Item N08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 16,2005
Division:
County Administrator
Bulk Item : Yes ...1L.- No
Department: County Administrator
Staff Contact Person: Connie CyT
AGENDA ITEM WORDING: Approval of Amendment to Agreement between Monroe County and
DRC Inc. for disaster recovery services relating to Hurricane Wilma.
ITEM BACKGROUND: The agreement allows for the addition of other disaster response and
recovery activities as necessary.
PREVIOUS RELEVANT BOCC ACTION: The parties entered into a non-exclusive contract
effective April 1, 2002, to retain a provider of disaster response services. Other amendments approved
for previous disasters.
CONTRACT/AGREEMENT CHANGES:
Contractor will spread sand returned to beach as a result of sifting.
STAFF RECOMMENDATIONS:
Approval
TOT AL COST:
$1.70 per cubic yard
BUDGETED: Yes
NoL
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management__
DIVISION DIRECTOR APPROVAL:
5fwmao 1 Willi
(Thomas J. Willi)
DOCUMENTATION:
Iud uded
x
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: DRC Inc. Contract # -
Effective Date: July 1, 2005
Expiration Date:
Contract Purpose/Description:
Amendment to contract allow for the addition of other disaster response and recovery
activities as nessary.
Contract Manager: Connie Cyr 4443 County Administrator
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 11/16/05 Agenda Deadline: 11/1/05
CONTRACT COSTS
Total Dollar Value of Contract: $
NoD
1.70 per
cubic yard
Account Codes:
Current Year Portion: $
Budgeted? YesD
Grant: $
County Match: $
- - - -
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- - - -
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ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director - YesD NoD
Risk Management - YesDNoD
O.M.B./Purchasing - YesD NoD
County Attorney - YesD NoD
Comments:
OMB Form Revlsed 2/27/01 Mep #2
3052923516
MONROE COUNTY A TT
12:24:42
11--04-2005
2 i3
AMENDMENT TO AGREEMENT
(DRC File # DRC-OI-C-llO)
This amendment to agreement is made and entered into this day of
~ 2005, between the County of Monroe (hereinafter "GOVERNMENT") and DRC,
Inc. (hereinafter "CONTRACTOR").
WHEREAS, the parties entered into a non-exclusive contract effective April l, 2002, to
retain a provider of disaster response services; and
WHEREAS, the agreement allows for the addition of other disaster response and
recovery activities as necessary as. reques.ted by GOVERNMENT; and
WHEREAS, changes to the agreement regarding the spreading of sifted sand were
understood by key staff of the parties to have occurred at the beginning of July, but the
documentation thereof was not processed at that time; and
WHEREAS, the agreement makes references to provlslOn of documentation as
requested and acknowledgment of the County being subject to the Florida Public Records Law,
but does not specify the Contractor's compliance with the records requirements of the County;
now therefore
In consideration of the mutual covenants contained herein the parties agree to amend. the
agreement as follows:
1_ Exhibit A ~ Scope of Work is amended to include:
Contractor will spread sand returned to beach as a result of sifting.
2_ Exhibit B - Fee Schedule is amended to include: /'
The cost associated with spreading sifted sand onto Counly Beaches is $1.70 per cubic yard
of sand spread.
3. The following provisions are hereby added:
a. Public Access. The County and Contractor shall allow and permit reasonable
access to, and inspection of, all documents, papers, letters or other materials in
its possession or under its control subject to the provisions of Chapter 119,
Florida Statutes, and made or received by the County and Contractor in
conjunction with this Agreement; and the County shall have the right to
unilaterally cancel this Agreement upon violation of this provision by
Contractor.
b_ Contractor shall maintain all books, records, and documents directly pertinent
to performance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Each party to this Agreement or
their authorized representatives shall have reasonable and timely acccss to
such records of each other party to tIus Agreement for public records purposes
during the term of the Agreement and for four years following the termination
DRe File # DRC-OI-C-110 Amend. IU05
3052923516
MONROE COUNTY ATT
12: 25. 25 11-04-2005
3/3
of this Agreement. If an auditor employed by the County or Clerk determines
that monies paid to Contractor pursuant to this Agreement were spent for
purposes not authorized by this Agreement, the Contractor shall repay the
monies togelher with interest calculated pursuant to Sec. 55.03. FS, running
from the date the monies were paid to Contractor.
c. Contractor shall maintain the originals of documents required for federal audits
of the County's submissions for federal disaster reimbursements.
4. The effective date ufthis amendment shall be July 01,2005.
5. The remaining provisions of the contract effective April 1, 2002, not inconsistent
herewith, remain in fhll force and effect.
IN WITNESS WHEREOF, the parties have set their hands and st:al on the day and year first
above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chairman
Atte::;t;
DRC, TNC
By:
Corporate Secretary
N AMR:
Witnesses:
1.
Title:
2.
ORe Fite # DRC-Ol-C.l to Amend. It/OS
2