Item J3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 21 December 2005
Bulk Item: Yes X No
Division:
Growth Management
Marine Resources
Department:
Staff Contact:
George Garrett
AGENDA ITEM \VORDING:
Approval of a Contract between Monroe County and the firm of Berryman and Henigar to complete a boundary
survey of property associated with the boat ramp on Card Sound Road near the toll plaza for the purposes of
transferring said property from the state to the County.
ITEM BACKGROUND:
The Board has requested that the Department of Marine Resources pursue permits to improve the boat ramp of
Card Sound Road. Through long investigation, we now understand that the property in question is owned by
the state. The state supports the continuing existence of the boat ramp that exists on the property and is willing
to transfer the property to the County, initially through a lease and then through an outright transfer of title.
However, as part of the process the state requires that the County complete an accurate survey of the property.
The Marine Resources Department has requested bids for the survey and has received one responsive bid from
Berryman and Henigar for $9,793.74. In consideration of the detailed survey requirements of the state, this is
an appropriate bid amount.
PREVIOUS RELEVANT BOCC ACTION:
Request to improve the Card Sound Boat ramp
CONTRACT/AGREEMENT CHANGES:
New Contract
ST AFF RECOMMENDATIONS;
Approval
TOTAL COST:
$9.793.74
BUDGETED: Yes
x
No
COST TO COUNTY:
$9.793.74
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No ~ AMOUNT Per Month
Year
APPROVED BY: County Any ~ OMB/Purchasing ~ Risk Mcmagement ~
~ ~ ~
~.j I
DIVISION DIRECTOR APPROVAL: f . / / . . , W~a/I..,./
Tii thy f. Jarry, Director of Growth Management
DOCUMENTATION: Included ~
DISPOSITION:
Not Required
AGENDA ITEM NO.:
BCOSJ230
I ]/30!2()()S 3: 12 PM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Berryman & Henigar Contract #_
Effective Date: 12i21/05
Expiration Date: 12/31/06
Contract Purpose/Description:
Contract to provide a boundary survey of the Card Sound Road boat ramp
~
Contract Manager: George Garrett 2507 Marine Resources / 11
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 12/21/05 Agenda Deadline: 12/02/05
CONTRACT COSTS
Total Dollar Value of Contract: $ 9,793.74
Budgeted? YesrzJ No D Account Codes:
Grant: $ 0
County Match: $ 9,793.74
Current Year Portion: $
157-62520-GB0507-_-_
- - - -
-~-~-
~ ~ - -
~ - ~ ------ --..,...,...
- - - -
-~-~~
Estimated Ongoing Costs: $Mlyr
(Not included in dollar value above)
ADDITIONAL COSTS
For: NA
(eg. maintenance, utilities, janitorial. salaries, etc.)
CONTRACT REVIEW
County Attorney
Date Out
4tfIn
Division Director / '" 05
Risk Management \
O.~~!PllrChaSi~ ,.-~.<>>
Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT FOR SERVICES
THIS CONTRACT is entered into by MONROE COUNTY, a political
subdivision of the State of Florida, whose address is the Marathon Government
Center, 2798 Overseas Highway, Marathon, Florida 33050, hereafter the
COUNTY, and Berryman and Henigar, Inc., hereafter the CONTRACTOR.
Section 1. Scope. The CONTRACTOR and the COUNTY, for the
consideration named agree to complete work as outlined in Exhibit A- Detailed
Scope of Services.
Section 2.
Payment. The Board shall pay the CONTRACTOR the total
sum of $9.793.74 for the work listed in Exhibit A of this Contract. Payment
shall be upon completion by the CONTRACTOR and review and approval of
the deliverables by the Director of Marine Resources. The County will process
invoice(s) from the CONTRACTOR within 30 days of receipt and pay pursuant
to the Florida Prompt Payment Act.
Section 3. Contract Termination. Either party may terminate this
Contract because of the failure of the other party to perform its obligations
under the Contract. If the County terminates this Contract because of the
CONTRACTOR's failure to perform, then the County must pay the
CONTRACTOR the amount due for all work satisfactorily completed as
Beryman & Henigar Boundary Survey 12/05
determined by the County up to the date of the CONTRACTOR's failure to
perform but minus any damages the County suffered as a result of the
CONTRACTOR's failure to perform. The damage amount must be reduced by
the amount saved by the County as a result of the Contract termination. If the
amount owed the CONTRACTOR by the County is not enough to compensate
the County, then the CONTRACTOR is liable for any additional amount
necessary to adequately compensate the County up to the amount of the
Contract price.
Section 4.
Records. CONTRACTOR shall maintain all books, records,
and documents directly pertinent to performance under this Agreement in
accordance with generally accepted accounting principles consistently applied.
