Item J3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 19.2005
Division:
Growth Management
Bulk Item: Yes ~
No
Department: Planning
Staff Contact Person: Elizabeth Hollowav
AGENDA ITEM \VORDING:
Approval to advertise Request for Qualifications for professional services to manage and undertake the
task of removing all Florida Exotic Pest Plant Council listed species within the Overseas Heritage Trail
and Scenic Highway right of way, review and rank proposals and recommend a firm to the Board of
County Commissioners.
ITEM BACKGROUND:
The Corridor Management Plan for the Florida Keys Scenic Highway recommends protection and
preservation of natural resources along the corridor. The Florida Department of Environmental
Protection through contract PL- 029 provides funds for the implementation of vegetation management
along the US I Corridor. The project is located along the Overseas Heritage Trail.
The Growth Management Division will solicit a Request for Qualification (RFQ) from qualified firms.
A Selection Committee, consisting of representatives from the Florida Keys Scenic Highway Advisory
Group will review written responses, possibly interview the top respondents(s) and recommend the top
ranked firm to the Board of County Commissioners for approval.
PREVIOUS REVELANT BOCC ACTION:
February 18, 2004 ~Approval of 10 year FDEP Contract PL-029 for BIPM funding.
September 28, 2005- Approval of a grant task assignment with FDEP to contract for removal of
invasive exotic plant species along the Florida Keys Overseas Heritage Trail on Florida DOT Right-of-
Way.
CONTRACT/AGREEMENT CHANGES:
N/A.
ST AFF RECOMMENDATIONS:
Approval.
TOT AL COST:
$] 92,300
BUDGETED: Yes
X No
COST TO COUNTY: $0
REVENUE PRODUCING: Yes
Noll
SOURCE OF FUNDS:FDEP Grant PL-029
FDOT Grant AI-893
AMOUNT PER MONTH Year
APPROVED BY: County Atty_
v
Not Required ~
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included l
DISPOSITION:
AGENDA ITEM #
REQUEST FOR QUALIFICATIONS
NOTICE IS HEREBY GIVEN TO PROSPECTIVE BIDDERS that on DATE TO BE DETERMINED the
Monroe County Purchasing Office will open sealed Statements of Qualifications, for the completion of:
PROFESSIONAL SERVICES TO MANAGE REMOVAL OF INVASIVE EXOTIC PLANT SPECIES ON THE
FLORIDA KEYS SCENIC HIGHWAY RIGHT-OF-WAY FOR MONROE COUNTY
RFQ#
For specifications and submission requirements contact DemandStar by Onvia 1-800-711-1712 or through
the website www.demandstar.com OR www.monroecountv-fI.Qov. Additional questions should be
directed to: Elizabeth Holloway Florida Keys Scenic Highway Coordinator, at 305/289-2521 or fax 305/289-
2536.
Submitters must submit two (2) signed originals and six (6) copies of each RFQ Statement in a
sealed envelope marked on the outside, "Sealed Bid for Professional Services to Manage Removal
of Invasive Exotic Plant Species from the Florida Keys Scenic Highway in Monroe County""
addressed and delivered either by person or by mail, preferably by special delivery, registered mail
to:
Purchasing Office
1100 Simonton Street, Room 2-213
Key West, FL 33040
All RFQ Submissions must be received by the County Purchasing Office before DATE TO BE
DETERMINED. Any bids received after this date and time will be automatically rejected. Faxed or
emailed bids will also be automatically rejected.
All RFQ Statements must remain valid for a period of ninety (90) days, The Board will automatically reject
the bid of any person or affiliate who appears on the convicted vendor list prepared by the Department of
General Services, State of Florida, under Sec. 287.133(3)(d), FS (1997).
All bids, including the recommendation of the County Administrator and the requesting Department Head,
will be presented to the Board of County Commissioners of Monroe County, Florida, for final awarding or
otherwise. The Board reserves the right to reject any and all bids, to waive informalities in any or all bids,
and to readvertise for bids; and to separately accept or reject any item or items of bid and to award and/or
negotiate a contract in the best interest of the County.
Dated at Key West this _ day of _' 2005.
