Item C17BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 17, 2005 Division: Fire Rescue Services
Bulk Item: Yes X No
Department: Fire Rescue
Staff Contact Person: Chief Martin
AGENDA ITEM WORDING: Approval of a Resolution revising the Volunteer Fire and EMS Service
Agreements' Attachment "I" Volunteer Fire and EMS Membership Reimbursement Guidelines.
ITEM BACKGROUND: At the June 15, 2005 meeting, the Board approved Amendments to the
Volunteer Fire and EMS Service Agreements in District 6 including Exhibit I, Attachment "I" entitled,
"Volunteer Fire and EMS Membership Reimbursement Guidelines." This attachment changed the method of
reimbursement to the volunteers.
The President of the Monroe County Fire Chiefs' Association (MCFCA) had questions and proposals
concerning the provisions of Attachment "I", so the Board of Governors directed the County Administrator, the
County Fire Chief, and the President of the MCFCA to meet and reach a compromise on those items. That
agreement was achieved and a new version of Attachment "I" is presented here.
PREVIOUS RELEVANT BOCC ACTION: On June 15, 2005 the Board approved of Amendments to
Agreements with Key Largo Volunteer Fire Department, Inc. and Key Largo Volunteer Ambulance Corps, Inc.
providing a legal basis to disburse funds to volunteer firefighters and EMS providers at increased
reimbursement amounts based on achievement of higher training and certification levels in conjunction with
credit for emergency response participation, conceptually approved by the board during the FY05 budget
process.
CONTRACT/AGREEMENT CHANGES: Provides reimbursement for non -fire certified volunteer
members who possess an important level of training and/or certification such as driver/engineer or vehicle
extrication specialist that was not provided in the original plan. In addition, up to 20% of the corporations'
officers are exempted from the call attendance percentage requirements.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: Nominal
COST TO COUNTY:
BUDGETED: Yes X No
SOURCE OF FUNDS: Ad valorem taxes
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty Yes OMB/P z�/AOis ment N/A
DIVISION DIRECTOR APPROVAL:
Clar O. Martin, Jr.
D[)CUMFNT'ATION: Included T Not Recitiff d
DISPOSITION: AGEN DA ITEM #
Rc.,iscd 2/0:,
RESOLUTION No. 2005
A RESOLUTION OF T14F BOARD OF C:C)U TV COMMISSIONERS
OF MONROE COUNTY, FLORIDA, ACTING AS THE
GOVERNING BOARD FOR THE: MUNICIPAL SERVICES TAX]N(;
DIS`l'RICT 6 APPROVING THE REVISED ATTACIIMFNT "1" TO
THE VOLUNTEER FIRE AND EMS SERVICE AGREEMENTS
AMENDMENT N LMBER I APPROVED JUNE 15, 2005, BETWEEN
MONROE COUNTY MUNICIPAL SERVICESTAXING DISTRICT` 6
AND KEY LARGO VOLUNTEER FIRE. DEPARTMENT, INC.. AND
KEV LARCCI VOLUN-FEER AMBULANCE CORPS, INC,
PRESCRIBING T11F VOLUNTEER FIRE AND EMS NIFNIBERSHIP
lRETNIBUR EMEN'r GUIDELINES
WHERF.,.AS, On June 15, 2005_ the Board of- County C urnniissit)ners of Monroe CULITITV, Florida- acting? as the
governing board fuT tl,u Wmicipal Services Taxing District 6 approval A=ndment Number I to the Volunteer Firc and
RMS Service Agreements bctw"n Monfoe County Municipal Services Taxing Diylrict 6 and Kcy Largo Volunteer Fire
Dcpartrmunt_ lr[C.. and Ivey Largo Volunteer .A[Tthulance Corps- lnc.: and
WIIFRFAS, this Anicndrncnt Number I included Exhibit I to tht1 Amendmeni. untitled " v`olanttier Firc and
EMS Meniborshtp Rcimburu.TTrwnt 6uidelincs'', labeled Atutchment -T' to distinguish it from other attachrnwt[ts co the
original Voluntccr !mire and FAIS Service Agrecmcmts in District 6" and
WRIEREA . the PrL.sidcnt of the Monroe CUunky Fire Chiefs` Assucja[i�rn ('1 CFCA) had yucs[ion-S and
proposals ccmcw[rrtng the 1)rovisions of itachTr,e[Tr. "I" and
WIIEREAS, during [he 3uT1C I5, 2005 meeting of the Roard oI' Governons of Firc and ,A[nbulance District I_ the
krd dirge cd [he CTaunt%- Administrator_ the County Fire Chief and (htc 1'residctTt of the NICFCA to meet and reach a
consensus on those items and coordinate the results with District 6,- and
WITFRFAS, tho Counh .Administrator. the Count% Fire Guef, and the PrQ!5idtnt. of -the MCFC.'A nict and carve to
an agreement and prcparcd it rcvvjUd vers'Lon of Attachment 1' _ F.x'hlbii I to Amendment Number 1:
NOW, THEREFORE, BE IT RESOLVED BY THE B0A111) OF COUNTY COMMISSIONERS OF
MONROF COUNTY, FLORIDA ACTING AS THE GOVERNINC BOARD FOR TUF MUNICIPAL SERV1Cf-.S
TAXI NC DISTRICT 6:
That Exhibit A attached to this Kcsulu[ion_ RL:visod Attachment 'T'_ Exhibit I to AMeudrrkCnt Number 1 to the
Voluntccr Finc and EMS Service Agreements approved Juno 15, 2005 between the Berard of Counl7r' Commissioners of
Monroe; County, Florida actizii* as the governing board for the Mun.icapal Scrvices Taxing District 6 and Key i zrgro
Vol uFit ccr Fire Department, Inc., and the Kcy lzuvv VoIutTteef Atrthulance Corps. Inc,. is hcruby approved and adopted.
