Item Q3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 19.2005
Division:
County Administration
Bulk Item: Yes -X- No
Department: County Administration
Staff Contact Person: Debbie Frederick
AGENDA ITEM WORDING:
Approval of Proposed Monroe County Organizational Chart and confirmation of the Administrator's
appointments to Divisions.
ITEM BACKGROUND:
During the fiscal year 2006 budget cycle, a proposed organizational chart was provided to the Board of
County Commissioners. At the final Budget Public Hearing held on September 28, 2005, a revised
organizational chart was provided to the BOCC which moved Key West Airport Fire from the
proposed position under the Division of Emergency Services back to its original position under the
Department of Key West Airport. The proposed changes will be retroactive to October 1, 2005.
PREVIOUS RELEVANT BOCC ACTION:
As stated above.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval of the attached Proposed Monroe County Organizational Chart and confirmation of the
Administrator's appointments to the Divisions as stated on the organizational chart,
TOT AL COST:
(Approx, $25,000 Savings)
BUDGETED: Yes -X.... No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
DIVISION DIRECTOR APPROVAL:
5fuuttaJ Willi
Thomas J. Willi
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
Revised 2/05
AGENDA ITEM #
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EXPLANATION OF CHANGES AND
CONFIRMATION OF THE ADMINISTRATOR'S APPOINTMENTS
AS SHOWN ON THE PROPOSED ORGANIZATIONAL CHART
· Sheila Barker, Division Director, Community Services Division: Ms. Barker will
be transferred from the Division of Management Services to the Division of
Community Services.
· *Chief Clark Martin, Division Director, Emergency Services Division: The
Division of Public Safety and Fire Rescue have been combined and will become
the Division of Emergency Services. Chief Martin will be reclassified with a title
change from Fire Chief/Fire Marshal to Fire Chief/Division Director.
· *David Koppel, Division Director, Engineering Division: The Department of
Engineering was separated from the Division of Public Works in February, 2005
and became the Division of Engineering. This Division includes the
Departments of Engineering Services, Facilities Development and Utilities.
David Koppel will be reclassified with a title change from his current position of
County Engineer.
· Timothy McGarry, Division Director, Growth Management Division: No
changes to this Division.
· *Teresa Aguiar, Division Director, Employee Services Division: The former
Division of Management Services has been split into two Divisions; the Division
of Employee Services and the Division of Budget & Finance. Ms. Aguiar will be
transferred from her current position of Sr. Administrator of Personnel.
· Dent Pierce, Division Director, Public Works Division: The Department of Solid
Waste & Recycling has been transferred from the former Division of Public
Safety to the Division of Public Works.
· *Sal Zappulla, Division Director, Budget & Finance Division; The former
Division of Management Services has been split into two Divisions; the Division
of Employee Services and the Division of Budget & Finance. The Grants
Department has been transferred from reporting directly under the County
Administrator to the Budget & Finance Division. Mr. Zappulla will be transferred
from his current position of Director of Budgets.
· Reggie Paros, Division Director, Housing & Community Development Division:
This is a newly created Division. Mr. Paros will be reclassified to the Division of
Housing & Community Development.
1
. The Land Steward position will be transferred from the Division of Growth
Management to the Land Authority.
· The Communications Department will be transferred from the Division of Public
Safety to the Technical Services Department
*These positions require confirmation by the Board of County Commissioners of
the Administrator's appointments per Monroe County Policies & Procedures,
Section 2.01. Resumes attached.
2
RESUME
CLARK O. MARTIN, JR.
POSITION DESIRED: Fire Chief, Monroe County, Florida
WORK EXPERIENCE:
Fairfax County Fire and Rescue Department, Virginia-
August 2000 to Present
DEPUTY CHlEF, SPECIAL OPERATIONS DIVISION: Develop and implement strategic goals for, and
provide oversight to several specialty programs, including Emergency Medical Services, Hazardous
Materials Response Team, Urban Search and Rescue and Technical Rescue Section, and Marine
Operations. In this capacity I have responsibility for the department's weapons of mass destruction
preparedness planning, regular interaction with the County emergency management coordinator, updating
and exercising the fire and rescue portion of the disaster operations plan.