Monroe County Purchasing Department
Publication dates
Citizen
Keynoter
Reporter
REQUEST FOR STATEMENT OF QUALIFICATIONS
PROFESSIONAL SERVICES TO MANAGE REMOVAL OF INVASIVE EXOTIC PLANT
SPECIES ON THE FLORIDA KEYS SCENIC HIGHWAY RIGHT-OF-WAY FOR
MONROE COUNTY
Introduction
The Growth Management Division of Monroe County, Florida invites firms to submit proposals
to monitor and undertake removal of Florida Exotic Pest Plant Council*listed species (see
FLEPPC.org, or contact Monroe County Growth Management Division for a list) within the
Florida Keys Overseas Heritage Trail and Scenic Highway right-of-way. The Corridor
Management Plan for the Scenic .Highway requires protection and preservation of natural
resources along the corridor, including development of a Vegetation Management Plan. The
plan's first step is removaL monitoring and management of invasive exotic plants on the rights-
of-way. The goal of this project is to allow natives to re-colonize, reduce maintenance costs, open
scenic viewsheds and prevent the spread of invasive species by ROW maintenance activities.
Background
The Florida Keys Scenic Highway is a 106.5-mile corridor connecting the various island
communities that make up the Florida Keys. Many public and private conservation landowners
in the Florida Keys have been successful in removing invasive exotic species from their land.
This project expands work done throughout the Keys along the Scenic Highway right-of-way.
Following completion of the invasive exotic plant removal on the right-of-way, the Scenic
Highway Advisory Group will be working with private landowners along the right-of-way to
reduce seed sources on private lands.
A Corridor Advisory Group was established in 1996 as a sub-committee of Clean Florida Keys,
Inc. a local non-profit organization. This group provided the forum for public and governmental
participation and offered guidance in developing the corridor vision and management plan that
resulted in State Scenic Highway designation in June 2001.
Since designation, corridor management has been the responsibility of the State Scenic Highway
Advisory Group, 25 members representing public and private entities and stakeholders along the
island chain. The participation is diverse and includes: the municipalities along the route-the
City of Key West, the City of Marathon, the City of Key Colony Beach, the City of Layton, and
Islamorada, Village of Islands; Monroe County; Florida Department of Transportation; Florida
Department of Environmental Protection; Florida Keys Council on the Arts; Monroe County
Tourist Development Council; Monroe County Historic Preservation Society; Clean Florida
Keys, Inc. and representatives from the five Chambers of Commerce.
Project Location
The project is located entirely within the bounds of the Florida Department of Transportation's
(FDOT) US Highway 1 right-of-way (ROW) and associated properties (i.e. bridge abutments and
other FDOT-owned properties). The section of ROW covered by this project runs from the
western end of Stock Island at MM 4 to MM 106.5 on Key Largo. The property is owned by the
State of Florida and is managed by the FDOT and the FDEP Office of Greenway and Trails.
Scope of Services
The project consists of pulling or cutting all Florida Exotic Pest Plant Council (FLEPPC)-listed
species within the ROWand associated properties, followed by herbicide application, and
chipping and disposal of all resulting biomass. The professional services firm will manage the
project including the scheduling of removal, labor, monitoring and reporting progress. The
success of the project depends on the thoroughness of invasive exotic removal.
Typically, the ROW includes mowed and unmowed vegetation, ranging from grasses to large
trees, on either side of the highway. Bridge abutments vary in their dimensions but are all part of
the project. Every stretch of ROW has different species of concern but Brazilian pepper,
Australian pine, Asiatic Colubrina, Lead Tree, Seaside Mahoe and non-native Scaevola are the
most abundant.
Every exotic species listed by Florida EPPC will be either hand-pulled or cut down and treated
with appropriate herbicide. Every effort shall be made to avoid damage to native vegetation or
wildlife. The consultant is responsible for the initial treatment and removal of all the specified
exotic species including trees, shrubs, vines, herbaceous plants and grasses regardless of the size
or reproductive state of the plant.
Each cut plant will be cut as low to the ground as possible. A dye shall be used to facilitate
identification of treated stems. Cuts will be made level to the ground to minimize herbicide
runoff prior to absorption. The herbicide will be applied using a low-pressure spray to minimize
drift and non-target damage. Within one (1) minute of stump preparation an appropriate
herbicide will be applied.
All Lead Tree (Leucaena leucocephala) seed heads will be cut with hand shears, bagged and
disposed of at the nearest transfer station. Transfer station receipts will be provided with reports
as proof of compliance with this requirement.
The consultant will provide all materials for treatment (including herbicide and adjuvants) and
ensure proper disposal of herbicide and adjuvant containers and will strictly adhere to all
herbicide label application, precautionary, and safety statements.
An herbicide treatments shall be at least 95% eHective in preventing re-sprout of treated plants.
If 95% kill rate is not achieved for any area of the project after two (2) months past initial project
completion; one additional treatment of the exotic plants in the problem area will be the
responsibility of the contractor.
