Item D33
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 19, 2005
Division:
County Administrator
Bulk Item: Yes --X- No
Department: Teclmical Services
Staff Contact Person: Lisa Druekemiller
AGENDA ITEM WORDING: Approval of a Request to Purchase for computer equipment from
Dell Computers, Inc..
ITEM BACKGROUND: As part of the 2006 Technical Services Technology Plan, the Department
has purchasing and inventory control for all computer/equipment purchases for the County. The
purchase of 100 computers was budgeted and approved in the fiscal year 2006 Technical Services
budget. The County will benefit from a savings of $14,220 by buying these computers in bulk. Dell is
a State approved vendor and has provided computer equipment and service to Monroe County in the
past.
PREVIOUS RELEVANT BOCC ACTION:
Budget approved by BOCC on September 28, 2005 which included this purchase..
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST:
$158,816.00
BUDGETED: Yes -X- No_
COST TO COUNTY:
$158,816.00 SOURCE OF FUNDS:
05003-560640
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management _
DIVISION DIRECTOR APPROVAL:
g /io.rna;, Willi
(Thomas J. Willi)
DOCUMENTATION:
Included
x
Not Required_
DISPOSITION:
AGENDA ITEM #
MONROE COUNTY ADMINISTRATIVE SERVICES DEP ARTMENT
PURCHASING OFFICE
PH: 305- 292- 4464
FAX: 305-292-4515
REQUEST TO PURCHASE
To:
Purchasina Office
Date: 10-06-2005
Phone/Ext: 5110
Purchasing Approval:
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Account: 05003- 560640
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From (Dept.): Technical Services
Name: Maria Guerra
Ship to Location 628
Grant/Project #:
Qty. Unit Prod.# Description Unit Cost Total Cost Acct. #
100 EA Dell Optiplex GX520 Minitower $1588.16 $158,816.00
See Quote # 248174441
State Contract 250- 0000- 03- 1
Tech Services will do PO
Thank You.
Total $158,816.00
Items needed by:
Vendor Name: Dell Computers,lnc
Vendor #: 002482
Remarks/Recommendations: .:.
Administrative Instructions:
Reviewed ( ) By:
Date:
Purchasing Office use onlv:
Reviewed ( ) By:
Date:
o.M_B Form Mer- #3 R{;\-1Scd 10:"1 grOG
DELL
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Page 1 of2
QUOTATION
Date: 10/5/052:01 :09 PM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
248174441
5446617
70137
Dell Std Terms
10/5/05
MONROE COUNTY SOCC - IS
1
!
,
\
Product Subtotal:
Tax:
Shipping & Handling:
Shipping Method:
$158,816.00
$0.00
$0.00
Ground
Total Number of System Groups:
2
I r~fH";, ,n IQUAN :00 o Y c) , LJVl "_ "". '",' _' .,4 I $1 )00
-",""",
Base Unit: OptiPlex GX520 Minitower Pentium 4 521/2.8GHz,1 M ,800FSB HyperThreadi ng (221-8985)
Processor: NTFS File System,Factory Install (420-3699)
Memory: 1.0GB,Non-ECC,533MHz DDR2 2x512,OptiPlex GX620 or 520 (311-5021)
Keyboard: Dell USB Keyboard,No Hot Keys Optiplex (310-5247)
Monitor: Dell UltraSharp 1905FP Flat Panel with Height Adjustable Stand,19.0 Inch V!S,OptiPlex
Precision and Latitude (320-4109)
Hard Drive: 80GB SA TA, 7200 RPM,Hard Drivewith Data Burst Cache Dell OptlPlex GX620 or GX520 (341-
2283)
Floppy Disk Drive: 3.5 inch, 1.44MB, Floppy DriveOptiPlex GX620 or GX520 (341-2266)
Operating System: Windows XP Professional Service Pack 2,with Media,DeIlOptiPlex,English,Factory Install
(420-4850)
Mouse: Dell USB 2-Button Optical Mouse with Scroll,Dell OptiPlex (310-6609)
TBU: RoHS Compliant Lead Free Chassis and Motherboard,Dell OptiPlex (341-2663)
CD-ROM or DVD-ROM Drive: 48X32 CDRWIDVD Combo, with Cyberlink Power DVD,Dell OptiPlex GX620 or GX520 Desktop
or Minitower (313-3337)
Sound Card: Integrated AC97 Audio,OptiPlex (313-8170)
Speakers: Dell AS501 Sound Bar for all UltraSharp Flat Panel Displaysfor OptiPlex (313-3434)
Documentation Diskette: Resource CO contains Diagnostics and Drivers for Dell OptiPlex Systems (313-7168)
Service: Type 3 Contract - Next Business Day Parts and Labor On-Site Response, Initial Year (900-
6630)
Service: Type 3 Contract - Next Business Day Parts and Labor On-Site Response, 2YR Extended (960-
2402)
Dirline: Gold Technical Support ServiceOptiplex, 3 Years, 1-866-876-3355 (DELL) (960-2692)
Installation: Standard On-Site Installation Declined (900-9987)
Misc: CFI,Order Ready, Information,Label,GTS,#2, Factory Install (364-9676)
Misc: CFI,lntegration Fee,Order Ready Tag (365-2301)
Misc: Execute Disable Bit for Microsoft Windows XPSP2 set toOFF,Dell OptiPlex (463-7780)
Microsoft Office 2003 Professional Edition for OptiPlex,English (412-0468)
Base Unit:
Service:
PowerConnect 2716 Web-managed Switch, 16 Port GE (221-8645)
Type 3 Contract - Next Business Day Parts and Labor On-Site Response, Initial Year (950-1600)
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Service:
Type 3 Contract - Next Business Day Parts and Labor On-Site Response, 2YR Extended (950-
1602)
DECLINED CRITICAL BUSINESS CRITICAL SERVER OR STORAGE SUPPORT PACKAGE-CALL
YOUR DELLSALES REP IF UPGRADE NEED (960-1305)
Service;"
Product
EXCHANGE CAL 2003 ALL LANGUAGES (A0149823)
Back-UPS ES 500 (A0109555)
Quantit
100
100
Unit Price
$58.70
$45.00
Total
$5,870.00
$4,500.00
SALES REP: Kevin Kelton PHONE: 512-724-9958
Email Address: kevin kelton@dell.com Phone Ext: 7249958
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-844-0532. You may also
place your order online at ww.w,g~J1CQmJJlJ,lQJ.~
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement
Prices and tax rates are valid in the U.S, only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order.
Plea$e indicate youctaxa.bmty~tatu~ on y.our pO. If exempt, please fax exemption certificate to
Dell Tax Department at 888-863-8778, referencing your customer number.
If you have any questions regarding tax please call 866-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be applied to
your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or refer to URL
www.dell.com/environmentalfee
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