Each party to this Agreement or their authorized representatives shall have
reasonable and timely access to such records of each other party to this
Agreement for public records purposes during the term of the Agreement and
for four years following the termination of this Agreement. If an auditor
employed by the County or Clerk determines that monies paid to
CONTRACTOR pursuant to this Agreement were spent for purposes not
authorized by this Agreement, the CONTRACTOR shall repay the monies
together with interest calculated pursuant to Sec. 55.03, FS, running from the
date the monies were paid to CONTRACTOR.
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Section 5. Employees Subject to County Ordinance Nos. 010 and 020-
1990. The CONTRACTOR warrants that it has not employed, retained, or
otherwise had act on its behalf any former County officer or employee subject
to the prohibition of Section 2 of Ordinance No. 010-1990 or any County
officer or employee in violation of Section 3 of Ordinance No. 020-1990. For
breach or violation of this provision, the County, in its discretion, may
terminate this Contract without liability and may also, in its discretion, deduct
from the Contract or purchase price, or otherwise recover the full amount of
any fee, commission, percentage gift, or consideration paid to the former
County officer or employee.
Section 6. Convicted Vendor. A person or affiliate who has been placed
on the convicted vendor list following a conviction for public entity crime may
not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not perform
work as a contractor, supplier, subcontractor, or CONTRACTOR under
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017 of the
Florida Statutes, for the Category two for a period of 36 months from the date
of being placed on the convicted vendor list.
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Section 7.
Insurance.
Prior to execution of this agreement~ the
CONTRACTOR shall furnish the County Certificates of insurance
indicating the following coverages or in excess thereof (Attachment 2):
. Workers Compensation in the amount of statutory limits as specified in
Florida Statutes 440.
. Employers Liability with:
$100~000 Bodily Injury by Accident;
$500,000 Bodily Injury by Disease, policy limits; and
$100,000 Bodily InJury by Disease, each employee.
. General Liability (Premises operations, blanket contractual, expanded
definition of property damage, products & completed operations,
personal inJury) with:
$100,000 per Person;
$300~000 per occurrence; and
$50,000 property damage.
. Vehicle Liability with:
$50~000 per Person;
$100~OOO per occurrence; and
$25,000 property damage or $100~000 combined single limit.
. Engineers Errors and Omissions Liability with:
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$250,000 per Occurrence; and
$500,000 Aggregate.
Section 8.
Communication Between Parties.
All communication
between the parties should be through the following individuals or their
designees:
Monroe County
CONTRACTOR
George Garrett, Director
Department of Marine Resources
2798 Overseas Highway,
Suite 420
Marathon, FL 33050
Stephen Sharpe, PSM
Berryman and Henigar, Inc.
3200 Commonwealth Blvd.
Suite 101
Tallahassee, FL 32303
Section 9.
Governing Law , Venue, Interpretation, Costs, and Fees.
This Agreement shall be governed by and construed in accordance with the
laws of the State of Florida applicable to contracts made and to be performed
entirely in the State. In the event that any cause of action or administrative
proceeding is instituted for the enforcement or interpretation of this Agreement,
the County and CONTRACTOR agree that venue will lie in the appropriate
court or before the appropriate administrative body in Monroe County, Florida.
Section 10.
Conflicting Interpretations.
The COUNTY and
CONTRACTOR agree that, in the event of conflicting interpretations of the
terms or a term of this Agreement by or between any of them the issue shall be
Beryman & Henigar Boundary Survey 12/05
submitted to mediation prior to the institution of any other administrative or
legal proceeding.
Section 11. Severability. If any term, covenant, condition or provision of
this Agreement (or the application thereof to any circumstance or person) shall
be declared invalid or unenforceable to any extent by a court of competent
jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant,
condition and provision of this Agreement shall be valid and shall be
enforceable to the fullest extent permitted by law unless the enforcement of the
remaining terms, covenants, conditions and provisions of this Agreement
would prevent the accomplishment of the original intent of this Agreement.
The County and CONTRACTOR agree to reform the Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the
intent of the stricken provision.
Section 12.
Attorney's Fees and Costs. The County and CONTRACTOR
agree that in the event any cause of action or administrative proceeding is
initiated or defended by any party relative to the enforcement or interpretation
of this Agreement, the prevailing party shall be entitled to reasonable attorney's
fees, court costs, investigative, and out-of-pocket expenses, as an award against
the non-prevailing party, and shall include attorney's fees, courts costs,
Beryman & Henigar Boundary Survey 12/05
investigative~ and out-of-pocket expenses in appellate proceedings. Mediation
proceedings initiated and conducted pursuant to this Agreement shall be in
accordance with the Florida Rules of Civil Procedure and usual and customary
procedures required by the circuit court of Monroe County.