Additional plant treatment or removal and nonplant debris removal may be added to the project
by mutual agreement as field conditions \varrant and funds permit. Such agreements for
additional work shall be made in writing and agreed to by signature of both parties.
While notice to proceed will be issued as soon as possible after the contract is final, the project
tirneframe may be adjusted depending on seasonal conditions. Prospective bidders must be
herbicide applicators, certified by the Florida Department of Agricultural and Consumer
Services, and in good standing with that Department. The County reserves the right to disqualify
prospective bidders who have violations of the Rules of Chapter 62C~20, F.A.C., or other state or
federal laws or regulations related to pesticide use or aquatic plant control resolved by mediation,
Consent Order, or fine within the two (2) previous years.
Proposal Requirements
Format. The response format shall contain a letter of transmittal and the following three
sections.
Content.
1) Report on the firm, including:
a. The history of the firm, its corporate structure and years in business;
b. Record of perfonnance and professional accomplishments including: a description of
similar work completed by the firm, any outstanding accomplishments of the firm, , and
any outstanding accomplishments of the firm that relate directly to this type of work
(please provide a reference for each work cited);
c. Technical, educational, license and training experience of the assigned staff and any
anticipated subcontracted staff. Include the proposed function(s) of subcontractors.
2) Project Approach and Estimated Schedule. Provide a description including a statement that
reflects a clear understanding of project needs based on the description above, a work plan
that details the approach, activities necessary and estimated time frame and budget outlays to
complete the project.
3) Additional information: Provide any additional pertinent information that would be helpful
in the consideration of your response.
Selection Procedures
Screening. A selection committee will screen submitted proposals.
Interviews. Interviews may be conducted by the selection committee. If conducted, interviews
will allow for a brief consultant presentation and follow with questions by committee members.
SelectionlN otification. The selected consultant will be notified in writing. The Monroe County
Board of County Commissioners may elect to negotiate a contract with a consultant that further
details the scope and price of services to be performed. Monroe County reserves the right to
reject any and all submittals, waive any irregularities, re-issue all or part of the RFP, and not
award any contract, all at its discretion and without penalty.
Respondent/Bidder shall complete and execute the bid forms specified below and
found at the designated pages in this RFQ, and shall include them in the proposal.
Response Form
Non-Collusion Affidavit
Lobbying and Conflict of Interest Clause
Drug Free Workplace
Copies of all professional and occupational licenses shall be included.
PROPOSAL REQUIREMENTS
Submitters must submit two (2) signed originals and six (6) copies of each RFQ Statement in a
sealed envelope marked on the outside, "Sealed RFQ for PROFESSIONAL SERVICES TO
MANAGE REMOVAL OF INVASIVE EXOTIC PLANT SPECIES ON THE FLORIDA KEYS
SCENIC HIGHWAY RIGHT-OF-WAY FOR MONROE COUNTY" addressed and delivered
either by person or by mail, preferably by special delivery, registered mail to:
Purchasing Office
1100 Simonton Street, Room 2-213
Key West, FL 33040
DISQUALIFICATION OF RESPONDENTS
A NON-COLLUSION AFFIDAVIT: Any person submitting a bid or proposal in
response to this invitation must execute the enclosed NON-COLLUSION
AFFIDAVIT. If it is discovered that collusion exists among the bidders, the bid or
proposals of all participants is such collusion shall be rejected, and no
participants in such collusion will be considered in future bids for the same work.
B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may not
submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on [eases or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on
the convicted vendor list. Category Two: $10,000.00
C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in
response to this invitation must execute the enclosed DRUG-FREE
WORKPLACE FORM and submit it with his bid or proposal. Failure to complete
this form in every detail and submit it with your bid or proposal may result in
immediate disqualification of your bid or proposal.
EXAMINATION OF RFQ DOCUMENTS
A. Each Respondent shall carefully examine the RFQ and other contract
documents, and inform himself thoroughly regarding any and all conditions and
requirements that may in any manner affect cost, progress, or performance of
the work to be performed under the contract Ignorance on the part of the
CONTRACTOR will in no way relieve him of the obligations and responsibilities
assumed under the contract.
B. Should a Respondent find discrepancies or ambiguities in, or omissions from,
the specifications, or should he be in doubt as to their meaning, he shall at once
notify the COUNTY.
INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA
No oral interpretations will be made to any Respondent/Bidder as to the meaning of the contract
documents. Any inquiry or request for interpretation received seven (7) or more days prior to
the date fixed for opening of responses will be given consideration. All such changes or
interpretation will be made in writing in the form of an addendum and, if issued, will be mailed or
sent by available means to all known prospective Respondents/Bidders prior to the established
bid opening date. Each Respondent/Bidder shall acknowledge receipt of such addenda in the
space provided therefore in the bid form. In case any Respondent/Bidder fails to acknowledge
receipt of such addenda or addendum, his response will nevertheless be construed as though it
had been received and acknowledged and the submission of his response will constitute
acknowledgment of the receipt of same. All addenda are a part of the contract documents and
each Respondent/Bidder will be bound by such addenda, whether or not received by him. It is
the responsibility of each Respondent/Bidder to verify that he has received all addenda issued
before responses are opened.
GOVERNING LAWS AND REGULATIONS
The Respondent/Bidder is required to be familiar with and shall be responsible for complying
with all federal, state, and local laws, ordinances, rules, and regulations that in any manner
affect the work.
PREPARATION OF RESPONSES
Signature of the Respondent/Bidder: The Respondent/Bidder must sign the response forms in
the space provided for the signature. If the Respondent/Bidder is an individual, the words
"doing business as n, or "Sole Owner" must appear beneath such signature. In
the case of a partnership, the signature of at least one of the partners must follow the firm
name and the words "Member of the Firm" should be written beneath such signature. If the
Respondent/Bidder is a corporation, the title of the officer signing the bid on behalf of the
corporation must be stated along with the Corporation Seal Stamp and evidence of his authority
to sign the bid must be submitted. The Respondent/Bidder shall state in the response the
name and address of each person interested therein.
PENDING LITIGATION
The Respondent/Bidder shall describe any pending litigation in which the Respondent/Bidder
is involved as a result of provision of any services which are described herein.
RESPONSIBILITY FOR RESPONSE
The Res/Jondent/Bidder is solely responsible for all costs of preparing and submitting the
response, regardless of whether a contract award is made by the County.
RECEIPT AND OPENING OF RESPONSES
Responses will be received until the designated time and will be publicly opened and read aloud
at the appointed time and place stated in the Notice of Calling for Qualifications/Bids. Monroe
County's representative authorized to open the responses will decide when the specified time
has arrived and no responses received thereafter will be considered. No responsibility will be
attached to anyone for the premature opening of a response not properly addressed and
identified. Res/Jondent/Bidders or their authorized agents are invited to be present.
DETERMINATION OF SUCCESSFUL RESPONDENT/BIDDER
The COUNTY reserves the right to reject any and all responses and to waive technical errors
and irregularities as may be deemed best for the interests of the COUNTY. Responses which
contain modifications, are incomplete, unbalanced, conditional, obscure, or which contain
additions not requested or irregularities of any kind, or which do not comply in every respect
with the Instruction to RESPONDENT/BIDDERS. and the contract documents, may be rejected
at the option of the COUNTY.
AWARD OF CONTRACT
A The COUNTY reserves the rights to award separate contracts for each service
area and to waive any informality in any response, or to re-advertise for all or
part of the work contemplated. If responses are found to be acceptable by the
OWNER, written notice will be given to the selected Res/Jondent/Bidder(s) of
the award of the contract(s).
B. If the award of a contract is annulled, the COUNTY may award the contract to
another Res/Jondent/Bidder or the work may be re-advertised or may be
performed by other qualified personnel as the COUNTY decides.
C. A contract will be awarded to the Res/Jondent/Bidder deemed to provide the
services which are in the best interest of the COUNTY.
D. The COUNTY also reserves the right to reject the response of a
Res/Jondent/Bidder who has previously failed to perform properly or to
complete contracts of a similar nature on time.
E. All responses, including the recommendations of the County Administrator, will
be presented to the Board of County Commissioners of Monroe County, Florida,
for final awarding or otherwise.
CERTIFICATE OF INSURANCE
The Contractor will be responsible for all necessary insurance coverage as indicated by an "X"
on the attached forms identified as INSCKLST 1-5, and further detailed on forms GL 1, VL 1,
GIR1 and WC1 in section _ Certificates of Insurance must be provided to Monroe County within
fifteen (15) days after award of bid, with Monroe County BOCC listed as additionally insured on
all except Workers Compensation. If the proper insurance forms are not received within the
fifteen (15) days, the contract may be awarded to the next selected Respondent/Bidder.
The Contractor shall defend, indemnify and hold harmless the County as outlined on the
attached form identified as TCS 1.
