Item L03
BOARD OF COUNTY COMIUISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Wed., November 16.2005
Division: HaCC
Bulk Item: Yes XX No
Department: Commissioner David Rice, District 4
Staff Contact Person: Tamara Lundstrom
AGENDA ITEM WORDING: Approval to issue a Purchase Order for a 36 month lease with
Xerox for a Work Center 2424DN under the Putnam County MAC contract #071736301 for the
District 4 DOCC to replace current copier OD expiring lease.
ITEM BACKGROUND: Current Xerox DC420 copier lease will expire December 15, 2005.
PREVlOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: $9.374.76
BUDGETED: Yes XX No
COST TO COUNTY: $9,374.76
SOURCE OF FUNDS: General Fund (Ad Valonun)
REVENUE PRODUCING: Yes _ No XX AMOUNT PER MONTH $260AI Year $3,124.92
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
DIVISION DIRECTOR AFPROV AL:
;i)cudd fJ.!Rice ~~
(David P. Rice, Commissioner)~ ~
DOCUMENTATION:
Included XX
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
30S;>fl73516
MONROE COUNTY A IT 162615 11021005
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THE DOCUMENT COMPANY
XEROX
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Jl 0 '-fa,x'
Oct 14,2005
Monroe County
Attn: Tamera
PAMELA J, Kl'NZ
Si.lil~:-. Ag't~fH
ColorlBlack White
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Xerox
Authorized
Sales Agent
Budde', Oflke Supply
Ben Buddt ' Agelll Owne [
nl6 Aagltr A,'e,
Key We.l FL n04H
Ph, (305) ;>%6101
fax 0(5) 2%-~iJ.1L)
Proposed Equipment: Xerox: WC2424DN CopierlPrinterlScanl
~ 24 Prints per minute Color 24prints per minute BIW
Automatic document Feeder - Conation
llxl7 www.xerox.com
Putnam County MAC:071736301
www.xerox.com
36 Month Fair Market Lease: $26OAlper month # q 1'3)-1. 70 ,3&'fY1c.
This includes supplies(Toner) Maintenance also includ~copies per month BIW
4,501 will be biUedO.Ol99percopy. Color Copies will be billed at 0.1090 #3/ (24 .92" ~r8 r-
MUST BE ON PO:
· Bill To Address
· Ship to Address
· Putnam County Mac Contract:071736301
· WC2424DN
· WM
· WN
a WEL
· DR.CINST
a 4,000 copies per month overage 8.0l99per copy.
· Color Copies win be bill at O.109tper copy.
a Fun Service: Unlimited(Parts& Labor)
· AU Supplies induded except Paper & Staples
· 36 Month Fair Market Lease $260.41 per month
· Training
Total Satisfaction Guarantee: If Yon are not satisfied with your new Xerox
equipment, at your request we will replace it with the same model or one with
similar capabilities at no charge to you. This guarantee applies to equipment
maintain tin.ansly by Xerox Corporation for 3years from installation or term
lease.