Item E15BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 16, 2005 Division: Key West International Airport
Bulk Item: Yes x No Department:__
Staff Contact Person:Peter Horton
AGENDA ITEM WORDING:
Renewal of Contract for Law Enforcement and Security Services at Key West International Airport
ITEM BACKGROUND:
Contract with Sheriff to provide law enforcement and security services at KWIA to comply with FAA and `TSA
requirements.
PREVIOUS RELEVANT BOCC ACTION:
KWIA has contracted with MCSO to provide these services since 1998. Contract scope has increased in
response to federally -imposed security requirements.
CONTRACT/AGREEMENT CHANGES:
Increased billing frequency to avoid cash -flow issues with MCSO budget.
STAFF RECOMMENDATIONS:
TOTAL COST: Sl 686 880 BUDGETED: Yes No
COST TO COUNTY: SOURCE OF FUNDS: FAA and DOT grants and revenues
REVENUE PRODUCING: Yes No
APPROVED BY: County Atty x
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included x
DISPOSITION:
Revised 2.1,05
AMOUNT .PER MONTH Year
OMB/Purchasi
Risk Management
/1017
Richard D. Roth, Sheriff of Monroe County
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriffs Contract #
Effective Date: 04/01/05
Expiration Date: 09/30/06
Contract Purpose/Description:
Law enforcement and security services at Key West International Airport
Contract Manager: Peter Horton
(Name) (E A.) (Department/Stop #)
for BOCC meeting on Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,686,880 Current Year Portion. $ 1,686,880
Budgeted? Yes® No M Account Codes: - -
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance.
etc.
Date In
Division Director
Risk Management
O.M.B./Purchasing
County Attorney
Comments:
CONTRACT REVIEW
Changes Date Out
Needed Reviewer
Yes❑ No[:]
Yes❑ No❑
Ycs❑ No❑
Yes❑ No[-]
vx•a.v a va as. —i'—L 1iV 1,l I rr4
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriff's Office and Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sheriffs Office
(hereinafter referred to as "MCSO" or the "Sheriff") and the Board of County Commissioners of
Monroe County (hereinafter referred to as the "County") on the day of
, 2005.
I -PURPOSE: The County has an obligation to provide law enforcement and security services for
the protection of all who use Key West International Airport. The County and the Sheriff have
agreed that MCSO will provide those services provide the services. This Contract states the terms
of the agreement.
2-SCOPE OF SERVICES:
A -Services: The Sheriff will assign a Director of Airport Security and certified law
enforcement officers and non -sworn Airport Security Technicians ("AST's") to KWIA to protect
people and property and enforce the criminal law, traffic and parking regulations, and airport rules
and regulations,
The Director of Airport Security will manage and supervise Sheriff's personnel at KWIA
and provide the services described on attached Exhibit A.
B-Staffing levels: The Sheriff will continue to assign a total of 21 deputies and AST's to
KWIA as set forth on attached Exhibit B attached. If the County requires the assignment of
additional personnel, the Sheriff will post the position internally when the County provides written
notification that the non -tax revenues (or other funds) to fund the position have been secured.
Additional personnel will be assigned to KWIA after completing the Sheriff's firing process.
3-APPOINTMENT AND SELECTION:
A. The Sheriff shall retain complete control over the appointment of his employees.
B. The Director of Airports shall be consulted and be an integral part of the selection of
personnel assigned to KWIA, however, MCSO must retain final authority regarding personnel
selection.
Page lof4
:Airport Law Enforcement and Security Services FY2006
4-SHERIFF'S RESPONSIBILITES FOR KWIA PERSONNEL:
A. Employees assigned to work at KWIA shall remain the Sheriffs personnel_ They
shall be subject to all policies, rules, regulations, and discipline of the MCSO.