Section 13.
Binding Effect. The terms, covenants~ conditions, and
provisions of this Agreement shall bind and inure to the benefit of the County
and CONTRACTOR and their respective legal representatives, successors, and
assIgns.
Section 14.
Authority. Each party represents and warrants to the other that
the execution, delivery and performance of this Agreement have been duly
authorized by all necessary County and corporate action, as required by law.
Section 15.
Claims for Federal or State Aid. The CONTRACTOR and
County agree that each shall be, and is, empowered to apply for, seek~ and
obtain federal and state funds to further the purpose of this Agreement;
provided that all applications, requests, grant proposals, and funding
solicitations shall be approved by each party prior to submission.
Section 16. Adjudication of Disputes or Disagreements. The County and
CONTRACTOR agree that all disputes and disagreements shall be attempted to
be resolved by meet and confer sessions between representatives of each of the
parties. If no resolution can be agreed upon within 30 days after the first meet
Beryman & Henigar Boundary Survey 12/05
and confer session, the issue or issues shall be discussed at a public meeting of
the Board of County Commissioners. If the issue or issues are still not resolved
to the satisfaction of the parties, then any party shall have the right to seek such
relief or remedy as may be provided by this Agreement or by Florida law.
Section 17.
Cooperation. In the event any administrative or legal
proceeding is instituted against either party relating to the formation, execution,
performance, or breach of this Agreement, County and CONTRACTOR agree
to participate, to the extent required by the other party, in all proceedings,
hearings, processes, meetings, and other activities related to the substance of
this Agreement or provision of the services under this Agreement. County and
CONTRACTOR specifically agree that no party to this Agreement shall be
required to enter into any arbitration proceedings related to this Agreement.
Section 18.
Nondiscrimination. County and CONTRACTOR agree that
there will be no discrimination against any person, and it is expressly
understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without
any further action on the part of any party, effective the date of the court order.
County or CONTRACTOR agree to comply with all Federal and Florida
statutes, and all local ordinances, as applicable, relating to nondiscrimination.
These include but are not limited to: 1) Title VI of the Civil Rights Act of
Beryman & Henigar Boundaty Survey 12/05
1964 (PL 88-352) which prohibits discrimination on the basis of race, color or
national origin; 2) Title IX of the Education Amendment of 1972, as amended
(20 USC S8. 1681-1683, and 1685-1686), which prohibits discrimination on
the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended
(20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4)
The Age Discrimination Act of 1975, as amended (42 USC ss. 6101- 6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office
and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; 7) The Public Health Service Act of 1912, S8. 523 and 527
(42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of
alcohol and drug abuse patent records; 8) Title VIII of the Civil Rights Act of
1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale,
rental or financing of housing; 9) The Americans with Disabilities Act of 1990
(42 USC s. 1201 Note), as maybe amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Any other
nondiscrimination provisions in any Federal or state statutes which may apply
to the parties to, or the subject matter of, this Agreement.
Beryman & Henigar Boundary Survey 12/05
Section 19.
Covenant of No Interest. County and CONTRACTOR
covenant that neither presently has any interest, and shall not acquire any
interest, which would conflict in any manner or degree with its performance
under this Agreement, and that only interest of each is to perform and receive
benefits as recited in this Agreement.
Section 20.
Code of Ethics. County agrees that officers and employees of
the County recognize and will be required to comply with the standards of
conduct for public officers and employees as delineated in Section 112.313,
Florida Statutes, regarding, but not limited to, solicitation or acceptance of
gifts; doing business with one's agency; unauthorized compensation; misuse of
public position, conflicting employment or contractual relationship; and
disclosure or use of certain information.
Section 21.
No Solicitation/Payment. The County and CONTRACTOR
warrant that, in respect to itself, it has neither employed nor retained any
company or person, other than a bona fide employee working solely for it, to
solicit or secure this Agreement and that it has not paid or agreed to pay any
person, company, corporation, individual, or firm, other than a bona fide
employee working solely for it, any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this
Agreement. For the breach or violation of the provision, the CONTRACTOR
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agrees that the County shall have the right to terminate this Agreement without
liability and, at its discretion, to offset from monies owed, or otherwise recover,
the full amount of such fee, commission, percentage, gift, or consideration.
Section 22.
Public Access. The County and CONTRACTOR shall allow
and permit reasonable access to, and inspection of, all documents, papers,
letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the
County and CONTRACTOR in conjunction with this Agreement; and the
County shall have the right to unilaterally cancel this Agreement upon violation
of this provision by CONTRACTOR.