August 1998 to August 2000
DEPUTY CHIEF, FIRE PREVENTION DIVISION: As the Deputy Fire Marshal, directed the daily
operations ofthe Fire Prevention Division, including sections and branches responsible for fire and
explosion investigations, hazardous materials enforcement and environmental crimes investigations, fire
prevention code enforcement, fire protection systems inspection and testing, permitting and revenue
collection, and fire engineering plans review. Developed and fostered relationships with the development
community, the county building officials, fire prevention code and building code development community
on a state and national level.
December 1995 to August 1998
DEPUTY CHlEF, OPERATIONS: Initially in a geographic division, then on an assigned 24~hour shift,
directed field operations through six battalion management teams. Responded to and commanded major
incidents. Provided advice and counsel to subordinate officers and participated with other members of
operations and department senior staff with development and evaluation of department policies and
procedures. Developed and maintained community and political contacts. Negotiated and finalized an
automatic-aid agreement with an adjacent military fire department. Participated in development of new
procedures for regional interoperability of800 MHz trunked radio systems for fire and emergency medical
services.
July 1995 to December 1995
BATTALION CillEF, CillEF TRAINING OFFICER: For this brief period, prior to promotion, commanded the
Training Division. Provided direction and oversight to the several branches of training involved with
basic firefighter training, in~service field training, volunteer firefighter training and certification, and
emergency medical services' ALSiBLS contracted training programs.
RESUME
CLARK O. MARTIN, JR.
POSITION DESIRED: Fire Chief, Monroe County, Florida
WORK EXPERIENCE:
Fairfax County Fire and Rescue Department, Virginia~
August 2000 to Present
DEPUTY CHIEF, SPECIAL OPERA nONS DIVISION: Develop and implement strategic goals for, and
provide oversight to several specialty programs, including Emergency Medical Services, Hazardous
Materials Response Team, Urban Search and Rescue and Technical Rescue Section, and Marine
Operations. In this capacity I have responsibility for the department's weapons of mass destruction
preparedness planning, regular interaction with the County emergency management coordinator, updating
and exercising the fire and rescue portion of the disaster operations plan.
August 1998 to August 2000
DEPUTY CHIEF, FIRE PREVENTION DIVISION: As the Deputy Fire Marshal, directed the daily
operations of the Fire Prevention Division, including sections and branches responsible for fire and
explosion investigations, hazardous materials enforcement and environmental crimes investigations, fire
prevention code enforcement, fire protection systems inspection and testing, permitting and revenue
collection, and fire engineering plans review. Developed and fostered relationships with the development
community, the county building officials, fire prevention code and building code development community
on a state and national level.
December 1995 to August 1998
DEPUTY CHLEF, OPERA nONS: Initially in a geographic division, then on an assigned 24.hour shift,
directed field operations through six battalion management teams. Responded to and commanded major
incidents. Provided advice and counsel to subordinate officers and participated with other members of
operations and department senior staff with development and evaluation of department policies and
procedures. Developed and maintained community and political contacts. Negotiated and finalized an
automatic-aid agreement with an adjacent military fire department. Participated in development of new
procedures for regional interoperability of800 MHz trunked radio systems for fire and emergency medical
services,
July 1995 to December 1995
BA TT ALlON CHIEF, CHIEF TRAINING OFFICER: For this brief period, prior to promotion, commanded the
Training Division. Provided direction and oversight to the several branches of training involved with
basic firefighter training, in-service field training, volunteer firefighter training and certification, and
emergency medical services" ALS/BLS contracted training programs.
Clark O. Martin, Jr.
Page 2
'*
11>
.~
September 1989 to July 1995
LEAD BATTALION CHIEF, B-SHIFT: Executive assistant to the B-Shift deputy chief, acted as shift
deputy chief in his absence, coordinated the day-ta-day activities ofB-Shift on a County-wide basis
including all scheduling, leave management and resource deployment through five geographic battalion
chiefs. Responded to and commanded multiple alarm incidents, assumed sector commands as needed as
well as providing briefings to the press. Responded to nearby incidents which were minor in nature for
quality assurance, coordinated numerous multi-unit and multi-casualty incident drills, handled short-term
and long-term projects as assigned by the shift deputy chief or the Assistant Chief of Operations, provided
advice and direction for the shift battalion chiefs, wrote articles for the Line COpy, the Department's news
magazine.
