Item D20
to
to
statement for
to 16 were to
were changed to read corresponding departments.
2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Marathon Contract #
Effective Date: 10-1-2005
Expiration Date: 9-30-2006
Contract Purpose/Description: For the City to hold City Council meetings at the Marathon
Government Center.
Contract Manager: Ann Riger 4549 Facilities Maintenance - #4
(Name) (Ext. ) (DepartmenUStop #)
for SOCC meeting on: October 19. 2005 Agenda Deadline: October 4,2005
CONTRACT COSTS
Total Dollar Value of Contract $REVENUE
Budgeted? YesD No 0
Grant $
County Match: $
Current Year Portion:
Account Code:
Estimated Ongoing Costs:
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(e,9., maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
Needed
YesD NoD
YesD NO~.
YesD No[1t//
/
YesD NoGY
Risk Management
O.M1r.Jpurchasing L'
County Attorney
Comments:
INTERLOCAL AGREEMENT FOR THE USE OF THE MEETING ROOM
AT THE MARATHON GOVERNMENT CENTER
THIS INTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.01, FS,
by and between Monroe County, a political subdivision of the State of Florida, whose
address is 1 lOO Simonton Street, Key West, FL 33040, hereafter County, and the City of
Marathon, a municipal corporation, whose address is l0045-55 Overseas Highway,
Marathon, FL 33050, hereafter City.
WHEREAS, the County has a meeting room at the Marathon Government Center
with the technical facilities to enable meetings to be cablecast;
WHEREAS, the County desires to permit the City to use the County meeting
room; now therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
Section l.
a) The County authorizes the City to hold 26 City Council meetings per year
(October 1 - September 30) at the Marathon Government Center meeting
room with each meeting approximately two weeks apart. The City must
coordinate meeting dates with the Facilities Maintenance office so that no
County/City schedule overlap occurs. The City will provide a full year's
meeting schedule prior to October 1, each year. If a schedule conflict
between a City Council meeting and a meeting of the County
Commission, County Planning Commission or County Code Enforcement
hearing does occur, then the County meeting or hearing will take
precedence.
b) The County will televise live the City Council meetings, unless there is a
meeting of the County Commission, County Planning Commission,
County Code Enforcement hearing or similar organization going on at the
same time, and will videotape all City Council meetings. If there is a
County meeting or hearing going on, then the City Council meeting will
be televised live on Channel 76 as soon as the County meeting or hearing
is concluded. If the City Council meeting ends before the County meeting
or hearing concludes, then the tape of the City Council meeting will be
shown on Channel 76 twice on later dates.
c) Except as provided in Sec. l(b), the County will replay each City Council
meeting tape one time before the next City Council meeting. The City
may request a specific time and date for each replay through the Technical
Services office who shall accommodate the City's request unless the time
requested by the City would conflict with a live telecast of a County
meeting or hearing.
d) The County will furnish the City one video tape copy of each City Council
meeting.
Section 2.
From the effective date of this agreement, until September 30, 2006, City shall
pay the County $25,978.68 in advance for 26 City Council meetings to be held at
the Marathon Government Center, televised live (if there is no conflict with a
county meeting or hearing), meeting video tapes, and one replay on Channel 76 of
each meeting. The City may add three additional meetings to the 26 authorized
above without additional charge. If the City Council holds meetings in excess of
29 during the period of October 1, 2005 through September 30, 2006, and desires
that the extra meetings be held at the Marathon Government Center pursuant to
this agreement, then the City must pay the County an additional $999.18 for each
meeting held. If the City holds less than 23 meetings using the Marathon
Government Center, pursuant to this agreement, during the period of October 1,
2005 through September 30, 2006, then the County must refund or credit $999.18
to the City for each meeting less than 23. If this agreement is extended for
subsequent years after September 30 2006, then for each year thereafter the fee
will be adjusted to reflect changes in County costs.
Section 3.
The term of the Agreement is from October 1,2005 through September 30,2006.
Section 4.
The parties to this agreement stipulate that each is a state governmental agency as
defined by Florida Statutes and represents to the other that it has purchases
suitable Public Liability, Vehicle Liability, and Workers' Compensation
insurance, or is self-insured, in amounts adequate to respond to any and all claims
within the limitations of Florida Statute 768.28 and 440, arising out of the
activities governed by this agreement.
Each party shall be responsible for any acts of negligence on the part of its
employees, agents, contractors, and subcontractors and shall defend, indemnify
and hold the other party harmless from all claims arising out of such actions.
Section 5.
