Item S4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 19, 2005
Bulk Item: Yes -L No
Division: Growth Management
Department: Planning & Environmental Res.
Staff Contact Person: K. Marlene Conaway
AGENDA ITEM WORDING:
A public hearing to consider adopting a Resolution replacing Resolution No. 211-2003 and
establishing a new fee schedule for planning and development applications.
ITEM BACKGROUND:
The Growth Management Division has prepared a new fee schedule for submittal of planning and
development approval applications. The new fee schedule is based on an analysis of applications and
incorporates "full labor" costs incurred to process applications, including reasonable indirect costs.
The new fee schedule is intended to fully recover costs incurred in the processing of applications and
ensures that customers receiving the benefits of the development approval pay the full share of the
costs to reduce burdens on taxpayers at large. The proposed fee increase is conservatively estimated to
provide at least $375,000 in revenues, as reflected in the adopted FY 06 County Budget.
PREVIOUS RELEVANT BOCC ACTION:
The BOCC adopted Resolution 211-2003 on June 18, 2003 and the County FY 06 Budget on
September 28, 2005.
CONTRACT! AGREEMENT CHANGES: NI A
STAFF RECOMMENDATIONS:
Approval
TOT AL COST:
$375,000
BUDGETED: Yes -L No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
User Fees
REVENUE PRODUCING: Yes -1L No
AMOUNT PER MONTH_ YEAR: $375,000
APPROVED BY: County Atty ~ OMB/Purchasing _ Risk Man gement
11 j
DOCUMENT A TION:
Included X
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
AGENDA ITEM
RESOLUTION NO.
-2005
A RESOLUTION REPEALING RESOLUTION NO. 211-2003, AND
ANY OTHER FEE SCHEDULES INCONSISTENT HEREWITH,
AND AMENDING THE PLANNING AND ENVIRONMENTAL
RESOURCES DEPARTMENT FEE SCHEDULE TO MORE
EFFECTIVEL Y REPRESENT CURRENT COSTS REQUIRED TO
ADEQUATELY OFFSET THE TRUE COSTS OF PROVIDING
SUCH SERVICE TO THE PARTIES RECEIVING THE BENEFITS
OF THE DEVELOPMENT APPROVAL, AND THUS, FURTHER
REDUCING THE BURDEN CURRENTLY BEING BORNE BY
THE TAXPAYERS AT LARGE; PROVIDING FOR AN
EFFECTIVE DATE OF NOVEMBER 1. 2005
WHEREAS, the Monroe County Board of County Commissioners wishes to
provide the citizens of the County with the best possible service in the most cost effective
and reasonable manner; and
WHEREAS, the Board finds that it would be in the best interest of the general
public to charge the true cost for development related services, thereby placing the
burden of such costs directly upon those parties deriving the benefit; and,
WHEREAS, the Growth Management Director has demonstrated that the
existing fee schedule does not reflect the true cost of providing the services to the parties
requesting services from the Planning and Environmental Resources Department; and
\VHEREAS, the updated fee schedule prepared by the Growth Management
Division for providing these services ineludes the estimated direct costs and reasonable
indirect costs associated with the review and processing of planning and development
approval applications and site plans, on-site biological reviews, administrative appeals,
and preparation of official documentation verifying existing development rights; and
WHEREAS, after hearing testimony and evidence presented as to the appropriate
fee schedule during a public hearing on October 19, 2005, the Board of County
Commissioners concurs with the recommendations of the Growth Management Director.