October 1987 to September 1989
BATTALION CHIEF, 1ST BATTALION, C-SHIFT: Commanded one-fifth of the geographical area of
Fairfux County during the 24 hours that C-Shift was on duty, coordinated the activities of seven fire
stations in a diverse battalion consisting ofvery rural areas to the County's densest high-rise district,
supervised three station captains and four shift commander lieutenants, responded to and commanded
operations at structure fires, hazardous materials emergencies, and multi-patient EMS incidents.
November 1985 to October 1987
FIRE CAPTAIN, OPERATIONS DIVISION: After serving four months as station commander at Fire
Station 2, was detailed back to the CAD project as the sole Fire and Rescue Department representative at
the new Public Safety Communications Center in the Pine Ridge facility. Was heavily involved in
software testing, dispatcher training, Fire and Rescue trainers' training, procedure development, training
manual editing and other preparations for the transition from manual dispatch operations at the Massey
E.o.e. to the automated operations at the Pine Ridge PSCc. Obtained considerable experience in dealing
with other County agencies and private vendors, for which I received a number of commendations.
October and November 1985
ACTING FIRE CAPTAIN, APP ARA TUS SECTION: Coordinated day-to-day activities ofthis section
pending the appointment of a permanent section commander. This section is responsible for maintenance
of specialized functions of the fire and rescue fleet.
August 1984 to October 1985
FIRE LIEUTENANT, COMMUNICATIONS SECTION: In addition to directing the operations of the
Fire and Rescue dispatch area in the Emergency Operations Center on a shift, was heavily involved in the
basic design of the Fire and Rescue portion of the computer-aided dispatch system, defining needs and
requirements of the vendor.
May 1983 to August 1984
FIRE LIEUTENANT, ACADEMY: Primarily responsible for developing new in-station training program
as lead field training coordinator, instructed recruits, developed standard operating procedures, research
and evaluation of new products, visual aids development, developed first standard evolutions to be used
with Operations Academy Rotations.
Clark O. Martin, Jr.
Page 3
January 1983 to May 1983
FIRE SERGEANT, RESCUE SQUAD 26: Did preliminary work on equipping Rescue Squad 26 as a
satellite hazardous materials unit, developed an evacuation plan for hazardous materials incidents on
limited access transportation routes, trained station personnel and communications personnel in handling
hazardous materials incidents.
December 1980 to January 1983
FIRE SERGEANT, COMMUNICA nONS: Assistant shift officer, developed new procedures, trained
new fire and police dispatchers, trained existing dispatchers, initiated operational changes, served on
Truck Response Review Committee.
May 1979 to Decem ber 1980
FIRE SERGEANT, TRUCK 8: Commanded the most active of twelve ladder companies in the county in
a geographically diverse response district.
January 1977 to May 1979
FIREFIGHTER II, ACADEMY: Developed and managed audio-visual aids, developed in-station drills,
research and evaluation, instructed new recruits as well as tenured field personnel, drafted standard
operating procedures for department-wide use.
October 1, 1973 to January 1977
FIREFIGHTER I, 29th Recruit School, Fire Stations 12 and 3: Gained considerble experience as a
firefighter and emergency medical services provider.
Other Fire Service Experience-
Fall 1968 to October 1973
CADET FIREFIGHTER (Volunteer), FIRE ST A nON 8
HENRICO COUNTY FIRE DIVISION, VIRGINIA
November 1970 to May 1972
MEMBER HAMPDEN-SYDNEY VOLUNTEER FIRE DEPARTMENT, VIRGINIA: A student
operated fire department on the college grounds, covering central Prince Edward County. Offices held:
Captain (1970-71), Chief (1971-72).
Clark O. Martin, Jr.
Page 4
FORMAL EDUCATION:
October 1973 to May 1983
Northern Virginia Community College, Annandale, Virginia
/Associate Degree in Fire Science - Management, graduated Summa Cum Laude
September 1970 to May 1972
Hampden-Sydney College, Hampden - Sydney, Virginia
September 1968 to June 1970
The Collegiate Schools, Richmond, Virginia
High School Diploma
OTHER NOTEWORTHY TRAINING AND CERTIFICATION:
April, 2001
incident Response to Terrorist Bombings, New Mexico Tech
June 2000
Management of Fire Prevention Programs, National Fire Academy
May 2000
Certified Fire Official, Virginia Board of Housing and Community Development
November 1999
Advanced Official, Virginia Building Code Academy
October 1999
ISO Public Protection Ratings Seminar, Virginia Department of Fire Programs
September 1999
BOCA Fall Conference and Training Symposium
May 1999
NFPA Standard 1031 Inspector II Certification
October 1998
Core Module, Virginia Building Code Academy
September 1998
BOCA Fall Conference and Training Symposiwn
February 1998
Recertification, Commonwealth of Virginia EMT-Basic, expires February, 2002
June 1995
NFPA Standard 1021 Officer II Certification
May]995
International CAD Consortium. Phoenix, Arizona
December ]989
Impact of Drugs on the Fire Service, Metropolitan Washington Council of Governments
February 1986
Instructor Certification, Zenger-Miller Supervision Series
August 1985
NFP A Standard 1021 Officer I Certification
Clark O. Martin, Jr.