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy
of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will abide
by the terms of the statement and will notify the employer of any conviction of, or plea of guilty
or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled
substance law of the United States or any state, for a violation occurring in the workplace no
later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is
so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
Bidder's Signature
Date
NON-COLLUSION AFFIDAVIT
I, of the city
of according to law on my oath, and under penalty
of perjury, depose and say that;
1) I am , the bidder making the
Proposal for the project described as follows:
PROFESSIONAL SERVICES TO MANAGE REMOVAL OF INVASIVE EXOTIC PLANT SPECIES ON
THE FLORIDA KEYS SCENIC HIGHWAY RIGHT~OFwWAY FOR MONROE COUNTY
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as to any
matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder
prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and
4) No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit, or not to submit, a bid for the purpose of restricting
competition;
5) The statements contained in this affidavit are true and correct, and made with full
knowledge that Monroe County relies upon the truth of the statements contained in this affidavit
in awarding contracts for said project
STATE OF
(Signature of Bidder)
COUNTY OF
DATE
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of
individual signing) affixed his/her signature in the space provided above on this
day of
,20
My commission expires:
NOTARY PUBliC
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No, 10-1990 or any County officer or employee in
violation of Section 3 of Ordinance No, 10-1990. For breach or violation of this
provision the County may, in its discretion, terminate this contract without liability and
may also, in its discretion, deduct from the contract or purchase price, or otherwise
recover, the full amount of any fee, commission, percentage, gift, or consideration paid
to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed
his/her
signature (name of individual signing) in the space provided above on this
day of
,20_
My commission expires:
NOTARY PUBLIC
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods
or services to a public entity, may not submit a bid on a contract with a public entity for
the construction or repair of a public building or public work, may not submit bids on
leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list."
INSURANCE REQUIREMENTS
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other
losses, damages, and expenses (including attorney's fees) which arise out of, in connection
with, or by reason of services provided by the Contractor or any of its Subcontractor(s) in any
tier, occasioned by the negligence, errors, or other wrongful act of omission of the Contractor or
its Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the Contractor's failure to purchase or maintain the required
insurance, the Contractor shall indemnify the County from any and all increased expenses
resulting from such delay,
The first ten dollars ($10,00) of remuneration paid to the Contractor is for the indemnification
provided for above,
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
Administration Instruction TCS
#4709.2
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
For Other Contractors and Subcontractors
As a pre-requisite of the work governed, or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall obtain, at his own expense,
insurance as specified in any attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to all Subcontractors
engaged by the Contractor, As an alternative, the Contractor may require all Subcontractors to
obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in the contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and
time, except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this
contract and any penalties and failure to perform assessments shall be imposed as if the work
had not been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
. Certificate of Insurance
or
. A Certified copy of the actual insurance policy
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or imposed
by law.
GIRl
Administration Instruction
#4709.2
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County-prepared form entitled, "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
GIRl
Admini stration Instruction
#4709.2
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT:
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract
Coverage shall be provided by a company or companies authorized to transact business in the
State of Florida and the company or companies must maintain a minimum rating of A-VI, as
assigned by the A.M. Best Company.
If the Contractor has been approved by Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required.
In addition, the contractor may be required to submit updated financial statements from the
fund upon request from the County.
Adm inistrative Instruction
#4709.2
WC1
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT:
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract
and include, as a minimum:
. Premises Operations
. Products and Completed Operations
. Blanket Contractual Liability
. Personal Injury Uability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Umit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
Administrative Instruction
#4709.2
GL1
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT:
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicfes, the
Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance,
Coverage shall be maintained throughout the life of the contract and include, as a minimum,
liability coverage for:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$50,000 per Person
$100,000 per Occurrence
$25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
Administrative Instruction
#4709.2
GL1
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate
from the standard insurance requirements specified within this manual. Recognizing this
potential, and acting on the advice of the County Attorney, the Board of County Commissioners
has granted authorization to Risk Management to waive and modify various insurance
provisions.
Specifically excluded from this authorization is the right to waive:
. The County as being named as an Additional Insured-If a letter from the
Insurance Company (not the Agent) is presented, stating that they are unable or
unwilling to name the County as an Additional Insured, Risk Management has been
granted the authority to waive this provision,
and
. The Indemnification and Hold Harmless provisions
Waivinq of insurance provisions could expose the County to economic loss. For this reason,
every attempt should be made to obtain the standard insurance requirements. If a waiver or a
modification is desired, a Request for Waiver of Insurance Requirements form should be
completed and submitted for consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the
County Attorney who will submit the Waiver with the other contract documents for execution by
the Clerk of the Courts.
