Item E18BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 16, 2005
Bulk Item: Yes X No
Division: Fire Rescue
Department: Emergency Management
Staff Contact Person: Irene Toner
AGENDA ITEM WORDING: Request approval of Transportation Agreement Amendment dated
November 10, 2005 between Monroe County and JGT Transportation, Inc., executed by Irene Toner
for Tom J. Willi, extending initial agreement dated October 29, 2005 between Monroe County and JGT
Transportation until further notice.
ITEM BACKGROUND: On April 7, 2005 JGT Transportation and Monroe County entered into a
Memorandum of Understanding (MOU) to provide Emergency Transportation Capabilities in the event
of a declared disaster in our County. JGT provided assistance during Hurricane Wilma evacuating
residents and taking them to the FIU shelter. While the County was under a declared State of
Emergency for Hurricane Wilma, an agreement was entered between Monroe County and JGT
Transportation, Inc., executed by Irene Toner for Tom J. Willi, dated October 29, 2005 providing for
free transportation starting October 31, 2005 until. November 14, 2005 to assist residents that suffered
vehicle losses during the Hurricane Wilma surges. The ability of providing transportation to our
residents as well as the business community provides significant assistance to our recovery process.
More time is needed for the recovery process than originally anticipated, including this transportation
service, therefore we are now requesting approval to extend agreement until further notice.
PREVIOUS RELEVANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES: Expiration date extended from November 1.4, 2005 until
further notice.
STAFF RECOMMENDATIONS: We strongly request our Board of County Commissioners
approval of this service to our residents in much need at present. The City of Ivey West is providing a
similar service to their residents until further notice. We applaud such initiative.
TOTAL COST: 27,564.00 / week
COST TO COUNTY: 27,564.00
BUDGETED: Yes No X
SOURCE OF FUNDS:125-0459105
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM 4
Revised 2/05
COUNTY
OUNTY So�MONROE
WESTKEY EST FLORIDA 23040
(305) 294-4641
November 10, 2005
BOARD OF COUNTY
Mayor Dixie M. Spehar, District 1
Mayor Pro Tem Charles "Sonny"
McCoy, District 3
George Neugent, District 2
David P. Rice, District 4
Murray E. Nelson, District 5
TRANSPORTATION AGREEMENT AMENDMENT
Mr. Desiderio Gonzalez, Owner
JGT Transportation, Inc.
520 South Krome Avenue
Homestead, Florida 33030
Dear Mr. Gonzalez:
This is a notice to extend initial agreement between Monroe County and JGT Transportation, Inc. dated
October 29, 2005 to provide transportation to residents of Monroe County that suffered damages from
Hurricane Wilma, between Florida City and Marathon, Florida.
The terms of the initial agreement will remain in force until further notice is made by either party.
Proper written notification is to be provided by either party within seven (7) days of expiration.
As you requested a copy of this amended agreement is to be send via facsimile to Mr. Roosevelt
Bradley Director, Miami Dade Transit for their records.
We greatly appreciate the service you are providing to the residents of Monroe County.
10=48
fomj.Willi J—
Administrator
Monroe County
CC OUNTYOMONROF
KEY' ST SLOW)A4=40
('3%) 2�;4-4641
October.29, 2005
Mr, Desiderio Gonzaie z Owner
JGT Transportation, Inc.
520 South. Krome Avenue
Homestead, Florida 33030
Dear Mr, Gkmzalez�
Mayor OlAe K spehar, Mstftt I
Mayor Pro Tern Charles 'Sonny' 1WCuy, Dstrlct 3
Murray E Ne�sori, O�stict 5
David P. Nce, Distid 4
GmVe jwt, 01*1ct 2
TRANSPORTATION AGREEMEISIT
This is an agreernent between Monroe Count-f and JGI'Transportation, Inc. to provide transportation. to
residents of Monroe County that suffered damages during Hurricane Wiltna, between Florida Oty and
Marathon, Florida, The tcrms of this agreement are as follows:
e jar to provide 89 hours of serAze, or 17 roundtrips to Marathon, Florida, Copy of scbedule
attached,
a Miami Dade County veill beresponsible for their agreed 53 hours.,
a Monroe County to be responsible for, the diffierence, of 36 hours, Monroe Countyto pay marni
Dade Transit the total passengerhead count times S1,85.
a Hourly rate is $57,00 as established by Miaim-Dade County.
0 Monroe County will provide the Dieqel fuel to buses at requested $2.00 flat rate per Saon,
a Buses must be operational an( 1 running proposed schedule at 0515 hour Monday 31 October
2005.
0 This servicevmfl be provided at no clmrge to user&
,s This service, vdil begin on PsAondtay 31 October 2005 at 0515 hour and voill end On Monday '14
ovem, ber 2005 at 0 515 hour, with the eption to rentw "de rned necemary,
As requested by transportation, company a copy of this agreement is to b'�,e send via air sirnile to Mr.