Page 5
March 1984
November 1983
December 1982
September 1982
January 1980
July 1978
November 1977
July 1977
June 1977
January 1977
Hazardous Chemicals Training Course, 80 hours, United States Coast Guard Reserve
Training Center, Yorktown, Virginia
Maryland Fire and Rescue Institute's TelecommWlications Workshop
Fairfax County/ISFSI Hazardous Materials Course, Technician Level
Washington Metro COG Hazardous Materials Course
NFP A Standard 100 I Firefighter III
Virginia State and Fairfax County EMT-Cardiac Certification
Pesticide Fire and Spill Control, NFPCA
Washington Metro COG EMS Dispatcher Training Course
Certified as Commonwealth of Virginia State Fire Instructor
Certified as Commonwealth of Virginia EMT Lay Instructor
COMMITTEES AND SPECIAL PROJECTS:
1 999-present
Departmental Awards Committee Member
] 996-1998
1996
]995
1995
] 994- ] 995
1994
1993 - 1995
1993
1992
Northern Virginia 800 MHz Fire Mutual Aid Procedures Committee
Chair, Battalion Chief Promotional Exam Development Committee
Conducted research and developed plan for re-alignment of battalions and divisions for
Operations Division.
Fire Captain Assessor, Henrico County, Virginia
Co-Chair, Altaris CAD Upgrade Committee
Battalion Chief Exam Development Committee
Battalion Chief Assessor
Instructed at Officer Development School
PSCC Uniformed Fire Officer Selection Assessor
Chairman, Operations Division Leave Management Committee
Instructed at Officer Development School
Developed and taught classes for Officer Development School
Operations Representative for LEPC Exercise Development Committee
Battalion Chief Assessor
Uniformed Fire Officer Selection Assessor
Battalion Chief Assessor, City of Baltimore, Maryland
Clark O. Martin, Jr.
Page 6
1992 - 1995
Oversight of Development of Centralized Callback System
1990
Chairman, Volunteer Junior Officer Certification Exam Committee
Battalion Chief Exam Development Committee
1989.1995
Operations Division Liaison with CAD/Communications Sections
1989 - 1990
Chairman, Response Plan Review and Update Committee
1988 to ]993
Commanded Honor Guard Unit
1988
Fire Captain Exam Development Committee
Battalion Chief Assessor
1979 to 1980
Truck Company Response Review Committee
1979 to 1985
Honor Guard Member
1978 to 1980
Truck Company Operations SOP Committee
MEMBERSHIPS:
International Association of Fire ChiefS
International Association of Fire Fighters, Local 2068
International Fire Photographers Association
Association of Public Safety Communications Officials International, Inc.
Old Dominion Historical Fire Society
National Fire Protection Association
COMMUNITY:
2000 - Present
] 998 - Present
]998.1999
1996 - 2000
1995
1993 - 1995
1994 - 1995
Kings West Swim Club, Board of Directors
Kings Park West Adult Soccer League
Webe]os II Den Leader, Cub Scout Pack 1966, Kings Park West
Security Team Member, Burke Presbyterian Church
Assistant Coach, Girls' Softball, Braddock Road Youth Club
Assistant Coach, Kings Park West Soccer League
Burke Presbyterian Church, Facility Special Projects Team Member
OBJECTIVE
DAVID S. KOPPEL, P.E.
.....
HI
jJ
J
EXPERIENCE
A responsible pOSition involving a broad range of design engineering and
construction projects that will provide a challenging opportunity for professional
growth and upward mobility.
1987 TO
PRESENT
MONROE COUNTY
County Engineer/Division Director
Directs the operation of Engineering Division:
. Oversees all in.house design (including roads, parks, buildings, etc.), inspection,
construction management and surveying.