PASSED AND ADOPT IT'D by It[t: Board of Con j tk- ("On]MISsiortffs of MUnTUe Co uFit.y_ Florida- at a regular
meeting of said Board hold on the (ay of , .A.D., 2005.
Mayor Dixie M. Spc:har
Mavor Pro Tcm Charlcs''SuFsny--McCo.y
C 0FF`Irnissioner George Neugent
Commissioner David P. Riec:
Commissioner Murray E. Ncls,an
(SEAL)
Attegi. DANNY L. KOL.I IAGE, (:lurk
BOARD OF C:OUNn COMMISSiONERS
MUNICIPAL SERVICLS TAXING
Rv _ By..
Uxputy [Turk
Mav'nr?C'ha'"ftNR0L COUNTY ATTORNEY
APPROVED AS TO FORM:
A SI TA CO`JNT`f ATTO. ye
Resolution No. 2005
Exhibit A
Revised Attachment "I"
Volunteer Fire & EMS Membership Reimbursement Guidelines
Monroe County, Florida
I. INTENT:
A. To define the criteria and process for the disbursement of stipends to the active
volunteer firefighters and emergency medical services providers serving
unincorporated Monroe County, Florida.
Il. PURPOSE:
A. To help to reimburse volunteer fire and EMS personnel for expenses incurred as a
result of their participation in their respective volunteer fire or EMS
organizations.
B. The volunteer reimbursement system will provide incentives for individuals who
choose to increase their training, participation or rank/position within the
volunteer fire or EMS organization. It will also assist in the recruitment and
retention of volunteers.
III. GENERAL GUIDELINES AND PROGRAM CRITERIA:
A. FUNDING:
Funding of this reimbursement/stipend program is based on an annual
appropriation from the Monroe County Board of County Commissioners.
The funding level is currently set at $375,400 in MSTD I and $220,200 in
MSTD 6. The individual corporations are responsible for administering
the reimbursement/stipend program within the guidelines established by
this attachment. There shall be no additional reimbursement provided
once funding is exhausted in that corporation's budget.
2. The Chief serving each corporation shall verify compliance with the
requirements of this agreement.
B. RELATIONSHIP:
The relationship of the County to the individual volunteer firefighter or
EMS provider is non-existent for the purposes of this
reimbursement/stipend program and the county has no employer
responsibility. The relationship between the individual volunteer
firefighter or EMS provider and his/her volunteer fire or EMS department
is established in the Agreement of Understanding Between the Individual
Volunteer Firefighter or EMS Provider and the Fire Department or
Ambulance Corps.
C. ELIGIBILITY:
Must be a full member (not a probationary member) in good standing with
a Volunteer Fire or EMS Department.
Page 1 of 4
Resolution No. 2005
Exhibit A
Revised Attachment "I"
Volunteer Fire & EMS Membership Reimbursement Guidelines
Monroe County, Florida
2. Must maintain the position of active combat firefighter, state -certified
emergency medical services provider, support personnel or
administrative/technical personnel.
3. Shall have executed an Agreement of Understanding Between the
Individual Volunteer Firefighter or EMS Provider and the Fire
Department or Ambulance Corps.
D. MINIMAL REQUIREMENTS:
1. Must attend two (2) training meetings per month or be excused from
training by the volunteer fire or EMS chief.
2. Must meet the minimum percentage of calls per month based on years of
service/seniority. NOTE: Station shifts, approved details and medical
calls count toward the total number of calls required.
3. Within the previous twelve months, must have attended at least two
periodic training sessions at the Joe London Fire Training Facility or any
other training opportunity found acceptable by the Monroe County Fire
Rescue Training Bureau.
E. CRITERIA:
1. BASE REIMBURSEMENT: Members meeting the minimal requirements
will be eligible to receive a monthly base reimbursement dependent upon
position and qualifications and rank at the schedule indicated herein:
�__ Position & Qualifications __7 Base Per j Nlaximi m
Call
N'lonthly
Rookie l'i'. 5t1171�[7It &
?7
1{}
500
Ad[Ili [list ['iltive Ilersomiel
river-p:ngineer*, Extrication
125
1f)
750
Spr.cialis[' . Tecrllnical Fzescttc
galls[
R)CL
r�1fizhtc.r l or 1"NI TT-B'
Fiightei, II or 1:MT-P .
