Item N02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 16,2005
Division:
Countv Administrator
Bulk Item: Yes -X-
No
Department: County Administrator
Staff Contact Person: Connie Cyr
AGENDA ITEM WORDING: Ratification of the Notice to Proceed and Task Order(s) with DRC,
Inc. to perform debris management services within Monroe County as a result of Hurricane Wilma.
ITEM BACKGROUND: Monroe County was included in Disaster Summary for FEMA-1602~DR,
Florida, under Public Assistance, for assistance for debris removal and emergency protective measures.
Monroe County has an agreement with DRC, Inc., dated April 1, 2002, as amended, to provide disaster
response and recovery services after a disaster. DRC, Inc. has been issued a Notice to Proceed and Task
Orders to proceed with the loading, hauling and transport of debris within the unincorporated areas of
Monroe County and other County operated properties/facilities, as directed. The aforementioned Notice
to Proceed and Task Order(s) were signed by the County Administrator pursuant to Monroe County's
Local State of Emergency declaration for Hurricane Wilma.
PREVIOUS RELEVANT BOCC ACTION: On February 13,2002, the Board approved Agreement
for Disaster Response and Recovery Services with DRC, Inc. that became effective April 1, 2002. On
September 17, 2003, Board approved Amendment to Agreement with DRc, clarifying County's labor
and equipment options and authority to issue task orders in response to a disaster or emergency
declaration.
CONTRACT/AGREEMENT CHANGES: N/ A
ST AFF RECOMMENDATIONS: Approval
TOT AL COST:
tmknown
BUDGETED: Yes No L
General Revenue
SOURCE OF FUNDS: Reserves
COST TO COUNTY: 12.5%,State: 12.5%,FEMA:75%
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management ~
DIVISION DIRECTOR APPROVAL:
5fu.unao 'J. Willi
(TYPE NAME HERE)
DOCUMENTATION:
Included
Not Required_
DISPOSITION:
AGENDA ITEM
O,Yv~1Y ~o~!:!~E
(305) 294.4641
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar J<'actory
1100 Simonton Street, Room 2.205
Key West, Florida 33040
(305) 292.4441 - Phone
(305) 292-4544 - Fax
October 25, 2005
Robert J> Isakson
Managing Director
DRC, Inc.
740 Museum Drive
Mobile, AL 36608
/.~''''.''--~
I
BOARD OF COUNTY COMMISSIONERS
Mayor Dixie M. Spehar, District 1
Mayor Pro Tern Charles "Sonny" McCoy, District 3
George Neugent, District 2
David P. Rice, District 4
Murray E. Nelson, District 5
TASK ORDER NO: 2005-04
Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida
Dear Mr. Isakson:
This serves as your Notice to Proceed and Task Order(s) with debris management services within Monroe
County as a result of Hurricane Wilma, and as directed by Monroe County in accordance with the terms of the
contract executed with DRC, Inc., dated Aprill, 2002, as amended. As you know, this has been deemed an
emergency situation and will be processed in terms of emergency procedures.
DRC, Inc. shall perform the following tasks to assist the County in responding to the aftermath of Hurricane
Wilma:
. The Contractor is tasked to proceed with the loading, hauling, and transport of debris from public
rights-of-way, streets and roads within the unincorporated areas of Monroe County, Key Colony
Beach and other County operated properties/facilities, as directed, to the identified Temporary Debris
StaginglReduction (TDSR) Sites,
. The Contractor is tasked to proceed with reduction and site management at the following identified
TDSR Sites: 1). Bergin Property located at mile marker 25, and 2) the Quay Property located at mile
marker 102 and 3) the Toppino Property located at Rockland Key, or a designated third reduction site.
. The Contractor is tasked to proceed with hazardous waste recovery associated with Freon recovery
from white goods collected as part of debris removal operations.
. The County reserves the right to task the Contractor with final disposal services by issuance of an
amended Notice-to-Proceedrrask Order during project progression.
. The County will compensate the Contractor in accordance with Article 3 of the above referenced
contract.
October 25,2005
R. Isakson
Page 2
Please acknowledge concurrence with the above by DRC, Inc. by having the appropriate person sign this
Notice to Proceed and Task Order.
,
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Title:!
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Date:
APPROVED AS TO LEGAL FORM:
MONROE COUNTY ATTORNEY
At-IItROVEO AS TO FOAM:
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ASSISTANT COUNTY ATTORNEY
Disaster Summary For FEMA-1609-DR-FL
Executive Order: 05~219
Declaration Date: October 24, 2005
Incident Type: Hurricane Wilma
Incident Period: August 24, 2005, and Continuing
Individual Assistance:
(Assistance to individuals and households)
Monroe County qualified for Individual Assistance
Public Assistance
(Assistance to State and local governments and certain private nonprqfit organizations
jiJr the repair or replacement of disaster-damaged jacilitie5):
Monroe County was included for Public Assistance, categories A & B
Monroe County State of Local Emergency declared October 24,2005