. Serves as County's Traffic Engineer and Stormwater Engineer.
. Performs duties specified in the County Code Section 9.5 - 26 and provides
technical assistance to other County departments.
. Serves as Division Coordinator for Count Administrator during emergencies and
disasters.
. Provides policy recommendations on Division issues and programs to County
Administrator, BOCC, and other divisions. Consults with County Administrator
concerning issues, problems and progress of the Division.
. Speaks to civic clubs, homeowners, property owners, radio, TV and newspaper
are reguired. Official spokesperson for all Divisional issues.
Key West, FL
February 2005 to Present
County Engineer October 1994 to February 2005
Responsible for all functions of the Engineering Department including technical,
administrative and fiscal decisions, and providing engineering services to all County
Departments, as determined by the County Administrator, reporting to Division
Director, Public Works Division.
Engineering Director February 1988 to October 1994
Responsible for all functions of the Engineering Department with an annual budget
in excess of $9.4 million which includes capital improvement projects, consulting
engineering services and operating expenses; technical, administrative and fiscal
decisions, as well as providing engineering services to all County Departments.
. Responsible for management and operations of Engineering Department charged
with the review of plans and specifications for roadway, bridge, building, airport,
park and other County projects.
. Administer and oversee inspection on County Public Works projects.
MONROE COUNIY
Engineering Director (condnued)
. Supervise and assign workloads for the Engineering Department staff with
assignments that include analyzing traffic and roadway data, revie'W'ing title
DA VID S KOPPEL, P.E,
Resume
Page 2
October 1985
to April 1987
1982 to
October 1985
. .
evidence, prep~ring c()mplex legal descriptfons of real property, investigating and
resolving public complaints, and ensuring an accurate and timely completion of
assigned Public Works projects.
. Evaluates and justifies future roadway widening projects based on service volume,
surrounding development, existing roadway conditions, developing construction
costs, and evaluating the impact of future plans for Public Works projects
scheduled.
. Review and evaluate applications for County right-of-way permits for processing
which includes issuing special provisions as required.
April 1987 to February 1988
Engineering Department including
Director of Engineering
Responsible for all functions of the
administrative, technical, and fiscal decisions:
. Manage 16 employees, schedule assignments, and manage workloads.
. Sign/seal engineering drawings related to roads, bridges, builclings, parks, ete.
. Oversee in-house inspection of numerous construction projects occurring
simultaneously.
. Negotiate change orders with contractors,
. Prepare reports, conduct public meetings and preconstruction conferences; public
speaking at County Commission and other meetings.
. \Vork with environmental agencies and traffic operations.
POST, BUCKLEY) SCHUH & JERNIGAN) INC. Key West) FL
Project Engineer
. Responsible charge of Construction Engineering and Inspection on multiple
major roadway improvement projects on US 1, Monroe County, including over
st."\{ miles of four laning, having a total construction cost of $2.5+million
. Previous responsibilities as Project Engineer also included the Construction
Engineering and Inspection of the runway reconstruction and airs ide lighting at
Marathon Airport.
FLORIDA DEPARTMENT OF TRANSPORTATION Miami, FL
Maintenance Contracts Engineer, District Six 1984 to October 1985
Responsible for preparation and development of technical plans, specifications,
contract documents, production coordination, cost estimates and construction
engineering inspection including construction and contract documentation of some
40 state contract maintenance projects totaling approximately $5+ million.
Also responsible for service as Project Engineer when required.
D1\ VJl) S, KOPPEL, P,E,
Resume
Page 3
EDUCATION
1982
REGISTRATION
Professional Engineer Trainee~ District One 1982 to 1983
Full time FDOT P.E. training program, statewide
Practical experience in all facets of the Department, including Design, Construction,
Maintenance, Location, Traffic Operations and Planning.
B. S. C. E. University of South Florida
. Continuing Education, ongoing
. Professionalism, Ethics, and the Law
. Building Code, Structural
. How to Manage Projects, Priorities and Deadlines
. Work Area Safety and Traffic Control
. Legal Testimony: Trial and Deposition
. Tort Liability - Field Responsibility
. Advanced Pedestrian Facilities Design Course
. How to Supervise People
. Gaining Employee Cooperation
. Safety Program Implementation
. How To Do Business with FDOT
Tampa, FL
. State of Florida; Professional Engineer since 1988
. License Number P.E. 40164
MEMBERSHIPS
. Certificate of Qualifications, Advance Maintenance of Traffic
. National Society of Professional Engineers
. Florida Association of County Engineers
TERESA E. AGUIAR, PHR, CPM
......