B. The County will not conduct investigations into any alleged misconduct of Sheriff's
personnel, but must promptly report such matters to the MCSO supervisor, MCSO Internal Affairs,
or the Sheriff:
5-PAYMENT FOR SERVICES:
A. COST REIMBURSEMENT. The County shall, while this Contract is in
effect reimburse the Sheriff the actual cost of each assigned employee's salary (at rates in effect as
of the execution of this Contract, and including all future raises when effective), including all
benefits, whether provided through the County or through MCSO, retirement contributions, social
security and Medicare payments and any other sums required by the federal or state governments
owed in connection with the payment of wages or benefits, salary incentive payments, professional
liability and motor vehicle insurance premiums, a fully equipped patrol car, weapons, uniforms,
citation and report forms and other items furnished to deputies and AST's to perform their duties. A
current list of issued items is attached hereto and marked Exhibit C. The County understands that
this list is not static and agrees to reimburse the Sheriff for any items that may later be issued to
deputies or AST's. The County shall remain responsible for the costs of health insurance, life
insurance, and workers compensation coverage as now or in the future provided to MCSO
personnel.
B. PAYMENT PROCEDURE: The County will reimburse the Sheriff for his
expenditures from April 1, 2005 to September 30, 2005. From October 1, 2005 forward, the County
shall pay the Sheriff:
-Two/Twelfths of the estimated annual cost of the Contract on or before October 31, 2005,
and
-One/Twelfth of the estimated annual cost on or before the first day of December and the
first day of each month thereafter, but not the first day of September 2006.
The "estimated annual cost" of this Contract for FY2006 (10/01/05-09/30/06) is:
Personnel
$1, 504,880
Operating
110,000
Capital
72,000
Total $1,686,880
Page 2 of 4
_Airport Law Enforcement and Security- Services F YaX16
C. YEAR-END RECONCILIATION:
At the end of each fiscal year, incurred costs will be reconciled with total payments made by
the County. MCSO and County external auditors will determine the final balance. If incurred costs
exceed total payments, the County will reimburse MCSO for the excess costs_ If total payments
exceed incurred costs, MCSO will reimburse the County for the excess payment.
D. COVERAGE FORABSENCE DUE TO TRAINING, SICK LEAVE,
VACATION, RETIREMENT, RESIGNATION, DISCIPLINE, UNION BUSINESS OR
OTHER AUTHORIZED ORIZED LEAVE:
The County recognizes that certified law enforcement officers and AST's require continued
training throughout their careers. Every deputy assigned to KWIA must receive training identical to
that is required by law and MCSO policy for all Sheriffs deputies.
When a member of Sheriffs KWIA personnel is absent from KWIA due to training, sick
leave, vacation, retirement, resignation, discipline, union business or other authorized leave, the
Airport Director shall be informed and given the opportunity to incur the expense of overtime or
special detail pay for replacement. The County shall not be liable for overtime or special detail pay
without the prior authorization of the Airport Director or his superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from KWIA. MCSO shall coordinate the scheduling of deputies with the Airport
Director.
6-APPLICABLE LAW:
A. This memorandum of understanding shall be governed by and construed under the
laws of the State of Florida. Venue for all actions hereunder shall be in Monroe County, Florida.
B. The County and MCSO agree that they will comply with all relevant federal, state
and county laws and regulations and specifically agree not to discriminate against any person on the
basis of race, religion, gender, ethnicity, national origin, disability; or sexual preference. They agree
to comply in all respects with the provisions of the federal Fair Labor Standards Act with regard to
overtime pay and conditions of work. They acknowledge that certified law enforcement deputies
are members of a collective bargaining unit represented by the Fraternal Order of Police, and agree
to take no action contrary to the terms of the collective bargaining agreement now or hereafter
between the Sheriff and the bargaining unit.
C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The County agrees to report any incident or complaint regarding sexual harassment on
the part of any MCSO personnel to MCSO supervisor, MCSO Internal Affairs, or the Sheriff.
Page 3 of 4
-,Vrport Lau Enforcement and Security Smices FY2006
8-TERM:
The term of this Contract begins April 1, 2004. It expires September 30, 2006.
BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairperson
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
By:
Deputy Clerk
MONROE CQ"TY SHERIFF'S OFFICE
By:
Richard D. Roth, Sheriff
(SEAL)
Page 4 of 4
.-irport Law Enforcement and Security Semtiices I^ Y 2(06