NOW THEREFORE, BE IT RESOL VED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY FLORIDA, THAT:
Section 1. Pursuant to Section 9.5-21, the following schedule of fees to be charged by
the Growth Management Division fix the filing of land development permits,
land development approvals, land development orders, and appeal
applications and requests for technical services or official letters attesting to
development rights recognized by the County:
P:\Mayra Tezanos\BOCC October 19, 2005\Planning Fees\feeresolution,doc
Page 1 of3
Alcoholic Beverage Application]
Administrative Appeals]
Administrative Relief
Beneficial Use
Biological Site Visit (per visit)
Boundary Determination
Conditional Use Application, Majoru.5
Conditional Use, Application, Minor' ,2,5
Conditional Use, Minor Deviation
Development Agreement].5
Development of Regionallmpad,5
DOAH Appeals3
Future Land Use Map Amendment ~ Residentiall,2,S
(With Land Use Map Amendment)
Future Land Use Map Amendment ~ Nonresidentiall,2,s
(With Land Use Map Amendment)
Future Land Use Map Amendment ~ Residentiall,2,s
(Without Land Use Map Amendment)
Future Land Use Map Amendment ~ Nonresidential' ,2,S
(Without Land Use Map Amendment)
Habitat Evaluation Index (per hour)
Home Occupation Application
Land Use District Map Amendment -Residential 1,2,5
Land Use District Map Amendment ~ Nonresidential L2,S
LOR or Comprehensive Plan Text Amendment
Letter of Buildability (Current Site Conditions)
Letter of Development Rights Determination
Minor Conditional - TOR
Minor Conditional - TRE2
NROGO ApplicationS
Platting, 5 lots or less5
Platting, 6 lots or more5
Pre~application with Letter of Understanding
Pre-application with No Letter of Understanding
Research, permits and records (per hour)
ROGO Application2.5
RaGa Lot/Parcel Dedication Letter
Si!,:rn Variance
Special Certificate of Appropriateness
Vacation Rental Application
Vacation Rental Renewal
Vacation Rental Manager License Fee
Variance, Planning Commissionl,2
Variance, Planning Director2,4
Vested Rights Determination
Waiver, Planning OirectOl)
P:\Mayra Tezanos\BOCC October 19, 2005\Planning Fees\Jeeresolution.doe
Page 201'3
$ 1,140.00
950.00
760.00
1,300.00
260.00
1,090.00
6,020.00
4,570.00
320.00
8,830.00
9,970.00
570.00
3,940.00
4,950,00
3,010.00
4,020.00
60.00
310.00
2,940.00
3,970.00
2,270.00
850.00
] ,620.00
420.00
570.00
590.00
1,660.00
3,100.00
620.00
270.00
50.00
430.00
210.00
920.00
200.00
390,00
100.00
40.00
1,060.00
650.00
850.00
420.00
Wetlands Delineation (per hour)5
60.00
I Subject to additional fees; $245 for newspaper advertisement and $3 per
property owner notice.
2 No application or other fees for affordable housing projects.
3 Subject to additional charges; payment of half the cost of the hearing officer,
which is $66 per hour. County is charged $132 per hour by DOAH.
4 Subject to additional fee of $3 per property owner notice.
S Subject to technology fee of $20 for records conversion, storage, and retrieval.
Section 2. Resolution No. 211-2003 is hereby repealed.
Section 3. The effective date ofthe Fee Schedule shall be November 1,2005.
Section 4. The Clerk of the Board is hereby direeted to forward one (1) certified copy of
this Resolution to the Division of Growth Management.
PASSED AND ADOPTED at a regular meeting of the Board of County
Commissioners of Monroe County, Florida, held on the 19th day of October, 2005.
Mayor Dixie Spear
Mayor Pro Tern Charles "Sonny" McCoy
Commissioner George Neugent
Commissioner David Rice
Commissioner Murray E. Nelson
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
BY:
Mayor/Chairperson
(SEAL)
A TrEST: DANNY KOHLAGE, CLERK
Deputy Clerk
[Qat.:
MONROE: COUNTY ATTORNEY
~PRoveD:J:; ~f?A' ~
~jL€~ t .A
I, I "~.~.~;:.f
By:~
P:\Mayra Tezanos\BOCC October 19. 2005\Planning Fees\fceresolution,doc
Page 3 of3
County of Monroe
Growth Management Division
2798 Overseas Highway
Suite 410
Marathon, florida :~S050
Voice: 305.289. 2500
fA.'{: 305.289.2536
Board of County Commissioners
Mayor Dixie Spehar, District I
Mayor I'ro Tem Charles "Sonny" McCoy, District 3
George Neu.gent, District 2
David Rice, District 4
Murray E, Nelson, District 5
MEMORi\NDUM
TO:
Board of County Commissioners
FROM:
Timothy 1. McGany, AICP /11IJ
Director of Growth Managt1lrlf
DATE:
October 3, 2005
SUBJECT:
Revised Fee Schedule for Planning Applications
Overview
The fee schedule for planning applications has not been completely updated since June 2003. Not
only have personnel and other costs increased since that time, but with the adoption of FY06
Budget, the County is aggressively implementing cost recovery approaches to providing
government services. This philosophy ensures that costs to provide services should be borne by
those specifically receiving the benefits of such services.
Approach
In preparing the new fee schedule, the staff completed the following steps:
o Time Records. Time records on specific projects kept or produced by staff were
tabulated by type of application and reviewed by senior management. These records
provided the initial base line information for the senior staff in determining the
appropriate average time and staff assigned on each type of planning application.
o Base Labor Rate. The "fully loaded" FY 06 labor costs, including both direct labor
(salary) and fringe benefits, were calculated for each review or processing position.
These labor costs were then divided by the number of total hours available by
position to review and process applications in a year to provide a base hourly rate.
The number of total hours available takes into account holidays, vacations, sick
leave, and general administrative duties.
o Indirect Labor Rate. Indirect costs were then calculated for each position in the
Growth Management Division and Fire Marshal's office. Total indirect costs,
reflects the amount of funds in the budget to be transferred from Fund 148 to the
General Fund in FY 06 to pay for support services provided to Fund 148 activities.