EMPLOYMENT
SR. ADMINISTRATOR, PERSONNEL
,tfonroe County BOCC
1/1102 ~ PRESENT
Key West, Florida
Responsibilities:
Supervise 3 employees and also 2 Liaison employees. Oversee and monitor Personnel Section operations which
include the County's Drug Policy, Personnel Actions, etc. and ensure that all procedures are in accordance with
policy and applicable laws, Assist Division Directors, Department Heads, and Supervisors concerning employee
related matters such as policies, disciplinary actions, terminations, hearings. Monitor and oversee County's Sick
Leave PooL Administer FMLA. Research and complete various County, State and Federal Reports as required.
Provide monthly presentation for new employees (new employee orientation) and inform employees on policies and
benefits. Review all recommendations for employee/position change in status (Le., reclassifications) and make
recommendation for further action. Serve as liaison to the County Administrator on issues of records management
relating to the creation, utilization, maintenance, retention, preservation, and disposal of public records. Prepare
and/or assist in training programs to meet specific needs of employees. Develop and revise personnel policies as
needed.
Accomplishments:
< Placed in charge of overseeing the County's Records Management Program and ensuring compliancy.
< 2004-Revamped the County's Performance Evaluation System, Evaluations are now directly tied to job
description duties. Also coordinated and created training for all employees which incorporated a
PowerPoint presentation which was put on video with voice-over to be reviewed by employees and
supervisors at any time.
ADMINISTRATOR, PERSONNEL
Afonroe County BOCC
12/8/96 ~ 12/31/01
Key West, Florida
Responsibilities:
Supervise 3 employees and also 2 Liaison employees. Oversee Personnel Section operations. Assist Division
Directors, Department Heads, and Supervisors concerning employee related matters such as disciplinary actions,
terminations, hearings. Serve as Grievance Hearing Secretary. Monitor and oversee County's Sick Leave Pool.
Administer FMLA. Responsible for maintaining monthly turnover reports. Research and complete various County,
State and Federal Reports as required. Provide monthly presentation for new employees (new employee orientation)
and inform employees on policies and benefits. Develop and revise personnel policies as needed.
Accomplishments:
< Organized and accomplished the completion of 250+ job descriptions from a compensation study which
also included incorporating in the County's intranet, making them readily available for all employees on
the network.
< Revised numerous forms including the Application for Employment, and made available on the County's
intranet.
< Created an In-House crossword puzzle for new hires as part of new employee orientation. It helps new
employees become familiar with County policies and procedures in a way that is fun and interactive.
< Created the training for the County's VIWP policy. Coordinated PowerPoint training with Technical
PA~' I or S
Services for video taping and trained all existing County employees in addition to incorporating in New
Employee Orientation.
< Drafted the County's Administrative Leave policy for documenting leave during an emergency/disaster.
PERSONNEL ASSISTANT
Monroe County BDCC
7/31/89 -12/7/96
Key West, Florida
Resnonsibilities:
Process all Personnel Actions and associated duties (back-up paperwork, post-offer physicals, etc.). Process all new
hires for employment. Schedule employees for various mandatory testing (Hepatitis, TB, Rabies Vacc's, etc,),
Research and complete surveys as needed. Advise departments of policies and procedures and needed, Verify
employment. Responsible for Personnel Section Records Management.
Accomnlishments:
< Research and put processes together for the Records Management - retention and disposition - of County
records, Employees relied on my guidance in starting a program and maintaining their department public
records in accordance with State guidelines.
< Commended for stepping in and ensuring that work flow continued during the extended leave of absence of
the Personnel Coordinator. Served as Acting supervisor.
< Commended for solely coordinating the County's involvement in a Multi-organizational Blood Drive.
Coordinated the scheduling, and solicited prizes from local businesses.
AHMINISTRATIVE SECRETARY
Monroe County BDCe
12/6/87 - 7/30/89
Key West, Florida
Responsibilities:
Personal Secretary to HR Director. Process bills and purchase orders.
projections for fiscal years. Maintain position control.
