aguila Architects 134 N.E. 1st Avenue Delray Beach, FL 33444 COVERAGES INSURERS AFFORDING COVERAGE INSURER A: United States Fidelity & INSURER B: St. Paul Fire & Marine INSURER C: XL Specialty Ins Co INSURER D: INSURER E: POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR IIi��THE MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - - - - --- --- - --- — - -- oLicYtki�-i"Tibi4NSR POLICY EFFECTIVE- - TYPE OF INSURANCE POLICY NUMBER LTR DATE MM/DD/YY DATE MM DD/YY LIMITS AhGENERAL LIABILITY BKO1938396 08/17/05 08/17/06 EACH OCCURRENCE $1 }0001000 __.__.._—___-_ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fre) $3001000 CLAfMS MADEXOCCUR MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $10000000 GENERAL AGGREGATE $2t000Z000 GEN'LAGGREGATE LIMITAPPLIESPER : ---- — -- - ----- PRODUCTS COMP/OPAGG $2,000r000 POLICY X PRO- LOC .__....._ A AUTOMOBILE LIABILITY BKO1938396 08/17/05 08/17/06 ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $1,000,000 ALL OWNED AU rOS -- BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS -- - X BODILY INJURY $ NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY EA ACCIDENT $ ANY AUTO - OTHER THAN EA ACC $ AUTO ONLY -- AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR -.) CLAIMS MADE AGGREGATE $ DEDUCTIBLE RETENTION $ $ B WORKERS COMPENSATION AND WVA2449615 01/01/05 01/01/06 X WC STATU- OTH- EMPLOYERS'LIABI LITY -_— TQRY_EIMIrS--__, FR__ _., - ------ E L EACH ACCIDENT $1 0O 000 E L DISEASE - EA EMPLOYEE $1 00,000 E L DISEASE - POLICY LIMIT $500,000 C OTHER DP '9405295 08/24/04 08/24/05 $1,000,000 per claim iProfessional $1,000,000 aggregate Liability DESCRIPTION OF OPERATIONS/LOCATIONSA/EHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Professional Liability is claims made and reported. RE: Upper Keys Government Center. Certificate Holder is an additional insured with respect to general liability and auto liability. CERTIFICATE HOLDER X I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULD ANYOF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Monroe County BOCC DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30___... DAYS WRITTEN 1100 Simonton St. NOTICE TOTHE CERTIFICATE HOLDER NAM ED TOTH E LEFT, BUT FAILURE TO DO SOSHALL Room 2-213 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURE R,ITS AGENTS OR Key West, FL 33040 REPRESENTATIVES. AUTHORIZED REPRESENTAT IVE ACORD 25-S (7/97)1 of 2 #S108617/M95959 KEB 0 ACORD CORPORATION 1988 If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD25-i(7/471`) F ') "r17 nn" , / - - - - -__ RFQ for Architectural/Engineering Services, Upper Keys Government Center MONROE COUNTY, FLORIDA Request For Waiver of Insurance Requirements It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be waived or modified on the following contract: Contractor: Currie Sowards Auila ,Architects Contract for: Upper Keys Government Center Address of Contractor: 134 N. E. 1 st avenue Delray Beach, Florida 33444 Phone: 561-2 76-4951 Scope of Work: Architectural Services for Upper Kegs Government Center Reason for Waiver: Aggregate portion of professional liability In excess of industry standard (which is $1 million) Policies Waiver Reduction of aggregate portion only of Professional Liability policy from $3 million to $1 million will apply to: t Signature of Contractor: duds 15, 2005 Approved Not Approved Risk Management: .J Date: - County Administrator appeal: Approved Not Approved Date: Board of County Commissioners appeal: Approved Not Approved Meeting Date: 14 Worker's Compensation Employers' Liability Insurance General Liability, including Premises Operation Products and Completed Operations Blanket Contractual Liability Personal Injury Liability Expanded Definition of Property Damage Statutory Limits $1,000,000 Accident $1,000,000 Disease, policy limits $1,000,000 Disease, each employee $5,000,000 Combigned Single Limit Vehicle Liability $1,000,000 per Person (Owned, non -owned and hired vehicles) $5,000,000 per Occurance $100,000 Property Damage $5,000,000 Combigned Single Limit Errors and Omissions $3,000,000 per Occurance/$5,000,000 Agg The Monroe County Board of County Commissioners shall be named as Additional insured on all policies issued to satisfy the above requirements 25 1 EXHIBIT "B" SCHEDULE OF HOURLY RATES Upper Keys Government Center ARCHITECTURAL SERVICES • Principal Architect $175.00 • Project Architect $150.00 • Project Manager $125.00 • CADD Technician 1 $80.00 • CADD Technician 11 $65.00 • Support Staff $45.00 STRUCTURAL ENGINEERING • Principal $170.00 • Project Manager $140.00 • Senior Engineer $110.00 • Project Engineer $100.00 • CADD Operator $75.00 • Secretary $45.00 • kW • Principal $150.00 • Engineer $115.00 • Designer $90.00 • CADD Operator $65.00 CIVIL ENGINEERING 0 Engineer $165.00 N��* Milan a Landscape Architect $125.00 Notes: I . Rates effective January 1, 2005 2. Rates may be increased a maximurn of five (5%) percent per twelve (12) month period upon written notification to Monroe County. A A c D D ErN ED U M N 0. Upper Keys Govern me rot C-11enter Rtespionse to Technical Questions Decernber 10, 2004. Several dOCUrnents have been received from consultants requesting additional information with respect to the Upper Keys Government Center Project. e,A/e have grouped similar questions into a single reply. 1. Location of Project Site - The site is located at mile marker 102 on the Gulf side adjacent iacent to the Howard Johnson Motel. It was formerly know as the Quay Restaurant. The, site is approximately 3.5 acres. 2. Project Budget - The current construction budget for this project is estimated to be betweell 4.5-6 million dollars. 3. County/State/Federall services and or departments to be accommodated at new Government Center - The development program has not been completed to date. When complete, it will list the activities and areas intended to be included within this project. Or -der of magnitude for total building square footage contemplated for new Goverr-meat Center - It is impossible to predict the bUilding area at this time since factors such as required parking, anticipated use, construction cost/SF and possible development program area requirements .have not been determined, 5. V14hat governmental agency reviews will Ine required for this project - Since the development plan for this Project is not finalized, the County is uncertain as to the full extent of regulatory review. 11 is intended that the selected Consultant will provide that information to the County as the Project progresses. 6. What existing reports, surveys, studies for the subject property are avaliable for review - The County has a preliminary survey of the property. 7. Are USGSAf0'r-ns 254 and 255 required For this subsmiftal - The use of USGSA forms 254 and 255 expired in August of "his year. They will nol be require-d for tips or future Requests For Quanifications. USGSA Siandard Forr-n 330 is now in effect and will be required for this RFQ subrnittal. 8. Are public utflitfles or offsite roadwork involved - The site has an old sewage treatment plant, sorne injection wells, electrical liras and water line. -Depending on now the site sis developed some, none or all of these may remain or be ; .'Y oved. offsita, road'N�odk vvill r-ost �ke!y be �:;-jted to -, -4?—W1: the easement area. ADDENDUM O. 2 Upper Keys Government Center Response to Technical Questions December 15, 2004 Since publishing Addendurn No. I on December 1, 2004, four r additional documents fromhave been received from consultants requesting additional information with respect to the Upper Keys Government Center Project. The reply to these questions is as follows: 1. Possibiiity of obtaining a list of firryis interested in this project — Since firms are retrieving th-- RFQ data from DemandStar or the County's website, the Engineering Department has no way of knowing which firms or how rnany firms have expressed interest or will submit statements of qualifications. 2. Requirement to send insurance data to the County in advance of a firm's submittal — Information on insurance coverage or other information shOUld not be sent to the County Engineering Department Directly. All requested information shot -lid be included in the Respondent's submittal. 3. Possible inconsistency betmeen RFQ and State Statutes as it pertains to insurance and indemnification — The County Attorney has reviewed paragraph 1.15 in the RFQ and does not find any inconsistency with the State Statute. Would $2 million per occurrence / $2 million aggregate be acceptable for this project — The amount of coverage required for each project is based on Monroe County's Schedule of Insurance Requirements. For this project, $3 million per occurrence / $5 million aggregate is required as a minimum. Combinations that exceed this minirnum are also acceptable.