Item E09BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 16 2005 Division: Public Works
Bulk Item: Yes X No Department: Facilities Maintenance
Staff Contact Person: Ann Riger
AGENDA ITEM WORDING: Approval of a Renewal Agreement with Synagro Southeast, Inc. for
the operation and maintenance of the sewage treatment plant at the Plantation Key Government
Complex.
ITEM BACKGROUND: On November 30, 2005 our current contract with Synagro Southeast, Inc.
will expire. In accordance to Article 1.05 B of the original contract dated November 19, 2003, this
contract can be renewed for the final of two one-year renewal options.
PREVIOUS RELEVANT BOCC ACTION: On November 19, 2003, the BOCC terminated the
contract with American Water Services and entered into a contract with Synagro Southeast, Inc. On
September 21, 2004, the BOCC renewed the contract for the first of two one-year terms. On October
20, 2004, the BOCC approved to rescind the renewal agreement with Synagro Southeast, Inc., as
approved on September 21, 2004, and enter into a modified renewal agreement increasing the cost of
sludge removal.
CONTRACT/AGREEMENT CHANGES: Increase in costs by the CPI-U of 4.69%. New contract
to commence on December 1, 2005, and expire on November 30, 2006.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL. COST: $25,00) Not to Exceed
COST TO COUNTY: $25,000 Not to Exceed
BUDGETED: Yes X No
SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes — No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
d
DIVISION DIRECTOR APPROVAL: w
Dent Pierce
DOCUMENTATION: Included I/ Not Required
1AGENDA ITEU,61
Revised 2/05
SYNAGWO
A Residilah Management Company
Monroe County Public Works Division
Facilities Maintenance Department
Ann M. Riger, Contract Manager
3583 S. Roosevelt Boulevard
Key West, FL 33040
Subject: Plantation Key Government Center
Dear Ann,
In accordance with Article 1.05 (B) of the original contract dated November 19, 2003,
we at Synagro wish to renew the contract for the final option of a one-year period and
wish to increase the contract by the percentage change in the consumer price index for all
urban consumers (CPI-U) for the most recent twelve months available.
If you have any questions, please give me a call at (305) 289-2204.
David Evans
Senior Operations Manager
5198 Overseas Highway, Marathon, FL 33050 ® Ph: (305) 289-2204 * Fax: (305) 289-2297
CONTRACT SUMMARY
Contract with: Synagro Southeast
Contract #
Effective Date: 12/01/05
Expiration Date: 11/30/06
Contract Purpose/Description:
For the operation and maintenance of the wastewater treatment plant at the Plantation
Key Government Complex.
Contract Manager: Ann Riger
4549 Facilities Maint/Stop #4
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on 11/16/05
Agenda Deadline: 11/01/05
CONTRACT COSTS
Total Dollar Value of Contract: $ $25,000 Current Year Portion: $ $20,000
Budgeted? Yes® No ❑ Account Codes: 001-20501-530-340-
Grant: $ N/A - - - -
County Match: $ N/A - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
Date n Needed Rev
Division Director It �' Yes❑ No �.��r`'`i,
Risk Management 1 Yes❑ No❑ 0 3 - )
O. .B./Purchasing 1114 [KYes❑ No
County Attorney Yes❑ Nckr� r
Comments: f
OMB Form Revised 2/27/01 MCP #2
RENEWAL AGREEMENT
joratim and sc,t%,ige Remawnt Plant az z1v PlantAkn Ken Govurimmu (OmpQ\
THIS Pwric"al is madc a-zd criterod int,; this 16dh) ol 2kj05
NACARZOP COLM, FIDRUM md SYNAGRO *SO UPI-WAST INC. it, urdcr it) r%6°ne,�v tf-e,,
�igrctfmem heiwezn die November 14. YOU anti renevved cfn 0-,:tohCr its
Rmciwt to final of nvo om-yar reneval yiiolls in lt-,-Amce 1,05 Bcd
ill
; originad Contract dated No%cmlley 2003�- and
d adjui the contraci anxeTIC ill
utck:Ordance Wh the percemage change in ihe Comvurncr Pricc Index Co r ,ill urh,,m
L:oi,,sumers i,CN-Ul 1--"ir the mf)st recent months
%,"I'milhly Openilion and Vlaintenance charges shall incre;i,,e from S772.43 pc-r
intmth to per momh. Apahs Aning. normr-d ILLt %%-,,,irkjng hour,, bf�ond 2
S500.00 flEiEtii shah him"a" Am MY per var to S510) pa bmr vnvryn,:�,
SCF, iLt �':dls f(-,I- ,'Vertin-w hours sbaH intro a' Pom S 113.29 per hour to S 1 1 NAW
WAge, mnwvd (b,mid the Rrst tbur requied silaimemin,%-- per yc'll'i '11:111
increase iron S113S per gallom w AL40 per yHon,
3. Ile 10ni Of Lhc rcumud agmanemi will conim#:nc,,: on Decenibm L. 0015 and
No� Lrnt,cr -30- 204-V,,
o. In A wher respem the o6ginal agrvernnem bettvettrl ih�. fmoict ; dated Nclvcjllb,i".f 111-
MO. and as reneived on, Oc,,--lbei d.t, 2004- rernain,in frill Corc,-, ;ind A'1*t.Ct
IN' %Vi !FREOF, ihe- I.W€rtic hmv herewito ti thir hands allot sk:al. the da--,
:Ald Year first written ahove
MCA,
Aw,s!� DANNY L MULAGE! CLERK
BOARD OF( OUNITY CONDA IS ION ERS
017.\IONROF CM-NTY, FLORIDA
Bv
SYNAGRO ';Ot. 1-111--.,AST. iNC-
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