H_i't'lltenant.
1.75 I � 750
1 -�� — -
state 1"Fl certified
15
C411)ttain, state FiII certified 1
�Lic:utenant.
200 20 8501
state 1-F1I certified
250
2[1
850
Main, slate Fl_ 1I ccrtiiizd
B [llalion or ASSistant (:'hief, '
Sf]
300 �2(1 950
��
`7[1
9j0
Cllief"
400
2[
100o
_
nail state fire certified
Y must be Slate F1--I certified, ,it InillimLITn
Page 2 of 4
K—Aud".. IN— 6uvJ
Exhibit A
Revised Attachment "I"
Volunteer Fire & EMS Membership Reimbursement Guidelines
lM _ d" _ __ i17 _ • 1
lylonroe county, r loricia
2. ADDITIONAL REIMBURSEMENT: Additional reimbursement will be
added to the base reimbursement amount for each of the additional
qualifications or certifications possessed by the individual at the schedule
indicated herein:
Additional Qualifications Arl(l to
Base
EMT or Greater
H.A7. tilat 'l e�llriici�tn
l5
Technical Rescue (i.e. l)jve Rescue or Advanced
15
izopC lies Ply)
Board Member
3. CALL CREDITS:
a. Members qualifying for reimbursement will also be reimbursed an
amount equivalent to one call credit for each approved detail up to
six (6) hours with a maximum of 2 details per day. Example of an
approved special detail would be a fire prevention/education detail
performed at a local school.
b. Volunteer personnel shall be eligible for one call credit for each six
consecutive duty shift hours spent at the station, available for
immediate response. Volunteers can receive up to 4 duty credits
per 24 hours, in addition Volunteers will receive call credits for
responding to calls during duty shifts. Rookie FF, Support and
Administrative personnel are not eligible for duty shift credits.
C. In order to receive any reimbursement, members must respond to a
minimum percentage of the total number of calls to which his/her
department has been dispatched. That required percentage is
indicated in this table:
Years of Service
Percentage of Calls Required
Up to 10 years
35%
From 11 - 15 years
30%
From 16 - 20 years
25%
From 21 - 25 years
20%
From 26 - 30 years
15%
Over 30 years
10%
Note: Up to 20% of total membership who are Administrative Personnel
can be exempt from the Percentage of Call Requirement.
Page 3 of 4
R,M]LILi-4 X;1 =G05
kriG A
Revised Attachment 4'1"
Volunteer Fire & EMS klemhership Reimbursement Guidelines
Monroe County, Florida
4. YL.NDING LIM1-YATIONSx AND RL.C:OK1] KFFPIN(;:
a. The total reimhur.wi -mcnt disbursed to each department yearly shal l
not exceed the arillual budgeted arri[�unt as determiner) by the
Monroe [aunty Board of Cnunty Corn niissl0ners.
b. '€otal rnontltly 1-eilnbursement aMCILInt available to each Wlunt.eer
department will he determined by dividing their respective annual
volunteer rcirnbUrserrlerA budget amount by 12. Budgeted monthly
reimbursement dollar-, not hbtarsed will "roll over` and he
avadablo for the next morilh's request
c. Bach volunteer deparimcnt will prepare and submit a request for
voltiriteer reimbursement. Lo Monri<ic Caunty Fire Fescue
Hk:ad(luarters LlShli; the Volunteer Departnient Roster' cY.
Reimbursement Request forin (NIC'tRF-02.I) specilied for cash
month of the year not to exceed their one -twelfth of the annual
allocation to that coq:ioration at3d any funds rolled over from a
previous inorth. Reimbursement will be disbursed to the
g4Jallfyln,, volunteers in order of seniority In all cases preference
shall he ',Wen tO reirnl)ut-setncnt of eligible Mate -fire -certified
€riembers who qualify for reimbursement 1br anY month.
d. f•:ach Volunteer departirtctlt corporation will be respoosible for
kt'eping rrit311111y records. specifying t~ach rneInber's qualifications,
participation and total amount of reimbursement rccciveA These
records trotq be retained for three full fiscal years (October I -
September 30) and made avaiIahIe if requested by 'Monroe Co
and rttay be subject to audit
e- klinimtim reimhui-sernent Cor members serving and otherwise
qualified for reimbu rscm c nt during I�1Fcal Year 2044-5 shall be
One Hundred Fitly Dollars ($150.00) per month. Merriberw
servin during fiscal Year 2004-5 NhalI execute the greement t�f
Unde srund rig Beal-een the Irxlix-ideal V olutrfeer- Pir'c.fighler or
l: VIS 1'r o itlei- and the hire DeIvrfffferff or Afnbula ice Col12-V by
September 30, 2005 with an effective date of July 1, 2005.
MGNR0E COUN T Y AVTORNEY
APPROVED AS TO FORM:
SUSAN `M. OF�Jt,�I��Y �
Page •t of`4 ASS] STA NT C0LJWrI' ATT�JF NEy'