This total was divided by the total estimated available hours of all personnel in the
Growth Management Division and Fire Marshal's office to provide a per hour
indirect rate per position.
o Full Labor Rate. The per hour direct labor rate and indirect labor rate were added
together to provide an hourly "billable" rate tor each position.
o Fee Schcdule Work Sheet. The fee schedule work sheet (Exhibit A) was used to
calculate the anticipated labor costs to process and review each type of application.
The average number of hours assigned to each application type by position is shown
on the worksheet. A reference identifying each position is provided at the end of
the worksheet.
Change in Fee Schedule
Exhibit B provides a comparison between the current and proposed fee schedule. Fees tor most
planning applications will be increased, some significantly such as Development Agreements,
Beneficial Use Determinations, Future Land Use Amendments, and Platting of 6 or more lots.
Fees for other applications are proposed for reductions, based on the results of an examination of
actual staff time historically applied to these types of applications.
A major proposed change is that the Planning and Environmental Resources Department will no
longer use the "Pre-Application with Letter of Understanding" application to provide applicants
with a written official determination of the number of dwelling units and non-residential floor
space "lawfully" recognized by the County on properties. Such determination will be through a
new application and service called "Letter of Development Rights Detennination".
The current "Pre-application with Letter of Understanding" has been bogged down by the demand
on the staff to conduct lengthy and costly reviews of planning and building records. Such
determination should be conducted separately, This change would allow the pre-application
process to be conducted as was its original purpose, to be an interactive forum for review by staff
and applicant of conceptual development plans and to make applicants aware of County policies,
ref,rulations, and procedures.
In addition, the Planning Department will offer a more inexpensive option to applications called a
"Pre-application without a Letter of Understanding". This lower cost option would make the staff
available for discussion of development proposals with property owners/applicants without the
need for a written Letter of Understanding. It would also help recoup the costs of staff time that
where property owners and developers routinely arrange meetings with staff to discuss their
development proposals without paying for the service, which is required in the Pre-application
process.
In addition, a small "Technological Fee" will be applied to certain permit applications for records
conversion, storage, and retrieval. This fee will assist the Planning and Environmental Resources
Department in progressing toward a more "paper-less" system.
Anticipated Revenues
The staff anticipates that the proposed new fee schedule will result in at least $350,000 in revenues
for FY06. The staff estimates that without the proposed increase in fee schedule the projected
revenues for FY06 may be less than $300,000, depending upon the level of development activity.
These revenues will cover the costs incurred by staff in processing and reviewing these
applications further eliminating any subsidy to pay for such services from ad valorem and non~user
fee revenue sources.
Recommendation
The staff recommends approval of the resolution establishing a new fee schedule for Planning and
Environmental Resources Department that will go into effect on November 1,2005.
Exhibits
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EXHIBIT B
CURRENT VERSUS PROPOSED
PLANNING AND DEVELOPMENT
APPROVAL APPLICATION FEES AND SERVICE CHARGES
Application/Service Current Proposed Change
Alcoholic Beverage App. $ 1,350 $1, 140 $ (210)
Administrative Appeals 250 950 700
Administrative Relief 0 750 750
Beneficial Use 500 1,300 800
Biological Site Visit (per visit) 100 200 100
Boundary Determination 500 1,090 590
Conditional Use (Major) 5,390 5,970 580
Conditional Use (Minor) 4,500 4,570 70
Conditional Use (minor deviation) 100 320 220
Development Agreement 4,000 8,830 4,830
DOAH Appeals 200 570 370
FLUM Amen.~ Res wi LUM Am.. 2,590 3,930 1,340
FLUM Amen.~Com w/LUM Am.. 3,590 4,950 1 ,360
FLUM Amen. ~ Res wlo LUM Am. .2,590 3,010 420
FLUM Amen. ~ Com wlo LUM Am. 3,590 4,020 430
Home Occupation Application 250 350 100
Land Use Map Amend ~ Res. 2,090 2,940 850
Land Use Map Amend - Comm. 3,090 3,970 880
LDR/Comp Plan Text Amend. 2,590 2,270 320
Letter of Buildability 350 850 500
Letter of Development Rights Deter. nla 1,620
Minor Conditional ~ TDR 700 520 ( 180)
Minor Conditional ~ TRE 700 570 ( 130)
NROGO Application 500 590 90
Platting, 5 lots or less 1,000 1,660 660
Platting, 6 lots or more 2,000 3,1 00 1,100
Pre-app wi Letter of Understanding 500 620 120
Pre-app wi no Letter of Understanding n/a 270
ROGO Application 200 430 230
ROGO Lot/Parcel Dedication Letter 175 210 35
Sign Variance 700 920 220
Special Certificate of Appropriateness 200 200 0
Vacation Rental Application 245 390 145
Vacation Rental Application Renewal 100 100 0
Vacation Rental Manager Lie. Fee/Ren 35 40 5
Variance, Planning Commission 1,330 1,060 (270)
Variance, Planning Director 750 650 (100)
Vested Rights Determination 700 850 150
Waiver, Planning Director 750 420 (330)
Notes: Additional charges or charges for services by the hour are not shown.