Should Risk Management deny the Waiver Request, the other party may file an appeal with the
County Administrator or the Board of County Commissioners, who retains the final decision-
making authority.
Administratlve Instruction
#4709.3
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of
Insurance Requirements, be waived or modified on the following contract:
Contractor:
Contract for:
Address of Contractor:
Phone:
Scope of Work:
Reason for Waiver:
Policies Waiver
will apply to:
Signature of Contractor:
Approved
Not Approved
Risk Management:
Date:
County Administrator appeal:
Approved
Not Approved
Date:
Board of County Commissioners appeal:
Approved
Not Approved
Meeting Date:
Administrative Instruction
#4709.3
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm, Please review this form with your
insurance agent and have him/her sign it in the place provided. It is also required that the
bidder sign the form and submit it with each proposal,
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
WC1
WC2
WC3
WCUSLH
X
X
Workers' Compensation
Employers Liability
Employers Liability
Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$1 00,000/$500,000/$1 00,000
$500,000/$500,000/$500,000
$1,000,000/$1,000,000/$1,000,000
Same as Employers'
LIability
Same As Employers'
Liability
WCJA
Administration Instruction
#4709.2
INSCKLST
GENERAL LIABILITY
As a minimum, the required generalliabihty coverage will include:
. Premises Operations
. Blanket Contractual
. Expanded Definition
Of Property Damage
.
Products and Completed Operations
Personal Injury
.
Required Limits:
GL1
x
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
GL2
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
GL3
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
GL4
$5,000,000 Combined Single Limit
Required Endorsement:
GLXCU
Underground, Explosion and collapse (XCU)
GLUQ
Liquor Liability
GLS
Security Services
All endorsements are required to have the same limits as the basic policy
Administration Instruction
#4709.2
INSCKLST
VEHICLE LIABILITY
As a minimum, coverage should extend to liability for:
. Owned; Non-owned; and hired Vehicles
Required Limits:
VL1
x
VL2
VL3
VL4
$50,000 per Person; $100,000 per Occurrence
$25,000 Property Damage
or
$100,000 Combined Single Limit
$100,000 per Person; $300,000 per Occurrence
$ 50,000 Property Damage
or
$300,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
MISCELLANEOUS COVERAGES
BR1
MVC
PR01
PR02
PR03
Agg.
POL1
Agg.
POL2
Agg.
POL3
Agg.
ED1
ED2
GK1
GK2
GK3
Administration Instruction
#4709.2
Builders'
Risk
Limits equal to the
completed project
Motor Truck
Cargo
Limits equal to the maximum
value of anyone shipment
Professional
Liability
$ 250,000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$1 ,000,000 Agg.
$1,000,000 per Occurrence/$2,000,000
Pollution
$ 500,000 per Occurrence/$ 1,000,000
Liability
$1,000,000 per Occurrence/$ 2,000,000
$5,000,000 per Occurrence/$10,000,000
Employee
Dishonesty
$ 10,000
$100,000
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
Garage
Keepers
INSCKLST
MED1
MED2
MED3
MED4
Medical
Professional
IF
Installation
Floater
VLP1
VLP2
VLP3
Hazardous
Cargo
Transporter
BLL
Bailee Liability
HKL1
HKL2
HKL3
Hangarkeepers
Liability
AIR1
AIR2
AIR3
Ai rcraft
Liability
AE01
Agg.
AE02
Agg.
AE03
Agg.
Architects Errors
& Omissions
E01
Agg.
E02
Agg.
E03
Agg.
Engineers Errors
& Omissions
Administration Instruction
#4709.2
INSCKLST
$ 250,000/$ 750,000 Agg.
$ 500,000/$ 1,000,000 Agg.
$1,000,000/$3,000,000 Agg.
$5,000,000/$10,000,000 Agg.
Maximum value of Equipment
Installed
$ 300,000 (Requires MCS-90)
$ 500,000 (Requires MCS-90)
$1,000,000 (Requires MCS-90)
Maximum Value of Property
$ 300,000
$ 500,000
$1,000,000
$ 1,000,000
$ 5,000,000
$50,000,000
$250.000 per Occurrence/$500,000
$500,000 per Occurrence/$1 ,000,000
$1,000,000 per Occurrence/$3,000,000
$250,000 per Occurrence/$ 500,000
$500,000 per Occurrence/$1 ,000,000
$1,000,000 per Occurrence/$3,000,000