This agreement will take effect when executed certified copies are filed in the
Office of the Clerk of the Sixteenth Judicial Circuit and in the Office of the Clerk
of the City of Marathon, Florida.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the
date set forth below.
(SEAL)
ATTEST: DANNY L. KOLI-IAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairperson
Date
City Council
Mayor John Bartus
Vice Mayor Chris Bull
Councilmember Bob Miller
Councilmember Marjie
Mearns
Councilmember Jeff Pinkus
City Mana2er
Michael H. Puto
City Attornev
Stearns Weaver Miller
Weissler Alhadetf
& Sitterson, PA
CITY OF
MARATHON
REGULARLY SCHEDULED CITY COUNCIL MEETINGS
2005/2006
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Tuesday
Frazierl 8/23/05
10/11/05
1 0/25/05
11/08/05
11/22/05
12/13/05
12/27/05
01/10/06
01/24/06
02/14/06
02/28/06
03/14/06
03/28/06
04/11/06
04/25/06
05/09/06
OS/23/06
06/13/06
06/27/06
07/11/06
07/25/06
08/08/06
08/22/06
09/12/06
09/26/06
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
6:30 p.m.
Jun 13 05 09:07a
p.2
cY~ ~~
:29 S""- 3 C:> 72-
;&'
Date: /24{ I D 5"'
REQUEST FOR USE OF COUNTY PROPERTY
IN MONROE COUNTY, FLORIDA
Name of persons or
Time: From:
to
Address & ~elephone
Contact person & telephone
Specific County property or meeting room
Intended
Date(s)
Official Monroe County Government Use: Yes
No
Number of participants:
Brief description of event: l\ tw~ M (~l ~'~J (' t" "', \ f'/1 ~~S
Alcohol consumption/sales? Yes No
Use of personal BBQ grill: Yes
No )t-
? JJSE OF ~TING ROOMS ONLY
USE OF COIlNTY PROPERTY ONLY
Clean up provisions, assurances, and state if
any improvements are to be to faCility:
Special Audio Visual Equipment Needed:
Yes: No:
Describe:
Coordination with: SheriffDept:
Security:
Public Works:
Public Address System:
Yes: No:
Previous history of holding similar events:
Arrangement of Room
Fees are listed on pages 5 and 6 of the Policy for Puhlic Facilities, Roads, Bridges, & County Meeting
Rooms.
Scheduled Date:
COUNTY USE ONLY
Fees:
Insurance /Hold Harmless Requirements:
Approved: Yes_ No By:
Remarks:
Jun 13 05 09:07a
p.3
HOI.J:) H~u:SS AGAEeMENT
This agreement entered into by and between MONRoE COUNTY, fLORIDA a political subdivision of the
State of ,Florida, herein "COUNTY" and r'ilJ ~ 'Zlhl~ q#, 'YI~ ,
ho address IS I (.II) 'I, \- <:::'\ ([)hfJA/JR./J.<J 1:k4'/7:'i-
L YI'fa1 {,i-/:if ISY, f-l, ~'~ 11. )lJ hereinafter "EVENT SPONSOR:" (J
I
That for and in consideration of the understanding hereinafter set forth the jlQrties do agree and
covenant as follows;
1. That in and for the considercJtion of pennission to use certain public roads or other public
property, more particularly ducribed as follows: 'tnIJAall'IJ"i t.DtJ<
for the purpose of conducting a ('{ +-:t] (JltJ LrJ r~ / '#n "~.
event, more parti(:ularly described (IS follows;, v
on the - day of LU..J; :z::i4-akh {l [1 .:LL~:t 20___' from atnlptn until
Qtll/pm, the EVENT SPONSOR does hereby agree to irldemnify the COUNTY in to for any
and aU claims or liabilities that tnCly arise out of the above described event.
2. That, in addition to indemnification described in Paragraph One, the EVENT SPONsOR does
hereby agree to hold the COUNlY harmless in all respects concerning the event described in Para9f"t2Ph
One and will defend any and aI/ causes of action or claims and will, further, pay the cost of any attorney's
fees incurred by the COUNTY Clf'isin9 out of the event described in Paragraph Of1e.
By.
Of ilii!above and duly authorized to
Execute this agreement.
State of Florida
Coun1y of Monroe
SUBSCRIBED AND SWORN to (or affirmed before me)
day
*
r n.,. '/1ificationlOS identificat.....
{/L~/
"
""-,
By
(Event Contact Person), he/she i$ persooolly known to me or has
Cindy l. Ecldund
My Commission 00280151
Expi,. J&mua/}l1', 2000