Maintain line items and make budget
SECRETARY/PERSONNEl, CLERK
Monroe County BDCC
8/11/86 - 12/5/87
Key West, Florida
Responsibilities:
Filing, answering phones, sort mail, assisted walk-in applicants with applications and typing tests, coordinated
interviews, maintain job openings, type correspondence for HR Director, Personnel Coordinator, Risk Coordinator,
Safety Director. Order office supplies and process invoices for payment. Place help wanted advertisements.
PHOTOGRAPHER
Self
Currently licensed and own mobile photography business. Specializing in children and family portraiture.
2000 ~ Present
Monroe County
PaG.' t 0' s
EDUCATION
Key West High School
Honors: English, Business, Science
Florida Keys Community College
St. Leo's College
Certifications & Seminars Attended:
1989
1993
1996
1997
1997
1999
1999
2000
2002
2002
2002
2002
2004
2004
2004
2004
2005
2005
2005
Skill Building for Supervisors
Persorme1 Recordkeeping
Fundamentals ofHR Certification
HR & The Law
Dale Carnegie - Public Speaking Certification
PowerPoint for Presenters
How to Supervise
Professional in Human Resources Certification
Recertified in 2003 (expires 2006)
Public Records
Labor Law Update
VIWP Conference
FMLAfSection 125
Emotional Intelligence Workshop
Supervisory Management Certificate
Effective Global Environment Records Mgmt
Art in Human Resources Conference
Diversity in the Workplace
Certified Public Manager
Webcast ~ Implementation of Medicare Part D
Memberships:
Current Member
Secretary
Governmental Affairs Advocate
Relay for Life Co-Captain
(2004/2005 Team Member)
Current Member
Current Member
Current Member
1998
2000 - Present
2003 ~ Present
2000
2003
2003
2003
Graduated 1986
Key West, Florida
( 20+ credit hours)
Key West, Florida
ICMA
Padgett Thompson
American Management Association
Padgett Thompson
Dale Carnegie
FKCC
Fred Pryor
Society for Human Resource Management
Lorman
MCPA 2 hour presentation
Monroe County Sheriff/Care Center
A & E Roberts
Florida State University/CPM
Florida State University/CPM
FRMA Conference
HR Florida
Elisa Levy ~ HRCI Certified Seminar
Florida State University/CPM
SHRM - Hay Group Systems
Florida Keys Chapter - SHR1\1
Florida Keys Chapter ~ SHRM
Florida Keys Chapter - SHRM
American Cancer Society
Florida Records Management Association
American Academy - CPM
Florida Keys CPM Society
OTHER ACCOMPLISHMENTS
· May, 2003: Provided a 25 minute presentation for the Monroe County Personnel Association (FLKSHR,.\1
Chapter) which was attended by over 50 representatives oflocalIy owned businesses and professionals in
Monroe County. "Avoiding Common 1-9 Mistakes". The presentation was very well received and noted
on the evaluation sheets as the best information received from the entire 2 hour program.
· 2003: Organized the Monroe County Personnel Association's (now known as Florida Keys SHRM) efforts
and was responsible in overseeing the entire process in becoming an affiliated Chapter with the Society for
Human Resource Management. During our first year as an affiliated Chapter we established goals and I
guided the officers in achieving these goals which resulted in our Chapter obtaining the Society's Superior
Merit A ward.
Pau :s or :s
SALVATORE R. ZAPPULLA
Monroe County Board of County Commissioners
Key West, Florida
Mana~ement Services - Director. Office of Mana~ement and Budl!ct
November 2003 - Present
Responsible for the development, implementation and control of the County budget and budget staff in the monitoring and
analysis of the fiscal activities of County departments to insure the effective and efficient utilization of the County's financial
resources, oversees the purchasing department and compliance with the County's financial resources, supervises the grants
administration department.
. Examines budget estimates and accounts of departments and reviews County financial reports in order to assist in planning
future budgets.
. Maintains continuous budget control and assembles statistics on expenditures during the year; participates in the preparation of
instructions, forms, guidelines and procedures for annual budget preparation.
. Advises management personnel on budget problems and assist them in the maintenance of proper appropriation and allotment
accounts.
. Analyzes requests for transfers of funds and positions to meet changing conditions, and makes appropriate determinations as to
legality and reasonableness of fund transfers.
. Assists in the development of departmental policies and procedures, budget formulation, program evaluation and operating
policy formulation and implementation of approved policies.
. Responsible for all components of TRIM (Truth In Millage) compliance,
. Coordinate Budget Calendar to insure tbat all state mandated dates are met Responsible for all advertisements regarding
budgets.