Roosevelt Bradley Director, NCanii Dade'Tr ansitft')r their peruse,
We are certain this service will be of truich benefit to the Tresidents of Monroe County as well as the
par —ties entered era. ag greennent,
Regards,
rn' J- Willi
Administrator
Monroe County
Page }rat" I
rezarat; s-Jase
Frofn: Fre devi ck -Debble
Se n E, Friday, Noverr"bt77,,r 11, 2005 101-48 AM
To: T'ezanos Jose,
cc", Tezanos 1�,Iayra
Subject:. PAI: JG'T"Trans;-)ortabon Agreernent extt-.)nsion
Jose,
The agenda add -on deadiine is I'vionday at 9-00. Anyway you can get ft ready and emafl it to Connie Cyr?
DeIRAY County Admin�strator
(305) 292-4441
Fr,omn WHU-I..m
SenC,,, ]_Nurs�,Jay, N(,werriber 10, 2005 437 PN4
1'0,Tez�_Inos -lose
Cc,,, Toner-hene; Frederick-De�,-)bie
Stibject,,, RE F Transport.afi,,,,m, Agr&--,tweet exteq-is�on
Jose,
Looks good. We need to add this as an itern For the BOCC to ratify next week.
County Adrninistrator
The Histaric Gato cigar Factory
1100 Simonton Street, Site 2-205
Key West, Florida 33040
Office 305 -292-4441
Fax 305-292-4544
wiffi-torngmo oecoun .4, v
Ptease note: Ftodda has a very broad pubUr records taw. Most written communications to or from the County regarding County business are public
records avairable to the pubk and media upon request. YOUr ernait communication rrmy be subject to Public; disclosure
Frorn.: I"ezanos-,Jos,,,.,
tent r I-hursday, Novoyiber 10, 2( �05 4:29 Pryl
ic,v: vni�- forn
Subject,� )G I-Ti-,,"insportal,ion Agreen'ieint exIvnsk",vi
mr, Ohfif ,
�rem.,we send J(31- Amen(,n�ed Agreenient, arid a a,,,,,opy of the inifia� agr�aerm,�,nt for yot.�jr review and
approv,a�. I narrsportaOon Cornpany req�,iested avvdtl�,,,,n notificafion, Pfease �et heir know tfwe ,ati poceed vvfth
ths transaction,
T[ a rt ks,
Jose
County
Emergency
5- 99- 018
F ®305-289-8333
This latter will save as aan Agreement and Memomndumof Und (MOLT),
between Monroe County Emergency Managemer4 and jr Transportation, Inc. also
known as JGT Travel & Tours of 520 S. Krome Ave. Homeeiteutd, Fl 33030, to provide
Emergency Transportation capabilities to the residents of Monroe county in the event of
a declared disaster in this county.
This public service is being offered by JGT, .Inc. to the residents and quests of Monroe
County as an additional supplement of protective: actions, enhancing the public
sifety
with alterns..tive trAnsPortation between Ivey Wei, Marathon and the Monroe County
Evacu4tift Shaper, located at the Florida Intemationetl University (FIIJ) in Miami.
It is understood that specific transportation scheduling +and needs will be identified by
MCEM & JGT Inc. at the time of the declared anergency. As a public service JOT Inc.
has agreed that the cast Of this etttet rwy transportntion service to our residents shall not
exceed $3.00 per ono -way trip from I{.ey West to FIU. Additionally, any additional
funding Or services shall be forwarded to the Federal Emergency Management Agency
(FEMA) for any additional reimbursements.
It is vvith Srw pleasure that the Office Of F-McfWMeY Manogernera on behalf of the
County enters into tO WS agreement with your Company, and acknowledges your
commitment and dedicated public service thgL�,�Du are
►gin
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a, ;office
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JGT TRANSPORTATION
BUS TIME SCHEDULE
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Tavernier
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Islamorada
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da MM74
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ey
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6 1:00pm
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3:15PM
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4:10PM
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FREE FARE STAR TING OCTOBER 31/2005
UNTIL NOVEMBER 14,2005
Hurricane WUrna
JGT Transportation, Inc
'Weekly Cost EsUrnate
ToW hours daily
DaJe Courily, daily hQLWS
NAO�IrO�a (-'C)Unfy daPy hours
C(.'kst per Hour
Fue( Cost
JGT agreed fUe� cost
Motiroe Cowity fueF, cost
Estimaled wMy cronsumption gakons
Fare Cost
Avenage, �.'oassengers pervveek
Total Cost per Weekrt
NIC,A(My hOUdy Cost 36 x 57 x 7
Fare payaNe to Dade Cty per week, 6000 x 1,85
Fuei Cost to County er week, 5000gIs x 42
FU01 Cost to JGT per week 5000g�s x 2,00
53
36
$57,00
$2A2
2M
0-42
4000
1.85
6000
14,364.00
11 , 111 00,00
2,100,00
1 C),000,00
Esfirviated week;y cost to Monroe Gounty $27,564.00