Section 23. Non- Waiver of Immunity. Notwithstanding he provisions of
Sec. 286.28, Florida Statutes, the participation of the County and the
CONTRACTOR in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government
liability insurance pool coverage shall not be deemed a waiver of immunity to
the extent of liability coverage, nor shall any contract entered into by the
County be required to contain any provision for waiver.
Section 24.
Privileges and Immunities. All of the privileges and
immunities from liability, exemptions from laws, ordinances, and rules and
pensions and relief, disability, workers' compensation, and other benefits
Beryman & Henigar Boundary Survey 12/05
which apply to the activity of officers, agents, or employees of any public
agents or employees of the County, when performing their respective functions
under this Agreement within the territorial limits of the County shall apply to
the same degree and extent to the performance of such functions and duties of
such officers, agents, volunteers, or employees outside the territorial limits of
the County.
Section 25.
Legal Obligations and Responsibilities. Non-Delegation of
Constitutional or Statutory Duties. This Agreement is not intended to, nor shall
it be construed as, relieving any participating entity from any obligation or
responsibility imposed upon the entity by law except to the extent of actual
and timely performance thereof by any participating entity, in which case the
performance may be offered in satisfaction of the obligation or responsibility.
Further, this Agreement is not intended to, nor shall it be construed as,
authorizing the delegation of the constitutional or statutory duties of the
County, except to the extent permitted by the Florida constitution, state statute,
and case law.
Section 26.
Non-Reliance by Non-Parties. No person or entity shall be
entitled to rely upon the terms, or any of them, of this Agreement to enforce or
attempt to enforce any third-party claim or entitlement to or benefit of any
service or program contemplated hereunder, and the County and the
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CONTRACTOR agree that neither the County nor the CONTRACTOR or any
agent, officer, or employee of either shall have the authority to inform, counsel,
or otherwise indicate that any particular individual or group of individuals,
entity or entities, have entitlements or benefits under this Agreement separate
and apart, inferior to, or superior to the community in general or for the
purposes contemplated in this Agreement.
Section 27.
Attestations.
CONTRACTOR agrees to execute such
documents as the County may reasonably require, to include a Public Entity
Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement.
Section 28.
No Personal Liability. No covenant or agreement contained
herein shall be deemed to be a covenant or agreement of any member, officer,
agent or employee of Monroe County in his or her individual capacity, and no
member, officer, agent or employee of Monroe County shall be liable
personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
Section 29. Execution in Counterparts. This Agreement may be executed
in any number of counterparts, each of which shall be regarded as an original,
all of which taken together shall constitute one and the same instrument and
any of the parties hereto may execute this Agreement by singing any such
counterpart.
Beryman & Henigar Boundary Survey 12/05
Section 30.
Section Headings. Section headings have been inserted in this
Agreement as a matter of convenience of reference only, and it is agreed that
such section headings are not a part of this Agreement and will not be used in
the interpretation of any provision of this Agreement.
Section 31.
Indemnify/Hold Harmless. Contractor agrees to indemnify
and save County harmless from and against all claims and actions and expenses
incidental thereto, arising out of damages or claims for damages resulting from
the negligence of Contractor. However, Contractor shall not be liable for any
claims, actions or expenses which arise from the negligent or intentional acts or
omissions of the County, its agents or employees. The extent of liability is in
no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
Section 32.
Standard of Care.
All Services performed by the
CONTRACTOR pursuant to this Agreement shall be subject to the standards,
protocols and field procedures developed for each Order and will be performed
using that degree of skill and care ordinarily exercised under similar conditions
by reputable members of the CONTRACTOR1S profession practicing in the
same or similar locality at the time the Services are performed. However, to
the extent that project-specific written procedures or specifications are
Appendix E
12/]/20053:25:00 PM
incorporated into and Order, the Services shall be performed in accordance
with such procedures or specifications. No other warranty, express or implied,
is made or intended.
Section 33. The effective date of this Contract will be upon completion of
signature by both parties.
IN WITNESS WHEREOF each party hereto has caused this Agreement to be
executed by its duly authorized representative.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor Sonny McCoy
(SEAL)
Attest:
Berryman and Henigar, Inc.
By
Title
Beryman & Henigar Boundary Survey 12/05
EXHIBIT A
SCOPE OF SERVICES
Card Sound Boat Ramp
Boundary Survey
I Totals
I Task
Task 1- Field Work
, Bench loop
I Locate and Tie MHW line I
Traverse & Monument Boundarv
Locate Improvements
Tie Boundarv to Corner of Record
7313.23
Task 2 - Preparation of Survev
Approval MHW procedure I
Calculations
Improvement details
Final ~ing
Preparation of legal description
ONOC
! 2480.51 I
I
[ Total Project Cost - Tasks 1 & 2
9,793.741
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