. Supervises subordinate professional and clerical personneL
. Supervise Grants and assures that grant accounts are in compliance with the grants and the Federal standards for grants.
. Work as a Liaison with Finance during any emergency involving FEMA for coordination of accounting issues.
. Assist the three internal service funds under the Department of HRlOMB with issues relating to funding and sufficiency of
reserves.
. Assist during activation of the EOC in monitoring financial obligations of the County.
. Coordinate presentation of budget to present to Government Finance Officers' Association (GFOA) for budget award.
. Special projects as necessary regarding financial feasibility of programs within County,
. Supervise purchasing staff and compliance with purchasing policy. Recommend changes to purchasing policy on an as-
needed basis.
SALVATORE R. ZAPPULLA
. ---lit!
om", 2 5- 649
Monroe County Clerk of The Circuit Court
Key West, Florida
Finance Deoartment - Treasurv Manal:!cmcnt Suocrvisor
July 1999 - Present
Responsible for supervising/reviewing the work of three accounting clerks on complex bank reconciliations. In charge of
banking relationships, cash management, short-term investments. Monitor collections of accounts receivable and revenue
analysis. Report directly to Finance Director and Clerk of the Circuit Court.
. Maintain and upgrade the county's Cash Management system monitoring cash positions daily to maintain bank account levels
necessary to cover banking services, while maximizing investment opportunities on idle cash balances. .
. Review and supervise the reconciliation of the county's bank statements including pooled cash, group health insurance, workers
compensation, and various other accounts for the Board of County Commissioners and the Clerk of The Circuit Court.
. Responsible for principal and interest payments on all of the County's Long Term Debt, ensure compliance with bond covenants
and the reconcile the corresponding sinking fund accounts.
. Prepare and file sales tax returns for the two county airports. Prepare and generate form 1099 for all ofthe county's independent
contractors and file electronically with the Internal Revenue Service.
. In-charge of record retention and destruction of records in accordance with state law. Monitor and compile unclaimed property
in order to submit funds and records to the state in the NAUPA Standard Electronic file format.
. Instrumental in the preparation of the Comprehensive Annual Financial Report for Monroe County.
Westvaco Corporation
New York, New York
Treasurer's Deoartment - Manaf1"er. Cash and Investments
March 1990 - March 1996
Responsible for performing the cash management activities for the company's domestic and international operations.
Reviewed cash positions daily to maximize investment opportunities and maintained bank balances necessary to cover activity
and ensure credit availability.
. Developed and maintained daily forecasts detailing the sources and uses of cash so as to pinpoint necessary maturity dates of
marketable securities and predict the need for short-term borrowing. Forecast cash flows for monthly and five year time
horizons based on various earnings per share levels. Responsible for short-term investing. ie. Repurchase agreements,
Commercial paper, U.S. Treasury Bills.
. Regularly reviewed bank service and performance and where appropriate made recommendations to the Treasurer and Chief
Financial Officer for relationship/service changes. Responsible for setting up banking relationships for foreign subsidiaries in
accordance with local laws.
. Responsible for compliance with debt covenants on the company's Pollution Control Revenue Bonds, Long-Term debentures and
revolving credit agreements.
. Purchased and sold foreign currencies based on current needs using software that was evaluated and recommended to senior
management.
. Tracked c,ompany stock transactions, buybacks, employee benefit plans. Interfaced with Accounting, Credit, Accounts Payable,
Accounts Receivable and Payroll and prepared daily reports required for financial statement preparation.
ComntroUers DeDartment _ Senior Auditor July 1988 - March 1990
Supervised field and office work on complex audits, ie. major paper mills, converting operations. Responsible for all personnel
on the audit and for ensuring the scope of the audit is achieved and the report is written and distributed. Performed special
projects in avariety of accounting and financial areas.
KPMG Peat Marwick Certified Public Accountants
New York, New York
~enior Accountant
August 1985 - July 1988
Reported directly to several managers and partners of the firm, and gained experience servicing diversified public and private
clients ina variety of industries with emphasis in the chemical/pharmaceutical manufacturing industry.
. Performed numerous analytical reviews of financial data which were instrumental in identifying and focusing audit efforts on
critical areas.
Education: Saint John's University, New York, New York, Bachelor of Science, Accounting, May 1985
-~,-f'"."'*-